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HomeMy WebLinkAbout080618CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF AUGUST 6, 2018 CALL TO ORDER The Port Townsend City Council met in regular session on the 6th day of August 2018 in Council Chambers at 540 Water Street. Mayor Deborah Stinson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray, Michelle Sandoval, Ariel Speser, and Deborah Stinson with Amy Howard excused. Staff members present were City Manager David Timmons, City Attorney Heidi Greenwood, Finance and Administrative Services Director Nora Mitchell, Development Services Director Lance Bailey, Public Works Director Greg Lanning, Finance Manager Sheila Danielson, and City Clerk Joanna Sanders. CHANGES TO THE AGENDA Item E, Approval Directing City Manager to Schedule a Training Session was moved to New Business. Public comment There was none. COMMENTS FROM THE PUBLIC CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 160356 through 160361 in the amount of $139,924.63 Vouchers 160362 through 160411 in the amount of $257,527.62 Vouchers 160412 through 160412 in the amount of $723.00 Vouchers 160413 through 160413 in the amount of $14,106.80 Vouchers 160414 through 160443 in the amount of $615,888.30 Voucher 570 in the amount of $76.50 Vouchers 160444 through 160449 in the amount of $314,753.30 Vouchers 160450 through 160455 in the amount of $1,477.44 Vouchers 160456 through 160500 in the amount of $821,297.42 Electronic Funds Transfer in the amount of $75.25 Electronic Funds Transfer in the amount of $159,648.79 City Council Business Meeting August 6, 2018 Page 1 of 6 Approval of Minutes: June 11, June 18, and July 9, 2018 Resolution 18-036 Authorizing the City Manager to Sign a Public Works Contract with Shold Excavating, Inc. for the Replacement and Installation of Sewer Mainlines and Maintenance Holes in the City's Wastewater Collection System Resolution 18-037 Authorizing the City Manager to Execute a Services Agreement with Norton Corrosion Limited to Conduct an Assessment of the Olympic Gravity Water System Pipeline Resolution 18-038 Authorizing the Establishment of a Third -Party Safekeeping Account to Hold Investment Securities of the City Motion: David Faber moved to approve the consent agenda as written with the removal of Item F. Approval Directing the City Manager to Schedule a Training Session on Running Effective Meetings for Council, Advisory Board Chairs and Vice Chairs and Department Heads/Managers. Pamela Adams seconded. Vote. motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS Ordinance 3200 Related to Taxation; Adopting a Multifamily Tax Exemption Program, Designating Residential Target Areas, and Adding a New Chapter 3.15 "Multi -Family Tax Exemptions" to the Port Townsend Municipal Code Mayor Stinson noted that the public hearing was continued with the record remaining open to receive additional materials from staff. Development Services Director Lance Bailey reviewed that Council tasked the Ad Hoc Committee on Housing to review Residential Target Area (RTA) Maps 1 and 2. Their recommendations were to remove RTA 1 and to reformulate RTA 2 to eliminate the C -II zoned areas south of Sims Way and along the waterfront. Regarding questions about adding certain regulations and conditions to the RTAs, he recommended adoption as originally submitted with both 8 and 12 -year exemptions and the elimination of RTA 1 and a revision of RTA 2. Future Council action could clarify code language on eligibility expiration (vesting). Ms. Mitchell explained how the exemptions is applied and the levied amount then spread over the remaining tax base. Mr. Bailey responded to questions about the removal of RTA 2. Mr. Timmons said he believed more research was needed but that a study of a development model for designations with an income limit or price point could be established. There was a desire to apply the 12 -year exemption to RTA 2, excluding the 8 -year. There was no objection to reopening public testimony, so the Mayor called City Council Business Meeting August 6, 2018 Page 2 of 6 for public comment. There was none, so the Mayor closed public testimony.. Significant discussion ensued about pros and cons of recommended modifications.. Mr. Bailey reviewed the code language related to vesting and the application process under this program in PTMC 3.15.060(B). Mr. Timmons spoke about challenges with mixed-use housing developments with infrastructure costs being the largest barrier. He encouraged this method of incentivizing multi -family developers and the need to confirm with the Department of Revenue on the legality of removing the eight-year exemption. Motion. Michelle Sandoval moved to approve Ordinance 3200 Related to Taxation; Adopting a Multifamily Tax Exemption Program, Designating Residential Target Areas, and Adding a New Chapter 3.15 "Multi -Family Tax Exemptions" to the Port Townsend Municipal Code as written. Staff would be asked to return to Council at a later date with a modification to reinstate RTA Area Map 1 and modify RTA Area Map 2. David Faber seconded. Motion to approve an amendment to remove active farm land from Area 4. Moved by Robert Gray. Motion failed for lack of a second. Motion. Robert Gray moved to approve amending Ordinance 3200 to use the original seven Residential Target Areas, including Maps 1 and 2 as previously written (understood to mean July 16 version), only provide for a 12 -year exemption program, and to further study the impacts of adding an eight-year program to those areas. Pamela Adams seconded. During further discussion, it was noted that removing Area 1 and approving the motion as is would provide an opportunity for Area 1 to only have the 12 -year exemption. It was also noted that approving the Ordinance as is and excluding the eight-year exemption