HomeMy WebLinkAbout14-030 Mountain View 15-year Lease Resolution 14-030
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RESOLUTION NO. 14-030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON APPROVING A 15-YEAR LEASE WITH THE PORT TOWNSEND
SCHOOL DISTRICT NO. 50 FOR MOUNTAIN VIEW
RECITALS:
A. By this Resolution, the City Council authorizes the City Manager to enter into a 15-year
lease with Port Townsend School District No. 50 for continued City operations at Mountain
View on the terms set forth in this Resolution.
B. In 2009, the City and School District entered into a 5-year lease for the City to operate City
operations, including the pool, Police, and(temporarily) the Library, at Mountain View,
and to allow community non-profits to use Mountain View to provide community services.
C. On April 28, 2014, in Resolution 14-016 - Adopting A Strategy For Mountain View
Commons And Directing The City Manager To Negotiate Lease Terms With The Port
Townsend School District No. 50 And Prepare Agreements And Applications To Secure
Financing, the City Council approved a strategy for continuous provisions of services at
Mountain View.
D. The proposed strategy included the following features:
1. A 15-year term at Mountain View with a total estimated project budget of$2.6 million.
(The Council notes that the budget and cost of work has increased since Resolution 14-
016 to $2.8M.)
2. The budget pays for emergency roof repairs and new roof work and mechanical
(HVAC)repairs and upgrades.
3. It allows continued City operation of the pool, however, subject to possible closure if
unexpected emergency repairs occur and funding is not available to make the repairs or
it is not feasible to make the repairs because the cost of the repairs is not reasonable
given other potential pool costs or other needs of the City.
4. The concept allows continued operation of community nonprofit entities at Mountain
View (for example, Red Cross, Food Bank, YMCA).
5. The concept maintains the Police Station at Mountain View. Without this space, the
City would need to find an alternative site for the Police Department.
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6. The concept stabilizes costs to operate with no new taxes.
7. It is a limited term commitment (15 years), however, includes a renewal term at the
City's option which allows the term to be rolled into a longer term if within the initial
15-year term community partnerships are created that allows continued operations.
E. The budget is based on updated information relating to the cost of roof repairs and updated
energy costs. The new pro-forma on the energy retrofit with the roof included showed a
12.6 year return on investment. In other words, the saving in energy and operation costs
would pay for improvements in 12.6 years. These numbers were supplied to the City by
Honeywell, Inc. as part of the energy program the City is contracting with Honeywell
through the State of Washington Department of Enterprise Services. As part of the
contract, Honeywell guarantees the savings and pro-forma for this term.
F. The $800,000 the City has in hand from grants with the State of Washington Department of
Enterprise Services and the State Department of Ecology would be applied against the $2.8
million project budget. The remainder could be financed by a voter-approved measure, a
Councilmanic bond, or other funding that could be developed through partnerships.
G. Action on this Resolution is time sensitive. A Department of Commerce grant providing
partial funding needs to be obligated by June 30, 2014, and the City cannot obligate the
grant unless it has a lease in place for the period of time that covers the capital investment
covered by the grant.
H. Extending the term to 15 years would result in savings on bond payments that would help
restore funding of parks maintenance.
I. As stated by the City Manager's Memo dated April 10, 2014: "When this is all applied
to the forecast model, it showed a fiscally sustainable plan. While we do not improve, we
also do not lose our financial capacity." And, "Another advantage is this scenario does
provide for the City stability in the current facility while broader solutions are developed.
This scenario should be acknowledged as a phase strategy. The remainder of the needed
investments for value added improvements can be developed within the 15 year time frame.
Essentially we stabilize the current situation and allow time for the remainder of the
investments and partnerships to develop over time."
J. The City Manager's April 10, 2014 Memo recommends proceeding with this plan"as
necessary due to emergent needs to stabilize the facility and the related costs to operate. It
would be imperative to complete the roof repairs and boilers this summer while weather and
energy demands are minimal.
K. The City Council, having on a number of occasions reviewed and considered the condition
of the facility, accepts the City Manager's conclusions regarding the emergency nature of
the work and determines that an emergency exists. Without undertaking repairs, the roof
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and mechanical systems of the structure are at risk of failure. The mechanical system is
obsolete. It cannot be controlled for the pool (it is either on or off). It is imperative to
complete the roof repairs and boilers this summer while weather and energy demands are
minimal.
L. Using a 15 year term, the annual payments for a Councilmanic bond would be around
$160,000/yr. Coverage for this payment is from amounts the City will receive from Public
Safety Sales Tax(PSST)beginning in mid-2015 following expiration of an agreement with the
County that provided interim funding for operations and improvements at Memorial Field and
the Community Center.
M. The City Council is reviewing various funding approaches from funding emergency repairs
in Phase 1 only to also funding other energy improvements in Phase 2.
N. If funding for the $1.8 million is by Councilmanic bond, it does not require new taxes or
any funding from partnerships.
O. Based on the above, the City Council determines it appropriate to approve a lease with the
School District in order to effect emergency repairs at Mountain View and provide an
avenue to maintain Mountain View for valuable community operations (Police Station,
pool, and nonprofit community entities) for a 15-year term without overcommitting City
resources.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
1. The City Council authorizes the City Manager to enter into a lease with Port Townsend
School District No. 50 consistent with and that include the following terms:
a. Initial 15-year term commencing 2017 to 2032 (following continuation of the
existing lease on an interim basis through 2016), with City option at any time to
obtain a second 15-year option term (from 2032 through 2047). For example, the
City could opt to extend for the additional 15 years—through 2047—as a result of
an approved funding package with a Mountain View partner, for example, the
YMCA or a non-profit pool group. The exercise of an option would require
separate approval by the City Council.
b. Rent to the District for the first five years (2015-2019) continues at the rate of
$60,000/year. Thereafter, rent is $1/year.
c. The lease obligates the City to undertake the $2.8M repairs and upgrades.
d. The District agrees to contribute to future capital upgrades at Mountain View, as
determined by a District facilities plan (which is currently being developed), and
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so long as District receives adequate funding from the state and/or voter approved
levy or bond for the District's capital plan.
e. The new lease (like the existing lease) allows the City to sublease to community
non-profit entities. The District would be allowed use of a classroom for District
purposes for a classroom program for students involved in community programs.
f. As with the current 2009 lease, the new lease places responsibility for routine and
capital repairs and maintenance on the City, however, the City has the option not
to fund the repair if the cost exceeds $25,000 in any one year.
2. This Resolution is contingent on, and the City Manager shall not execute a lease until, the
City Council's approval of a supplemental budget that funds the Mountain View
improvements and provides for financing of the local share of the grants for the project
budget.
ADOPTED by the City Council of the City of Port Townsend at a special meeting
thereof, held this 9th day of June 2014.
David King, Mayor
Attest: Approved as to form:
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Pamela Kolacy, MMC ��� John P. Watts
City Clerk City Attorney