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HomeMy WebLinkAbout07/18/94 Unsigned MINUTES OF THE REGULAR SESSION OF JULY 18, 1994 The City Council of the City of Port Townsend met in regular session this Eighteenth day of July, 1994, at 7:00 PM in the Council Chambers of City Hall, Mayor John M Clise presiding. ROLL CALL Councilmembers present at Roll Call were Bill Davidson, Dan Harpole, Julie McCulloch, Diane Perry-Thompson, Ted Shoulberg, and Sheila Westerman. Councilmember Sokol was excused. Also present were Clerk-Treasurer David Grove, Acting Police Chief Rick Oberlander, Acting City Attorney Mary Winters, Director of Planning and Building Michael Hildt and Public Works Director Robert Wheeler. RECOGNITIONS Mayor Clise asked that a moment of silence be observed in memory of Darlene Bloomfield. Mr Clise then read the following Resolution memorializing Ms Bloomfield. RESOLUTION NO 94-///// Councilmember McCulloch made a motion to adopt Resolution No 94- //// which was seconded by Councilmember Harpole and passed unanimously by voice vote. INTRODUCTIONS Mr Wheeler introduced Randy Friedrich, new office manager at Public Works. CONSENT AGENDA Councilmember McCulloch made a motion to approve the following items on the Consent Agenda which was seconded by Councilmember Perry-Thompson and passed unanimously by voice vote. Approval of the Minutes for May 2 and May 11, 1994, as written without reading. Approval of the following Bills and Claims: 010 Current Expense $ 24,956.26 094 Garbage 61,714.56 110 Street 5,421.10 120 Library 9.04 130 Park 635.53 170 Emergency Medical Services 1,550.98 301 94 Storm -Property Acquisition 250.00 302 94 Storm -Master Plan Imp 922.70 307 94 Storm Geographical Info Sys 1,116.05 309 94 Stormwater Master Plan 15,754.12 312 94 WWT Treatment Plant Comp 10,240.47 317 94 WWC Undesignated Projects 10,000.00 318 94 WWC Geographical Info Sys 4,942.50 330 93 Water Quality Improvements 12, 664.78 331 94 Water System -Tri Area CT Comp 124.20 333 94 Water System -Standpipe 142,560.52 334 94 Water System -Trans Tri Area 112.38 335 94 Water System -City CT Compliance 7,491.02 336 94 Water System -County Improvement 13,304.51 340 93 GO Bond Projects 86.48 370 F.A.U.S. Construction Project 866.61 MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont. 411 Water-Sewer 36,443.55 412 Storm and Surface Water 24,148.12 500 Equipment Rental 29,892.08 610 Firemen's Pension and Relief 834.85 Total $ 406,042.41 Approval of Appointments: Conrad Kuehl to the Civil Service Commission. Setting Hearings: 1. G2B Zoning Code Amendment for August 15, 1994. Adoption of Resolutions: RESOLUTION NO 94-94A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO APPROVE CHANGE ORDER NO. 1 FOR A SURFACE WATER DRAINAGE STRUCTURE AT THE 1MG STANDPIPE SITE. RESOLUTION NO 94-94B A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO APPROVE CHANGE ORDER NO. 2 FOR ADDITIONAL CATCH BASINS AND PIPING AT THE 1MG STANDPIPE SITE. RESOLUTION NO 94-95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AN AMENDMENT TO THE CONTRACT WITH ECONOMIC & ENGINEERING SERVICES, INC, (EES) , TO CONTINUE FINANCIAL ANALYSIS FOR WATER, WASTEWATER AND STORMWATER UTILITIES. RESOLUTION NO 94-96 A RESOLUTION ADOPTING REAL PROPERTY ACQUISITION POLICIES AND PROCEDURES FOR THE CITY OF PORT TOWNSEND. RESOLUTION NO 94-97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND FIXING THE TIME FOR HEARING ON A PETITION FOR VACATION OF AN ALLEY. Setting Hearing on Street Vacation App No. 9406-02 (Wilburn) for August 15, 1994. RESOLUTION NO 94-98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND ADOPTING GOALS, OBJECTIVES AND PRIORITIES FOR THE FINANCIAL OPERATIONS OF THE CITY. MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont. RESOLUTION NO 94-99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING A GRANT AGREEMENT WITH THE DEPARTMENT OF ECOLOGY. RESOLUTION NO 94-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING A FIRE PROTECTION CONTRACT FOR FORT WORDEN AND THE ROTHSCHILD HOUSE WITH STATE PARKS. RESOLUTION NO 94-101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN A PROFESSIONAL SERVICES CONTRACT WITH POLARIS ENGINEERING AND SURVEYING, INC. FOR DESIGN AND CONSTRUCTION ENGINEERING SERVICES TO EXTEND THE LITTLE QUILCENE RIVER TO LORDS LAKE WATER TRANSMISSION PIPELINE. Communications: A letter dated June 2, 1994, from Terry Patton, Environmental Planner, Washington St Parks & Recreation Commission, regarding the current fire protection contract for Fort Worden and Rothschild House which expires June 30,1994, was copied for Council. A letter dated July 4, 1994, from Carol Cahill stating her resentment of costs for the proposed City Newsletter was copied for Council. A letter dated July 4, 1994, from Calmar McCune to Jennifer M Belcher, Commissioner of Public Lands, Wa St Dept of Natural Resources, Olympia, Wa, expressing