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HomeMy WebLinkAbout09/06/94 Unsigned MINUTES OF THE REGULAR SESSION OF SEPTEMBER 6, 1994 The City Council of the City of Port Townsend met in regular session this Sixth day of September, 1994, at 7:00 PM in the Council Chambers of City Hall, Mayor John M Clise presiding. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Dan Harpole, Julie McCulloch, Diane Perry-Thompson, Ted Shoulberg, Robert Sokol, and Sheila Westerman. Also present were Clerk- Treasurer David Grove, Police Chief Jim Newton, Fire Chief Howard Scott, Acting City Attorney Mary Winters, Director of Planning and Building Michael Hildt and Public Works Director Robert Wheeler. INTRODUCTIONS AND/OR RECOGNITIONS Mr Hildt introduced //j////// as Planner 2 in the Planning and Building Dept. PRIORITY ITEM GIS System Operation Demonstration. Mr Wheeler introduced CH2M Hill representatives who presented a demonstration of GIS, Geographical Information System, to the Council. CONSENT AGENDA Councilmember Sokol made a motion to approve the following items on the Consent Agenda which was seconded by Councilmember Perry- Thompson and passed unanimously by voice vote. Approval of the Minutes for May 16, 1994, as written without reading. Approval of the following Bills and Claims: 010 Current Expense $ 21,726.32 094 Garbage 37,254.83 110 Street 1,321.26 120 Library 6,030.15 130 Park 2,793.30 150 Hotel/Motel 758.62 170 Emergency Medical Services 1,695.60 180 Capital Improvement 300.00 300 94 Storm Financial Planning 175.79 301 94 Storm -Property Acquisition 1,125.00 302 94 Storm -Master Plan Imp 1,500.00 310 92 Waste Water Treatment Plant Const 351.54 311 94 WWT Biosolids Compost Facility 5,029.15 312 94 WWT Treatment Plant Comp 8,867.64 314 94 WWC Sewer Trunk Line Rep 4,507.47 319 94 WWC Sewer Comp Plan 43.66 320 92 City Dock Re-Construction 9.37 330 93 Water Quality Improvements 18,116.53 331 94 Water System -Tri Area CT Comp 1, 688.09 333 94 Water System -Standpipe 19, 153.34 335 94 Water System -City CT Compliance 1,000.00 337 94 Water System -County Land Purchases 200.00 411 Water-Sewer 13,954.84 412 Storm and Surface Water 8,330.41 500 Equipment Rental 4,242.64 610 Firemen's Pension and Relief 1,017.08 Total $161,192.63 Approval of Out-of-State Travel: Bob Wheeler, Bob LaCroix and Kate Jenks to Salem, Oregon. MINUTES OF THE REGULAR SESSION OF SEPTEMBER 6, 1994, Cont. Adoption of Resolutions. RESOLUTION NO 94-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH CH2M HILL FOR GIS MAPPING AND ANALYSIS, Authorizing contract with CH2M Hill for GIS mapping and analysis. RESOLUTION NO 94-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH CH2M HILL FOR TECHNICAL SERVICES PROJECTS. Authorizing contract with CH2M Hill for technical services on Aquifer Recharge, CAO, Dam Improvements, etc. RESOLUTION NO 94-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND APPROVING THE REALLOCATION OF FUNDS WITHIN PUBLIC WORKS BUDGETS TO PROVIDE VARIOUS WATERFRONT IMPROVEMENTS INCLUDING CONTRACT PREPARATION AND BIDDING FOR CONSTRUCTION WORK. Authorizing a call for bids on waterfront projects. RESOLUTION NO 94-110 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF SEQUIM ALLOWING EACH CITY TO UTILIZE THE BIDS OR NEGOTIATED PRICES FOR GOODS AND SERVICES OBTAINED BY EACH WHEN IT IS FAVORABLE TO DO SO. Authorizing a bid sharing agreement with the City of Sequim. Setting Hearings: RESOLUTION NO 94-111 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND FIXING THE TIME FOR HEARING ON A PETITION FOR VACATION OF A STREET. Setting Hearing on Street Vacation App No. 9406-11 (Jefferson Transit) for October 17, 1994. Communications: A letter dated August 9, 1994, from Robert Hinton, et al, Jefferson County Board of Commissioners, regarding an Integrated Emergency Management Course being offered April 10-14, 1995, by the Emergency Management Institute in Emmitsburg, Maryland was copied for Council. MINUTES OF THE REGULAR SESSION OF SEPTEMBER 6, 1994, Cont. A letter dated August 12, 1994, from Craig Weckesser, Information/ Education Officer, Olympic Air Pollution Control Authority, Lacey, WA requesting that copies of OAPCA's information brochure be made available to the public was copied for Council. A letter dated August 16, 1994, from Robert L Allen stating his concerns regarding the increased storm water runoff from the Jefferson County Fairgrounds parking area and which puddles at 49th and Hill Streets was copied for Council. A letter dated August 17, 1994, from Steven Cary, President, John Muir Publications, announcing that Port Townsend was included in John Villani's Book The 100 Best Small Art Towns in America was copied for Council. A letter dated August 18, 1994, from Robert J Erickson, Senior Vice President, Summit Communications, Inc, requesting that the City stay the effect of the rate order pending their appeal to the FCC was copied for Council. A letter dated August 19,1994, from Paul Fitzgerald, Manager, Tax