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HomeMy WebLinkAbout3169 Related to City Administration and Personnel; Revising Certain Job Titles, Qualifications, and Responsibilities; Repealing Obsolete Provisions, and Amending Title 2 of the Port Townsend Municipal CodeOrdinance 3169 Page 1 of 2 Ordinance 3169 AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, RELATED TO CITY ADMINISTRATION AND PERSONNEL; REVISING CERTAIN JOB TITLES, QUALIFICATIONS, AND RESPONSIBILITIES; REPEALING OBSOLETE PROVISIONS, AND AMENDING TITLE 2 OF THE PORT TOWNSEND MUNICIPAL CODE WHEREAS, Section 2.10.040A of the Port Townsend Municipal Code ("PTMC") authorizes the City Manager to, among other things, "...take actions to improve operations;" and, WHEREAS, the City's three-year Strategic Plan directs staff to review the City's municipal code to align it with business needs and community vision, and to "[p]rovide organizational capacity of proactive City leadership and collaboration; and, WHEREAS, as part of staff's ongoing review of the Municipal Code, staff has identified provisions in Title 2, "Administration and Personnel" that are either obsolete, or do not reflect current City organization, and recommends changes to or repeal of those provisions; and, WHEREAS, the City Council concurs with staff's recommendations; NOW, THEREFORE, the City Council of the City of Port Townsend do ordain as follows: Section 1. Amendment. Chapter 2.06 "City Clerk" of the Port Townsend Municipal Code is repealed and reenacted as shown in Exhibit A. Section 2. Amendment. Chapter 2.08 "Attorney" of the Port Townsend Municipal Code is repealed and reenacted as shown in Exhibit B. Section 3. Amendment. Chapter 2.10 "City Manager" of the Port Townsend Municipal Code is repealed and reenacted as shown in Exhibit C. Section 4. Amendment. Chapter 2.11 "Finance Director" of the Port Townsend Municipal Code is repealed and reenacted as shown in Exhibit D. Section 5. Amendment. Chapter 2.18 "Director of Public Works" of the Port Townsend Municipal Code is repealed and reenacted as shown in Exhibit E. Section 6. Repealed. Chapter 2.24 "Civil Defense Administration" of the Port Townsend Municipal Code is repealed in its entirety. Setion_�kppalcd. Chapter 2.33 "Director of Long Range Planning" of the Port Townsend Municipal Code is repealed in its entirety. Ordinance 3169 Page 2 of 2 Section 8. Amendment. Chapter 2.34 "Director of Development Services Department" of the Port Townsend Municipal Code is repealed and reenacted as shown in Exhibit F. Section 9. New Chapter. Title 2 of the Port Townsend Municipal Code is amended by adding a new Chapter 2.35, "Parks, Recreation, and Community Services Department" as shown in Exhibit G. Section 10. Amendment. Chapter 2.36 "Police Department" of the Port Townsend Municipal Code is repealed and reenacted as shown in Exhibit H. Section 11. New Chapter. Title 2 of the Port Townsend Municipal Code is amended by adding a new Chapter 2.37, "Library Director" as shown in Exhibit I. Scetion 12. Repealed, Chapter 2.48 "Withholding from Employees' Pay" of the Port Townsend Municipal Code is repealed in its entirety. Section 13, Rgpealed. Chapter 2.56 "Alcoholic Rehabilitation" of the Port Townsend Municipal Code is repealed in its entirety. Section 14. Amendment. Chapter 2.76 "Public Records Disclosure" of the Port Townsend Municipal Code is repealed and reenacted as shown in Exhibit J. Section 15. Severability. If any provision of this Ordinance or its application to any person or circumstance is held invalid, the remainder of the Ordinance, or the application of the provision to other persons or circumstances, is not affected. Section 16. Publication_. This Ordinance shall be published by an approved summary consisting of the title. Section 17. Effective Date. This Ordinance shall take effect and be in force five days after the date of its publication in the manner provided by law, ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 1 st day of May 2017, P)iebora[i S. St nso�r Mayor Attest: Joanna Sanders, CMC City Clerk A r rgved as to form: 4` k, Steven L. Grosw...""";°:............................... .... s City Attorney Ordinance 3169 Exhibit A EXHIBIT A Chapter 2.06 OFFICE OF THE CITY CLERK Sections: 2.06.010 Office created. 2.06.020 Clerk - Appointment. 2.06.030 Clerk - Duties. 2.06.035 Clerk as public records officer, 2.06.010 Office created. The office of city clerk is established and created. 2.06.020 Clerk - Appointment. The city clerk shall be appointed by the city manager, to serve at the pleasure of the city manager. In the absence or vacancy of the city clerk position, the city manager may appoint an acting city clerk to perform all duties of the city clerk as provided in this chapter. (Ord. 2677 § 2, 1999; Ord. 2426 § 1, 1994). The city clerk shall have a minimum of three years' experience in duties related to the position, and a bachelor's degree in business administration, public administration, or any equivalent combination of education and experience which equips the person with the knowledge and skills required to perform the job. (Ord. 2426 § 1, 1994). The compensation to be paid to the city clerk shall be fixed by the council in the yearly budget. (Ord. 2426 § 1, 1994). 