HomeMy WebLinkAboutJefferson County - Memorial Field Utility Easement 554916 PGS : 5 EASE
10/12/2010 10:02 AM $66.00 CITY OF PORT TOWNSEND
Jefferson County WA Auditor's Office - Donna Eldridge, Auditor
KWIC WWWA111 Milli
Please Return To:
City of Port Townsend
Attn: Kathy Howard
Public Works Department
250 Madison Street,2R
Port Townsend,WA 98368
NO REAL ESTATE
EXCISE TAX REQUIRED
JEFFERSON COUN"IY TREASURER ;�
WASHINGTON STATE COUNTY AUDITOR/RECORDER INDEXING FORM
Document Title(s) (or transactions contained therein):
UTILITY EASEMENT
Reference Number(s) of Documents assigned or released:
Additional reference numbers on page of document
Grantor(s): (Last name first, then first name and initials)
1. Namely-Jefferson County,Washington
2. Philip Johnson,Commissioner
3. John Austin, Commissioner
4. David Sullivan, Commissioner
❑ Additional names on page_of document
Grantee(s): (Last name first, then first name and initials)
1. Namely,the City of Port Townsend
2.
❑ Additional names on page_of document
Legal Description: (abbreviated form i.e. lot, block,plat name, section-township-range)
Portion of LOT I and 3, of BLOCK 53 of the original Map of the Town of Port Townsend
in the SW 1/ of Section 1,Township 30 North,Range 1 West
■ Additional legal description on Exhibit"A"of this document
Assessor's Property Tax Parcel Account Number(s):
PARCEL 989705301
City of Port Townsend Reference:Downtown Historic District Streetscape
Project Number: WO#1006 Permit Number: N/A
The Auditor/Recorder will rely on the information provided on the form. The staff will not read the document to
verify the accuracy or completeness of the indexing information provided herein.
UTILITY EASEMENT
THE GRANTOR, Jefferson County,Washington , a
N/A , for valuable consideration, in hand paid,
receipt of which is hereby acknowledged, conveys and grants to the Grantee, the
City of Port Townsend , its successors and assigns, non-exclusive easement, over, in,
along, across and upon, that certain land legally described on Exhibit"A" attached hereto
and incorporated herein by this reference as if set forth in full, for the purpose of constructing,
reconstructing, installing, repairing, replacing, operating and maintaining public and private
utilities, including but not limited to electric, telephone, cable television and other
telecommunications, with ordinary and necessary appurtenances, over, through, across the
described easement, together with the right to keep said easement area free of obstructions, along
with the right of ingress and egress thereto across adjacent land of the Grantor for these purposes.
This easement is granted subject to the following terms and conditions:
1. When in the process of performing any work in the easement area, Grantee shall use
construction procedures so that Grantor's access to its property is not blocked.
2. The Grantee shall, upon completion of any work within the property covered by the
easement, restore the easement area and any private improvements outside the easement
disturbed, damaged or destroyed, during execution of the work, as nearly as practical to the
condition as existed immediately before the commencement of the work or entry by the
Grantee. In connection with any inspection, maintenance, improvement, repair,
construction, or reconstruction, Grantee shall restore the property to fine grading,but is not
responsible for any restoration or repair of landscaping, vegetation or any improvements
within the Easement Area beyond seeding and mulching.
3. Grantor shall retain the right to use the easement as long as such use does not, in the
Grantee's opinion, interfere with the easement rights granted to the Grantee. Grantor shall
not,however,have the right to:
(a) Erect or maintain any buildings or structures within the easement; or
(b) Plant trees, shrubs or vegetation having root patterns, which may cause damage to
or interfere with the utilities placed within the easement by the Grantee.
(c) Develop, landscape, or beautify the easement area in any way, which would, in the
Grantee's opinion, unreasonably increase the cost to the Grantee of restoring the
easement area and any private improvements therein.
4. This easement shall be for a period of five (5) years, commencing on the date Grantor
signs this Easement. This easement shall continue for successive five (5) year
renewals, provided after the initial five (5) year term, Grantor may terminate this lease
by giving at least a one (1) year written notice of termination. If Grantee elects to
underground utility lines to outside the easement, then this easement shall terminate.
This easement shall be recorded with the Jefferson County Auditor, shall run with the land
described herein, and shall be binding upon the parties, their heirs, successors in interest and
assigns.
Grantor covenants that it is the lawful owner of the above-described property and has authority to
convey such easement.
Dated this % } day of_ , 2008.
