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Home My WebLink About071816 CITY OF PORT TOWNSEND MINUTES OF THE REGULAR SESSION OF JULY 18, 2016 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on the 18th day of July 2016 in the Council Chambers at 540 Water Street. Mayor Deborah Stinson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray, Catharine Robinson, Michelle Sandoval, Deborah Stinson, and Amy Howard. Staff members present were City Manager David Timmons, City Attorney Steve Gross, Public Works Director Ken Clow, Finance Director Nora Mitchell, Planning Director Lance Bailey, Senior Planner Judy Surber, and City Clerk Joanna Sanders. CHANGES TO THE AGENDA There was a request to move to New Business Consent Agenda Item F. Resolution 16-034 Authorizing the City Manager to Negotiate and Execute an Agreement for an Organizational Assessment Related to the Provision of Housing. Councilmember Faber arrived at 6:34 p.m. COMMENTS FROM THE PUBLIC There was none. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 154382 through 154503 and Electronic Fund Transfers in the amount of $695,710.00. Approval of Minutes: July 5, 2016 Resolution 16-031 Expressing Preliminary Support for the Human Rights Alliance North Sound Proposal to Consider the Formation of a Human Rights Commission in Jefferson County Resolution 16-032 Amending the Personnel Policies Manual in its Entirety to Comply with Current Laws, Rules, Regulations and Practices City Council Business Meeting -July 18, 2016 Page 1 of 5 Resolution 16-033 Authorizing the City Manager to Sign Agreements with Canon Financial for the Rental of Copier/Printer/Scanner Devices Motion: Catharine Robinson moved to approve the consent agenda as written with the removal of item F. Resolution 16-034 to New Business. Amy Howard seconded. Vote: motion carried unanimously, 7-0 by voice vote. PUBLIC HEARING Resolution 16-035 Approving the 2017-2022 Six-Year Transportation Improvement Program (TIP) and Authorizing the City Manager to Submit this to the State of Washington Mayor Deborah Stinson reviewed the procedures for the public hearing. No Council members declared any financial or property interest in the matter. Public Works Director Ken Clow provided the staff report. It was noted that Council is required to adopt a six-year transportation program annually. The TIP includes projects and programs of regional significance as well as arterials and collector streets which are eligible for federal aid. The hearing is required to get input, approve the listed projects and the TIP. Mr. Clow responded to questions about the listed projects and program criteria; he explained how Staff addresses and prioritizes sidewalk hazards and repairs and recognized an error related to Priority Project#24 -- 10th St from Kearney to Sheridan (which should be SR20 to Sheridan); regarding the completion of the Sheridan Street sidewalks, Mr. Clow noted that the remaining portion did not score well on previous review. Related to the Visitor Center Improvements (Project#5), staff noted the City would need to look for additional funding. The sidewalk across SR 20 would be major project, but is currently listed as a subproject. The Mayor called for public testimony. There was none. The public hearing was closed. Motion: Catharine Robinson moved to approve Resolution 16-035 Approving the 2017-2022 Six-Year Transportation Improvement Program and Authorizing the City Manager to Submit this to the State of Washington (with the addition of Sheridan Street sidewalk between 10th and 15th Streets). David Faber seconded. Vote: motion carried unanimously, 7-0 by voice vote. UNFINISHED BUSINESS Ordinance 3153 Extending the Duration of the Cable Television Franchise Held by WaveDivision I, LLC City Attorney Steve Gross reported that the ordinance would extend the WaveDivision franchise through December 31, 2017. In the meantime, the City and Wave have begun renewal negotiations in accordance with federal law and would City Council Business Meeting - July 18, 2016 Page 2 of 5 also be working with the Port Townsend School District to update the requirements for the Public, Education, and Government Access Channel. Proposed changes will be discussed with stakeholder groups and amendments will be presented to Council over the next 18 months. There was no public comment Motion: Catharine Robinson moved to approve Ordinance 3153 Extending the Duration of the Cable Television Franchise Held by WaveDivision 1, LLC. Pamela Adams seconded. Vote: motion carried unanimously, 7-0 by voice vote. NEW BUSINESS 2016 GMA Periodic Update to the Comprehensive Plan and Development Regulations - Planning Commission Recommendation Senior Planner Judy Surber provided the staff report on the Planning Commission's review and proposed edits as