2.06.030 Clerk - Duties. The duties of the city clerk shall be as set out in RCW Title 35, and as specifically set out in RCW 35.23.121, as now or later amended, and any other duties as required by statute or city ordinance. The powers, duties and responsibilities of the city clerk shall be subject to the direction and supervision of the city manager. The powers, duties and responsibilities of the city clerk include city-wide records management. (Ord. 2856 § 1, 2004; Ord. 2426 § 1, 1994). 2.06.035 Clerk as public records officer. The city clerk shall serve as the city's public records officer, whose responsibility is to serve as a point of contact for members of the public in requesting disclosure of public records and to oversee the city's compliance with the public records disclosure requirements of Chapter 42.17 RCW (Public Records Act). The city clerk shall take steps reasonably calculated to provide notice to the public of the name and contact information of the city's public records officer. (Ord. 2905 § 1, 2005). Ordinance 3169 Exhibit B EXHIBIT B Chapter 2.08 LEGAL DEPARTMENT Sections: 2.08.010 Department created. 2.08.020 City Attorney - Appointment. 2.08.030 City Attorney - Duties. 2.08.010 Department created. The legal department is established and created. 2.08.020 City Attorney - Appointment. In accordance with Ordinance No. 2241 (1991), the position of city attorney is created and established, as an appointive (nonelected) position. (Ord. 2677 § 3, 1999; Ord. 261 § 1, 1889). The city attorney shall be appointed by the city manager to serve at the pleasure of the city manager. In the absence or vacancy of the city attorney position, the city manager may appoint an acting city attorney to perform all the duties of the city attorney. The city attorney shall have the authority to appoint and remove, subject to the approval of the city manager, any professional assistant city attorneys and legal assistants. (Ord. 2677 § 3, 1999; Ord. 2241 § 2, 1991). The city attorney shall be an attorney licensed and qualified to practice law in and before the Supreme Court of the state of Washington, with such other and additional qualifications as may be determined by the city manager. (Ord. 2677 § 3, 1999; Ord. 2241 § 1, 1991). The compensation for the office of city attorney shall be as set by ordinance. (Ord. 2677 § 3, 1999; Ord. 2241 § 4, 1991). 2.08.030 City Attorney - Duties. The city attorney shall be the head of the city's legal department which renders legal advice, counsel and services to the city council, the city manager, departments, employees, boards, committees and commissions of the city, in matters relating to city affairs. The city attorney drafts, reviews and approves ordinances, resolutions, contracts, and other legal instruments and documents; provides written and oral opinions and legal advice concerning city affairs; administers compliance with various state and local laws, statutes, administrative rules, ordinances and city contracts; and represents the city in judicial and administrative proceedings not in the charge of special legal counsel as may be approved by the city council as provided in RCW 35A.13.090, or insurance defense counsel. (Ord. 2677 § 3, 1999; Ord. 2241 § 3, 1991). Ordinance 3169 Exhibit C Page I of 2 EXHIBIT C Chapter 2.10 OFFICE OF THE CITY MANAGER Sections: 2.10.010 Office created. 2.10.020 City Manager - Appointment. 2.10.030 City Manager - Scope of authority. 2.10.040 City Manager - Duties. 2.10.010 Office created. The office of city manager is created and established. 2.10.020 City Manager - Appointment. The city manager shall be appointed by the city council, as provided in Chapter 35A.13 RCW, to serve at the pleasure of the city council. The city council, in its discretion, may specify additional terms and conditions of employment in a written agreement executed and approved by the city council; provided, that such contract may not vary the terms of this chapter and shall be in compliance with the provisions of Chapter 35A.13 RCW. (Ord. 2677 § 4, 1999). The city manager shall have experience and education suitable to manage the city. This includes a minimum of five years' management experience in duties related to the responsibilities of the position, and a master's degree in finance, accounting, business administration, public administration, or any equivalent combination of education and experience which equips the applicant with the knowledge and skills required to perform the duties and functions of city manager. (Ord. 2677 § 4, 1999). The compensation to be paid to the city manager shall be established by the city council in the annual budget. (Ord. 2677 § 4, 1999). 