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HomeMy WebLinkAbout050619 CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF MAY 6, 2019 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 6th day of May 2019 in Council Chambers at 540 Water Street. Mayor Deborah Stinson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, Robert Gray, Amy Howard, Michelle Sandoval, Ariel Speser, and Deborah Stinson with David Faber excused. Staff members present were City Manager David Timmons, Finance and Administrative Services Director Nora Mitchell, City Attorney Heidi Greenwood, Public Works Director Greg Lanning, City Engineer David Peterson, Planning Manager Judy Surber, and City Clerk Joanna Sanders. CHANGES TO THE AGENDA Consent Agenda Item V. D Resolution 19-042 Authorizing and Directing the City Manager to Sign a Settlement Agreement with the Estate of William Short would be addressed at a future meeting. COMMENTS FROM THE PUBLIC Public comment Patrick Raymond of Discovery Bay Brewing requested a review of PTMC 17.76.113 Pilot Local Information Signs to consider expansion to other businesses in the Port Townsend Business Park beyond the Rainier and Cliff Street area. Doug Milholland distributed a list of signatures endorsing the United Nations Treaty on the Prohibition of Nuclear Weapons. Debbie Jahnke spoke about the naming of the Visitor Center Plaza "Gateway Plaza" and urged following the City's process for naming parks. City staff response Mr. Timmons responded that there are multiple rules pertaining to signs on and in the right of way on Upper Sims and Rainier, Port Townsend Business Park has its own regulations. He thought the City took prior action on the nuclear ban issue and agreed to research the matter further. Regarding the plaza, the building is not a city asset but the Chamber's and the property is nearly 80% right of way. The term Gateway Plaza was given as a temporary name. He anticipates a more formal process. City Council Business Meeting May 6, 2019 Page 1 of 6 CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 162421 through 162471 in the amount of$306,822.91 Vouchers 162473 through 162681 in the amount of$1,786,470.23 Vouchers 584 through 586 in the amount of$827.50 Electronic Funds Transfer in the amount of$22,423.59 Vouchers 162421 through 162471 in the amount of$306,822.91 Vouchers 162473 through 162681 in the amount of$1,786,470.23 Vouchers 584 through 586 in the amount of$827.50 Electronic Funds Transfer in the amount of$22,423.59 Approval of Minutes: April 1, April 8 and April 15, 2019 Resolution 19-041 Authorizing the City Manager to Sign all Permitting and Design Contracts for the Sewer Outfall Project within the Available Budget Resolution 19-042 Authorizing and Directing the City Manager to Sign a Settlement Agreement with the Estate of William Short Resolution 19-043 Authorizing and Directing the City Manager to Execute a Lease with US Bank National Association Motion: Pamela Adams moved to approve the consent agenda with the removal of Resolution 19-042 Authorizing and Directing the City Manager to Sign a Settlement Agreement with the Estate of William Short to a future meeting. Amy Howard seconded. Vote: motion carried unanimously, 6-0 by voice vote. PUBLIC HEARING Resolution 19-040 Declaring a 19.72 Acre Parcel Between Four Corners Road and Anderson Lake Road Surplus and Setting Sale Terms Mayor Stinson read the rules of procedure for the public hearing. There were no Council financial or property issues to disclose in connection with this matter. Public Works Director Greg Lanning gave the staff report on the property owned by the water utility located adjacent to the water line. It was held in reserve as a potential water treatment plant location and is no longer needed. Public Comment: Jeffrey Bohman of the Peninsula Trails Coalition expressed interest in the property for trail purposes and proposed the City and County negotiate an intergovernmental transfer. City Council Business Meeting May 6, 2019 Page 2 of 6 County Commissioner Kate Dean spoke about the property as beneficial to expanding the Olympic Discovery Trail. She urged further exploration on the feasibility of this purchase from the City. Mr. Timmons noted this is an asset owned by the water utility and needs to be declared surplus to the utility. He said the City is conducting the required public hearing and may not be precluded from exploring other avenues, including the County's needs. Questions from Council related to approving the Resolution and consideration of modifying the recitals potentially eliminating items 3 and 4. Staff noted additional transactions might be needed. The Mayor closed public testimony. Motion: Michelle Sandoval moved to approve Resolution 19-040 Declaring a 19.72 Acre Parcel Between Four Corners Road and Anderson Lake Road Surplus and Setting Sale Terms (as amended striking number 3 and 4). Ariel Speser seconded. Vote: motion carried unanimously, 6-0 by voice vote. Ordinance 3224 Amending Port Townsend Municipal Code Chapter 16.08 Flood Damage Prevention, Adopting the "Flood Insurance Study for Jefferson County, Washington and Incorporated Areas" and Flood Insurance Rate Maps (FIRMS) Dated June 7, 2019, and Any Revisions Thereto Planning Manager Judy Surber gave a brief staff presentation reviewing a few minor changes since the last briefing including the deletion at PTMC 16.08.120(f), as well as minor modifications to the language pertaining to small structures. She responded to questions about changes to the maps and affected properties. There was no public comment. Ms. Surber responded to questions about the FEMA maps and properties affected, and increasing base