HomeMy WebLinkAbout03-004RESOLUTION NO. 03-004
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PORT TOWNSEND, WASHINGTON ENDORSING THE
CITY HALL ANNEX SCHEMATIC DESIGN AND THE
CITY HALL PRE-DESIGN REPORT AND DIRECTING STAFF
TO MOVE FORWARD WITH THE PREPARATION OF DESIGN DRAWINGS
BE IT RESOLVED by the City Council of the City of Port Townsend as follows:
That Council rescinds its Resolution 02-036 and replaces it with this resolution in support
of a combined City Hall/City Hall Annex proposal as follows:
City administrative space for current and future needs are set at 12,000 to 14,000 SF
(approx.), and would be met by construction of a 10,500 to 14,000 SF (approx.) new
City Hall Annex and use of 1500 SF in City Hall library for administrative uses; the
current meeting rooms and City Council chamber would continue to be used as for
legislative activities and public space uses.
Cost of building construction of a new City Hall Annex would not exceed an
estimated $2.54 M (plus any adjustments for inflation) plus the costs for plans,
engineering, construction management.
The currently available funding from the $3.4M bond issue, plus interest on the bond,
plus an anticipated Federal Grant of $0.17M, along with any additional funds that
may be generated for the project are to be earmarked as follows:
$3,000,000 City Hall Annex
700,000 City Hall
It is recognized that the location of the Annex adjacent to City Hall will provide an
additional $250,000 benefit and future cost savings to the City Hall Renovation.
NOTE: Money unused in one category may be used in another category, so long as
project goals are met.
City Manager to proceed with plans, specifications, and engineering (PSE) for
combined City Hall/City Hall Annex proposal. Manager to report to Council at
timely intervals regards status of PSE and project consistency with budget. (See
paragraph 7.)
5. City should assume project management responsibility for preservation and
restoration of City Hall, within budget parameters defined by this resolution.
6. City Manager and the Jefferson County Historical Society to develop plan on funding
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and achieving full restoration and preservation of City Hall, to include the following
elements:
Priority of goals should be: (1) uses (City Council, administrative and related
public uses) and preservation, then (2) restoration. Third story restoration
considered an integral part of the restoration process.
Total restoration and preservation costs of City Hall not to exceed estimate of
$4.56M (which includes $750,000 - $900,000 from Councilmanic bond, leaving
a net of $3.66M to $3.81M to be raised by the Jefferson County Historical
Society or other grant and funding sources).
Total combined Annex/City Hall budget not to exceed estimate of $7.3M to
$7.5M (rounded) (consisting of $3.66M to $3.81M City Hall budget per
paragraph 6, plus up to $3.7M Annex/preliminary City Hall.
D. Utilize to extent available grant sources and realistic private funding projections.
In the event grants or gifts affords the City the opportunity to complete the
process or add value to the process, the City Council may add to the cap on
funding or use the funds to reduce public indebtedness on the project.
Fo
Move forward on the Downtown Parking Plan to evaluate long term parking
needs in the Historic District.
Develop a critical path schedule identifying investment to date, tasks to be
undertaken and completed preparatory to the City Council committing additional
funds earmarked to pay for preservation and the restoration of City Hall (see
paragraph 7 below). The critical path schedule would stipulate a date certain for
a vote by Council on sizing and ways and means of funding the project.
Develop plan on efficient use of balance of City Hall (balance after Council
Chambers and City administrative/public space uses), based on alternative
preservation/restoration scenarios (preservation only, partial restoration, full
restoration). Planning would include consultation with JCHS, and other
community groups. Plan elements to include:
i. Consideration of long-term lease with JCHS at fair market rental
(which could include the concept of public benefit).
ii. JCHS's ability and plan to raise funds to meet JCHS needs (rent, fix
up).
Jo
Develop plan for public information and participation concerning City Hall
restoration and construction of annex, and related improvements (for example,
streetscape).
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o
Provide, in consultation with City Attomey, information on ways to enhance
opportunities for local contracting, project management, and other services,
consistent with state bidding law requirements. Results of information will be
presented to City Council for review and approval, and become data points on
critical path schedule.
Lo
Provide information on cost impacts and feasibility of including 1% for arts in
capital construction budget. Results of information will be presented to City
Council for review and approval, and become data points on critical path
schedule.
Prior to Council authorizing Annex contract award (where construction costs for
Annex, and preliminary administrative use of City Hall, become fixed), Council
would undertake a review of assumptions for achieving City Hall uses, preservation
and restoration based on Manager's proposed plan (paragraph 6 above).
Authorization of Annex contract is inextricably linked to Council assurance that City
Hall use, preservation, and restoration plan is capable of being accomplished. If
Council is not assured that City Hall preservation/restoration will occur, or if
construction costs for Annex and preliminary City Hall restoration to accommodate
City uses substantially exceed the budget set by Council in this motion, then Council
will review options to address City administrative needs and City Hall
preservation/restoration.
ADOPTED by the City Council of the City of Port Townsend at a regular
meeting thereof, held this 13th day of January, 2003.
Ke~~'~'~'
Attest:
Approved as to form:
Pamela Kolacy, CMC
City Clerk
City Attomey
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