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HomeMy WebLinkAbout120108CITY OF PORT TOWNSEND CITY COUNCIL MINUTES OF THE REGULAR SESSION OF DECEMBER 1, 2008 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The City Council of the City of Port Townsend met in regular session the first day of December, 2008, at 6:30 p.m. in the Port Townsend City Council Chambers of City Hall, Mayor Michelle Sandoval presiding. ROLL CALL Council members present at roll call were Brent Butler, David King, Laurie Medlicott, Michelle Sandoval, George Randels, Catharine Robinson, Michelle Sandoval and Mark Welch. Staff members present were City Manager David Timmons, City Attorney John Watts, Finance Director Michael Legarsky, Public Works Director Ken Clow, Planning Director Rick Sepler, and City Clerk Pam Kolacy. CHANGES TO THE AGENDA No changes were proposed to the agenda as presented. COMMENTS FROM THE PUBLIC (consent and non-agenda items) Paul Richmond spoke in opposition to the current Border Patrol activities and practices in our area, noting that too many federal agents are pulled away from other duties and citing serious budget implications to other programs. CONSENT AGENDA Mr. Randels and Mr. Butler proposed the following corrections to the minutes: November 10, 2008: Remove "PND" from beginning of page 5; change sentence on page 3, paragraph 6, fifth sentence to read "Both the SEPA and NEPA documents are now being processed by the City." November 17, 2008: page 8, second paragraph under "Historic Preservation Committee": replace "HPC would like to adopt" to HPC would like the City to adopt". Motion: Mr Randels moved for adoption of the following items on the consent agenda with above corrections. Ms. Robinson seconded. The motion carried unanimously, 7-0, by voice vote. City Council Business Meeting Page 1 December 7, 2008 Approval of Bills. Claims and Warrants Vouchers 106443 through 106542 in the amount of $211,044.96 Approval of Minufes: October 27, 2008 November 10, 2008 November 13, 2008 November 17, 2008 Resolution 08-046, Initiating a Street Vacation Process (concerning certain Rights of Way between Discovery and Sims near City entrance) and Fixing the Time for Hearing on a Street Vacation (January 20, 2009). UNFINISHED BUSINESS ORDINANCE 2994 AN ORDINANCE APPROPRIATING THE SUM OF $260,369 TO THE GENERAL FUND; $102,554 TO THE CONTINGENCY FUND; $22,755 TO THE LIBRARY FUND; $6,000 TO THE PUBLIC WORKS ADMIN & ENGINEERING FUND; $96,513 TO THE LODGING TAX FUND; $14,400 TO THE COMMUNITY SERVICES FUND; $142,052 TO THE G.O. DEBT SERVICE FUND; $106,539 TO THE CAPITAL IMPROVEMENT FUND; $89,350 TO THE WATER/SEWER FUND; $18,008 TO THE STORMWATER FUND; $33,336 TO THE EQUIPMENT RENTAL & REVOLVING FUND; $17,000 TO THE GOLF COURSE FUND AND MAKING FINDINGS AND DECLARING AN EMERGENCY. Mr. Legarsky reviewed the packet materials, noting the Council held a public hearing on November 17, 2008 and approved first reading at that time. Ms. Robinson noted a discrepancy in the document title (Capital Improvement Fund $106,539) and the body of the ordinance (last °whereas" on page 1 shows $106,913). Mr. Legarsky confirmed that the correct number is $106,539 as reflected in the title and Section 8. A correction will be made to the first page. There was no public comment. Motion: Mr. Randels moved for adoption of Ordinance 2994 with the correction on page one as noted. Mrs. Medlicott seconded. The motion carried unanimously, 7- 0, by roll call vote. City Council Business Meeting Page 2 December 7, 2008 ORDINANCE 2995 AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF PORT TOWNSEND, WASHINGTON, FOR THE FISCAL YEAR ENDING DECEMBER 31, 2009 Mr. Timmons reviewed the packet materials, noting that the Council held a public hearing on the budget ordinance on November 17, 2008, and adopted first reading of the ordinance at that time. He added that final adjustments show a slight increase in the General Fund reserve and that Council's adopted priorities are now