his concerns regarding the position taken by her office in regard to the Union Wharf project, was copied for Council. A letter dated July 6, 1994, from Mayor Clise to Jefferson County Board of Commissioners, regarding the County's decision to participate in the CWSP, the importance of adequate planning to assure long-term protection of aquifers and recharge areas in the Hadlock area, the decision by the Council not to appeal the Interim Critical Areas Ordinance to the Western Growth Management Hearing Board and to arrange a meeting between Councilmembers Shoulberg and McCulloch and the County was copied for Council. A letter dated July 7, 1994, from Mayor Clise to Cleve Pinnix, Director, WA State Parks & Recreation Commission, in response to Mr Pinnix's letter dated June 22, 1994, in which the possibility of the City assuming responsibility of the Rothschild house was addressed was copied for Council. A letter dated July 7, 1994, from B David Clark, Director, St of WA, Dept of Health, expressing concerns regarding the Critical Areas Ordinance No 05-0509-94 and the decision not to challenge the Ordinance before the Western Washington Growth Management Hearing Board because it is an interim, not final, ordinance was copied for Council. MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont. A letter dated July 12, 1994, from Cheryl L Bergener, Program Manager, Waterworks Certification Board, St of Wa, Dept of Health, announcing that a Certificate of Competency is being issued to James R Madden as a Water Distribution Manager 2 was copied for Council. A listing dated July 13, 1994, from Samuel Kyle, owner, showing number of businesses located in the Mount Baker Block Building was copied for Council. A letter dated July 14, 1994, from Samuel Kyle, owner, explaining list of businesses located in the Mount Baker Block Building, expressing concern that garbage and recycling issues be resolved soon and extending invitation to Mayor Clise and Council to visit the building was copied for Council. A letter dated July 15, 1994, from Robert J Erickson, Senior Vice President, Summit Communications, Inc, announcing the cable TV rate increases effective August 15, 1994, was copied for Council. A letter dated July 18, 1994, from Boyd Hartman, Attorney at Law, representing Superior Refuse, regarding the method used to determine the 2 yard container requirement for the Mount Baker Block Building was copied for Council. This concludes the Consent Agenda. PUBLIC COMMENTS Karen Hildt was recognized and spoke on behalf of Darlene Bloomfield's family, and herself, in expressing their gratitude for all the love and support shown to Darlene over the past 6 years and to her family during the past week. PUBLIC HEARINGS Street Vacation #9403-06 - Mike and Karen Hamilton. Mr Hildt reviewed the proposed findings, conclusions and conditions of Street Vacation #9403-06. Mike Hamilton spoke in favor of the alley vacation. Mr Wheeler remarked that the proposed vacation would not interfere with future trails in the area. Mayor Clise opened the hearing to the public, as there was no public testimony, Mr Clise closed the hearing to the public and turned to the Council for disposition. After discussion, Councilmember Westerman made a motion that the Council approve Street Vacation 49403-06, Findings of Fact #1 - #4, Conclusions #1 - #7 and Conditions #1 & #2, Draft A which was seconded by Councilmember Shoulberg and passed unanimously by voice vote. Street Vacation #9401-01 - McBride. Mr Hildt reviewed the proposed findings, conclusions and conditions of Street Vacation #9401-01 recommending approval. Rick Sepler, Madronna Planning and Development, spoke in favor of the alley vacation. Mayor Clise opened the hearing to the public. As there was no public testimony, Mr Clise closed the hearing to the public and turned to the Council for disposition. Councilmember McCulloch made a motion that the Council approve Street Vacation #9401-01 Findings of Fact #1 - #7, Conclusions #1 - 7 and Conditions #1 & #2 which was seconded by Councilmember Shoulberg and passed unanimously by voice vote. MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont. Transportation Improvement Program (TIP) . Mr Wheeler reviewed the Transportation Improvement Program for the years 1995 - 2000. Mayor Clise opened the meeting to the public. Councilmember Westerman read a letter from Scott G Walker which stated his approval of the current TIP program. There being no further public testimony, Mayor Clise closed the hearing to the public and turned to the Council for disposition.. RESOLUTION NO 94-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND AUTHORIZING THE MAYOR TO SIGN AND SUBMIT THE 1995-2000 SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM. Councilmember Westerman made a motion that the Council adopt Resolution No 94-102, seconded by