would have the same effect. Ms. Sandoval asked to withdraw her original motion to approve the Ordinance as written until the area maps could be provided to Council. Staff clarified that the seven areas are depicted in Exhibit B-2 to the ordinance currently. The motion remained. Vote: motion carried, 4-2 by voice vote, Michelle Sandoval, and Deborah Stinson opposed. NEW BUSINESS Resolution 18-039 Authorizing the City Manager to Sign a Public Works Contract with Lakeside Industries, Inc, for the 2018 Mill and Fill Project Public Works Director Greg Lanning gave the staff report. The authorization of $92,295.75 is for identified project areas (a small portion of Washington Street, 10,000 square feet on Hastings Avenue with some in-house work to widen the shoulders, a portion off Beech Street, and the Police Department facility parking. In 2019, the City hopes to do additional chip sealing on Hastings allowing for bike City Council Business Meeting August 6, 2018 Page 3 of 6 lanes. He responded to Council questions about the project budget and gave additional information on the larger proposed pavement management program. There was no public comment. Motion: Ariel Speser moved to approve Resolution 18-039 Authorizing the City Manager to Sign a Public Works Contract with Lakeside Industries, Inc. for the 2018 Mill and Fill Project. Pamela Adams seconded. Vote. motion carried unanimously, 6-0 by voice vote. Ordinance 3203 Related to Public Utility Taxes; Extending the Tax Rate Imposed by Ordinance 3143 Amending the City's Water, Sewer, Stormwater, and Garbage Utilities, and Amending Port Townsend Municipal Code Section 5.84.030 Finance and Administrative Services Director Nora Mitchell reviewed staffs recommendation to extend the utility tax for an additional five years. Previous funds were used to fund parks positions. There was no public comment. Motion: David Faber moved to approve waiving Council Rules and approving Ordinance 3203 Related to Public Utility Taxes; Extending the Tax Rate Imposed by Ordinance 3143 Amending the City's Water, Sewer, Stormwater, and Garbage Utilities, and Amending Pon` Townsend Municipal Code Section 5.84.030. Pamela Adams seconded. Vote. motion carried unanimously, 6-0 by voice vote. Resolution 18-040 Establishing the City Manager Recruitment Timeline for 2018-2019, Authorizing the City Manager to Execute an Agreement with a Consultant for Strategic Planning Services, and Establishing a Community Taskforce Ms. Mitchell gave the staff report on this matter as detailed in the agenda bill. The $15,000 cost from the Council Reserve Fund includes the two-day event and a prepared written summary. There was no public comment. Motion: David Faber moved to approve Resolution 18-040 Establishing the City Manager Recruitment Timeline for 2018-2019, Authorizing the City Manager to Execute an Agreement with a Consultant for Strategic Planning Services, and Establishing a Community Taskforce (adding tasking of Advisory Boards to submit their input to the process). Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. Approval Directing the City Manager to Schedule a Training Session on Running Effective Meetings for Council, Advisory Board Chairs and Vice Chairs and Department Heads/Managers City Council Business Meeting August 6, 2018 Page 4 of 6 Ariel Speser gave the report and stated the Ad Hoc Committee on Committee's support of the training. There was no public comment. Motion: Ariel Speser moved to approve directing the City Manager to Schedule a Training Session on Running Effective Meetings for Council, Advisory Board Chairs and Vice Chairs and Department Heads/Managers. Robert Gray seconded. Vote: motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Stinson reported on the following: - Attendance at meeting of Arts Washington Creative District Jefferson Community Foundation fiscal agent with Centrum as the coordinating agency - Attendance at the City's successful State Audit Exit Conference (financial and performance audit) - Invitation to participate in a resolution of adverse effects with US Whidbey Island Naval Air Station on the Section 106 Process CITY MANAGER'S REPORT David Timmons reported on the following: - Successful audit of all departments - United Good Neighbors pledge and City budgeted match - Jefferson County meeting on the Interlocal Agreement and scheduled follow up meetings August 9 and 16 - Website development timeline - Parking management system proposal will be forthcoming - Additional Water Street lane striping - Water status updates would begin - Fire Annexation discussions are expected in September and competing Port Townsend School District ballot measure. - Street Superintendant Dave Zellar has announced his retirement - Pending delivery of 10 Big Belly trash compactors - DM Disposal's request to renegotiate their current contract SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION Robert Gray asked for a report of code compliance enforcement at an upcoming Council work session. Mr. Timmons agreed to meet with Mr. Gray. COMMENTS FROM COUNCIL Ariel Speser recognized the extensive work by the Ad Hoc Committee on Housing. Michelle Sandoval reported on her attendance at the Western Washington Higher Education meeting. David Faber noted that Danielle Shaw of Washington Environmental Council on Orca City Council Business Meeting August 6, 2018 Page 5 of 6 Baby and potential legislative support for protection measures. Mr. Timmons recognized communications to Council on crossing of City Lake reservoir by the Olympic Discovery Trail. It is a complex issue and the City would be working with the County on the matter. ADJOURN There being no further business, the meeting adjourned at 8:45 p.m.. Attest: Joanna Sanders, MMC City Clerk City Council Business Meeting August 6, 2018 Page 6 of 6