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HomeMy WebLinkAbout060319 CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF JUNE 3, 2019 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 3rd day of June 2019 in Council Chambers at 540 Water Street. Mayor Deborah Stinson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray, Amy Howard, Michelle Sandoval, Ariel Speser, and Deborah Stinson. Staff members present were Finance and Administrative Services Director Nora Mitchell, City Manager David Timmons, Development Services Director Lance Bailey, Finance Manager Sheila Danielson, and City Clerk Joanna Sanders. CHANGES TO THE AGENDA Under Special Presentations, the City Manager asked to make a presentation. In addition, under City Manager's report, Lance Bailey and Nora Mitchell would report on items. SPECIAL PRESENTATION Proclamation — Pride Month Emelia DeSouza, Don Darington, and Kitty Jensen of Jefferson County Pride accepted the proclamation. Proclamation — Car Free Day Oscar Levine and Lochlan Krupa accepted the proclamation. City Manager Special Presentation City Manager David Timmons recognized the significant efforts and five years of service to Finance and Administrative Services Director Nora Mitchell. COMMENTS FROM THE PUBLIC There were none. CONSENT AGENDA Council Business Meeting June 3, 2019 Page 1 of 6 Approval of Bills, Claims and Warrants Vouchers 162756 through 162762 in the amount of$156,232.76 Vouchers 162824 through 162880 in the amount of$171,887.62 Voucher 162881 in the amount of$25,056.82 Electronic Funds Transfer in the amount of$61.20 Reappointment of Amanda Milholland (Position 2, At-Large, term expires May 1, 2022), Janette Force (Position 6, Recipient, term expires May 1, 2022), Denise Winter (Position 7, Recipient, term expires May 1, 2022), Cindy Finnie (Position 8, Collector, term expires May 1, 2019) to the Lodging Tax Advisory Committee; Reappointment of Ann Raymond (Position 1, term expires May 1, 2022) to the Library Advisory Board Resolution 19-046 Authorizing and Directing the City Manager to Sign a Contract with Jacobs Engineering Group Inc. for a Wastewater Treatment Plant Condition Assessment Study Motion: David Faber moved to approve the consent agenda as written. Pamela Adams seconded. Vote: motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS Ordinance 3225 Amending Port Townsend Municipal Code Chapter 17.22 and Adding Port Townsend Municipal Code Chapter 17.31 Relating To Interim Land Use Regulations in the Area Bounded on the East by Rainier St, on the South by Sims Way, on the West by Discovery Rd and on the North by 10th Street, and Providing that the Interim Regulations, Unless Extended, Will Sunset on the Earlier of Six (6) Months from the Date of Adoption of this Ordinance or the Adoption of Regulations that Supersede this Ordinance Development Services Director Lance Bailey gave the staff presentation noting the interim zone change and associated development regulations for the new Mixed Commercial (M/C) zone. He reminded that the interim regulations that have been in place would be allowed to expire. No additional comments have been received since first reading on May 13. Motion: David Faber moved to approve Ordinance 3225 Amending Port Townsend Municipal Code Chapter 17.22 and Adding Port Townsend Municipal Code Chapter 17.31 Relating To Interim Land Use Regulations in the Area Bounded on the East by Rainier St, on the South by Sims Way, on the West by Discovery Rd and on the North by 10th Street, and Providing that the Interim Regulations, Unless Extended, Will Sunset on the Earlier of Six (6) Months from the Date of Adoption of this Ordinance or the Adoption of Regulations that Supersede this Ordinance. Amy Howard seconded. Vote. motion carried unanimously, 7-0 by voice vote. Council Business Meeting June 3, 2019 Page 2 of 6 NEW BUSINESS Resolution 19-042 Authorizing and Directing the City Manager to Sign a Settlement Agreement with the Estate of William Short City Attorney Heidi Greenwood explained Council involvement in this particular code enforcement action as detailed in the agenda bill. She fielded questions around the potential sale of property and options of recovering the costs associated with completing a clean up. Public comment: Attorney for the estate, Chuck Henry, spoke about the nuisance properties and the family's efforts to do their best to clean up the properties. During Council deliberation, Mr. Timmons explained Council's role to accept or reject but not to negotiate the settlement terms. Ms. Greenwood addressed additional questions about the lifting of liens once the clean up has been accomplished, associated clean up costs, and code enforcement. Motion: Deborah Stinson moved to approve Resolution 19-042 Authorizing and Directing the City Manager to Sign a Settlement Agreement with the Estate of William Short. Robert Gray seconded. Vote: motion failed, 1-5 by voice vote, with Pamela Adams, David Faber, Amy Howard, Michelle Sandoval, Deborah Stinson opposed. Resolution 19-047 Declaring the Intent of the City Council to Consider Formation of Local Improvement District No. 19-01, For the Purpose of Improving Thayer Street and Setting a Public Hearing Date to Consider the Formation of Local Improvement District No. 19-01 City Manager David Timmons briefed Council on the setting of the public hearing before the hearing examiner, the structure of funding project improvements from benefitting properties, and details on those improvements, including potential frontage and safety improvements. Depending on the outcome of the hearing, additional Council action would be required to establish the limited improvement district (LID). Clarifying questions from Council to which staff responded concerned methods of protesting the assessment and paying their assessment through their property tax or via lump sum. Mr. Timmons noted that it is an expected 20-year payment term and that the LID bonds would not count against the City's debt limit. Also the Port of Port Townsend is treated the same as other property owners and they would likely pass on the cost to their tenants. There was no public comment. Motion: Amy Howard moved to approve Resolution 19-047 Declaring the Intent of the City Council to Consider Formation of Local Improvement District No. 19-01, For Council Business Meeting June 3, 2019 Page 3 of 6 the Purpose of Improving Thayer Street and Setting a Public Hearing Date to Consider the Formation of Local Improvement District No. 19-01. Pamela Adams seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 19-048 Declaring the Intent of the City Council to Consider Formation of Local Improvement District No. 19-02, for the Purpose of Improving 7th Street and Setting a Public Hearing Date to Consider the Formation of Local Improvement District No. 19-02 Mr. Timmons reported that the City applied for and received Public Infrastructure Funds (PIF) funds. The project would connect 7th Street from Discovery to Rainier for development of Port Townsend Creamery and a back entrance for the PT Winery development plan. A private placement bond would be considered to finance the project estimated at roughly $500,000 beyond the $300,000 PIF grant. City Engineer David Peterson noted that costs are proportional to the benefit area.. Special financing arrangements may be employed in this LID such as delaying payment until a property sale. Mr. Timmons and Mr. Peterson addressed other questions about the size considerations of the benefit area, the hiring of a consultant engineer to provide design options (consistent with complete street standards), and consideration of opening 9th Street instead. Staff noted that 9th Street was intended as a service access road. There was no public comment. Motion: David Faber moved to approve Resolution 19-048 Declaring the Intent of the City Council to Consider Formation of Local Improvement District No. 19-02, for the Purpose of Improving 7th Street and Setting a Public Hearing Date to Consider the Formation of Local Improvement District No. 19-02. Amy Howard seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 19-049 Authorizing the Mayor to Execute a Retainer Agreement for the City Manager Transition Finance and Administrative Services Director Nora Mitchell gave the staff presentation, including background on the contract extension 15 months ago and the terms of the additional retainer agreement with City Manager David Timmons. She responded to questions about an extension of insurance coverage and benefits. If the City were to go over the stated 25 hours a month, the rate would be $120 an hour. Council questions related to how and who would initiate or request engaging the current City manager, and how and where such work would be conducted. Ms. Mitchell clarified that services would be at the direction of the new or interim city manager as such needs arise. There was no public comment. Council Business Meeting June 3, 2019 Page 4 of 6 Significant discussion ensued on the advantages and disadvantages of retaining the current City Manager and limiting the number of hours to 25 and the amount of insurance to $18,000. Staff agreed to bring the full retainer agreement to Council for consideration. There was consensus to direct staff to bring forward a retainer agreement and another consideration of the Resolution as written. PRESIDING OFFICER'S REPORT Mayor Stinson reported that there was June 10 action to activate the Council Transportation Committee. She asked Councilmembers to alert her of their particular interest in serving on that body. CITY MANAGER'S REPORT Lance Bailey provided an update on Admiralty Apartment buildings. He showed a map and explained the 90-day notice to vacate and immediate evacation of the water side apartments of six units due to wall damage and shoring of the structure. He also explained the emergency shoring that may start as soon as this week. In response to the questions about notice to tenants to demolish the building, Mr. Bailey noted there is a process to demolish a building. No permit has been filed for demolition. It is not a federally-funded project, therefore no HUD assistance was available. Mr. Bailey was asked about the Housing Committee's recommendation to rent both the main house and ADU. Mr. Bailey said the Planning Commission has a recommendation that is forthcoming to Council. There was a question whether the Fire District contract includes building and fire inspection. Mr. Bailey said that without a certified engineer in either the building official or fire department are certified engineers so such services would need to be contracted. Ms. Mitchell reported on upcoming meetings associated with the City Manager Recruitment: June 17 all-day interviews, June 18 a second set of interviews and community meet and greet, and June 19 a special meeting with a hiring decision. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Adams Street Closure was noted as a future meeting topic. Mr. Gray reported that he visited Mountain View to see the reconstruction efforts. When he asked about the status of KPTZ building, staff said it is undetermined at this point. ADJOURN There being no further business, the meeting adjourned at 8:34 p.m. Council Business Meeting June 3, 2019 Page 5 of 6 Attest: Joanna Sanders, MMC City Clerk Council Business Meeting June 3, 2019 Page 6 of 6