HomeMy WebLinkAbout13-028 Authorizing Contract with Prothman for Succession Planning Services Resolution 13-028
Succession Planning
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RESOLUTION NO. 13-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON AUTHORIZING A CONTRACT WITH PROTHMAN FOR
SUCCESSION PLANNING SERVICES, PROVIDED THAT PROTHMAN WOULD NOT
INCUR ANY EXPENSES AND WOULD NOT PERFORM ANY RECRUITMENT
SERVICES WITHOUT SEPARATE CITY COUNCIL APPROVAL
RECITALS:
A. This Resolution approves (1) the recommendation of the Council Succession Planning
Committee to contract with Prothman for succession planning services, (2) provides that
any contract with Prothman is contingent and Prothman would not incur any expenses
and would not perform any recruitment services without separate City Council approval.
B. During the next two years, several department directors and managers in the City
organization will become eligible for retirement. The City Clerk currently manages the
Human Resource function as part of several other duties and conducting a national
recruitment is beyond the current resources in the Clerk's office. Because attracting and
hiring high quality employees is in the best interests of the City, a Request for Proposals
was issued for this service. Two proposals were received. These were reviewed by the
Council Succession Planning Committee and the Committee's unanimous
recommendation was to contract with Prothman for this service.
C. The project scope includes assistance with general succession planning and consultant
and staff time required to conduct a complete recruitment process. The total cost is
approximately $16,500 per recruitment (plus expenses).
D. Specific proposals to recruit with contract amounts would be brought back before
Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Port Townsend as follows:
1. The City Manager is authorized to contact with Prothman for succession planning
services, provided that Prothman would not incur any expenses and would not perform
any recruitment services without separate City Council approval.
2. Except as modified by this Resolution, the contract would be based on Prothrnan's July
11, 2013 Proposal.
Resolution 13-028
Succession Planning
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ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this 21st day of October 2013.
0 .- Z
David King, Mayor
Attest: Approved as to form:
Pamela Kolacy, MMC John P. Watts
City Clerk City Attorney