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Home My WebLink About051616 CITY OF PORT TOWNSEND MINUTES OF THE REGULAR SESSION OF MAY 16, 2016 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on May 16, 2016, in the Council Chambers at 540 Water Street. Mayor Deborah Stinson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray, Amy Howard, Michelle Sandoval, and Deborah Stinson with Catharine Robinson excused. Staff members present were City Manager David Timmons, City Attorney Steve Gross, Public Works Director Ken Clow, Planning Director Lance Bailey, Police Chief Michael Evans, Library Director Melody Eisler, Finance Manager Sheila Danielson, and City Clerk Joanna Sanders . CHANGES TO THE AGENDA There were none. COMMENTS FROM THE PUBLIC There were none. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 153963 through 154072 and Electronic Fund Transfers in the amount of $4,428,022.05. Approval of Minutes: April 25, May 2 and May 9, 2016 Resolution 16-018 Authorizing the City Manager to Execute a Professional Services Agreement with Quality Controls Corporation for the Installation, Programming and Integration Services for the Wastewater Utility SCADA System Software Platform Software Conversion City Council Business Meeting May 16, 2016 Page 1 of 6 Resolution 16-019 Authorizing the City Manager to Sign a Contract with Baker and Taylor and EBSCO for the Purchase of Library Materials and Processing Services Resolution 16-020 Authorizing the City Manager to Award and Sign all Contracts for the Design of the Visitor Center Parking Improvement Project Motion: Michelle Sandoval moved to approve the consent agenda as written. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. UNFINISHED BUSINESS NEW BUSINESS Resolution 16-021 Accepting a Donation from the Jefferson County Community Foundation for the 2016 STEAM Grant Program Library Director Melody Eisler gave the staff report on the $10,000 grant award by the Jefferson County Community Foundation to hold a STEAM Makers Camp. She responded to Council questions about the number of youth eligible for this program that encourages interest in and motivation for girls to pursue science, technology, engineering, arts, and mathematics education. Ken Grafham of the Jefferson County Community Foundation and Janie Kimball of the Better Living through Giving Circle explained the grant being offered to the Library. Motion: Michelle Sandoval moved to approve Resolution 16-021 Accepting a Donation from the Jefferson County Community Foundation for the 2016 STEAM Grant Program. Amy Howard seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 16-022 Adopting a Small and Attractive Assets Policy Finance Manager Sheila Danielson gave the staff report on this proposed policy to track and inventory small assets. Motion: Pamela Adams moved to approve Resolution 16-022 Adopting a Small and Attractive Assets Policy. David Faber seconded. Vote. motion carried unanimously, 6-0 by voice vote. Ordinance 3149 Related to Animal Control, Amending Chapter 8.04 of the Port Townsend Municipal Code City Council Business Meeting May 16, 2016 Page 2 of 6 City Attorney Steve Gross gave the staff report and reviewed substantive changes since Council last reviewed the draft ordinance on March 16. He clarified that animals must be on leash unless on private property (with the permission of the property owner), and the dogs may only be off-leash (at large) on City-owned property or rights of way in areas designated by Council by resolution. Staff addressed questions about the definition of kennel and the number of companion animals that are allowed without being considered a kennel. There was also discussion about better clarifying "City" or "contract providers" given that the city contracts with other agencies to provide some services. In response to a suggestion to continue to solicit public comment on the proposed code changes through SpeakUp PT, it was noted that the comments were summarized and reported during Council's workshop on this matter. Staff agreed to return to Council with a modified ordinance to clarify the definition of City to include "or its contracted service providers"; the definition of kennel would include "companion animals of the same species" and exclude fish as counting towards the limit on companion animals; Sections 8.04.010 would be amended so that "unless otherwise allowed by this section, it is unlawful for any animal to be at large"; and Section 8.04.190 would be amended so that those finding an animal at large "should notify the City." Motion: Michelle Sandoval moved to approve first reading of Ordinance 3149 Related to Animal Control, Amending Chapter 8.04 of the Port Townsend Municipal Code (with recommended changes) Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 16-023 Designating Off-Leash Dog Areas within the City of Port Townsend City Manager David Timmons gave the staff report. He reminded that private property owners like Jefferson County Fairgrounds and Port Townsend School District have control over off-leash rules on their property. The resolution includes language authorizing him to investigate additional potential off-leash areas. Some discussion ensued about the status of the recommendation for Sather Park as a potential off leash area. It was noted that during the workshop Council expressed a desire for that park to come off the list of off leash areas until Staff could come forward with additional information. Staff