Credit Program, St of WA, Housing Finance Commission, stating that an application for federal low-income tax credits for the Hamilton Heights Project, located at Rainier Ave Extension, Port Townsend, and announcing September 29, 1994, as the date of public hearing for same, was copied for Council. A letter dated August 20, 1994, from Jerry W Cole, CLP, Park, Recreation & Tourism Consultant, Sequim, Wa, regarding possible skateboard park in Port Townsend was copied for Council. A letter dated August 22, 1994, from Gordon L Meling, President, Superior Refuse, Inc. , regarding mutual agreement between himself and Samuel Kyle, to drop the Mount Baker Block Garbage Appeal Proceedings was copied for Council A letter dated August 24, 1994, from Scott G Walker requesting that a 4 way stop sign be installed at the intersection of F and Cherry Street was copied for Council. A letter dated August 24, 1994, from Mayor Clise to Jim Westall, Skookum, Inc. , regarding data the City could contribute to the Carl Nomura Building Project was copied for Council. A letter dated August 24, 1994, from Sheri Robinson, Tourism Advisory, to Councilmember Julie McCulloch requesting a meeting with the Finance Committee regarding Budget request was copied for Council. A letter dated August 25, 1994, from Gordon L Meling, President, Superior Refuse, Inc. , thanking Councilmember Perry-Thompson for her part in resolving the garbage conflict between Samuel Kyle, Mount Baker Block and Superior was copied for Council. A letter dated August 25, 1994, from Mayor Clise to Jerry W Cole, CLP, Sequim, WA thanking Mr Cole for his ideas and comments in regard to a Skateboard Park in Port Townsend was copied for Council. A letter dated August 26, 1994, from Thomas R and Vinita F Hopkins stating their opposition to the Petition for Rezoning North Beach was copied for Council. MINUTES OF THE REGULAR SESSION OF SEPTEMBER 6, 1994, Cont. A letter dated August 26, 1994, from Al Colvin, Program Chairman, Martin Luther King Memorial Scholarship Foundation, extending an invitation to City officials to attend the 2nd Annual Constitution Day Bridge Builder Awards' Luncheon was copied for Council. A Petition with 12 signatures dated August 29, 1994, requesting a street light be installed on Hudson St was copied for Council. 10 notes from various individuals requesting that the pool remain open were copied for Council. A letter received Sep 1, 1994, from Patrick C Gillen requesting a street light be installed at 1300 Hudson St was copied for Council. This concludes the Consent Agenda. PUBLIC COMMENTS Joyce Cox-Webb was recognized and voiced her opinion that members of the community who are directly involved with the Tourism trade be appointed to the permanent board of the Tourism Advisory Committee so that their wealth of experience could be used. Scott Walker was recognized and stated his concerns in regard to sidewalks in particular the fact that the new sidewalks in front of Bay Vista Condominium II and the Bayview Restaurant do not meet the City Code as they are 4 ft wide instead of the required 7 ft. PUBLIC HEARINGS Service Activities Corp (Tides Motel Expansion) SEPA Appeal No. 9211 - 03 (s) . Acting City Attorney Winters reviewed the fact that the appellant is not the party that commented on the threshold determination or filed the appeal as the property sold during the pendency of the appeal. Attorney Winters recommended that the appeal go forward but stated that in doing so the City was not waiving any rights to raise these issues in any other administrative or court proceedings. Mark S Beaufait, representing Stewart A and Elinor Nelson and James and Nelly Tretter as successors in interest to the Nelsons, property owners of 1839 Washington Street, introduced the appellants' presentation. Mr Hildt responded. Kevin Rex was recognized and spoke for the applicant. Mark Beaufait was recognized and offered the appellants' rebuttal. Mayor Clise closed the hearing to further testimony and turned to the Council for disposition. The Council raised questions of other elements of concern, width of sidewalks, the bulk/size, and traffic impact studies, with the project. Attorney Winters advised that only the issue raised in the appeal, the view, was open to discussion at this hearing. She further advised that the hearing be re-opened to the applicant and appellants and respondent. Mayor Clise re-opened the hearing. Mark Beaufait was recognized and stated that the SEPA ordinance allowed the Council to affirm, modify or reverse. Mr Hildt reminded the Council that a Shoreline Conditional Use hearing was slated for the future and responded to Council questions. A discussion ensured. Councilmember Westerman made the following motion: on page 13, 49 to be split into two sections with "the project" being the start of the second section; that "should" be changed to "shall" in that section. ##12 "should" to be changed to "shall" . An additional mitigation be added that states that