HomeMy WebLinkAbout13-013 Concerning Evaluation and Assessment of Library Alternatives Resolution 13-013
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RESOLUTION NO. 13-013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON CONCERNING EVALUATION AND ASSESSMENT OF LIBRARY
ALTERNATIVES
RECITALS:
A. On March 4, 2013,the City Council approved resolution 13-007, Affirming A Port
Townsend Public Library Expansion Project In Collaboration With The Port Townsend
Public Library Foundation, Based On A Voter-Approved Bond And Additional
Fundraising. The Resolution directed the Mayor and City Manager to work with the
Library Foundation on an agreement that spells out roles and responsibilities, including
project scope, budget, and alternative plans and process to address existing conditions
that require action and other improvements that can be obtained should additional funding
not be secured in an amount needed to construct the project as currently proposed or
revised, and consideration of a plan addressing consequences of a failed ballot measure.
B. The City Council has or will approve a process to review a range of alternative
approaches associated with the proposed expansion of the Library, in connection with a
possible ballot measure decision by May 10, 2013 to provide funding for a Library
expansion.
C. The City has worked with the Library architect to develop preliminary information on
alternatives and has to date incurred architect costs of$5,000 (rounded). This amount has
been approved by the City Manager within his delegated contract authority.
D. The City Council determines it appropriate to continue the Library expansion review.
E. Without the technical support to evaluate the alternatives, it would be impossible to
accomplish the goal of evaluating alternatives.
F. To complete additional project planning for this review, the architect has prepared a cost
estimate of$21,000 (rounded) that includes presentations, documentation, project
presentations and project revisions, plus up to $1,000 for reimbursable expense (plotting
and travel, estimated at 6 round trips).
G. The City Council determines it appropriate to conduct this evaluation and assessment,
and that the work be funded as set forth below.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Port Townsend as follows:
a. The City Manager is directed to work with staff and the architect on the Library project and
provide Council with information and an evaluation of alternatives of a Library expansion project
in connection with a possible ballot measure decision by May 10, 2013.
Resolution 13-013
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b. The City Manager is authorized to contract for technical services in an amount not to exceed
$27,000 ($5,000 incurred to date, $21,000 for additional planning, and $1,000 for reimbursable
expenses.
c. Funding shall be by amending the current Library budget without a supplemental budget,
and/or amending the Library budget and allocate additional funds from the Library reserves, as
determined by administrative decision of the City Manager in consultation with the Library
Director.
ADOPTED by the City Council of the City of Port Townsend at a regular
meeting thereof, held this 19th day of March 2013.
David King, Mayor
Attest: Approved as to form:
� J
Pamela Kolacy, MMC „, John P. Watts
City Clerk City Attorney