HomeMy WebLinkAbout120518 Minutes Minutes of the Port Townsend Arts Commission Meeting of December 5, 2018
LOCATION: City Hall, Conference Room 3
MEMBERS PRESENT: Dan Groussman, Kris Morris, Dominica Lord-Wood, Matt Miner, Nhatt Nichols, Owen Rowe (Chair), Stan
Rubin, Maryann Tapiro, Lisa Wentworth
MEMBERS OF PUBLIC PRESENT: Andrea Lawson, Rowan Matkins, Denise Winter
STAFF PRESENT: Acting Clerk Pam Kolacy
Topic Motions/Recommendation/Action
Call to Order/Roll Call The meeting was called to order at 3:00 p.m.
Approval of Agenda There were no objections to the agenda as presented.
Approval of Minutes for November 7, 2018 Minutes were approved unanimously as presented (motion by
Morris, second by Miner, Groussman abstained).
Public Comment
There was no public comment
Chairs Update and Announcements
Chair Rowe reported that the Arts Commission's
allocation in the 2019 budget is the same as last year
from the Community Services Fund with the addition
of$10,000 in Lodging Tax Advisory Committee
(LTAC) funds. The LTAC funds must be granted to
programs that will benefit and promote the tourist
economy.
Budget Update
A few corrections to the budget were noted, and the
current amount of available funding is $560.00
PlayFest 2019 Motion by Lord-Wood, seconded by Wentworth to approve the
Key City Public Theatre Artistic Director Denise Winter proposed plan presented by Ms. Winter, allocating $900 to Tira
presented a proposal for funding the 2019 Free Palmquist for teaching the 2019 Free Playwriting Workshop and
Playwriting Workshop and reviewed the credentials of approving a fee waiver for the Pope Marine Building as the workshop
the playwright Tira Palmquist. She reviewed other location, was approved unanimously.
activities in which Ms. Palmquist would participate
during her tenure.
Topic Motions/Recommendation/Action
Further discussion was held regarding the 2019 one- Certificates will be created by the Arts Commission, contracts will be
act play competition. No changes were proposed to executed by the City, Arts Commission will arrange for a City official
the royalty fees for local playwrights. The awards to be present at the awards ceremony.
ceremony will be hosted at KCPT on February 22.
Other activities will include readings of parts of all Motion by Groussman, seconded by Rubin to waive fees for use of
submissions with feedback from visiting playwright. the Pope Marine Building Thursday — Monday (March 7-11) carried
These will be conducted at the Playhouse and at the unanimously. Ms. Winter will reserve the venue. Commission
Pope Marine Building. Chair will follow up on the value of the fee waiver.
Funding Application: YMCA Shakespeare Camp Motion by Morris to pre-allocate $350 to be paid in 2019 to the
Rowen Matkins returned to follow up on the request YMCA Shakespeare Camp carried unanimously.
made last month. She stated that her request is to PTAC logo will be provided for use in the advertising materials.
support the camp's public performance very early in
January 2019.
Project Discussion: Andrea Lawson
Ms. Lawson outlined a performance art project she is
working on to be completed late in 2019 or early 2020.
The Commissioners requested she return in Fall of
2019 with a more detailed presentation about the
program to accompany a request for funding.
2019 Workplan Consensus to leave Angel and Patron award schedule as it is
Major issues identified for the 2019 workplan include: currently.
1) decision about whether to change timing on Angel
and Patron of the Arts awards from February to Motion by Groussman, second by Wentworth, to create an outreach
October/November; 2) funding educational workshop sub-committee chaired by Nhatt Nichols, to inform grant applicants
in March; 3) adjustments needed in light of$10,000 and the public about opportunities for funding and provide
LTAC funding allocated in 2019; 4) finalization and information regarding the application process; and to revise the
adoption of Public Art Plan. current application, carried unanimously. Stan Rubin and Owen
Rowe will also be on the committee.
The workplan will be reviewed again in January before
being forwarded to the Council. Chair Rowe will contact the Lodging Tax Advisory Committee to
clarify their criteria for funding. Consensus that the LTAC awards
should still be driven by artistic merit with secondary consideration to
tourism benefits.
Topic Motions/Recommendation/Action
Public Art Plan Update
Completion of the Plan is on hold until 2019. Rowe
and Morris will meet with Kelly Graves early in the
year to discuss the compilation of the plan, which is
estimated to be a 2- to 3-month process. The
Committee will not meet again Spring of 2019.
Angel of the Arts/Patron of the Arts Planning
Commission members brainstormed on potential
candidates for Patron of the Arts. Members can
forward other suggestions to the Chair and a list of
suggestions will be brought to the January meeting.
Follow-up Reports
Reports were received from Jefferson County Farmers
Markets, RainShadow Chorale, and Port Townsend
Summer Bank
Next Meeting: January 2, 2019, 3 p.m. Agenda will include election of officers; selection of Patron of the
Arts; planning for Angel/Patron award ceremony; adoption of 2019
work plan; review of revised grant application and workshop format.
No funding applications will be considered until February meeting.
Adjourn: The meeting was adjourned at 5:00 p.m.