flood elevation, variances. Mayor Stinson closed the public testimony. Motion: Deborah Stinson moved to approve first reading Ordinance 3224 Amending Port Townsend Municipal Code Chapter 16.08 Flood Damage Prevention, Adopting the "Flood Insurance Study for Jefferson County, Washington and Incorporated Areas"and Flood Insurance Rate Maps (FIRMS) Dated June 7, 2019, and Any Revisions Thereto. Ariel Speser seconded. Vote: motion carried unanimously, 6-0 by voice vote. Mayor Stinson closed the public hearing. Street Vacation Application LUP19-039 for a Portion of 30th Street Right-of- Way Between Holcomb and Gise Streets City Council Business Meeting May 6, 2019 Page 3 of 6 Mayor Stinson reviewed the rules of procedure for the public hearing. There were no financial or property issues to disclose in connection with this matter. Senior Planner John McDonagh gave the staff report explaining the vacation. A final ordinance would come back to Council. The Active Transportation Advisory Board has reviewed this item and had no objections to the street vacation. Public Comment: Cate Comerford, as a representative for applicants, spoke in favor of the street vacation. The public testimony was closed. Motion:Ariel Speser moved to approve the Proposed Findings of Fact and Conclusions for LUP19-039 and direct staff to prepare an ordinance approving the requested vacation once all required conditions have been met. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. Mayor Stinson closed the public hearing, NEW BUSINESS Ordinance 3226 Adopting 2019 Supplemental Budget Appropriations Finance and Administrative Services Director Nora Mitchell urged Council to waive rules and adopt. Finance Manager Sheila Danielson reviewed the reappropriations. She There was no public comment. Motion: Michelle Sandoval moved to approve first reading Ordinance 3226 Adopting 2019 Supplemental Budget Appropriations Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. Ordinance 3227 Establishing a Revolving Line of Credit and Providing for the Issuance and Sale of a Limited Tax General Obligation Bond Anticipation Note in the Aggregate Principal Amount of not to Exceed $1,500,000 to Evidence the Line of Credit to be Used to Repay the City's Existing Line of Credit and to Finance Capital Improvements to City Facilities, and Fixing the Form, Covenants and Terms of the Note Finance Manager Sheila Danielson gave the staff report on the two-year line of credit of interim financing until more permanent financing could be found. She reviewed additional projects not listed for which the revolving line of credit might finance. Ms. Mitchell reviewed the terms of the loan provided by Cashmere Bank and talked about the request for proposals received. There was no public comment. City Council Business Meeting May 6, 2019 Page 4 of 6 Motion: Robert Gray moved to approve first reading Ordinance 3227 Establishing a Revolving Line of Credit and Providing for the Issuance and Sale of a Limited Tax General Obligation Bond Anticipation Note in the Aggregate Principal Amount of not to Exceed$1,500,000 to Evidence the Line of Credit to be Used to Repay the City's Existing Line of Credit and to Finance Capital Improvements to City Facilities, and Fixing the Form, Covenants and Terms of the Note. Amy Howard seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 19-044 Allocating Additional Funding for the Mountain View Project and Authorizing the City Manager to Execute Contract Change Orders within the Approved Budget City Engineer David Peterson gave a briefing on the project management that came in under budget until unforeseen changes occurred that expended the remaining contingency. An additional change order in the fire protection system resulted in being $30,000 over budget. Staff is requesting $40,000 to close the project. Mr. Timmons suggested an open house be held once the work is complete. There was no public comment. Motion:Amy Howard moved to approve Resolution 19-044 Allocating Additional Funding for the Mountain View Project and Authorizing the City Manager to Execute Contract Change Orders within the Approved Budget. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Stinson asked for a letter of support for Puget Sound and Salish Sea clean up projects due to funding cuts. There was no objection. Mayor Stinson also reported meeting with the new commanding officer with Naval Air Station Whidbey Island along with Michelle Sandoval and Michael Evans. She also attended opening day of the boat parade.. CITY MANAGER'S REPORT City Manager David Timmons reported on his meeting with Romanian City Managers in Timisoara. SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Robert Gray asked for a briefing on the event called "The Thing" at Fort Worden. Mr. Timmons agreed security and logistical issues would be considered and reported back to Council. Ariel Speser urged that the interlocal agreement for the Peninsula Regional Transportation Planning Organization be brought forward for approval. She also asked whether the parking workshop item would include discussion of activating the Council Transportation Committee. Mr. Timmons confirmed both items would be brought forward to Council at a future meeting. City Council Business Meeting May 6, 2019 Page 5 of 6 COMMENTS FROM COUNCIL Robert Gray asked about cigarette butt disposal given the amount seen during the Earth Day clean up. Mr. Timmons noted that there are special receptacles and they might need to be put back in use. ADJOURN There being no further business, the meeting adjourned at 8:02 p.m. Attest: -d-- 1 0 J""z"D Joanna Sanders, MMC City Clerk City Council Business Meeting May 6, 2019 Page 6 of 6