HomeMy WebLinkAbout112014CITY OF PORT TOWNSEND
MINUTES OF THE CITY COUNCIL SPECIAL BUSINESS MEETING OF
NOVEMBER 20, 2014
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
The Port Townsend City Council met in special session on November 20, 2014
in the Council Chambers at 540 Water Street. Mayor King called the meeting to
order at 4:00 p.m.
ROLL CALL
Councilmembers present at roll call were Pamela Adams, Kris Nelson, David
King, Robert Gray, Michelle Sandoval, and Deborah Stinson with Catharine
Robinson excused.
Staff members present were City Manager David Timmons, City Attorney
Steve Gross, Finance Director Nora Mitchell, and City Clerk Joanna Sanders .
NEW BUSINESS
Process for City Manager Evaluation
Mayor King reviewed that in October, the City Manager requested an
evaluation. Provided to Council for consideration and discussion were the
current employment agreement (outlining the timeline for the evaluation) and
potential evaluation forms. Mayor King proposed using one of the two
evaluation forms for this evaluation. Next year, he proposed that the Council
Special Projects Committee be tasked with considering the development of a
more thorough evaluation process per ICMA guidelines (360 evaluation with
staff) paired with a Council evaluation. New procedures would then be adopted
and included in Council Rules of Procedure.
There was discussion about conducting the annual evaluation in September for
future years. It was suggested that a committee appointed by the
mayor review, collate and complete the evaluation by the end of January. City
Attorney Steve Gross referenced pertinent sections of the employment
agreement. He noted that consistent with Section 5.3, Council could use the
last completed evaluation and determine how well the City Manager has met
those goals before agreeing to set new goals.
There was support for Council completing the evaluation form in the next two
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weeks (by time of budget option) and then as follow up actions, evaluate the
achievement of goals and objectives by the end of January, as well as set new
goals and performance objectives for 2015 by the end of January. The process
would be to collate forms, hold an executive session with Council to review
the compiled draft, hold a separate discussion with the City Manager, and
then accept the evaluation in open session.
City Manager David Timmons requested a timely completion of a basic
evaluation. After the first of the year, he would also like to have a discussion
with Council of the goals and objectives, employment agreement status, and
Council's future plans. While the evaluation process is underway, he also
asked to work one on one with a committee on his employment
terms. The Mayor concurred with completing the evaluation and working with
the City Manager on the setting of goals and objectives after the first of the
year regarding his employment agreement.
There was support for Council having the former evaluation in order to
complete this evaluation by the end of January. It was also suggested that
once the process is completed, Council evaluate its process. The City Manager
agreed to provide a proposal to Council on how he would like to work together
over the next four years. The Mayor clarified that Council would not be
planning to renegotiate the employment agreement by the end of January
although Council would plan to respond to the City Manager's proposal by the
end of January.
Motion: Michelle Sandoval moved to approve completing individual City
Manager Performance Evaluations (using the unlabeled version) and returning
them to the Mayor by December 1 consistent with the employment agreement
process outlined in 5.1. The evaluation process, including discussions with the
City Manager, would be completed by the end of January. Pamela Adams
seconded.
Vote: motion carried unanimously, 6-0 by voice vote.
Motion: Deborah Stinson moved to approve discussing with the City
Manager his employment agreement and responding to the City Manager's
proposal by the end of January. Kris Nelson seconded.
Vote: motion carried unanimously, 6-0 by voice vote.
EXECUTIVE SESSION - POTENTIAL LITIGATION AND TO REVIEW THE
PERFORMANCE OF A PUBLIC EMPLOYEE PURSUANT TO RCW 42.30.110
(1)I AND 42.30.110(1)G
At 4:50 p.m., the Council meeting recessed into executive session for 15
minutes to discuss only a matter of potential litigation pursuant to RCW
42.30.110(1)i. The discussion was anticipated to last 15 minutes with no action
to be taken.
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At 5:10 p.m, Council adjourned from the executive session.
There being no further business, the meeting was adjourned.
Attest:
Joanna Sanders, CMC
City Clerk
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