2.10.030 City Manager - Scope of authority. The city manager shall have all powers, duties and authority as provided in Chapter 35A.13 RCW. Pursuant to and in accordance with Chapter 35A.13 RCW, the city manager shall administer, manage and coordinate the departments, activities and functions of the city to implement city ordinances and policies through the effective use of city employees, funds, materials, facilities and time, and shall direct and control the overall operations of the city to assure optimum services to the community. The city manager shall also serve as chief financial and accounting supervisor and advisor to the city council and shall advise the city council of the financial plans, functions and needs of the city. (Ord. 2677 § 4, 1999). 2.10.040 City Manager - Duties. The city manager or the manager's designee shall have all powers and duties as described in Chapter 35A.13 RCW, including, but not limited to, the following powers and duties: A. Plan and direct administrative activities of the city; develop and implement internal policies, programs and operating objectives; and take necessary actions to improve operations; and B. Directly supervise all city departments and department directors; and Ordinance 3169 Exhibit C Page 2 of 2 C. Assist the city council in developing long-term financial planning policies and goals for the city; implement the city's financial policies to accomplish the city's goals and objectives related to provision of city services, including plans of future capital facilities, general accounting system, billing, purchasing and investment of city funds; and D. Delegate responsibility as necessary to accomplish the desired objectives; and E. Coordinate and supervise the preparation of the preliminary budget for submittal to the city council and administer the final budget after its adoption; and F. Act as the city's representative at meetings with other governmental officials, agencies and commissions, and at conferences, conventions, and seminars related to public management, as directed by the city council; and G. Serve as personnel officer for the city. As personnel officer the city manager shall work with the department heads to prepare, implement and enforce a city personnel manual and orientation handbook, establish a management training program, act as the city's representative in negotiating labor union (collective bargaining) agreements, and supervise the hiring and discharge of all city employees except city personnel, including the fire and police departments, subject to civil service laws, ordinances or regulations; and H. Nothing in this section shall be construed to limit the responsibility of the civil service commission relative to uniformed personnel; and I. Meet with the city council as often as is necessary to keep them informed of the status and result of departmental operations and projects; and J. Act to resolve operational conflicts, decide and implement alternative courses of action, formulate and administer policies, and otherwise make decisions to assure the maximum efficiency of the general operations of the city; and K. Provide information and advice to the city council, other public officials, and the public concerning the city's operations; and L. Regularly attend meetings of the city council, and other boards and commissions as necessary to coordinate and satisfy the administrative needs of the city; and M. Serve as risk manager for the city, serve as secretary and chief examiner to the civil service commission, and recruit and appoint city department heads; and N. Assist the city council in the solicitation and appointment of members of advisory boards and commissions; and O. Assist the city council generally in conducting all the city's business and perform such other duties, and assume such other responsibilities, as the city council shall direct and as may be required by ordinances and resolutions adopted by the city council. Ordinance 3169 Exhibit D Page 1 of 2 EXHIBIT D Chapter 2.11 FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT Sections: 2.11.010 Department created. 2.11.020 Director - Appointment. 2.11.030 Director - Powers and duties. 2.11.010 Department created. The finance and administrative services department is established and created. 