HomeMy WebLinkAbout09-006 Authorizing City Manager to execute a contract for purchase and instal of JAVsRESOLUTION N0.09-006
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND
AUTHORIZING THE CITY MANAGER TO AWARD AND EXECUTE A CONTRACT
FOR THE PURCHASE AND INSTALLATION OF THE JEFFERSON AUDIO VIDEO
SYSTEM (JAVs)
WHEREAS, the audio and video recording equipment in the Council Chambers
is several years old and requires increasing maintenance and replacement; and
WHEREAS, Council and Planning Commission meeting broadcasts would be
enhanced by better broadcast signals to PTTV; and
WHEREAS; the City deems it important to have consistently good video and
audio quality as well as aself-operated, turnkey, low-maintenance system; and
WHEREAS, the package determined best suited for the City was found to be the
system currently in use by the Jefferson County Courts, known as Jefferson Audio
Video system (JAVs); and
WHEREAS, JAVs is the developer, distributor and sole source vendor of various
digital audio/video equipment and software applications; and
WHEREAS, other municipal entities including Jefferson County have declared
JAVs a sole source provider; and
WHEREAS, staff has researched other total turnkey packages for audio video
systems which do not have the features of JAVs; and
WHEREAS, State law and the City's own purchasing ordinance requires
purchases of materials and supplies over $15,000 a year to be competitively bid; and
WHEREAS, RCW 35.23.352(9) authorizes sole source purchasing without
calling for bids; and
WHEREAS, RCW 39.04.280 allows competitive bidding to be waived in certain
circumstances, including, where purchases are clearly and legitimately limited to a
single source of supply. RCW 39.04.280 is applicable to code cites under 20,000
population like Port Townsend by RCW 35.23.352(9); and
WHEREAS, the statute requires a resolution by Council declaring an exemption
from bidding under the sole source provision,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend:
1. Jefferson Audio Video Systems, Inc. is declared the sole source of the JAVs system
and has a fixed installation cost of $19,320.00.
2. Consistent with the approved budget, the City Manager is authorized to allocate
a~orueo~ 09-006
purchase and installation costs from the Equipment/Rental Fund and lease the
equipment to the City Council and execute necessary agreements and related
documents for the purchase of the JAVs package through Jefferson Audio Video
Systems, Inc. The package includes the elements which will:
• facilitate video and audio recording and broadcast of City meetings;
• provide a turnkey integrated system to capture, log, store and deliver the
meeting record;
• create automatic backup on CD or DVD;
• include a Safeguard maintenance program.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this second day of February, 2009.
Michelle Sandoval, Mayor
Attest:
Ct ~-f~
Pamela Kolacy, MMC
City Clerk
Approved as to Form:
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John Watts
City Attorney
Resolution 09-006