well as public comment opportunities. In reviewing the structure of the information presented, she recommended Council focus on Exhibit 12, Tracking the Docket, which reflects where staff and the Planning Commission addressed the docket items. Exhibit 17 reviews the milestones of the process. Among the key issues addressed in the recommendations were resiliency, temporary tent encampments, and implementing local food policy. Planning Commission Chair Douglas Frick and Vice Chair Monica Mick-Hager then presented Planning Commission findings, conclusions and recommendations. Mr. Frick reviewed the process leading up to the docket noting that resiliency, climate change, and housing were large issues of concern in the community. Ms. Mick- Hager pointed out that the Commission relied on staff related to the mandatory updates. Those items categorized as bookmarked were outside the docket and a subcommittee of the Planning Commission has been appointed to prioritize them. Planning Director Lance Bailey also encouraged Council to focus on Exhibit 12, the matrix (Tracking the Final Docket) for a list of all the 53 docketed items, specific policies and pages in the Comprehensive Plan that address those items. Public Works Director Ken Clow added that there was also a reorganization of some sections of the plan in a more logical structure. Mayor Stinson commended the efforts of the Planning Commission. Staff responded to questions from Council. Ms. Surber explained that while the goals and policies are retained in the Comprehensive Plan, the details are spelled out in the functional plans. Mr. Clow noted that housekeeping revisions included removing a significant amount of outdated information that has been updated and incorporated into the functional plans. Staff agreed to provide some examples of level of service standards and inventories included in functional plans. Staff also explained about how public comments were tracked. Mr. Gross emphasized that many pre and post docket comments were requests for specific changes and staff was able to address those by responding on a case by case City Council Business Meeting - July 18, 2016 Page 3 of 5 basis. Staff added that the issue of temporary encampments was addressed in development regulations. Public Comment: Jim Todd said he would have further comment and concerns on how certain details were addressed in the plan. RESOLUTION 16-034 AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR AN ORGANIZATIONAL ASSESSMENT RELATED TO THE PROVISION OF HOUSING City Manager David Timmons reviewed his work over the last two months on getting stakeholders together to consider a community land trust for housing. He distinguished between low income, affordable and work force housing. Currently, the desire is to get partner commitments on completing a capacity assessment with a $30,000 City contribution from the Housing Trust Fund. Through a multi-agency agreement, with the possibility of OlyCap as lead agency, the goal is to develop an organizational framework that is a Clallam and Jefferson County trust. There was no public comment. Council discussion centered on the background and uses of the Housing Trust Fund. In response to a question whether Jefferson County would be a partner, Mr. Timmons suggested the nonprofits take the lead in urging County participation. There was recognition that homelessness is also a large issue and that a spectrum of intervention options and perpetual affordability in housing for all types of life transitions are needed. Motion: Catharine Robinson moved to approve Resolution 16-034 Authorizing the City Manager to Negotiate and Execute an Agreement for an Organizational Assessment Related to the Provision of Housing. Amy Howard seconded. Vote: motion carried unanimously, 7-0 by voice vote. PRESIDING OFFICER'S REPORT Deputy Mayor Catharine Robinson reported on the following: -Attendance at Visitor Center gathering - Attendance at the Quimper Village groundbreaking ceremony CITY MANAGER'S REPORT Mr. Timmons reported on the following: - Visitor Center presentation at the Chamber event - Howard Street low bidder was Seton Construction ($1.3 million under budget) and waiting on Transportation Improvement Board confirmation, - Department of Health reported the City would receive $2 million principle reduction on its $6 million loan for the reservoir project under construction. - July 27 water treatment facility open house - Water status updates forthcoming - Two new police officers and another lateral in process - Budget calendar and revenues look good City Council Business Meeting - July 18, 2016 Page 4 of 5 ADJOURN There being no further business, the meeting adjourned at 8:10 p.m. Attest: Joanna Sanders, CMC City Clerk City Council Business Meeting - July 18, 2016 Page 5 of 5