2.11.020 Director - Appointment. The finance and administrative services director shall be appointed by the city manager to serve at the pleasure of the city manager. In the absence or vacancy of the finance and administrative services director position, the city manager may appoint an acting finance and administrative services director to perform all the duties of the finance and administrative services director. In all cases where the Port Townsend Municipal Code refers to the "clerk -treasurer" or "treasurer," such provisions shall be construed to mean the city finance and administrative services director. (Ord. 2677 § 5, 1999; Ord. 2596 § 2, 1997). The person so appointed shall have a minimum of three years of management experience in duties related to the responsibilities of the position, and a bachelor's degree in finance, accounting, public administration, or equivalent experience and specialized training. (Ord. 2596 § 2, 1997). The compensation to be paid the finance and administrative services director shall be fixed by the city council in the yearly budget. (Ord. 2596 § 2, 1997). The compensation to be paid the finance and administrative services director shall be fixed by the city council in the yearly budget. (Ord. 2596 § 2, 1997). 2.11.030 Director - Duties. The powers, duties and responsibilities of the finance and administrative services director shall be subject to the direction and supervision of the city manager, and shall include, without limitation, the following: A. Receive and safely keep all money and other negotiable instruments which come into the city treasury, and follow all laws of the state of Washington regarding the accountability therefor; B. Keep such books, accounts, and make such reports as may be required by the Division of Municipal Corporations of the Office of the State Auditor; C. Exercise the duties of the city finance director as provided in RCW Title 35A, including without limitation computation and preparation of the city budget in the manner and form and at the time required by Chapter 35A.33 RCW; D. Exercise the duties and authorities of auditing officer as provided in RCW 42.24.080, as applicable to the city; E. Supervise the human resources division; Ordinance 3169 Exhibit D Page 2 of 2 F. Supervise the information systems division; G. Perform such other duties as directed by the city manager, or as provided by city ordinance or state law. (Ord. 2677 § 6, 1999; Ord. 2596 § 2, 1997). Ordinance 3169 Exhibit E Page 1 of 2 EXHIBIT E Chapter 2.18 PUBLIC WORKS DEPARTMENT Sections: 2.18.010 Department created. 2.18.020 Director - Appointment. 2.18.030 Director - Duties. 2.18.010 Department created. The public works department is created and established. 2.18.020 Director - Appointment. The director of public works shall be appointed by the city manager. The director of public works shall serve at the pleasure of the city manager. The person so appointed shall have a bachelor's degree in public administration, business administration, civil, mechanical, or environmental engineering or a related field and have at least five years' experience in dealing with municipal engineering problems. (Ord. 2677 § 7, 1999; Ord. 1922 § 1, 1982). The director of public works shall be directly responsible to the city manager for carrying out the duties described in this chapter. A combination of education and experience may substitute for this requirement. (Ord. 2677 § 9, 1999; Ord. 1922 § 3, 1982). The compensation to be paid to the director of public works shall be fixed by the city council in the yearly budget. (Ord. 1922 § 4, 1982). 2.18.030 Director - Duties. The duties of the director of public works shall be as follows: A. Supervise and review the design and development of plans, estimates and contract documents for public works projects; B. Prepare and administer annual department budgets and capital improvement programs and budgets; C. Administer construction contracts in progress involving reports, approval of minor change orders, recommend payments, recommend fair acceptance of projects; D. Prepare specifications and make recommendations on city equipment; E. Monitor and supervise the operations of the street, water, storm and sanitary sewer, solid waste and engineering divisions; F. Make recommendations and assist in the development of new ordinances or revision of existing ordinances that may affect public works; G. Act as technical advisor to the city council, the city manager, the planning commission and other departments on engineering proposals; Ordinance 3169 Exhibit E Page 2 of 2 H. Coordinate with the Planning Director on development and building permits. The Director of Public Works shall have final authority over that portion of any permit relating to Streets and Sidewalk Code (PTMC Title 12) and Water, Sewer, and Stormwater Code (PTMC Title 13). I. Direct the research and compilation of reports required by the city manager or other governmental agencies; J. Attend meetings of, and occasionally speak to governmental or civic groups as representative of the city under direction of the city manager. (Ord. 2677 § 8, 1999; Ord. 2160 § 3, 1989; Ord. 1922 § 2, 1982). Ordinance 3169 Exhibit F Page 1 of 2 EXHIBIT F Chapter 2.34 DEPARTMENT OF DEVELOPMENT SERVICES Sections: 2.34.010 Department created. 2.34.020 Director — Appointment. 2.34.030 Director — Duties. 