Councilmember Davidson and passed unanimously by voice vote. COMPREHENSIVE PLAN COMMITTEE REPORTS Glue and String. Councilmember Harpole requested that any comments from the Council on ways to improve the reports be submitted in writing. Councilmember Harpole hoped to have the second report to the Council by the following Friday. Transportation. Councilmember Westerman reported that the committee met and reviewed the PRTPO - Peninsula Regional Transportation Planning Organization. The committee will discuss the Arterial Street Plan Draft at the next meeting. Land Use. Councilmember Davidson reported that the committee will meet on Tuesday, July 19, 1994, for a van tour of the City to review land use needs. Another meeting is scheduled for July 26, 1994, from 5 to 9:00 PM. Housing. Councilmember Perry-Thompson scheduled the next meeting for Wednesday, July 20, 1994 at Noon. Economic Development. Mayor Clise reported that the committee met and continued to define goals and policies. STANDING/ADHOC COMMITTEE REPORTS Transportation. Councilmember Westerman reported that at the meeting held July 11, 1994, the TIP program was discussed as was handicapped accessibility to one of the downtown buildings. Councilmember Westerman commented that since Puget Power may or may not charge for the initial installation of a street light depending on the type of power available to the pole the committee will not recommend the approval of any more street lights unless it can be ascertained that the type of power available is one that will result in no charge to the City. Tree and Brushing Workgroup. Councilmember Westerman reported that committee dealt with the request, presented at the July 5, 1994 Council meeting, for removal of blown down trees. The committee discovered that a Forest Practices Application had been filed in MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont. February, 1993, and that the proponent had not met any of the stipulations. The trees were not flagged so the exact number to be removed could not be ascertained. Public Works was asked to contact the proponent and request that he conform to the Forest Practices Act and to flag the trees. The committee will visit the site in the future. The committee dealt with several other roadside vegetation issues. It is hoped to have a Roadside Vegetation Ordinance before the Council in the near future. Finance. Councilmember McCulloch set a meeting date of August 2, 1994 at 3:30 PM. Tourism Advisory. Councilmember Harpole reported that the committee met and reviewed the marketing budget and brainstormed various ideas including a partnership with the North Olympic Convention Bureau. Councilmember Harpole set a meeting for August 3, 1994, at 8:00. Park and Property. Councilmember Harpole reported that the committee met and inspected the 35th and Umatilla site and then resumed the meeting at City Hall where a sub-committee was formed which will prepare a draft site plan to be presented to the full committee and then to Council before it is sent to the County. Councilmember Harpole scheduled the next meeting for July 22, 1994 at Noon. Topics of discussion are the McCurdy Pavilion Use Policy, a Skateboard Park and the Adams Street Park. Councilmember Harpole remarked that another Youth Group meeting is set for July 26, 1994 at 5:30. Utilities. Councilmember Shoulberg reported that the committee met and discussed a request made from the Elks Club for help from the City regarding a water tap the club has at Glen Cove which is #11 and not in the priority status. Currently negotiations are underway between the City and the Glen Cove PUD in regard to the allocation of water to Glen Cove. The committee went into executive session for two days, reported Councilmember Shoulberg, regarding an existing commitment made by the City for a substantial amount of water. The Cable TV franchise is currently on legal hiatus until a copy of the Telecommunications Advisory report can be reviewed. Councilmember Shoulberg set a meeting date of July 26, 1994, from Noon to 1:30 PM in the Council Chambers. STAFF REPORTS Clerk-Treasurer. Mr Grove reported that as the training video test for entry level police officers, which the City rented for one year, can be used one time or 20, the Civil Service Commission decided to accept applications on an ongoing basis and to test quarterly. This video can be used both for lateral as well as entry level police officers. The 1994 population report is in, reported Mr Grove, and shows Port Townsend's population to be 7940. By 1996 Mr Grove believes the population will be 8000 which will make it necessary to report as a Category 1 City with the necessitate of establishing appraised values for real property, i.e. the fire hall, city hall, etc, owned MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont. by the tax supported funds. Mr Grove remarked