to mitigate view impacts and tunnel impacts to Water St and the Bluff MINUTES OF THE REGULAR SESSION OF SEPTEMBER 6, 1994, Cont. area that the project is limited in height to two stories and split into two separate structures neither of which may exceed 100 ft in height; and that the applicable policies that are listed in the appeal letter and the Director's Schedule #16 are added, which was seconded by Councilmember Harpole. Kevin Rex was recognized and stated that more of the existing building could be demolished and the building could be made longer. After further discussion the motion passed with two Councilmembers voting no. RECESS Mayor Clise called a brief recess at 9:34 PM. Mayor Clise resumed the meeting at 9.39 PM. PUBLIC HEARINGS Water Policies. Mr Wheeler reviewed the water polices but did not recommend that the Council adopt the polices at this time. Mayor Clise opened the hearing to the Public. John Schaub, representing Bishop Brothers Const, was recognized and thanked Mr Wheeler and the others who attended the public hearing in the Tri-Area. He went on to voice his concerns that existing projects, such as his next to the High School, Chima.cum, be allowed to continue so that affordable housing could be built. There being no further public comment, Mayor Clise closed the hearing to the Public. Further discussion ensured but no action was taken. COMPREHENSIVE PLAN COMMITTEE REPORTS Glue and String Committee. Councilmember Harpole distributed notes on the various committee meetings held during the month. The notes had been given to the Port Townsend Leader and the Daily News. Councilmember Harpole reminded everyone of the Public meeting to be held September 15, 1994 at 7:00 PM to go over Comp Plan Scenarios. Housing. Councilmember Perry-Thompson stated that the committee had met and discussed the Housing for Humanity program with Randy Brackett as well as a vision statement the committee could put into the Comp Plan. Councilmember Perry-Thompson set a meeting for Wednesday, September 14, 1994 at which time a discussion of the draft of Goals and Policies will take place. Capital Facilities/Utilities. Councilmember McCulloch set a meeting for September 28, 1994, at 1:30 PM. STANDING/ADHOC COMMITTEE REPORTS Utilities. Councilmember Shoulberg reported that the committee met and spent considerable time in discussion over different options and affects of the UGA and Growth Management policies, etc. A presentation of the Critical Areas Ordinance took place at one meeting as well as the Tri-Area meeting. Councilmember Shoulberg also reported on the meeting he attended in Olympia. Councilmember Shoulberg set a meeting for Wednesday, September 7, 1994 at Public Works at Noon to meet with the PUD. Family Planning Counsel. Councilmember Harpole reported that applicants are being sought for this committee. MINUTES OF THE REGULAR SESSION OF SEPTEMBER 6, 1994, Cont. Councilmember Harpole set a meeting for September 20, 1994. Parks, Property and Recreation. Councilmember Harpole announced a meeting to be held September 14, 1994, at 5:00 PM. A Swim Pool Task Force will meet to discuss options regarding the pool. A letter is to be sent to the Jefferson County Commissioners stating that the City is committed to taking over the Pool effective 1/1/95 with the intent of keeping the pool as active as it is now. Memorial Field and the Community Rec Center will be phased in by the City over the next couple of years. Councilmember Davidson made a motion that the Council support sending the letter to- the Jefferson County Commissioners which was seconded by Councilmember Sokol. After a brief discussion the motion passed unanimously voice vote. Councilmember Harpole reported that, with the exception of the 35th Street property and the Back Alley lots, all of the County's surplus property has been transferred to the City. At the committee's recommendation, Councilmember Harpole made a motion that the Council approve the drafting of a letter by Mayor Clise to be sent to Jefferson County which would lay out a conceptual plan for the 35th and Umatilla property over 3 years which was seconded by Councilmember Westerman and passed unanimously by voice vote. Councilmember Harpole announced that the Rothschild House contract extends through 1998. The committee, remarked Councilmember Harpole, is currently working on the McCurdy Pavilion Use Days Policy wherein there are 29 days which can be used, at reduced rates, for non-commercial use, by non-profit service organizations, the school district and by City government. Currently the State Park has 3 requests on file for those days. Therefore Councilmember Harpole made a motion that the Council approve the use of the McCurdy Pavilion, at a reduced rate, by the Kiwanis Club - Stars of Tomorrow Program - 2 days, the Grant Street School - 2 days and the Port Townsend High School Graduation - 3 days on an annual basis, which was seconded by Councilmember Sokol and passed unanimously by voice