2.34.010 Department created. The department of development services is created and established. 2.34.020 Director — Appointment. The development services director shall be appointed by the city manager. The development services director shall serve at the pleasure of the city manager. The person so appointed shall possess a degree in urban planning, architecture, civil engineering or equivalent experience, and shall have at least five years of experience in planning, urban design, building supervision, public administration or allied fields. (Ord. 2892 § 1, 2005; Ord. 2890 § 1, 2005; Ord. 2677 § 10, 1999; Ord. 2427 § 1, 1994; Ord. 2160 § 4, 1989). The development services director shall be directly responsible to the city manager for carrying out the duties described in this chapter. (Ord. 2892 § 1, 2005; Ord. 2890 § 3, 2005; Ord. 2677 § 12, 1999; Ord. 2427 § 1, 1994; Ord. 2160 § 6, 1989). The compensation to be paid to the development services director shall be fixed by the city council in the annual budget. (Ord. 2892 § 1, 2005; Ord. 2890 § 4, 2005; Ord. 2427 § 1, 1994; Ord. 2160 § 7, 1989). 2.34.030 Director - Duties. The duties of the development services director shall be as follows: A. Administer and enforce provisions of the following codes relating to the issuance of permits and approvals: 1. Streets and Sidewalk Code (PTMC Title 12); 2. Water, Sewer, and Stormwater Code (PTMC Title 13); 3. Building Code (Chapter 16.04 PTMC); 4. Zoning Code (PTMC Title 17); 5. Land Division Code (PTMC Title 18); 6. Environmental Protection Code (PTMC Title 19). With reference to land use permits and approvals that involve provisions of the Streets and Sidewalk Code (PTMC Title 12) and Water, Sewer, and Stormwater Code (PTMC Title 13), the director shall, before issuing permits, consult with the public works director, who shall have final Ordinance 3169 Exhibit F Page 2 of 2 authority over that portion of any permit relating to Streets and Sidewalk Code (PTMC Title 12) and Water, Sewer, and Stormwater Code (PTMC Title 13); B. Conduct research and prepare reports to the city manager, hearing examiner, city council, planning commission, and citizens concerning land use development projects, as provided in Chapter 20.01 PTMC, and all priority projects and issues identified by the city manager; C. Assist development proponents to achieve project goals in conformance with applicable regulations and in support of city plans and goals; D. Coordinate project, program, contractual and capital facility permit and construction activities with other city departments and public agencies; E. Administer city land use and environmental protection ordinances, the Shoreline Master Program and the National Flood Hazard Insurance Program; F. Appoint the city building official pursuant to Ordinance 2867 (2004), as amended, together with PTMC Title 16, as amended; G. Prepare budget recommendations and monitor expenditures; H. Assist in preparation of ordinances, resolutions, contracts, agreements, covenants and other legal documents related to community development and administration and enforcement of city ordinances; 1. Seek grants and donations in support of the efficient permit administration; J. Represent the city under direction of the city manager; K. Such other duties as may be assigned by the city manager. (Ord. 2892 § 1, 2005; Ord. 2890 § 2, 2005; Ord. 2677 § 11, 1999; Ord. 2427 § 1, 1994; Ord. 2160 § 5, 1989). Ordinance 3169 Exhibit G EXHIBIT G Chapter 2.35 PARKS, RECREATION, AND COMMUNITY SERVICES DEPARTMENT Sections: 2.35.010 Department created. 2.35.020 Director - Appointment. 2.35.030 Director - Duties. 2.35.010 Department created. There is hereby created the parks and community services department to perform the parks, recreation, and facility maintenance functions of the city. 2.35.020 Director - Appointment. The parks and community services director shall be appointed by the city manager. The parks and community services director must have the following or equivalent qualifications: he or she must be a graduate of a recognized college or university and have at least five (5) years' experience in parks and recreation administration or similar fields as deemed appropriate to the position by the appointing authority. The salary of the parks and community services director shall be that as established in the annual city budget. 2.35.030 Director - Duties. The duties of the parks and community services director shall be as follows: A. Manage the proper maintenance and operation of public parks, playgrounds, recreational facilities, and all other facilities belonging to the city; B. Manage recreation programs and activities;, C. Prepare and administer department budget; D. Supervise and manage department staff The parks and community services director shall perform such other duties as the city manager may direct or as may be required by the laws of the state. Ordinance 3169 Exhibit H Page 1 of 2 EXHIBIT H Chapter 2.36 POLICE DEPARTMENT Sections: Political activities. 