HomeMy WebLinkAbout14-027 Authorizing signing documents with Department of Enterprise Services Energy Improvements at Mountain View Resolution 14-027
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RESOLUTION NO. 14-027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON, AUTHORIZING THE CITY MANAGER TO SIGN DOCUMENTS
WITH THE WASHINGTON STATE DEPARTMENT OF ENTERPRISE SERVICES
FOR FACILITY ENERGY IMPROVEMENTS AT MOUNTAIN VIEW
RECITALS:
A. The City has been leasing and operating the Mountain View Campus from the Port
Townsend School District (PTSD) since 2010 when the police department moved into the
main campus building. Over the past year, the City Manager has presented several
scenarios for a longer term, continued lease of the campus. Without this space, the City
would need to find an alternative site for the police department.
B. In 2012, through an Agreement that the City signed with the State of Washington
Department of Enterprise Services, Honeywell Building Solutions (an Energy Services
Contractor—ESCO- under the state program) performed an Investment Grade Energy
Audit of City buildings, including the Mountain View Campus, and prepared a summary
report. The report concluded that capital investment in building energy improvements
resulted in an average 12.6 year payback. Honeywell guarantees that the energy savings
will be realized upon completion of the improvements.
C. The execution of the Department of Enterprise Services agreements are required to be in
place prior to the Department of Commerce being able to execute the 2012 Energy
Efficiency Grant contract with the City in connection with Mountain View
improvements. Per the Department of Commerce, the state funding for the DOC grant
needs to be obligated by June 30, 2014. Also an important timeline for the DES executed
agreement is there are a few energy measures which are weather dependent and would
need to be constructed this summer in order to make the Department of Commerce and
Department of Ecology's grant deadline of June 30, 2015.
D. In parallel with this audit, the City applied for and received grants in the amount of
$500,000 from the Department of Commerce and $300,000 from the Department of
Ecology to help fund the capital cost of the Facility Energy Improvements. The DOC
grant applies to the scope of work in the Energy Services Proposal audit. The DOE grant
is under the clean diesel program and cannot apply to the city share of the base cost of the
energy services proposal. Therefore, the City worked with Honeywell to evaluate and
incorporate additional energy savings projects. These will be incorporated by addendum
once the contract with DES is signed. Attached to this agenda bill is a spreadsheet
showing the full energy services project scope and total project costs, including the
addendums.
E. As presented at the June 2, 2014 Council meeting, the City is also applying on behalf of
the Jefferson County Food Bank and Working Image for funding for their share of the
Resolution 14-027
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energy improvements through a Community Development Block Grant, whose focus is
on serving low income households. The City also has a pending commitment from
Bonneville Power for $180,000 in subsidies. Should any of these, or other, funding
sources come through, the City share of the project cost is reduced.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
1. The City Manager is authorized to execute and implement the following:
a) Execute the contract amendment with the Department of Enterprise Services that
allows the Facility Energy Improvements Project to move forward.
b) Sign the funding approval forms with DES for design and construction services
c) Implement change order number one that adds Mountain View roof and other small
energy savings project.
d) Implement the energy projects in 2014 and 2015 as provided by the contract
amendment with Department of Enterprise Services.
2. This Resolution is contingent on, and the City Manager shall not execute documents
provided by this Resolution until,the City Council's approval of a supplemental budget
that funds the Mountain View improvements and provides for financing of the local share
of the grants for the project budget.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this 9th day of June 2014.
av,
David King, Mayor
Attest: Approved as to form:
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Pamela Kolacy, MMC John P. Watts
City Clerk. City Attorney