also responded to questions about the off leash dog park at Chetzemoka, the desire for improved signage, parking, and liability concerns at that location. Public Comment: Debbie Jahnke of the Parks Recreation and Tree Advisory Board spoke in support of investigating properties for not only off-leash areas but a dog park. She urged Council to task the PRTAB to come up with recommendations for park rules. City Council Business Meeting May 16, 2016 Page 3 of 6 Catherine Herrod spoke about the lack of maintenance at the Chetzemoka off-leash park. Rosemary Sikes spoke in support of creating a dog park or off leash areas. During deliberations, it was noted that there was neighbor opposition to Sather Park as an off-leash area. It was also mentioned that the park is not heavily used by the public in general and that there would be neighbor concern at any location where a dog park or off-leash area is proposed. A suggestion was to explore the golf course property as an off-leash area or improve and possibly expand the current off- leash area to include the space at the Golden Age Club property. It was reminded that a nonprofit was created to establish a dog park. Motion: David Faber moved to approve Resolution 16-023 Designating Off-Leash Dog Areas within the City of Port Townsend tasking the General Services and Special Projects Committee with reviewing the suitability of other potential city and non-city properties (amending Section 2 of the Resolution to say the City Manager shall report on potential off leash areas to the Council committee). Robert Gray seconded. Vote: motion carried unanimously, 6-0 by voice vote. Three-Year Strategic Plan for the City of Port Townsend City Manager David Timmons reviewed the defined strategic measures and goals and noted major changes since the Council workshop. He recommended putting up a discussion on the Speak Up site to solicit public comment before adoption. Some discussion ensued about the status of pending applications for advisory boards and the goal behind postponing appointments. Mayor Stinson reiterated her desire to facilitate Council discussion of desired work plans for the advisory bodies following Council's adoption of the three-year strategic plan. In doing so, advisory board work would be more closely aligned to the needs of the organization. Public Comment: Debbie Jahnke commented in support of making appointments and developing new work plans as needed. During deliberations, there was discussion about the need to also review the roles of Council Committees to further the strategic plan and provide improved oversight of advisory board work. Several comments were in support of moving forward with advisory board appointments. Other comments were that the objectives would continue beyond three years. There were additional suggestions to remove the color coding associated with each objective and to post the plan in a public place once adopted. City Council Business Meeting May 16, 2016 Page 4 of 6 Motion: David Faber moved to approve directing staff to finalize the Three-Year Strategic Plan and bring to Council for adoption at the June 20, 2016 Council meeting. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. Resolution 16-024 Authorizing the City Manager to Award and Sign all Contracts for the Design and Construction of the Howard Street Regional Stormwater Project Public Works Director Ken Clow gave the staff report for contracting with AHBL Consultants for constructing a regional stormwater facility for the Howard Street corridor. Staff would come back to Council with a plan on a funding mechanism for repayment of the CERB loan. Staff responded to questions about the map, CERB grant and loans, and the project budget. Staff noted that the full cost of project would be presented at a later date. There was no public comment. Motion: Robert Gray moved to approve Resolution 16-024 Authorizing the City Manager to Award and Sign all Contracts for the Design and Construction of the Howard Street Regional Stormwater Project. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Stinson reported on the following: - Her attendance at the Clean Water District meeting - She welcomed United Kingdom travel writers to Port Townsend CITY MANAGER'S REPORT Resolution 16-025 Appointing an Interim City Manager Motion. Michelle Sandoval moved to approve Resolution 16-025 Appointing an Interim City Manager. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. Mr. Timmons reported that Public Works Director Ken Clow would act as Interim City Manager in his absence. Mr. Timmons also reported on the following: - Staffs recommendation on eliminating the requirement for the second town meeting associated with the Comprehensive Plan to be clearer that comment should come through the public hearing process. - His presentation of an Emergency Preparedness program at the library. - Mountain View partner meeting to explore a strategy for the YMCA project as well City Council Business Meeting May 16, 2016 Page 5 of 6 as a recovery center in the event of a natural disaster. - Hiring update (HR Manager, Code Enforcement Officer and Executive Assistant) - Ichikawa Sister City relationship and student exchange program - April financial report - Public Works Director Ken Clow gave a Water Status Update ADJOURN There being no further business, the meeting adjourned at 9:15 p.m. Attest: r Ak-- Vo r Joanna Sanders, CMC City Clerk City Council Business Meeting May 16, 2016 Page 6 of 6