2.36.050 Department created. 2.36.010 Powers. 2.36.020 Appearance before judicial officer. 2.36.030 Duties. 2.36.040 Political activities. 2.36.050 Fees in addition to salary. 2.36.060 Threatening or provoking acts. 2.36.070 Recodified. 2.36.080 Recodified. 2.36.100 Chief of Police— Appointment. 2.36.110 Chief of Police — Duties. 2.36.050 Department created. There is hereby created the police department to manage the public safety functions of the city. 2.36.010 Powers. All police officers of the city shall have power within the city to make arrests, without as well as with warrants, for any violation of or offenses against any ordinance of the city for which an arrest is authorized. (Ord. 215 § 1, 1888). 2.36.020 Appearance before judicial officer. It shall be the duty of all persons making arrests in the city to bring the person or persons, as soon as practicable, before the judicial officer of the city and to make a proper complaint, so as to vest the court with jurisdiction to hear and determine the cause. (Ord. 215 § 2, 1888). 2.36.030 Duties. It shall be the duty of all police officers of the city, whenever they have reasonable cause to suspect that any ordinance has been or is being violated by any person or persons, to investigate the matter without delay, and if the evidence renders it probable that some one or more persons are guilty of having violated one or more of the ordinances of the city which provide for punishment or arrest, it shall be the duty of the officer having such information to arrest, or cause the arrest of, such suspected person without delay, and bring him before the proper court for investigation and trial, and to make and enter proper complaint in such cases. (Ord. 215 § 3, 1888). 2.36.040 Political activities. No police officer shall be or become an active partisan in politics, nor in any way meddle with the private concern of citizens outside the line of his duties as such officer. (Ord. 215 § 4, 1888). Ordinance 3169 Exhibit H Page 2 of 2 2.36.050 Fees in addition to salary. No police officer shall receive, directly or indirectly, any money or other paper or thing of value for services of any kind rendered by him, while a member of the police force of the city, except his regular monthly pay and such fees as are allowed by law, which fees he shall not retain, but turn in to the city treasury monthly. (Ord. 215 § 5, 1888). 2.36.060 Threatening or provoking acts. No police officer shall make use of any threatening or provoking language, or be guilty of any threatening or provoking acts, toward any person or property within the city, beyond what may be required or proper in the exercise of his official duties. (Ord. 215 § 6, 1888). 2.36.070 Civil service system adopted — Police chief excluded. Recodified at PTMC 2.68.020. 2.36.080 Civil service commission. Recodified at PTMC 2.68.010. 2.36.100 Chief of Police - Appointment. Pursuant to RCW 35A.13.080, the chief of police shall be appointed by, and serve at the pleasure of, the city manager. The compensation to be paid to the chief of police shall be fixed by the city council in the annual budget. 2.36.110 Chief of Police —Duties. The chief of police, under the direction of the city manager, shall serve as the chief law enforcement officer of the city. The chief of police and the chief s designees shall possess investigative, arrest and incidental powers relating to the enforcement of municipal laws including criminal and traffic misdemeanors and civil infractions committed in the city. Additional duties performed include patrol, traffic and pedestrian safety, crime prevention, community relations and such other matters as necessary for the proper functioning of the police force. The chief of police has the authority to commission police officers for the city and may perform all acts necessary to preserve the peace and the order of the city under state and local law. The chief of police shall serve pursuant to the ordinances and regulations of the city, and all applicable state and federal statutes. Ordinance 3169 Exhibit EXHIBIT I Chapter 2.37 LIBRARY DEPARTMENT Sections: 2.36.010 Department created. 2.36.020 Director - Appointment. 2.36.030 Director - Duties. 2.36.010 Department created. The department of the library is created. 2.36.020 Director - Appointment. The library director shall be appointed by the city manager to serve at the pleasure of the city manager.In the absence or vacancy of the director position, the city manager may appoint an acting director to perform all the duties of the library director. The person so appointed shall have a master's degree in library science or library and information science and Washington State certification (or the ability to obtain certification within 90 days of appointment), and a minimum of three years of progressively responsible experience of public library supervision and management. The compensation to be paid the library director shall be fixed by the city council in the yearly budget. 