GRANTOR:
By: Jefferson County,Washington
4 f f r��rerson Co, ;'roseeutor s Ci
�AxC-
By: _f �
Philip Johnson,Commissioner
By:
`
�ohn Austin,Commissioner
By: r
David Sullivan, Commissioner
STATE OF l� )
) SS
COUNTY OF )
I certify that I know or have satisfactory evidence that Philip Johnson,lea y,�l {��V « si ed
Gu e.,this instrument on oath and stated that authorized to execute this instrument and acknowledged it as
a Commissioner of Jefferson County,Washington ,to
be the free and voluntary act of such party for the uses and purposes mentioned in the instrument.
Dated this day of 5200
Notary Signature
Print Name:
s
Notary Public in and for the State of
,;.j. .° Residing in 1!/
OF
`,��� My Commission Expires: `}
An easement measuring 90.00 feet by 93.18 feet by 24.12 feet lying over a portion of Lot 1 and 3, of Block
53, of the original Map of the Town of Port Townsend in the SW '/ of Section 1,Township 30 North,Range 1 West,
is described as follows:
Beginning at the Southeast Corner of Lot 1, thence S59°27'57"W 90.00 feet, thence N44°27'57"E 93.18
feet,thence S30°32'03"W 24.12 feet,to the Point of Beginning. (Refer to Figure A)
Basis of Bearings:
Washington State Coordinate System of 1983, Adjustment 1991,North Zone,North American Datum(NAD
83/91)established by field ties to the City of Port Townsend Geodetic control points#0010170 and#0010172.
5 3
7 2
� 7 5 3 1
PARCEL
VACATED STREETS 989705307 .10, .5• o ro• 20 30'
w
8 6 4 2 1 ji 8 6 4 2 o SCALE
BLO K- 4 BI O K 3-
a
7 5 3 1
7 51 3 1 t--See
WASHINGTON STREET 1 1 Enlarged
J Detail
PARCEL LAYOUT , 3
NO SCALE o
( i
' LOT 3 i LOT 1 wl
36 Feet
W
M (RON4
i 93.18' c y
1d
N 44°27'57"E N
LU
i 90.00'
�� o
_.�._. ._._._.i59°27'57"W _._. y rx
CITYRIGHT-OF-WAYJ / Z
SIDEWALK SE CORNER
WOOD BOARD FENCE CONCRETE CURB OF LOT 1
Point of Beginning
36.5 Feet
(ROM
WASHINGTON STREET
S 59027'57"W
ENLARGED DETAIL
Figure A
Department of Public Works
O Consent Agenda
Page 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Dennis Richards, Interim County Administrator '
N C ro 0 I
PT
From: Frank Gifford, Public Works Director --_-
Agenda Date: May 27th, 2008
Subject: Memorial Field Utility Easement
Statement of Issue:
The City of Port Townsend is upgrading the streets in the Downtown Historic District.
The purpose of the work is to remove barriers in order to make pedestrian walkways
more accessible to the public. Phase I of this work is to underground or relocate utility
lines. Phase II is to reconstruct and realign pathways. Phase one is beginning this
summer and it will impact the South East Corner of Memorial Field. A utility pole will be
removed and the utility lines will be relocated. A temporary overhead utility easement on
this corner of Memorial Field is required to do this work.
Analysis/Strategic Goals/Pro's & Con's:
Fiscal Impact/Cost Benefit Analysis:
This is a temporary measure in preparation for rebuilding the sidewalks and placing the
utility lines underground on the Washington Street Side of Memorial Field. The reason
for taking this measure is to avoid moving the Memorial Field Fence (currently in the
City Street Right of Way) until such time as the sidewalks can be rebuilt and a plan for
redesigning the Washington Street side of Memorial Field can be made. The easement
is temporary and can be revoked should the County ever intend to change this corner of
Memorial Field.
Recommendation:
Sign the attached temporary utility easement and forward it to the City of Port
Townsend. Plan for the future reconfiguration of the Washington Street Side of
Memorial Field.
' wed By:
Dennis Richards, Interim County Administrator Date
CONTRACT REVIEW FORM
CONTRACT WITH: The City of Port Townsend
(Contractor/Consultant)
ONTRACT FOR: Temporary Utility Easement TERM: 5 Years
COUNTY DEPARTMENT: Public Works
For More Information Contact: Matt T ler
Contact Phone #: (36,0):385-9129
RETURN TO: Tina RETURN BY: ASAP
(Person in Department) (Date)
AMOUNT: Na PROCESS: Exempt from Bid Process
Consultant Selection Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
RFP or RFQ
X Other
Step 1 : REVIEW BY MANAG EN
Review by:
Date Reviewed:
APPROVED FORM Returned for revision(See Comments)
Comments
Step 2: REVIEW BY PROSECUT IG ATTNEY
Review by: �_v 1 R,c,v�
Date Reviewed:
AAPPROVED AS TO FORM Re rued for revision(See Co t
Comments
Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO
RISK MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 9 copies of Contract,Review Form,and Agenda Bill to BOCC Office.
