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HomeMy WebLinkAbout02132003 Min Ag . . . I. II. III. IV. v. VI. VII. CITY OF PORT TOWNSEND PLANNING COMMISSION AGENDA WORKSHOP City Council Chambers, 7:00 pm Call to Order Roll Call Acceptance of Agenda Approval of Minutes - None Unfinished Business New Business A. Introductions B. Election of Officers C. Staff Overview: 1. Shorelines Master Program Update 2. Comprehensive Plan 2003 Update 3. Comprehensive Plan 2004 Update 4. Benchmarks Upcoming Meeting February 27, 2003 VII. Communications February 20, 2003, Demographics Presentation? IX. Adjournment February 13, 2003 · · · CITY OF PORT TOWNSEND PLANNING COMMISSION MINUTES February 13, 2003 I. CALL TO ORDER Vice Chainnan James Irvin called the meeting to order at 7:00 p.m. in the City Council Chambers. II. ROLL CALL Other members answering roll were Frank Benskin, Richard Berg, Bernie Arthur, Alice King, Michael Hyland, and JeffKelety; Cindy Thayer and Lyn Hersey were excused. Also present from BCD were Jeff Randall and Judy Surber. III. ACCEPTANCE OF AGENDA Changes made to the agenda: NEW BUSINESS -- Overview of Projects by Ms. Surber added as Item C; Staff . Overview 1 - 4 changed to Item D; General Discussion added as Item E. The agenda as changed was accepted by consensus. IV. APPROVAL OF MINUTES -- There were none. V. UNFINISHED BUSINESS Ms. Surber asked that Commissioners update their Comprehensive Plans with the replacement pages distributed. She reported that formal amendments to the Comprehensive Plan will be received until March 31, 2003, but there have been none received so far. VI. NEW BUSINESS A. Introductions Introductory background information was given by each Planning Commissioner, Mr. Randall and Ms. Surber. B. Election of Officers Nominations for Chair Person: Cindy Thayer nominated by Mr. Irvin. Vote: 5 by show of hands Richard Berg nominated by Mr. Arthur. Vote: 2 by ballot NEW CHAIR for 2003 Cindy Thayer Nominations for Vice Chair Person: Richard Berg nominated by Ms. King Mr. Arthur moved that nominations cease, seconded by Mr. Kelety. Approved unanimously NEW VICE CHAIR for 2003 Richard Berg Vice Chair Irvin suggested Planning Commission Rules should be updated with new procedures. C. Staff Overview of Projects Ms. Surber stated Mr. Benskin had e-mailed her about the possibility of receiving coordinating information or reports from City committees. She distributed a list of standing committees and task force groups who make recommendations to City Council. She also handed out copies of Council agenda bills that are kept in the City Clerk's office, and noted these agenda bills are available for each upcoming Council meeting. Mr. Benskin wished to have more direct communication from committees to enhance the Planning Commission knowledge for planning purposes. He also indicated a need to have more infonnati()n regarding such things as upcoming street vacations and ordinances. Mr. Randall asked about the need for a City Council liaison to attend Planning Commission meetings. Ms. King noted she had understood there was also a possibility of occasional joint meetings with some committees. Mr. Randall reminded the Planning Commission their role is advisory. Considerable discussion followed. Planning Commission Minutes, February 13, 2002 / Page 1 · · · Ms. King raised a concern regarding things that need to be implemented. She pointed out the lack of staff time, and questioned how the Planning Commission could be proactive in moving action forward, e.g. density bonuses, rather than being reactive. Mr. Randall noted each department has a work plan. Mr. Irvin thought the Planning Commission might need to redefine their charter, and get a feel from Council as to what Council's expectations are for the Planning Commission. The issue of information was again raised, also brainstorming and planning. Ms. Surber suggested Commission members already on certain committees might bring reports to the Planning Commission, e.g., Mr. Hyland on Affordable Housing; Messrs. Arthur and Berg on C-II Design Standards and that they ask for priorities to get into the Commission work plan. Mr. Berg asked about making recommendations for the Planning Commission. Mr. Kelety suggested that some of the committees use sponsors that help them move action along. Mr. Arthur felt no one was setting short-term/long-range priorities for the Comp Plan. Mr. Randall stated