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Home My WebLink About12-008 City Manager's Recommendation and Direction to Reorganize City Organizational Structure Resolution 12-008 Page I of 3 RESOLUTION NO. 12-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON CONFIRMING THE CITY MANAGER'S RECOMMENDATION AND DIRECTION TO REORGANIZE THE CITY'S ORGANIZATIONAL STRUCTURE TO ALLOW FOR A MORE SUSTAINABLE ORGANIZATION PLAN RECITALS: A. This Resolution endorses the City Manager's proposed structural changes to City Departments. B. The City Manager's October 13, 2011 Budget Memorandum presented with the proposed 2012 budget included a number of actions to address challenges facing the City. One such action was the City Manager's recommendation to reorganize the City's organizational structure to allow for a sustainable organization plan. The recommended new organizational model for implementation beginning in 2012 was outlined in connection with the Council's review of the proposed 2012 budget, as well as with the Budget and Finance Committee. C. While management changes can be implemented immediately by management directive, Council determines it appropriate to endorse the proposed structure. D. As set forth in the Budget Memorandum: "This new model is designed to position the City to face what many are referring as the"new normal." A graphic representation is attached to this memo and is presented in the 2012 Budget Overview. [Note: The current version of the proposed structure is attached to this Resolution. It is substantially similar to the one attached to the Budget Memorandum.] "The following is a general outline of the recommended actions: • Move DSD [Development Services Department] from the General Fund to Community Services Fund • Move Planning from the General Fund to Community Services Fund o Name current DSD and Planning Director as Director of Community Services o Add GIS from Public Works Administration to be a part of Community Services - Planning • Move General Fund - Facilities to Community Services Fund • Create a Public Safety Fund o Move Police from General Fund to Public Safety Fund ■ Report Public Safety Sales Tax to Public Safety Fund Resolution 12-008 Page 2 of 3 ■ Show payment for Fire Suppression Costs of Utility as a payment from Public Safety Fund o Close and move Fire EMS Funds to the Public Safety Fund ■ Report Special Levy to Public Safety Fund o Report PW/Engineering as an Engineering Enterprise Fund: Engineering staff and program will be managed by a management team consisting of City Manager, Finance Director, Public Works Director, and Community Services Director "The stated benefits of these actions are summarized as: 1. Consolidates 8 Departments into 6 2. Stabilizes overhead and payroll 3. Evenly distributes/spreads workload 4. Reduces middle management 5. Allows more timely coordinated and cost effective management of capital projects 6. Development review costs can be more accurately assigned "As stated before, the 2012 Budget contains the beginning steps in this reorganization. Some of this will be implemented by separate ordinance during 2012. Management changes, however, can be implemented immediately by management directive." NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows: 1. The City Council endorses the City Manager's proposed structural changes to City Departments as outlined in the attached Proposed Structure. As necessary, the City Manager shall present ordinances and/or resolutions to the City Council that implement the Proposed Structure. 2. Pending adoption of required implementing ordinances and/or resolutions, the City Council confirms the following designations: a) Public Services (with responsibility over Development Services, Community Services, and Planning) - Rick Sepler as Director. He shall continue to serve as the Director of Development Services and Planning Director and perform the functions and duties of those offices as currently defined in the Port Townsend Municipal Code(including any amendments and/or otherwise as directed by the City Council) until such time as those positions may be separately filled. b) Public Works (with responsibility over Utilities and Street and Trails)—Ken Resolution 12-008 Page 3 of 3 Clow as Director. He shall continue to serve as the Public Works Director and perform the functions and duties of that office as currently defined in the Port Townsend Municipal Code (including any amendments and/or otherwise as directed by the City Council) until such time as the position may be separately filled. c) Capital Projects Management Team (with responsibility over Capital Projects). The City Manager shall utilize such staff as he deems appropriate for this team. d) Public Safety(with responsibility over the Police Department, and Fire/EMS) —Conner Daily as Chief. He shall continue to serve as the Chief of Police over the Police Department and perform the functions and duties of that office as currently defined in the Port Townsend Municipal Code (including any amendments and/or otherwise as directed by the City Council) until such time as the position may be separately filled. e) Library—Theresa Percy as Director. She shall continue to serve as the Library Director and perform the functions and duties of that office as currently defined in the Port Townsend Municipal Code (including any amendments and/or otherwise as directed by the City Council) until such time as the position may be separately filled. f) Finance—Michael Legarsky as Director. He shall continue to serve as the Library Director and perform the functions and duties of that office as currently defined in the Port Townsend Municipal Code (including any amendments and/or otherwise as directed by the City Council)until such time as the position may be separately filled. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 21St day of February 2012. I David King, Mayor Attest: Approved as to form: r $ Pamela Kolacy, MMC rM .__M. John P. Watts City Clerk City Attorney t{� j Ft ii { 3 � � � 3 3 S { € E E t � kil 5 x t g! 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