HomeMy WebLinkAbout13-032 Requesting Library Advisory Board to Undertake Certain Tasks Resolution 13-032
Library Advisory Board Tasks
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RESOLUTION NO. 13-032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON REQUESTING THE LIBRARY ADVISORY BOARD TO
UNDERTAKE CERTAIN TASKS
RECITALS:
A. The City Council requests the Library Advisory Board ("Board") to provide its
recommendations to the City Council and City Manager on the tasks outlined in this
Resolution. The tasks generally are providing recommendations on (1)the appropriate
job-related profile for a new Library Director, and (2) guidelines to inform City decision-
making with respect to the Library's move back into the Port Townsend Public Library
("Library") located at 1220 Lawrence Street.
B. These recommendations will assist the City Council and City Manager in making
decisions with respect to these two near-term issues facing the City and the Library.
C. In July 2013, the Library Director gave notice she was leaving City employment effective
September 2013. The position has recently been filled on an interim basis.
D. Since April 2012, Library operations for the public have been temporarily located at the
Mountain View Commons facility while the Library building underwent seismic
retrofitting and other improvements, and pending the outcome of action on a Library
expansion project.
E. In August 2013, voters rejected a bond measure to fund a Library expansion project. With
the voter rejection of the bond measure to fund an expansion, it is necessary to relocate
Library operations back to the Library building.
F. In Resolution 08-026 establishing the Library Advisory Board, Council outlined a broad
range of activities upon which the Board may provide advisory opinions. At this time,
Council requests the Board not undertake initiatives or tasks other than those assigned in
this Resolution.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
1. Library Director. This task includes offering input on the qualifications and skills needed by
the Director given the issues and processes that will need to be addressed by the Library in the
future; recommending revisions to the Library Director Job Description; and recommending
considerations to be addressed in the hiring process.
Resolution 13-032
Library Advisory Board Tasks
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Ultimately, the decision on hiring a Library Director, and the selection process that will be
undertaken, lies with the City Manager who is responsible for hiring City employees. By recent
Council action (Resolution 13-028, approved October 21, 2013), Council authorized the City
Manager to contract with Prothman for succession planning services, provided that Prothman
would not incur any expenses and would not perform any recruitment services without separate
City Council approval. Depending on the job profile, the City Manager may determine the
Library Director position can be filled from within the organization or that it requires a
recruitment process.
2. Move back. Working with the City Manager and acting Library Director, develop and
make a recommendation(s) on conceptual guidelines for moving Library operations back into the
Library building. Attached is a list of guidelines that should be considered (Exhibit A).
These conceptual guidelines will assist in developing designs and policies, renovation tasks,
priorities and potential construction costs related to floor plans and technical/mechanical details
for moving back into the Library building. The Board will provide input and advice during this
part of design development.
Because the move back involves consideration of costs and available funding, the ultimate
decision on what the move back entails lies with the City Council. The Board's action involves
prioritization of its recommendations to assist the City Manager and City Council in making
informed decisions.
3. Timeframe. It is requested these tasks be completed by the end of January 2014.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this 9th day of December 2013.
✓ ref i/J
David King, Mayor
Attes • Approved as to form:
Pamela Kolacy, MMC John P. Watts
City Clerk City Attorney