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HomeMy WebLinkAbout020419 CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF FEBRUARY 4, 2019 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 4th day of February 2019 in Council Chambers at 540 Water Street. Mayor Deborah Stinson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray, Michelle Sandoval, Ariel Speser, and Deborah Stinson with Amy Howard excused. Staff members present were Finance and Administrative Services Director Nora Mitchell, City Attorney Heidi Greenwood, and City Clerk Joanna Sanders. CHANGES TO THE AGENDA As noted below, several items were removed and added to the Consent Agenda. COMMENTS FROM THE PUBLIC Public comment There were none. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 161905 through 161974 in the amount of$191,929.27 Electronic Funds Transfer in the amount of$493,310.77 Approval of Minutes: January 22 and January 28, 2019 Resolution 19-014 Approving the Water/Wastewater Agency Response Network Agreement and Authorizing the City Manager to Sign the Agreement Resolution 19-016 Tasking the Ad Hoc Committee on Committees with Volunteer Appreciation City Council Business Meeting February 4, 2019 Page 1 of 4 Resolution 19-017 Tasking the Arts Commission to Establish Guidelines and Make Recommendations for Funding Public Art Grants and to Educate the Public about the Funding Opportunities Resolution 19-020 Adopting the Recommendations of the Community Task Force Related to the Recruitment of the new City Manager Resolution 19-018 Amending Resolution 08-026 Establishing the Library Advisory Board as a Citizens Advisory Board _ Resolution 19-021 Related to Personnel, Adopting an Updated Salary Range for the City Manager Recruitment Motion: David Faber moved to approve the consent agenda as revised as follows.- Removing ollows:Removing Item G. Resolution 19-018 Amending Resolution 08-026 Establishing the Library Advisory Board as a Citizens Advisory Board to the February 19 meeting; Removing from the Consent Agenda to New Business, Item D. Resolution 19-015 Amending Exhibit E to the City Council Rules of Procedure; and Adding to Consent Agenda Unfinished Business Items B. Resolution 19-020 Adopting the Recommendations of the Community Task Force Related to the Recruitment of the new City Manager and D. Resolution 19-021 Related to Personnel, Adopting an Updated Salary Range for the City Manager Recruitment. Pamela Adams seconded. Vote. motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS Resolution 19-019 Adopting the Government Relations Contract—New City Manager Expectations Finance and Administrative Services Director Nora Mitchell gave the staff briefing on the contract previously reviewed at the strategic planning retreat. She addressed questions and noted these rules of engagement for candidates are separate from the employment agreement. It was characterized by Councilmember Faber as a social contract with the new City Manager. There was no public comment. Motion: David Faber moved to approve Resolution 19-019 Adopting the Government Relations Contract—New City Manager Expectations. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. Tasking Staff with Interviewing, Selecting and Recommending an Executive Recruiter to Conduct the City Manager Recruitment Process. Ms. Mitchell reviewed the recommendation and timeline associated with researching executive recruiter options. City Council Business Meeting February 4, 2019 Page 2 of 4 Council discussion ensued about the merits of an in-house recruitment process versus using a recruitment firm. Issues considered were: funding to hire a recruiter, options for outsourcing some of the components of the search, and whether staff and management resources were adequate to oversee the search and public process. There were comments about the time savings and efficiencies in using a professional recruiter as well as a desire for some distance throughout the process to address any perceptions of impartiality by Council or staff. Motion: Ariel Speser moved to approve tasking Staff with interviewing, selecting and recommending an executive recruiter to conduct the City Manager recruitment process. Pamela Adams seconded. Vote: motion carried, 5-1 by voice vote, Robert Gray opposed. Resolution 19-015 Amending Exhibit E to the City Council Rules of Procedure City Attorney Heidi Greenwood gave the staff report and mentioned the list of Ad Hoc Committees were omitted in the revision to Exhibit E. Some discussion occurred about the type of committee structure that works for Council and the community, including whether committees such as Housing and Transportation should be ad hoc, and if the meetings provide the opportunity for public interaction with Council on topics of interest versus other attempts at outreach. There was also concern about scheduling and then cancelling standing committees because of the staff resources in preparing materials for multiple committees. Motion: Ariel Speser moved to approve tasking the Ad Hoc Committee on Committees with a review of the Council committees. Robert Gray seconded. Vote: motion carried unanimously, 6-0 by voice vote. NEW BUSINESS — NONE SCHEDULED PRESIDING OFFICER'S REPORT Mayor Stinson reported on the following: - Update on Council time tracking - Attendance at the opening ceremony at Salish Coast Elementary - Attendance at local Womens March to present a proclamation - Attendance at Mayor's Exchange CITY MANAGER'S REPORT Ms. Mitchell reported the following: - Weather associated power outages - Winter shelter open in the day during cold temperatures - 2019 Report of Year-End Revenues SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Mayor Stinson noted the earlier meeting start time for the three February 11 meetings. City Council Business Meeting February 4, 2019 Page 3 of 4 ADJOURN There being no further business, the meeting adjourned at 7:54 p.m.. Attest: Joanna Sanders, MMC City Clerk, City Council Business Meeting February 4, 2019 Page 4 of 4