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HomeMy WebLinkAbout11-043 Budget Issues and Priorities 2012 Resolution 11-043 2012 Budget Page 1 of 1 RESOLUTION NO. 11-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON ADOPTED IN CONNECTION WITH THE 2012 BUDGET LISTING ISSUES CITY COUNCIL PRIORITIES FOR ACTION IN 2012 WHEREAS, the City Council on December 12, 2011 adopted (7-0) Ordinance 3069 adopting the budget for the City of Port Townsend for the fiscal year ending December 31, 2012. In connection with the Council action on the budget, several Councilors at the December 12, 2012 meeting, and/or in earlier meetings or conversations with the City Manager, identified and commented on budget or financial issues that the Councilor would like to see addressed by the City Council and/or City Manager in 2012. The City Council on December 12, 2011 approved a motion (7-0) directing the City Manager to prepare a draft Resolution listing the issues identified by Councilors for Council action on December 19, 2011. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows: 1. The City Council identifies the issues set forth on Attachment A for review and action (as appropriate) by the City Council or City Manager in 2012. 2. The Mayor will work with the City Manager to bring the issues that require City Council action before the Council in a timely manner. Generally, by the Council retreat on January 9, 2012, the Mayor and City Manager should present a tentative schedule when these issues are expected to be taken up for Council consideration and direction. The schedule need not be date specific, but would indicate "first quarter," "second quarter," etc. depending on whether the item required extended time and/or discussion to address. Council at the retreat would review provide direction the proposed schedule. 3. Some issues do not require Council action and will be addressed by the City Manager. At the January 9, 2012 retreat, the City Manager should provide a timeframe for when these issues would be addressed. The City Manager would as Council directs provide a report or explanation to Council showing how the issue was addressed. ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held this 19th day of December 2011. Michelle Sandoval, Mayor Attest: Approved as to form: 7 , Pamela Kolacy, MMC John P. Watts City Clerk City Attorney Attachment A to Resolution 11-043 Page 1 of 2 ATTACHMENT A A. ISSUES REQUIRING CITY COUNCIL POLICY ACTION Budget/Financial (non-Mountain View and non-Capital). L Reconcile equipment rental and reserve accounts and summarize any and all under payments. 2. Review policy for budgeting for repair and maintenance accounts. 3. Review detailed line item budget for lodging tax. 4. Review and develop response to 2011 funding demands by EJFR. 5. Provide flowcharts, summaries, detail and policy basis for inter-fund transfer issues and accounting. 6. Review training budget as it relates to community priorities for Police Department 7. Review and act upon request from Main Street for a Utility Excise tax allocation. Mountain View. 8. Determine scope of necessary capital repairs and financing plan along with a long teen property use agreement with the School District. 9. Review and recommend rental and expense allocation issues with tenants. Capital Projects and Funds 10. Determine scope of pool capital repairs and financing plan 11. Review capital financing options for the current capital projects for the water/sewer/stormwater utilities. 12. Review and adopt method for reporting status and budget issues for capital projects. 13. Review the relationship of capital funds with other operating fiends, and address impacts resulting from delays in project schedules, receipt of external capital funding and availability of funding from general obligation bonds, as these delays and funding issues impact the general fund. Other. 14. Review fireworks funding options. 15. YMCA and Regional Park and Recreation Programs. Attachment A to Resolution 11-043 Page 2 of 2 B. ISSUES FOR CITY MANAGER ACTION (NOT REQUIRING CITY COUNCIL ACTION) 16. Provide an executive summary for the budget. 17. Ensure year-end fund balances match beginning fund balances (and if not, provide an explanation). 18. Where funds are related, provide similar names to funds and accounts. 19. Revise final line item report to highlight anomalies.