there had been an infrastructure assessment of upper Sims Way budgeted but put on hold. Ms. King suggested asking the City Council representative come to the Planning Commission and give a status report on Sims Way. Mr. Randall suggested the Planning Commission also work with the vacant lands inventory, and their barriers. Ms. King thought they should talk about rules, but not talk about specific projects; talk objectively. Mr. Kelety requested they take action tonight with proactive steps towards economic development. He suggested asking some community members who are involved to bring a discussion. Mr. Randall agreed that would be appropriate for vacant lands inventory, that they suggest discussion items. Mr. Irvin asked they be thoughtful, not generalities. MOTION Mr. Berg Direct Mr. Kelety to coordinate a date with BCD to invite Ann Avary, Kathleen Purdy and Tim Caldwell to a Planning Commission meeting to address the issue of gathering background information for the Comp Plan, to speak regarding land use and planning issues as relates to small business development opportunities and barriers. SECOND Mr. Hyland Discussion Mr. Arthur allow input from public comment. VOTE UNANIMOUS IN FAVOR D. Staff Overview: 1. Shorelines Master Program Update Ms. Surber distributed a flow chart showing how the Comprehensive Plan relates to other plans. She spoke of success in completing the updating of Phase I, showing and discussing the atlas that has been prepared. The atlas is also being used for review in Phases II and III. She explained that Phase I incorporates other agencies; Phase II includes goals and policies. BCD has received a new grant for Phase II for shorelines designation and integration. Phase III which will include regulations and statistics is expected to be ready for adoption in 2004. Ms. Surber is attempting to establish an ad hoc Shorelines Advisory Board for this process. The recommendation is to limit membership to seven. She is seeking people to overlap more than one of the following areas: City Council (2); Planning Commission (2); marine trade representative; environment; Port of Port Townsend; Port Townsend urban waterfront business; historical/cultural; home owner; Non-Motorized Transportation CommitteelRecreation Committee. Various names were suggested. 2. Comprehensive Plan 2003 Update Ms. Surber reported there are two private parties considering formal amendments. She said perhaps Point Hudson will come in for a suggested amendment as they were granted that delay until May 1, 2003. 3. Comprehensive Plan 2004 Update Ms. Surber announced that she now will be assisted by Mr. Toews in the process of preparing the scope and services, rather than the reverse. GMA compliance in a 7-year Comprehensive Plan update will include new population numbers, agreement with county projections, capacity and growth rate. Components will include trends, conditions, update of narrative, checklist of GMA compliance. City Manager Timmons asked the highest priority be given to whether or not policies and goals have been implemented. Ms. Surber noted that in order to be GMA compliant, development regulations have to be based on best available science. Planning Commission Minutes, February 13, 2002 / Page 2 · · · 4. Benchmarks Benchmarks to determine whether or not the Comprehensive Plan is working include: trends; reproducible; relevance; how it compares to others. It was suggested that a work plan for the Planning Commission include priorities for implementation. Ms. Surber noted all were in agreement at the CDLU they not take time to implement what is not broken, that they not take a survey. E. General Discussion. Discussion was incorporated into the Staff overview of projects. Ms. Surber thought Planning Commission members would like to have more discussion meetings. Mr. Berg suggested that when things are ready to present, topics be announced. Discussion would be conducted at a following meeting. VII. UPCOMING MEETINGS February 27, 2003 Workshop, Comprehensive Plan; introduction to Tree ordinance. VIII. COMMUNICATIONS Announcement of February 20,2003 Jefferson County Board of Health presentation, 2:30 p.m. in City Hall. IX. ADJOURNMENT Motion to adjourn the meeting was made by Mr. Benskin and seconded by Mr. Berg. All were in favor. The meeting adjourned at 9:45 p.m. ¡am~~J~ ~ M~ Sheila Avis, Minute Taker Planning Commission Minutes, February 13, 2002 / Page 3