reflected in the Capital Improvement Fund. There was no public comment. Mr. Butler stated he may not vote for adoption of the budget because no funding has been directly allocated for affordable housing. Ms. Sandoval noted that the City supports Dove House and the Boiler Room, both entities which serve the homeless population. She added that building capacity is key to affordable housing, not just providing unspecified funding. Mr. Randels stated that the degree of subsidies required to bring about development or formation of significant affordable housing is so great that the City's general fund could barely make a dent in it and that this is primarily a state and federal responsibility. He added that the City is doing more than most comparably sized communities to support the efforts of affordable housing advocates. Mr. King noted that he understands the Town Meetings reflected a desire to develop affordable housing opportunities as a community but he could not support an appropriation in the city budget unless he knows specifically how it would be spent. Motion: Mr Randels moved for adoption of Ordinance 2995. Ms. Robinson seconded. Motion carried, 6-7, by roll cal! vote, Mr. Butler opposed. RESOLUTION 08-047 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH CERTAIN GOVERNMENTAL, NONPROFITS AND OTHER ENTITIES CONSISTENT WITH FISCAL YEAR 2009 APPROVED BUDGET Mr. Timmons noted that the resolution represents the distribution of funding for certain community services according to the Council's direction during the budget process. He added that some, like the pool and Arts Commission, do not require contracts. The Visitor's Center and County interlocal agreements will be addressed in separate resolutions. City Council Business Meeting Page 3 December 1, 2008 Mr. Randels requested that another bullet point be added in Exhibit A (A.2) to require the organizations to provide information within their annual reports regarding other revenue or income received and the source of that income. There were no objections. Ms. Robinson requested that the acronym "LTAC" in Attachment A (B.3) be changed to "lodging tax" so the phrase reads "lodging tax funding" rather than "LTAC funding". There were no objections. Public comment The following spoke in support of funding for the Boiler Room: Chauncey Tudhope Locklear Stephen Boruch: Julie Pachta Jeff Davies Jack Beall Andrew Reding Gigi Callaiszakis Two others commented who did not sign in and names were not clear. Motion: Mr Welch moved for adoption of Resolution 08-047, incorporating the two changes to Exhibit A. Mrs. Medlicott seconded. The motion carried unanimously, 7-0, by voice vote. RECESS Mayor Sandoval declared a recess at 7:55 p.m. for the purpose of a break. RECONVENE The meeting was reconvened at 8:10 p.m. RESOLUTION 08-049 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE CITY MANAGER TO AWARD AND EXECUTE A CONTRACT FOR THE PURCHASE AND INSTALLATION OF THE GRANICUS SYSTEM Mr. Timmons noted that the Council has received further information from staff about the funding matrix for the system (funds would be paid back to the Equipment Rental Fund over a four year period and other cost savings are anticipated that would help defray the cost, including a new phone system and copy cost savings). City Council Business Meeting Page 4 December 1, 2008 In response to a question from Mr. Randels, Mr. Timmons stated that staff will be recommending standardization of the number of members on the Planning Commission so it will be the same as the Council (seven members). There was no public comment. Motion: Mrs. Medlicott moved for approval of Resolution 08-049. Mr. King seconded. Mr. Welch stated he supports the goals expressed as the rationale for purchasing the system but believes there are other ways to accomplish those goals; he believes this system has redundancies with current programs operated by the City, including LaserFiche and PTTV. Vote: the motion carried, 6-1, by voice vote, Welch