2.36.030 Director - Duties. The powers, duties and responsibilities of the library director shall be subject to the direction and supervision of the city manager, and shall include, without limitation, the following: A. Oversee the daily operations of the library. B. Supervise collection and program development. C. Manage library personnel D. Perform such other duties as directed by the city manager, or as provided by city ordinance or state law. EXHIBIT J Chapter 2.76 PUBLIC RECORDS DISCLOSURE Sections: Ordinance 3169 Exhibit J Page 1 of 2 2.76.010 Records available for public inspection — Exemptions. 2.76.020 Adoption of rules and regulations consistent with state law. 2.76.030 Fees. 2.76.031 Fees added for records retention. 2.76.040 Repealed. 2.76.050 Public records index. 2.76.010 Records available for public inspection — Exemptions. The city council of the city does hereby declare that all public records as defined in RCW 42.56.010, as now or hereafter amended, in the custody of the city shall be available for public inspection and copying in the form and manner and in accordance with the provisions of RCW 42.56.040 through 42.56.550, inclusive; provided, however, that all records and parts thereof shall be exempt from disclosure as set forth in RCW 42.56.040 through 42.56.550, inclusive, and in addition any other records falling within the specific exemption or exemptions of any other statute which exempts or prohibits disclosure of specific information or records. (Ord. 2757 § 1, 2001; Ord. 2162 § 1, 1989). 2.76.020 Adoption of rules and regulations consistent with state law. The city clerk is hereby directed to adopt reasonable rules, regulations and procedures to ensure compliance with this chapter and with RCW 42.56.040 through 42.56.550, inclusive, and to make available to the public in accordance with said laws as now or hereafter amended all public records except those specifically exempted from disclosure, and to protect said records from damage, disappearance or disorganization. (Ord. 2757 § 1, 2001; Ord. 2162 § 2, 1989). 2.76.030 Fees. The city clerk is authorized to establish fees for services and recovery of costs for public records requests consistent with state law; provided, a department head may provide copies of city records at no charge to individuals or government agencies doing business with the city, if the department head determines such action is in the best interest of the city. (Ord. 2757 § 1, 2001; Ord. 2162 § 3, 1989). 2.76.031 Fees added for records retention. There shall be added to each of the following fees, licenses, and applications a fee of five percent of the fee established by the Port Townsend Municipal Code (rounded to the nearest quarter of a dollar); however, in no event shall the fee be less than $3.00 or greater than $10.00, to be earmarked for administrative functions related to records retention and management: A. All fees for DSD and public works department applications set forth by council resolution providing for fees for applications; Ordinance 3169 Exhibit J Page 2 of 2 B. All business license fees (one time only on initial application or first renewal after the initiation of the fee); C. All fees for special event permits. (Ord. 3051 § 1 (Exh. A), 2010; Ord. 2790 § 1, 2001). 2.76.040 Application for request for public records. Repealed by Ord. 2757. (Ord. 2162 § 4, 1989). 2.76.050 Public records index. Pursuant to RCW 42.56.070(4)(a), the city of Port Townsend is not required to maintain an all- inclusive index of public records based on the following findings: A. The Revised Code of Washington (RCW) requires all cities and public agencies to maintain and make available a current index of all public records. B. The RCW also states that if maintaining such an index would be unduly burdensome, or interfere with agency operation, a city must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome. C. When such an order is made, all indexes maintained by the city must be made available to provide identifying information on those records which are available for inspection and/or copying. D. The city of Port Townsend is comprised of nine departments, their divisions and subdivisions, which maintain separate databases and/or record-keeping systems for the indexing of records and information. E. Because the city has records which are diverse, complex and stored in multiple locations and in multiple computer systems and databases, it is unduly burdensome, if not physically impossible, to maintain a central index of records. F. The city will fully comply with the provisions of the RCW as they relate to the Public Disclosure Act, under Chapter 42.56 RCW. (Ord. 2757 § 1, 2001).