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HomeMy WebLinkAbout01-09-07• PEG Access Coordinating Committee Minutes January 9, 2007 3:30 PM at PTTV Studio. Members attending were Karen Nelson, Gary Nelson, Julian Ray, Geoff Masci, Mark Welch and Kith deLong. Also attending were Gary Lemons, Peter Wiant, Ted Shoulberg. The previous minutes were not read. Old Business: Mark asked John Watts if we ran the ad for the Station Manager? John stated that we have published two times in the Peninsula Daily News and two times in the Leader and that the deadline to submit applications is January 24 at 5:00 PM. Mark stated that we should have a meeting immediately after the deadline. Geoff asked who decides how to score the applicants in order to choose who gets to be interviewed. Julian stated that with the school, there has to be a documented system in place that is not capricious. Discussion. Gary Lemons said that it seems that since the contractor is hired by the City, that the City would probably have some sort of matrix that we could follow. Discussion. Karen asked what the procedure is once we agree on who the best candidate is? • Mark stated that he thought we would make a recommendation to the City Council and the Council will recommend to the City Administration. Discussion as to how many candidates we will recommend. Julian suggested that we should have a meeting early next week to craft criteria for hiring. Geoff suggested that maybe the subcommittee should do this. Mark stated that he thought the whole Board would like to be involved. The next special meeting is set for 3:30 PM on January 18tH Paul Gottlieb arrived at 3:55 PM and asked why the questions to the applicants have to be a surprise? Discussion as to whether the meeting to form the questions can be held in executive session. John will look at the legality of meeting in executive session. John stated that part of the process must be that unless we all agree that everyone is going to have those questions in advance, we need to figure out how we can legally develop the ground rules. Discussion. Geoff moved to establish a hiring process that involves setting up a scoring matrix to be applied to all candidate, the group will then read each application and apply that matrix to the evaluation of each candidate. The group will then convene to assess the scores and then recommend 1-4 candidates to be interviewed. Mark seconded. Vote passed. • • Geoff suggested that Gary Lemons can be an advisor to the voting members. Paul Gottlieb asked why it was an issue for Gary Lemons to be included. John stated that Gary Lemons is not a PEG Board member. Mark stated that Gary will be an advisor during this process. Ted Shoulberg asked if we will be happy recommending more than one candidate. Discussion. Geoff moved to allow the City to submit votes by phone. Mark stated that he agreed with that. Following meetings were set for: Thursday, January 25 at 3:30 PM Thursday, February 1 at 2:30 PM for possible interviews, this meeting to be held at the New Annex with the first interview scheduled for 2:45 PM. Gary Lemons asked if the Board had a sense of how long he would continue to work? Discussion. The general consensus was that there needs to be a formal training period for Gary's replacement. Station Manager's Report: Gary stated that the budgeted revenues were $69,400 and the end balance is $69,400. What we lost in the utility tax, we made up for in membership fees. • General Fund: Gary Lemons found a charge that was signed off by Ken Cloe and should not have been charged to the station. If we add that charge to the $5,500 reserve, we are almost $11,000 under budget. Randy and Ken want to give this amount to the 2007 budget. Karen asked if the money that the Council agreed we could carry over is in our budget now? Discussion. Geoff and Mark agreed that yes, the Coucil agreed. The year end ledger shows that we have a reserve of $5500 when in fact we have $11,000. John stated that whatever the real dollars are, it will come back to the Council in March and will be part of the supplemental budget and will be a part of the PEG budget. Whatever the surplus is at the end will be allocated to the station and will be carried over as a reserve. Discussion. The clerical error of $5,900 will be added into the budget. Julian stated that he has been making changes in the Council Chambers and that the second camera is back into production, and that he is getting rid of the radio mikes. The new mikes will cost about $200 each. Geoff said that the mikes should be charged to the Council. Mark stated that the radio mikes then should be sold to help with the purchase of the new mikes. Geoff asked if it wouldn't be a good idea to have backup mikes for other meetings. Discussion. Mark stated yes. 0 • Julian made a recommendation to pull temporary wiring. Geoff asked what about lighting. Julian stated that lighting is a problem. There were provisions for track lighting but that will further degrade the ceiling. He stated that the new cameras are much more tolerant of the room lighting. Gary Lemons stated that the original hard -wired mixing board is in the Waterman Katz building. John asked if we as a group are comfortable with the security at the station. Discussion. Mark stated that he thought the equipment at the station is as safe as it can be. Discussion. Gary Lemons stated that if we can lock the editing suite doors, that would be the simplest and easiest solution. Discussion. Kitti moved that we lock the editing suite doors. Karen seconded. The motion passed unanimously. Meeting adjourned at 4:20 PM. • 0