HomeMy WebLinkAbout08-009 Declaring Princeton Server Group through TVTNRESOLUTION NO. OS-009
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON, DECLARING PRINCETON SERVER GROUP THROUGH TELVUE
VIRTUAL TELEVISION NETWORK (TVTN) AS THE SOLE SUPPLIER OF A
DIGITAL TAPELESS SERVER AND NETWORK PACKAGE FOR OPERATION OF
THE PTTV STATION, AND AUTHORIZING THE CITY MANAGER TO PURCHASE
THE PACKAGE
WHEREAS, State law and the City's own purchasing ordinance requires purchases of
materials and supplies over $15,000 a year to be competitively bid, unless an exemption to
competitive bidding applies; and
WHEREAS, the PEG Access Coordinating Committee with outside consultation service
(provided for free or nominal cost) reviewed over several months a number of systems and
packages. The goal was to have a system that allows for a digital tapeless server and network for
operation as a small TV station. The existing system, using a combination of tape and digital
equipment, is outdated technology and prone to breakdown. It is essentially the same equipment
purchased 10 years ago (with occasional, piecemeal upgrades when necessary).
WHEREAS, the PEG Access Coordinating Committee recommends a new package that
represents a significant upgrade. The package determined best suitable for the station was the
one offered by Princeton Server Group though Te1Vue Virtual Television Network (TVTN).
WHEREAS, the Princeton Server Group equipment package through Te1Vue is the sole
source of the equipment because it alone meets the following necessary standards:
1. This is the only system that offers local support and service maintenance;
2. This is the only system with built-in redundancy;
3. This system offers four channels at the comparable price of two channel systems from
other suppliers;
4. This system is the only one that offers remote programming capability;
5. This system is the only one that offers Unix-based, non-proprietary software;
6. This is the only system that constantly monitors the health of our equipment remotely
(every 20 seconds), and can make most repairs remotely;
7. This is the only system that offers free maintenance of software during the life of our
contract with them;
8. This is the only system that provides adrag-and-drop graphic user interface.
WHEREAS, TelVue is the only distributor for the Princeton Server Group equipment
package that meets the above standards; and
WHEREAS, a competitive bidding process would likely only produce one bid; and
WHEREAS, RCW 35.23.352(9) authorizes sole source purchasing without calling for
bids; and
ResoLudon 08-009
WHEREAS, RCW 39.04.280 allows competitive bidding to be waived in certain
circumstances, including, where purchases are clearly and legitimately limited to a single source
of supply. RCW 39.04.280 is applicable to code cites under 20,000 population like Port
Townsend by RCW 35.23.352(9).
NOW, THEREC+ORE, BE IT RESOLVED by the City Council of the City of Port
Townsend:
1. As recommended by the PEG Access Coordinating Committee, the Princeton Server Group
though TelVue Virtual Television Network (TVTN) is declared the sole source of the Princeton
Server Group package.
2. The City Manager is authorized to execute necessary agreement and related documents for the
purchase of the Princeton Server Group package though TelVue Virtual Television Network
(TVTN) package, as recommend by the PEG Access Coordinating Committee.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this 19`s day of February 2008.
Attest:
// ~
Pamela Kolacy, MMC
City Clerk
ichelle Sand val, Mayor
Approved as to form:
l -'
John Watts
City Attorney
Resolution 08-009