HomeMy WebLinkAbout02-036RESOLUTION NO. 02-036
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PORT TOWNSEND, WASHINGTON ENDORSING A
COMBINED CITY HALL/CITY HALL ANNEX PROPOSAL
BE IT RESOLVED by the City Council of the City of Port Townsend as follows:
That Council support a combined City Hall/City Hall Annex proposal, which
incorporates the following elements:
City administrative space needs are set at 12,000 SF (approx.), and would be met by
construction of 9,000 to 10,000 SF (approx.) new City Hall Annex and use of 2,000 to
3,000 SF (approx.) in City Hall for administrative uses and public space uses (not
counting City Council Chambers).
Cost of construction of a new 9,000 to 10,000 SF (approx.) City Hall Annex would
not exceed estimated $1.9M to $2.05M (for construction costs plus plans,
engineering, construction management), plus $570,000 for fix up and related
expenses, for a total of $2.5 to $2.6M (rounded).
To lock in low interest financing at the earliest opportunity, Council should approve
Councilmanic bond up to $3.4M (rounded) for City Hall Annex and preliminary City
Hall restoration. Bond proceeds would be earmarked as follows:
$1.9Mto $2.05
$57O,OOO
$750,000- 900,000
Annex plans and construction
Annex fix up and related expenses (utility, streetscape)
City Hall, consisting of:
up to $566,000 Design and contract documents for
City Hall restoration
$184,000 - 334,000 Preliminary construction of City
Hall retrofit for City administrative uses
(approx. 2,000 to 3,000 SF)
$3.4M Total
NOTE: Money unused in one category may be used in another category, so long as
project goals are met.
City Manager to proceed with plans, specifications, and engineering (PSE) for
combined City Hall/City Hall Annex proposal. Manager to report to Council at
timely intervals regards status of PSE and project consistency with budget. (See
paragraph 7.)
5. City should assume responsibility (including project management) for preservation
and restoration of City Hall, within budget parameters defined by this resolution.
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City Manager to develop plan on funding and achieving full restoration and
preservation of City Hall, to include the following elements:
Priority of goals should be: (1) uses (City Council, administrative and related
public uses) and preservation, then (2) restoration. Third story renovation is
considered an integral part of the restoration process.
Bo
Total restoration and preservation costs not to exceed estimate of $4.56M (which
includes $750,000 - $900,000 from Councilmanic bond, leaving a net of $3.66M
to $3.81M).
Co
Total combined Annex/City Hall budget not to exceed estimate of $7.1M to
$7.2M (rounded) (consisting of $3.66M to $3.81M net City Hall budget per
paragraph 6, plus up to $3.4M Annex/preliminary City Hall (from Councilmanic
Bond) per paragraph 3, equals $7.1M to $7.2M).
D. Utilize to extent available grant sources and realistic private funding projections.
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In the event grants or gifts affords the City the opportunity to complete the
process or add value to the process, the City Council may add to the cap on
funding.
Fo
Develop downtown parking programs and parking solutions to mitigate the loss
of parking spaces from the Annex build out. Address feasibility of closure of
Madison Street and alterations to Washington Street for public pedestrian use,
including implications from loss of parking. If needed, consider provided, that
until an option is identified and approved and funded by the Council following
community input, the current planning effort and budgeted improvements
(including grant applications for funding assistance) for the skateboard park on
Monroe St. shall continue.
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Develop a critical path schedule identifying investment to date, tasks to be
undertaken and completed preparatory to the City Council committing additional
funds earmarked to pay for preservation and the restoration of City Hall (see
paragraph 7 below). The critical path schedule would stipulate a date certain for
a vote by Council on sizing and ways and means of funding the project.
Develop plan on efficient use of balance of City Hall (balance after Council
Chambers and City administrative/public space uses), based on alternative
preservation/restoration scenarios (preservation only, partial restoration, full
restoration). Planning would include consultation with JCHS, ~and other
community groups. Plan elements to include:
i. Consideration of long-term lease with JCHS at fair market rental
(which could include the concept of public benefit).
ii. JCHS's ability and plan to raise funds to meet JCHS needs (rent, fix
up).
2 Resolution. 02-036
Develop plan for public information and participation concerning City Hall
restoration and construction of annex, and related improvements (for example,
streetscape).
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Provide, in consultation with City Attorney, information on ways to enhance
opportunities for local contracting, project management, and other services,
consistent with state bidding law requirements. Results of information will be
presented to City Council for review and approval, and become data points on
critical path schedule.
Provide information on cost impacts and feasibility of including 1% for arts in
capital construction budget. Results of information will be presented to City
Council for review and approval, and become data points on critical path
schedule.
City Manager is instructed to explore with bond counsel and financial
consultants possible terracing/tiering of bond, and report to City Council as part
of how bond should be structured prior to adoption of bond ordinance.
Prior to Council authorizing Annex contract award (where construction costs for
Annex, and preliminary administrative use of City Hall, become fixed), Council
would undertake a review of assumptions for achieving City Hall uses, preservation
and restoration based on Manager's proposed plan (paragraph 6 above).
Authorization of Annex contract is inextricably linked to Council assurance that City
Hall use, preservation, and restoration plan is capable of being accomplished. If
Council is not assured that City Hall preservation/restoration will occur, or if
construction costs for Annex and preliminary City Hall restoration to accommodate
City uses substantially exceed the budget set by Council in this motion, then Council
will review options to address City administrative needs and City Hall
preservation/restoration.
ADOPTED by the City Council of the City of Port Townsend at a regular
meeting thereof, held this 22nd day of July, 2002.
Attest:
City Clerk
Approved as to form:
John P. Watts
City Attorney
3 Resolution. 02-036