vote. Councilmember Harpole announced that a Skateboard Site Selection meeting is to be held September 8, 1994. Finance. Councilmember McCulloch stated that the committee had met and discussed the idea presented by Kathryn Jenks regarding a line added to the utility billing statement to allow for donations for the purchase of public lands. The committee wanted to look further at this idea and explore all possibilities. Councilmember McCulloch set a meeting for the finance committee for September 12, 1994, at 5:00 PM to discuss the County Memorial Building, the letter from Sheri Robinson, Tourism Advisory Board, Hotel/Motel monies and a request from Fire Chief Howard Scott. Transportation. Councilmember Westerman set a meeting for October 3, 1994, at 1:00 PM at the Council Chambers. Fort Worden Advisory. Councilmember Sokol announced that he had attended a meeting. The stairs are completed with a formal dedication to be held. An Open House is planned for April, 1995, for Port Townsend and Jefferson County residents at which time some of the Officers' houses, barracks, etc will be open to the public. MINUTES OF THE REGULAR SESSION OF SEPTEMBER 6, 1994, Cont. Housing & Community Services. Councilmember Perry-Thompson stated she attended a meeting of the Solid Waste Advisory. A newsletter on moderate risk waste is to be published which will detail what constitutes the waste and the best way of disposing of it. Councilmember Perry-Thompson announced that there will be a SWAC - SWAP at the Fairgrounds on October 15 and 16, 1994, where clean and useable items will be given away, or swapped, for free. Councilmember Perry-Thompson also reported that with the additional recyclables being allowed at the Re-cycling Center volumes are up 300 over last year. Public Safety. Councilmember Harpole stated that a meeting needed to be set to discuss the noise level downtown. MAYOR'S REPORT Mr Clise reported that he had attended a Peninsula Regional Transportation Planning Organization meeting which is developing a 20 year transportation plan for the Peninsula. 3 Projects on Highway 20, from Old Fort Townsend Rd to the Ferry Dock, have been given the highest priority by the PRPTO. Proclamation of Jefferson County Good Neighbor Day. Mayor Clise read a proclamation honoring the United Good Neighbor/United Way Days of Caring and proclaimed September 8, 1994 as Jefferson County United Good Neighbor Day. Proclamation of Disabled American Veterans Forget-Me-Not Week. Mayor Clise proclaimed the week of August 29 through September 9, 1994, as Disabled American Veterans Forget-Me-Not Week. STAFF REPORTS Public Works. Authorizing Timber Sales at City Lake. Mr Wheeler explained the resolution. RESOLUTION NO. 94-112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO BID A TIMBER SALE AT CITY LAKE. After a short discussion Councilmember Sokol made a motion that the Council adopt the resolution authorizing the Mayor to Bid a Timber Sale at City Lake which was seconded by Councilmember Harpole and passed unanimously by voice vote. Mr Wheeler reported that the curbing is now being done on Kearney Street with the paving scheduled for 2 weeks. Umatilla Ave is progressing, stated Mr Wheeler, with the chip seal coat going on today. Mr Wheeler announced that the co-operative agreement with the Cities of Sequim and Port Angeles will reduce the cost of chemicals, particularly chlorine, on the Peninsula. Mr Wheeler announced that the State is not going to obligate funds for San Juan Ave until October. MINUTES OF THE REGULAR SESSION OF SEPTEMBER 6, 1994, Cont. Planning and Building. Mr Hildt reported that the sequestering of Dave and Eric has been extended for another week. Work on the Comp Plan is progressing; a rough draft which will be titled for Workgroup Review to be given to all the committees. Work on the Environmental Impact Statement will also proceed. Mr Hildt reported that complaints have been received about enforcement issues and that none but the ones causing a public hazard are being followed up on due to the lack of staff and time. Mr Hildt remarked that there will be a meeting with the Growth Joint Management Committee on September 7, 1994, at 4:00 PM. Attorney. Ms Winters stated that the County did adopt the Critical Areas Ordinance. Fire. Chief Scott announced that all the alarms and safety aspects for Grant Street School and the High School had been done. EXECUTIVE SESSION Mayor Clise recessed the meeting into Executive Session to discuss the possible acquisition of real estate and litigation including Mary Winters, Michael Hildt at 11111111 PM. The meeting was reconvened at 11:30 PM. Councilmember Sokol made a motion that Council stay the refunds previously passed until discussion at the September 19, 1994, Council Meeting which was seconded by Councilmember Harpole and passed unanimously by voice vote. ADJOURNMENT There being no further business, Mayor Clise declared the meeting adjourned at 11:35 PM. Mayor Attest: Clerk-Treasurer