opposed. ORDINANCE 2996 AN ORDINANCE OF THE CITY OF PORT TOWNSEND AMENDING PORT TOWNSEND MUNICIPAL CODE CHAPTER 17.72, ESTABLISHING AN OFF- STREET PARKING REQUIREMENT FOR RESIDENTIAL USES IN THE C-III PORTIONS OF THE UPTOWN NATIONAL LANDMARK HISTORIC DISTRICT AND RESCINDING THE PROVISIONS OF ORDINANCE 2984 WHICH REENACTED AND EXTENDED INTERIM PARKING REGULATIONS FOR RESIDENTIAL USES IN THE UPTOWN COMMERCIAL DISTRICT Planning Director Rick Sepler reviewed the packet material, noting that the Council held a public hearing on the ordinance on November 17 and approved first reading at that time. There was no public comment. Motion: Mr Randels moved for adoption of Ordinance 2996. Mr Butler seconded. The motion carried unanimously, 7-0, by roll call vote. ORDINANCE 2997 AN ORDINANCE OF THE CITY OF PORT TOWNSEND AMENDING ORDINANCE 1225 PASSED JANUARY 20, 1948 TO VACATE FIFTH STREET BETWEEN CLEVELAND AND WILSON STREETS Mr. Watts reviewed the packet materials, noting that first reading of the ordinance was approved by the Council on November 17. City Council Business Meeting Page 5 December 1, 2008 Mr. Randels stated that the Council had directed staff to add a closing date to the ordinance; Mr. Watts said that was not done; however both parties have agreed to conclude the transaction by the end of the year. There was no public comment. Motion: Ms. Robinson moved for adoption of Ordinance 2997. Mr. King seconded. The motion carried unanimously, 7-0, by roll call vote. PRESIDING OFFICER'S REPORT RESOLUTION 08-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, URGING THE NEXT PRESIDENT OF THE UNITED STATES TO KEEP THE ROADLESS AREA CONSERVATION RULE THE LAW OF THE LAND Mayor Sandoval introduced the resolution. She noted that this has a particular impact on the Olympic Peninsula and relates to the preservation of water resources. Motion: Mr Randeis moved for adoption of Resolution 08-048. Mr. Welch seconded. Mrs. Medlicott stated she will not support the motion because she believes this does not appropriately come under the purview of the City's business. Vote: Motion carried, 6-1, by voice vote, Medlicott opposed. HISTORIC PRESERVATION COMMITTEE APPOINTMENT Motion: Ms. Robinson moved to accept the Mayor's recommendation and confirm the appointment of James Manier to the Historic Preservation Committee (position 3, term expires May 1, 2011). Mr Randels seconded. Motion carried unanimously, 7-0, by voice vote. Mayor Sandoval also noted that she is coordinating the City Manager's performance evaluation. She suggested the Council meet to discuss on December 15; however Mr. Timmons will not be present then. She will propose an alternate time schedule. CITY MANAGER'S REPORT Mr. Timmons reported that a new Fire Chief has been hired for East Jefferson Fire District. City Council Business Meeting Page 6 December 1, 2008 COMMENTS FROM COUNCIL Ms. Robinson asked staff for confirmation there would be no General Services Committee meeting in December as there was a discrepancy on the calendars. There will be no meeting in December. Mr. Butler stated he has many questions about the trails system, and the Non- Motorized Transportation Plan, which is now ten years old. He asked whether the Non-Motorized Transportation Advisory Board (NMTAB) could report to the Community Development/Land Use Committee. Mrs. Medlicott noted that the NMTAB reports to the General Services Committee which deals with public safety, public works, and transportation issues. Mayor Sandoval asked Mr. Randels if a Special Projects Committee meeting has been scheduled yet to review the committee reporting process. Mr. Randels stated that the committee will meet, but probably not until January. Mrs. Medlicott complimented Council members and staff for the City's performance in the current difficult economic climate. ADJOURN There being no further business, the meeting was adjourned at 8:59 p.m. Attest: ~~~ ~°~ Pam Kolacy, MMC City Clerk City Council Business Meeting Page 7 December 1, 2008