that he wanted to avoid surprises during the 1995 budget process as line items for appraisers will need to be included. The established values will be placed in the financial reporting records of the City as assets. Mr Grove informed the Council that registration forms are available for attendance to the AWC's 1995: Basics of Municipal Budgeting workshop. Mr Grove invited the Council to visit the Clerk-Treasurer's and Utility offices the first week of August. An hour or two visit, remarked Mr Grove, might give the Council a feel for what occurs in those offices. Police. Mr Oberlander reported that department was very busy over the past week with a major break in the tagging and graffiti case. Car thefts continue, announced Mr Oberlander. It is hoped that the reporting rate will increase from the estimated 50o now reported so that a more accurate extent of the problem can be determined. Two types of operation are occurring, cars that are unlocked and the other to locked cars by means of breaking windows. Mr Oberlander suggested that no valuable items be displayed in vehicles. Mr Oberlander stated, in response to a Council question, that a neighborhood block watch would be a good idea but that there are none in place at this time. Planning and Building. Mr Hildt reported that the applicants for City Attorney have been narrowed to two with background reviews proceeding. He stated that an appointment for Council consideration may be available at the next meeting. Mr Hildt announced that the County has changed Building Inspector Bill Wilker\\\\\\ from part time to full time which necessitates the City to hire another person. A contractor, not yet certified, going through re-training through the Dept of Labor and Industries is thought to be available for the job. The State would pay 6 months of salary for him. Mr Hildt reported that the search for more office space is continuing with the idea to have a long term as well as at least two alternatives for short term "fixes" before Council in the next month. Public Works. Mr Wheeler reported that the bicycle courier service, P T Rhody Runs, is working very well and will be continued. Mr Wheeler announced that Jim Madden is now certified as a Water Distribution Manager #2. Mr Wheeler reported that the matter at the Little Quilcene River continues. The Dept of Fish and Game proposed a $75, 000.00 stainless steel fish ladder which the PT Mill is pursuing. Mr Wheeler remarked that a more creative solution is being sought and that additional temporary measures will be used until a permanent solution is found. Mr Wheeler reported that the Dept of Labor and Industries, in MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont. response to complaints of the creosote smell at the Polk Marine building, tested the air in the building and found it to meet the standards set by the State with the standard being 22 m per cubic meter of air and the air in the! building testing at .42 m per cubic meter of air. No organic compounds were detected. Mr Wheeler reported that work on the standpipe continues with the structure now being visible to certain parts of town. He recommended that the Council visit the site. The Kearney Street project is underway, stated Mr Wheeler, and no shut downs have been required so far. PUBLIC COMMENTS/QUESTIONS Mayor Clise opened the meeting to the Public for comment on the motions made by Council during the Committee/Staff reports. There being no public comment, Mayor Clise closed the meeting to the Public. UNFINISHED BUSINESS Sam Kyle Garbage Charge Appeal. The parties of the appeal are going to attempt to resolve the issue between themselves. NEW BUSINESS Ordinance establishing salary for Administrative Manager in Public Works. ORDINANCE 2410 AN ORDINANCE ESTABLISHING SALARIES AND WAGES EFFECTIVE JULY 1, 1994 Mr Grove read the ordinance by title. Councilmember Westerman made a motion that the first reading be considered the second and the third be by title only which was seconded by Councilmember Shoulberg and passed unanimously by voice vote. Mr Grove again read the ordinance by title. Councilmember Westerman made a motion that the Council adopt Ordinance No 2410 which was seconded by Councilmember Shoulberg and passed unanimously by roll call vote. COUNCILMEMBERS GENERAL DISCUSSION Councilmember Harpole expressed appreciation to the dept heads, in particular Mr Hildt. EXECUTIVE SESSION Mayor Clise recessed the meeting into Executive Session to discuss the acquisition of real estate 111111111 litigation 1111111 including Dennis McLerran, David Grove, Michael Hildt and Robert Wheeler at 11111111 PM. The executive session was continued to July 27, 1994 at 5:00 PM. ADJOURNMENT There being no further business, Mayor Clise declared the meeting adjourned at 10:20 PM. MINUTES OF THE REGULAR SESSION OF JULY 18, 1994, Cont. Mayor Attest: Clerk-Treasurer