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HomeMy WebLinkAbout120318 CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF DECEMBER 3, 2018 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 3rd day of December 2018 in Council Chambers at 540 Water Street. Mayor Deborah Stinson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were David Faber, Robert Gray, Amy Howard, Ariel Speser, and Deborah Stinson with Pamela Adams, and Michelle Sandoval excused. Staff members present were City Manager David Timmons, City Attorney Heidi Greenwood, Finance and Administrative Services Director Nora Mitchell, Finance Manager Sheila Danielson, Development Services Director Lance Bailey, City Engineer David Peterson, and City Clerk Joanna Sanders. CHANGES TO THE AGENDA The Appointment of David Faber as Designated Representative for the Periodic Review of the Composition of the Jefferson Transit Authority Board was moved from the Consent Agenda to New Business. COMMENTS FROM THE PUBLIC Public comment Jeff Bohman, president of Peninsula Trails Coalition, spoke about trail improvements from mile post zero to the coast. He provided an Alternatives Analysis for Trail Routes Across City of Port Townsend Property. Hall Baetz of Eaglemount Trail Coalition, spoke about the report and proposed routes through City Lake property with the opportunity for shared costs. Jeff Selby, spoke about the Olympic Discovery Trail and in support of further trail development toward the goal of getting cyclists off unsafe highway and onto the trail. Patrick Raymond, owner manager of Discovery Bay Brewery, spoke about their interest in expanding the rules on signage allowed at Cliff and Rainier Streets pursuant to Ordinance 3064. He requested a review of the sign regulations. Kees Kolff of the Community Recreational and Arts Alliance spoke about the Port Townsend Cycle School that provides training in bike maintenance. City Council Business Meeting December 3, 2018 Page 1 of 6 David Thielk also spoke about Community Recreational and Arts Alliance and their pursuit of expanding The Recyclery's building footprint. City staff response City Manager David Timmons spoke briefly about staffs efforts to respond to the Olympic Discovery Trail report, Rainier Street signage, and The Recyclery expansion. Motion: David Faber moved to approve the consent agenda as written. Amy Howard seconded. Vote: motion carried unanimously, 5-0 by voice vote. CONSENT AGENDA Approval of Bilis, Claims and Warrants Vouchers 161363 through 161368 in the amount of$145,165.37 Vouchers 161369 through 161445 in the amount of$903,909.75 Electronic Funds Transfer in the amount of$20.00 Electronic Funds Transfer in the amount of$1,256,327.50 Electronic Funds Transfer in the amount of$28,906.96 Approval of Minutes: October 8, 2018, November 5, November 13, November 19, 2018 Reappointment of Paul Rice (Position 1, Term Expires December 31, 2021) and Rick Jahnke (Position 3, Term Expires December 31, 2021) to the Planning Commission Resolution 18-056 Authorizing the City Manager to Negotiate and Execute Agreements for Services Resolution 18-057 Related to the Construction of a Water Line Extension on Wilson Street; Authorizing the City Manager to Advertise for Bids and to Award a Construction Contract to the Lowest Responsive Responsible Bidder for the Water Line Extension Resolution 18-058 Endorsing a Correction to the Property Tax Levy Ordinance 3210 Adopted on November 13, 2018 Ordinance 3215 Extending the Duration of the Cable Television Franchise Held by WaveDivision I, LLC City Council Business Meeting December 3, 2018 Page 2 of 6 Resolution 18-059 Authorizing the City Manager to Negotiate and Execute a Utility Easement in Favor of Public Utility District No. 1 of Jefferson County in the Area of Washington Street and Tyler Street. UNFINISHED BUSINESS - NONE NEW BUSINESS Resolution 18-060 Approving the 2019 Lodging Tax Expenditures City Manager David Timmons gave a detailed staff report of the recommended expenditures. He responded to questions about how other nonprofits might apply for funding and noted the funding is restricted to tourism-related marketing for tourism related infrastructure. He also explained bathroom center locations under consideration. There was no public comment. Motion: Ariel Speser moved to approve Resolution 18-060 Approving 2019 Lodging Tax Expenditures. Amy Howard seconded. Vote. motion carried unanimously, 5-0 by voice vote. Ordinance 3216 Vacating a Portion of Hill (aka Howard) Street Right-of-Way Lying East of Block 5 in the Plat of Swan Park; Establishing Conditions to the Street Vacation and Establishing an Effective Date (Safe Harbor Recovery) Senior Planner John McDonagh briefed Council on the proposed street vacation. There was no public comment. Motion: David Faber moved to approve waiving Council Rules and adopt Ordinance 3216 Vacating a Portion of Hill (aka Howard) Street Right-of-Way Lying East of Block 5 in the Plat of Swan Park; Establishing Conditions to the Street Vacation and Establishing an Effective Date (Safe Harbor Recovery), Ariel Speser seconded. Vote: motion carried unanimously, 5-0 by voice vote. Resolution 18-061 Related to the 2018 Annual Update to the City's Comprehensive Land Use Plan Development Services Director Lance Bailey gave the staff report as briefed in the agenda bill on the recommendation not to open the Comprehensive Plan cycle to suggested amendments given other department priorities. There was no public comment. Motion: Amy Howard moved to approve Resolution 18-061 Related to the 2019 Annual Update to the City's Comprehensive Land Use Plan. Ariel Speser