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HomeMy WebLinkAbout100515CITY OF PORT TOWNSEND MINUTES OF THE CITY COUNCIL BUSINESS MEETING OF OCTOBER 5, 2015 CALL TO ORDER AND PLEDGE OF ALLEGIANCE The Port Townsend City Council met in regular session on October 5, 2015. Mayor David King called the meeting to order at 6:30 p.m. ROLL CALL Councilmembers present at roll call were Robert Gray, David King, Catharine Robinson, and Deborah Stinson with Pamela Adams, and Michelle Sandoval excused and Kris Nelson absent. Staff members present were City Manager David Timmons, Finance Director Nora Mitchell, Public Works Director Ken Clow, Human Resources Manager Pam Kolacy, and City Clerk Joanna Sanders . CHANGES TO THE AGENDA Addition of Item D. Ordinance 3134 Related to Fire Hazard Emergency; Rescinding the Declaration of Emergency. SPECIAL PRESENTATION Mental Illness Awareness Week Proclamation NAMI representative Darlene Grunke Sanders accepted the proclamation. NAMI President Valerie Phimister spoke about NAMI's 10th anniversary and their goals, including looking for office space. Presentation of New Police Officers - Brandon Farstad, Mark DuMond, and Terry Taylor Interim Police Chief Michael Evans introduced new officers. COMMENTS FROM THE PUBLIC Public comment Rick Jahnke thanked NAMI for their efforts. City Council Business Meeting October 5, 2015 Page 1 of 4 City staff response City Manager David Timmons said NAMI's request for space at Mountain View coincides with the City's interest in a unified response by first responders when in contact with individuals in the community who have mental health issues. CONSENT AGENDA Approval of Bills, Claims and Warrants Vouchers 152198 through 152320 and Electronic Fund Transfers in the amount of $859,479.40. Approval of Minutes: September 14 and 21, 2015 Motion: Deborah Stinson moved to approve the consent agenda as written. Robert Gray seconded. Vote: motion carried unanimously, 4-0 by voice vote. UNFINISHED BUSINESS Water Status Update Public Works Director Ken Clow gave the staff report. Lords Lake is at 19'6". The City is still diverting water from the Big Quilcene River (1.68 million gallons a day) with the remainder coming out of Lords Lake. No water is being diverted from the Little Quilcene River. Current City use is down 13 percent against a reduction goal of 10 percent. Golf course, Fort Worden, City parks, and Memorial Field use is down significantly, although warmer temperatures and tourist traffic is keeping water use steady at roughly 958,000 gallons/day. Port Townsend Paper is currently undergoing maintenance and is using roughly 8 million gallons a day. They are considering investing in pumps in Lords Lake in order to rely on continuity of operations. Staff responded to Council questions about reservoir use, rainfall levels, cost of pump installation, and increasing the reservoir capacity. Non -Bargaining Employee Compensation Study - Implementation Finance Director Nora Mitchell and Human Resources Manager Pam Kolacy reminded that Council formerly adopted a Compensation Plan and salary schedule for non -represented employees. They explained the need to move existing staff into the correct range in the schedule based on longevity and skill level City Council Business Meeting October 5, 2015 Page 2 of 4 and the 2015 and 2016 budget impacts. Following adoption, the changes would be incorporated into an update of the City's Personnel policies and Staff would also update the classification schedule. Ms. Mitchell provided background on the Prothman study to review city's exempt positions and how non bargaining employees would move through the wage range. The procedure and classification schedule was reviewed by Council General Services and Finance and Budget Committees. Questions from Council were whether the policy would incorporate cost of living adjustments. Staff clarified that if the annual budget approves a cost of living adjustment, then a revised schedule would be brought forward for approval. The policy recommends a compensation study every five years. Staff also explained performance evaluations and noted that with City Finance Director and City Attorney there are contractual obligations. The City Manager position would also be placed in the range based on years of service although that contract and salary is subject to negotiation. A history of staffing levels would be brought forward next week. There was no public comment. Motion: Catharine Robinson moved to approve the compensation policy and direct staff to include in the next update of the Personnel Policies and to adopt the classification schedule and direct staff to include resulting expenditures in the 2015 supplemental budget and the 2016 budget. Deborah Stinson seconded. Vote: motion carried unanimously, 4-0 by voice vote. Current 2015 Revenue Estimates and Projected 2016 Revenue Estimates Finance Director Nora Mitchell reviewed 2016 revenue projections and responded to questions about changes in projections that would be updated in the areas of retail sales tax. To be brought forward are a list of deferred items and overhead cost recovery figures. September revenue figures appear strong and would be reported in the next few weeks. There was no public comment. Ordinance 3134 Related to a Fire Hazard Emergency; Rescinding the Declaration of Emergency Related to Fire Hazards and Amending Ordinances 3131 and 3132 City Manager Timmons noted that this ordinance would lift the emergency fire ban along with the burn bans lifted by the State and East Jefferson Fire and Rescue. There was no public comment. City Council Business Meeting October 5, 2015 Page 3 of 4 Motion: Deborah Stinson moved to approve waiving Council Rules and Adopt Ordinance 3134 Related to a Fire Hazard Emergency, Rescinding the Declaration of Emergency Related to Fire Hazards and Amending Ordinances 3131 and 3132. Robert Gray seconded. Vote: motion carried unanimously, 4-0 by voice vote. NEW BUSINESS - NONE PRESIDING OFFICER'S REPORT Mayor reported: - Attendance at Film Festival - City Manager evaluations in process CITY MANAGER'S REPORT City Manager David Timmons reported on the following: - Discussions at International City Managers Association Conference on marijuana legislation - Howard Street Eminent Domain proceedings in October - Water Treatment Facility and Reservoir groundbreaking and Larry Scott trail connections - Upcoming Comprehensive Plan and 2016 Budget items - Sheridan Street sidewalk update - Grant application updates SUGGESTIONS FOR NEXT OR FUTURE AGENDA, REGULAR MEETING AND/OR STUDY SESSION COMMENTS FROM COUNCIL Mr. Gray reported on McPherson tree trimming by the Jefferson County Public Utility District. EXECUTIVE SESSION I_1911roll I V.1 There being no further business, the meeting adjourned at 8:08 p.m. Attest: Joanna Sanders, CMC City Clerk City Council Business Meeting October 5, 2015 Page 4 of 4