HomeMy WebLinkAbout08-047 Authorizing CM to execute agreements with certain entities consistend with fiscal year 2009 approved budgetResolution No. 08-047
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT
TOWNSEND AUTHORIZING THE CITY MANAGER TO EXECUTE
AGREEMENTS WITH CERTAIN GOVERNMENTAL, NONPROFITS
AND OTHER ENTITIES CONSISTENT WITH FISCAL YEAR 2009
APPROVED BUDGET
WHEREAS, the City Council approved first reading of Ordinance 2995 at its
November 17, 2008 meeting and is scheduling adoption of Ordinance 2995 at the December 1,
2008 meeting approving the 2009 annual budget, which provides City funding for certain
nonprofit organizations, certain other entities or services or projects, and certain other annual
contracts of a reoccurring nature; and
WHEREAS, pursuant to PTMC 3.46.100, the City Council determines it appropriate to
authorize the City Manager to execute agreements with the nonprofit organizations, and for other
annual contract providers or services or projects, in amounts consistent with the 2009 approved
annual budget, as set forth on the attached list (Exhibit A) entitled "Approved Contracts,"
subject to the direction provided in this Resolution;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Port
Townsend that the City Manager is authorized to execute agreements in the form approved by the
City Attorney with the governmental, nonprofits, other entities and certain annual contract
providers, in the amounts approved in the adopted 2009 annual budget, as shown on the attached
list entitled "Approved Contracts," subject to the direction provided in this Resolution.
ADOPTED by the City Council of the City of Port Townsend at a regular business
meeting thereof, held this first day of December 2008.
Attest:
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Pamela Kolacy, MMC, City Cle
Michelle Sandoval, Mayor
Approved as to form:
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John P. Watts, City Attorney
Resolution 08-047
ExxIBIT A
APPROVED CONTRACTS
(Amounts Based on Current Proposed 2009 Budget
(Date: December 1, 2008)
Nonprofit Organizations 2009
1 The Boiler Room $ 24;000
2 Domestic Violence Sexual Assault Program $ 40,000
3 Port Townsend Civic Trust -Main Street $ 40,000
4 YMCA $ 118,000
A -Subtotal:
$ 222,000
Other 2009
5 Keith Harper (Prosecuting Attorney) *$30,000
• plus RALJ (Rules for Appeal of Decisions of Courts
of Limited Jurisdiction)
$30;000
B -Subtotal:
GRAND TOTAL (Subtotals A, B) $252,000
COiJNCIL DIRECTION -Council provides the following direction.
A. For nonprofit organizations:
1. Ensure that organization's plans or goals as presented to the City as part of budget
request are identified and become contract requirements.
2. Require the organization to provide a report by Oct. 1 (for use by City Council in the
2010 budget process) that addresses:
• Needs that program meets in the community.
• Outcomes and description of how outcomes are measured.
• Methods for increasing program effectiveness (for example, partnering with other
agencies).
• Clientele (city or county or other, and how measured).
• Amount and sources of other revenues.
1 Resolution 08-047
Attachment A
B. For all contracts, contracts shall include the following (paragraph numbers correspond to
Exhibit A numbers above):
1. Boiler Room: Provide that additional funding is earmarked for items in "Proposal to
the Port Townsend City Council for 2009 Funding Assistance (12 Nov. 2008)"
including: extend hours of management from 30 hours to 40 hours); hire staffing
intern; equipment purchase; overhead support.
2. Domestic Violence Sexual Assault Program. Ensure additional monies over 2008
contract assist in DVSA transition to new facility.
3. Port Townsend Civic Trust -Main Street. Ensure additional monies are earmarked for
winter promotion (in lieu of lodging tax funding for this program).
4. YMCA: Ensure that deliverables and measurements in existing contract are being met.
2 Resolution 08-047
Attachment A