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HomeMy WebLinkAbout040416 CITY OF PORT TOWNSEND MINUTES OF THE REGULAR SESSION OF APRIL 4, 2016 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on April 4, 2016, in the Council Chambers at 540 Water Street. Mayor Deborah Stinson called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Pamela Adams, David Faber, Robert Gray, Catharine Robinson, Michelle Sandoval, Deborah Stinson, and Amy Howard. Staff members present were City Manager David Timmons, City Attorney Steve Gross, Finance Director Nora Mitchell, and City Clerk Joanna Sanders . CHANGES TO THE AGENDA There were none. SPECIAL PRESENTATION City Manager David Timmons announced the appointment of Michael Evans as Police Chief. City Clerk Joanna Sanders administered the oath of office. COMMENTS FROM THE PUBLIC There were none. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 153648 through 153736 and Electronic Fund Transfers in the amount of $280,078.24. Approval of Minutes: March 14 and March 21, 2016 Motion: Michelle Sandoval moved to approve the consent agenda. Robert Gray seconded. Vote: motion carried unanimously, 7-0 by voice vote. City Council Business Meeting April 4, 2016 Page 1 of 5 UNFINISHED BUSINESS - NONE NEW BUSINESS Fort Worden Lifelong Learning Center Public Development Authority Annual Report Fort Worden Public Development Authority (FWPDA) Executive Director Dave Robison introduced the Fort Worden PDA board members in attendance and gave their annual report presentation as required by the charter. FWPDA General Manager Todd Gubler gave the financial report and FWPDA Finance Manager Diane Moody gave an overview of the capital improvement plan. Mr. Robison responded to Council questions about the timeline for receipt of the final audited statement by the state auditor, State parks' removal of the second entrance from the State Park plan in 2008, and financial impacts due to the delay in the filming by John Sayles. Mr. Gubler reported that the bulk of the increase in revenue is in food service. Ordinance 3148 Relating to the Fort Worden Lifelong Learning Center Public Development Authority; Amending the Provisions Related to Nominating Committees and Reporting Requirements, Amending Section 2.84 of the Port Townsend Municipal Code and Approving an Amended and Restated Charter City Attorney Steve Gross gave the staff report on proposed changes to the Port Townsend Municipal Code and FWPDA Charter. Ms. Sandoval spoke about the work by Council General Services and Special Projects Committee on these changes as well as the work of PDA staff and the board. There was no public comment. Motion: Michelle Sandoval moved to waive Council rules and approve Ordinance 3148 Relating to the Fort Worden Lifelong Learning Center Public Development Authority, Amending the Provisions Related to Nominating Committees and Reporting Requirements, Amending Section 2.84 of the Port Townsend Municipal Code and Approving an Amended and Restated Charter. Amy Smith seconded. Vote: motion carried unanimously, 7-0 by voice vote. Authorization for the City Manager to begin process for bond refinancing Finance Director Nora Mitchell reviewed two scenarios for the City to refinance 2008 bonds. City Manager David Timmons explained the potential for including two City Council Business Meeting April 4, 2016 Page 2 of 5 additional capital projects (Library annex repairs to roof, windows, sidewalk, heating and ventilation systems as well as the repaving of Water Street). Paying off the debt early or private placement of the bond debt might also be an option. Staff would return with financing options for consideration. There was no public comment. Motion: Catharine Robinson moved to approve tasking the Council Finance and Budget Committee to review the bond refinancing and returning to Council with a recommendation. Pamela Adams seconded. Vote: motion carried unanimously, 7-0 by voice vote. Resolution 16-013 Authorizing the City Manager to Execute an Agreement with Jefferson County Chamber of Commerce for Visitor Information Center Services Mr. Timmons reviewed the inadvertent omission at the end of 2015 in authorizing the contract with the Chamber. He responded to questions about the potential for adding another restroom facility and explained he would encourage the development of an electric vehicle charging station through the Jefferson County PUD. During discussion, there was a desire by some Councilmembers to receive the Chamber's annual report. Mr. Faber disclosed that as a board member for the Chamber, he helped review and negotiate prior year contracts with the City. Mr. Gross said Mr. Faber would not be precluded from participating in the vote. There was no public comment. Motion: Deborah Stinson moved to approve Resolution 16-013 Authorizing the City Manager to Execute an Agreement with Jefferson County Chamber of Commerce for Visitor Information Center Services. Pamela Adams seconded. Vote: motion carried unanimously, 6-0 by voice vote. Mr. Faber recused himself from the vote. Resolution 16-014 Authorizing the City Manager to Execute an Agreement with Jefferson County Chamber of Commerce for Joint Marketing Services Mr. Timmons gave the staff report and explained the request to authorize a contract for joint marketing services. In response to questions, Mr. Timmons distinguished between services for tourism marketing and marketing for potential businesses and for future economic development opportunities. It was noted that by this action, the City would now be contributing to the rent for the Economic Development Commission/Team Jefferson in the amount of$17,500, so there was a proposed City Council Business Meeting April 4, 2016 Page 3 of 5 amendment to the resolution to include this element. There were additional comments about the advantages of co-locating these organizations. There was no public comment. Motion: Michelle Sandoval moved to approve Resolution 16-014 Authorizing the City Manager to Execute an Agreement with Jefferson County Chamber of Commerce for Joint Marketing Services for Economic Development, Amy Smith seconded. Vote: motion carried unanimously, 6-0 by voice vote. Mr. Faber recused himself from the vote. Council Committee Assignments Mr. Timmons gave the staff report and reviewed the suggested items being tasked to Council Committees. There was no public comment. Motion: Catharine Robinson moved to approve referring downtown parking to the Community Development and Land Use Committee; interim regulations for marijuana to the Community Development and Land Use Committee with a report date of June 6, 2016, and video camera policy to the General Services and Special Projects Committee. David Faber seconded. Vote: motion carried unanimously, 7-0 by voice vote. PRESIDING OFFICER'S REPORT Mayor Stinson reported on the following: -Advisory Board meetings and process. CITY MANAGER'S REPORT Mr. Timmons reported on the following: - Howard Street acquisition update - Water Treatment plant progress - Hiring update for human resource manager, police lateral officers, and administrative assistant SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION COMMENTS FROM COUNCIL Mr. Gray gave an Olycap report since he was absent during reports from outside committees last month. City Council Business Meeting April 4, 2016 Page 4 of 5 EXECUTIVE SESSION ADJOURN There being no further business, the meeting adjourned at 8:24 p.m. Attest: Joanna Sanders, CMC City Clerk City Council Business Meeting April 4, 2016 Page 5 of 5