Place"Sign Here"markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 5 p.m.TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)
City of Port Townsend
` 250 Madison Street Suite 2R
Port Townsend,WA 98368
Department of Public Works
Phone:360-385-7212 Fax:360-385-7675 .
City Hall 1891—2008
May 05,2008
Jefferson County Courthouse
PO Box 1220
1820 Jefferson Street
Port Townsend,WA 98368
Attn: Matt Tyler,Parks and Recreation Dept.
RE: Monroe Street Utility Relocation/Undergrounding
Dear Mr. Tyler;
As you and I discussed sometime ago, the City is pleased to announce that much-needed street
upgrades in the City's Downtown Historic District are planned for 2008 and 2009. The upcoming work is
partially the result of a federal grant whose purpose it is to remove barriers and obstructions in order to
make pedestrian walkways more accessible to the public,in general,and to the handicapped,in particular.
Phase I of this work is to relocate/underground overhead power lines, phone lines and cable TV
lines and to remove their respective utility poles. Phase II will be to construct/re-align walkways to meet
the latest standards and guidelines,all in compliance with the Americans with Disabilities Act[ADA].
The photos at the right show
prime examples of the obstructing
poles the City is planning to remove
in order to rectify inaccessible
h 9
pathway problems. (See arrows)
Figure A
The County has been very generous in our efforts by authorizing a Public Infrastructure Fund
(PIF) grant to cover a portion of our work and the City is ever so grateful. These improvements will
affect, in part,the southeast corner of the Jefferson County Memorial Athletic Field and,by this letter;we
seek further cooperative assistance from the County in the form of an"overhead easement."
Downtown Historic District Streetscape 1 of 3 Jefferson County Jefferson Co Easement
Letter 205-02-08
Figure B shows the arrangement of the poles and the triangle-shaped easement we request. Pt B
will be a termination point for the overhead lines with a down-guy from Pt B to Pt C. Our long-range goal
is to underground the lines from Pt A to Pt B and onward west, when additional funding allows us to
address the street improvements on Washington Street. For now, we feel it too onerous to require the
County to remove the fence that encroaches on to City right-of-way and too disruptive for the City to
disturb tree roots, destroy the turf and fill the slope (shown in Figure C) in order to bury the lines
underground within the confines of Memorial Field.
BLOCK 92
7 s : 3 r PARCEL
N a'
VACATED STREETS
989705301
W
8 ' 6 4 2 { q 8 6 .4 2 -r° .5 a t° ao M
ti
N
'� BLOCK 53- 1 inch=30 leer
BLOCK 54
°! Relocation of
' s s ' a ' B i 3 1 I -See overhead lines
I Enlarged Pt B -New POLE
WASN�OTON STRBET l Detail
location.
3
o
! W !;
OT 3 I LOT 1 to 36.5Feer
O a
Np (RY
Pt A-Existing POLE 93.18'
to remain in place. rr 44-27'.§Z--E
S 59°Z 57"W —- - -_
CITYRIGHi_Or-WAY—•T ! O
/ I
T $UXWArH SE CORNER
OFLOT! 'C
W000 BOARD FENCE CONCRETE CURB J N
Point OT Beginning
36.5 Fee[
IROM
WASHINGTON STREET Pt C - Existing POLE to
S 59027'57*W be removed to make
way for down guy.
ENLARGED DETAIL
Location of old
Figure B Approximate location of Pole at Pt C
New Pole at Pt B r
We trust you agree with our assumptions 1
as you and I discussed at our on-site meeting
some time ago.
Approximate location of
City Right-of-way
Figure C ,
Downtown Historic District Streetscape 2 of 3 Jefferson County Jefferson Co Easement
Letter 205-02-08
Enclosed is the easement agreement that we request the County execute. Please review and call
me as soon as possible to discuss any concerns you may have regarding these matters. We would like to
resolve this matter in 2 weeks.
With your continued help, the Downtown Historic District Improvements Project will be a great
success and produce an environment that all citizens can take pride in for years to come.
I look forward to hearing from you soon.
Sincerely,
Tom Miller
Project Manager
360.379.4416 office
360.301.3092 mobile
Please send all email responses to:
Tom Miller—easyville22 e,msn.com and
tmiller a,cityopt.us
cc: David Peterson—dpetersongcityofpt.us
Kathy Howard—khowardgcitvQf pt.us
John Watts—iwt attsa,cityofpt.us
Downtown Historic District Streetscape 3 of 3 Jefferson County Jefferson Co Easement
Letter 205-02-08