seconded. Vote: motion carried unanimously, 5-0 by voice vote. City Council Business Meeting December 3, 2018 Page 3 of 6 Ordinance 3217 Repurposing the Current Equipment Rental Fund as a Standalone Internal Service Fund for Fleet Equipment Replacement Only and Separating Information Services Equipment Operations and Maintenance; Information Services Equipment Replacement, and Fleet Equipment Operations and Maintenance to Other Funds and Amending Chapter 3.04 of the Port Townsend Municipal Code. Finance and Administrative Services Director Nora Mitchell and Finance Manager Sheila Danielson gave the briefing on funding deficiencies in the equipment rental fund and proposed solutions addressed through actions in Ordinances 3217 and 3218. Staff responded to questions about the expected fund balance. There was no public comment. Motion. David Faber moved to approve waiving Council Rules and adopting Ordinance 3217 Repurposing the Current Equipment Rental Fund as a Standalone Internal Service Fund for Fleet Equipment Replacement Only and Separating Information Services Equipment Operations and Maintenance; Information Services Equipment Replacement, and Fleet Equipment Operations and Maintenance to Other Funds and Amending Chapter 3.04 of the Port Townsend Municipal Code. Amy Howard seconded. Vote. motion carried unanimously, 5-0 by voice vote. Ordinance 3218 Creating A Fleet Equipment Operations and Maintenance Fund, an Information Services Equipment Operations and Maintenance Fund, and an Information Services Equipment Replacement Fund and Amending Chapter 3.04 of the Port Townsend Municipal Code Ms. Mitchell and Ms. Danielson gave the staff report as detailed in the agenda bill. There was no public comment. Motion: David Faber moved to approve waiving Council Rules and adopt Ordinance 3218 Creating A Fleet Equipment Operations and Maintenance Fund, an Information Services Equipment Operations and Maintenance Fund, and an Information Services Equipment Replacement Fund and Amending Chapter 3.04 of the Port Townsend Municipal Code. Ariel Speser seconded. Vote: motion carried unanimously, 5-0 by voice vote. Resolution 18-062 Adopting a Post-Annexation Tax Restriction Policy Mr. Timmons gave the briefing on the resolution. There was Council interest in amending the bulleted list in Exhibit A to include reference to the Housing Trust Fund. There was no public comment. Motion: David Faber moved to approve Resolution 18-062 Adopting a Post- Annexation Tax Restriction Policy (as amended to Exhibit A include reference to the City Council Business Meeting December 3, 2018 Page 4 of 6 Housing Trust Fund utility tax ordinance including a definition). Amy Howard seconded. Vote: motion carried unanimously, 5-0 by voice vote. APPOINTMENT OF DAVID FABER AS DESIGNATED REPRESENTATIVE FOR THE PERIODIC REVIEW OF THE COMPOSITION OF THE JEFFERSON TRANSIT AUTHORITY BOARD Mayor Stinson reviewed the recommended appointment of David Faber as one of the two representatives on the Jefferson Transit board. Mr. Faber reviewed that he would advance the argument to recommend expanding the board. Public Comment; Debbie Jahnke spoke in favor of expanding the Jefferson Transit Board and increasing ridership. Judy Alexander spoke in favor of a wider representation on the Jefferson Transit Board. Rick Jahnke spoke in favor of expanding the representation on the Transit Board. There was consensus of Council to direct Staff to return with a resolution in favor of expanding the Transit Board. Motion: Amy Howard moved to approve the Appointment of David Faber as Designated Representative for the Periodic Review of the Composition of the Jefferson Transit Authority Board. Robert Gray seconded. Vote: motion carried unanimously, 5-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Stinson reported on the following: - Draft 2019 Legislative Agenda - Committee and assignments and board liaisons would be done in January - Attendance at County meeting of Port, City, and Jefferson County Fair board on future carnival locations - Meeting with Department of Emergency Management on an emergency plan - Public Infrastructure Fund meetings - Welcome of Santa Claus at PT Main Street holiday celebration CITY MANAGER'S REPORT Mr. Timmons reported on the following: - Mountain View open house, Jefferson Street sidewalk, and Library project updates - City is being recommended for a $1.4 million grant for bike and pedestrian improvements on Discovery Road from Grant Street to the Rainier roundabout. Resolution 18-063 Authorizing the City Manager to Negotiate and Execute an Agreement to Provide Project Management Assistance to Homeward Bound City Council Business Meeting December 3, 2018 Page 5 of 6 Mr. Timmons gave the staff report on this recommendation. Judy Alexander spoke about her efforts to expand the Homeward Bound board and in support of the resolution. Serenity Lumbard spoke in support of the resolution for project management. Mark Cooper Homeward Bound board member spoke in support of the resolution and gave a progress report. He noted that they have not yet accepted the City loan. Motion: Ariel Speser moved to approve Resolution 18-063 Authorizing the City Manager to Negotiate and Execute an Agreement to Provide Project Management Assistance to Homeward Bound. Amy Howard seconded. Vote: motion carried unanimously, 5-0 by voice vote. COMMENTS FROM COUNCIL Mr. Gray made comments in support of artisan businesses in the Rainier Street corridor. ADJOURN There being no further business, the meeting adjourned at 8:45 p.m. Attest: ea 1131� I Joanna Sanders, MMC City Clerk City Council Business Meeting December 3, 2018 Page 6 of 6