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HomeMy WebLinkAbout10-010 Establishing Information & Technology CommitteeResolutdon 10-010 Amending Council Rules RESOLUTION NO. 10-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND, WASHINGTON, AMENDING THE CITY COUNCIL RULE ON STANDING COMMITTEES TO PROVIDE FOR AN INFORMATION AND TECHNOLOGY COMMITTEE WHEREAS, in 2008, by Resolution 08-007 (January 28, 2008), the City Council determined that Council committees would consist of (1) Finance and Budget, (2) Community Development and Land Use, and (3) General Services (which would assume the responsibilities of the Transportation Committee and the Public Works Committee), and (4) a Special Project Committee. WHEREAS, the City Council now determines it appropriate to revise its standing committee structure to add a new committee to address information and technology issues, including, responsibility to work on improving the City's website organization, and making public access to information more effective, including in emergency situations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as follows: Exhibit E of Council Rules is revised as set forth in Attachment A. ADOPTED by the City Council of the City of PorC Townsend at special meeting thereof, held this 15"' day of March 2010. Attest: Pamela Kolacy, MMC City Clerk Michelle Sandoval, Mayor Approved as to form: John P. Watts City Attorney Eshibit~-Resolution ]0-070 Council Rules - Exhibit E EXHIBIT E STANDING COMMITTEES The Council shall have feur{4}five 5 standing committees: I. Finance and Budget I1. Community Development and Land Use III. General Services IV. Special Projects V. Information and Technology Committee The mission statement and assignments from the Council from time-to-time define the purpose and role of each committee. The committees are created to support the Council in review of complex issues and provide a means to facilitate public policy formation. The committees are also assigned as the Council's liaison with citizen-based committee activities. The committees are not intended to supplant the Council's role. The Council assigns agenda items to the committees. A regular meeting schedule will be determined by each committee, and reported to the Clerk for purposes of public notice and inclusion in the Meetings Update, the City web site and elsewhere as appropriate. FINANCE AND BUDGET COMMITTEE Mission Statement: The committee is entrusted with the responsibility of advising and making recommendations in regard to the formulation of City Council policy with respect to matters relating to the city's finances, including the budget, rates and fees, risk management, interlocal agreements, and grants. In addition, the committee, with the consent of the City Council, may create such subcommittees as it may deem necessary or expedient to expand public process and participation. Advisory boards and task forces provide input to the Finance and Budget Committee as directed by the Council on specific matters. COMMUNITY DEVELOPMENT AND LAND USE COMMITTEE Mission Statement: The Community Development Committee and Land Use Committee is entrusted with the responsibility of reviewing, advising and making recommendations to the full City Council in regard to the formulation of City Council policy with respect to issues tasked by council regarding community visioning, quality of life, land use, planning and development guidelines, standards, regulations and policies. In addition, the committee may, with the consent of the City Council, create such subcommittees as it may deem necessary or expedient to expand public process and participation. Advisory boards and task forces provide input to the Community Development and Land Use Committee as directed by the Council on specific matters. GENERAL SERVICES Mission Statement: The General Services committee is entrusted with the responsibility of advising and making recommendations to the full City Council in regard to the formulation of City Council policy with respect to transportation issues, public safety issues, and utilities, Public Works planning and development guidelines, standards, regulations, and policies facing the City. In addition, the Committee, with the consent of the City Council, may create such subcommittees as it may deem necessary or expedient to expand public process and participation. Advisory boards and task forces provide input to the General Services Committee as directed by the Council on specific matters. SPECIAL PROJECTS The special projects committee is assigned to look into matters that are outside the scope of any of the other committees or which overlap other committees' jurisdictions in substantial ways. These matters will be assigned by the Council and the Committee will report to the full Council. INFORMATION AND TECHNOLOGY COMMITTEE MISSION STATEMENT: The Information and Tecbnolo¢y Committee is entrusted with the responsibility of reviewing. advisingand making recommendations to the full City Council in regard to updates to or changes in information technoloay that affect the City, and to improve public access to information and communication with the City, including_in emergencv situations. In addition. the Committee. with the consent of the Citv Council, may create such subcommittees as it may deem necessary or expedient to expand public process and participation. Advisory boards and task forces would provide input to the Technology Committee as directed by the Council on specific matters.