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HomeMy WebLinkAbout120518 Minutes Minutes of the Port Townsend Arts Commission Meeting of December 5, 2018 LOCATION: City Hall, Conference Room 3 MEMBERS PRESENT: Dan Groussman, Kris Morris, Dominica Lord-Wood, Matt Miner, Nhatt Nichols, Owen Rowe (Chair), Stan Rubin, Maryann Tapiro, Lisa Wentworth MEMBERS OF PUBLIC PRESENT: Andrea Lawson, Rowan Matkins, Denise Winter STAFF PRESENT: Acting Clerk Pam Kolacy Topic Motions/Recommendation/Action Call to Order/Roll Call The meeting was called to order at 3:00 p.m. Approval of Agenda There were no objections to the agenda as presented. Approval of Minutes for November 7, 2018 Minutes were approved unanimously as presented (motion by Morris, second by Miner, Groussman abstained). Public Comment There was no public comment Chairs Update and Announcements Chair Rowe reported that the Arts Commission's allocation in the 2019 budget is the same as last year from the Community Services Fund with the addition of$10,000 in Lodging Tax Advisory Committee (LTAC) funds. The LTAC funds must be granted to programs that will benefit and promote the tourist economy. Budget Update A few corrections to the budget were noted, and the current amount of available funding is $560.00 PlayFest 2019 Motion by Lord-Wood, seconded by Wentworth to approve the Key City Public Theatre Artistic Director Denise Winter proposed plan presented by Ms. Winter, allocating $900 to Tira presented a proposal for funding the 2019 Free Palmquist for teaching the 2019 Free Playwriting Workshop and Playwriting Workshop and reviewed the credentials of approving a fee waiver for the Pope Marine Building as the workshop the playwright Tira Palmquist. She reviewed other location, was approved unanimously. activities in which Ms. Palmquist would participate during her tenure. Topic Motions/Recommendation/Action Further discussion was held regarding the 2019 one- Certificates will be created by the Arts Commission, contracts will be act play competition. No changes were proposed to executed by the City, Arts Commission will arrange for a City official the royalty fees for local playwrights. The awards to be present at the awards ceremony. ceremony will be hosted at KCPT on February 22. Other activities will include readings of parts of all Motion by Groussman, seconded by Rubin to waive fees for use of submissions with feedback from visiting playwright. the Pope Marine Building Thursday — Monday (March 7-11) carried These will be conducted at the Playhouse and at the unanimously. Ms. Winter will reserve the venue. Commission Pope Marine Building. Chair will follow up on the value of the fee waiver. Funding Application: YMCA Shakespeare Camp Motion by Morris to pre-allocate $350 to be paid in 2019 to the Rowen Matkins returned to follow up on the request YMCA Shakespeare Camp carried unanimously. made last month. She stated that her request is to PTAC logo will be provided for use in the advertising materials. support the camp's public performance very early in January 2019. Project Discussion: Andrea Lawson Ms. Lawson outlined a performance art project she is working on to be completed late in 2019 or early 2020. The Commissioners requested she return in Fall of 2019 with a more detailed presentation about the program to accompany a request for funding. 2019 Workplan Consensus to leave Angel and Patron award schedule as it is Major issues identified for the 2019 workplan include: currently. 1) decision about whether to change timing on Angel and Patron of the Arts awards from February to Motion by Groussman, second by Wentworth, to create an outreach October/November; 2) funding educational workshop sub-committee chaired by Nhatt Nichols, to inform grant applicants in March; 3) adjustments needed in light of$10,000 and the public about opportunities for funding and provide LTAC funding allocated in 2019; 4) finalization and information regarding the application process; and to revise the adoption of Public Art Plan. current application, carried unanimously. Stan Rubin and Owen Rowe will also be on the committee. The workplan will be reviewed again in January before being forwarded to the Council. Chair Rowe will contact the Lodging Tax Advisory Committee to clarify their criteria for funding. Consensus that the LTAC awards should still be driven by artistic merit with secondary consideration to tourism benefits. Topic Motions/Recommendation/Action Public Art Plan Update Completion of the Plan is on hold until 2019. Rowe and Morris will meet with Kelly Graves early in the year to discuss the compilation of the plan, which is estimated to be a 2- to 3-month process. The Committee will not meet again Spring of 2019. Angel of the Arts/Patron of the Arts Planning Commission members brainstormed on potential candidates for Patron of the Arts. Members can forward other suggestions to the Chair and a list of suggestions will be brought to the January meeting. Follow-up Reports Reports were received from Jefferson County Farmers Markets, RainShadow Chorale, and Port Townsend Summer Bank Next Meeting: January 2, 2019, 3 p.m. Agenda will include election of officers; selection of Patron of the Arts; planning for Angel/Patron award ceremony; adoption of 2019 work plan; review of revised grant application and workshop format. No funding applications will be considered until February meeting. Adjourn: The meeting was adjourned at 5:00 p.m.