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EQUITY, ACCESS, AND RIGHTS ADVISORY BOARD MEETING MINUTES
DATE: October 10, 2024, START TIME: 12:35p.m. LOCATION: City Hall (In person and virtual)
VOTING MEMBERS PRESENT: Cameron Jones, Aimee Samara, Laurie Riley, Stephanie Burns, Francisca Ramirez Aquino, and
Julia Cochrane.
NON -VOTING MEMBERS PRESENT: Deputy Mayor Howard (Council Liaison)
MEMBERS EXCUSED: Richard Rogers MEMBERS ABSENT: Alyson McWilliams
CITY STAFF PRESENT: Marketing and Communications Director Shelly Leavens and City Clerk Alyssa Rodrigues
Topic
Action
Call to Order:
Co -Chair Cameron Jones called the meeting to order at 12:35pm.
Discussion ensued around attendance requirements.
Approval of Agenda:
The agenda was approved by consensus.
Approval of Minutes: September 12, 2024
Motion: Julia Cochrane made a motion to
approve the September 12, 2024, minutes.
Motion: Julia Cochrane made a motion to approve the September 12, 2024,
Stephanie Burns seconded.
minutes. Stephanie Burns seconded.
Vote: Motion passed unanimously.
Vote: Motion passed unanimously.
Public Comment:
Public comment was made.
Discussion ensued around LGBTQ Commission meeting.
EAR Agreement of the Week
Co -Chair Stephanie Burns explained the EAR Agreement of the Week process.
Discussion ensued around the "Be Accountable & Effect Change" Community
Agreement, need for shelters, domestic violence situation, the need for
Topic
Action
accessible and safe housing, "Share Your Wisdom, Speak Your Truth. Make
Space For Others To Do The Same" Community Agreement, and "Why Am I
Talking?" Community Agreement.
Update on EAR Candidate Interviewing:
Deputy Mayor Howard provided the EAR Candidate interviewing update which
included interviews being complete, recommendation with the Mayor, new
member before next meeting, how to welcome new member, teaching them
how meetings work, supported onboarding, and the homeless community.
Co -Chair Transition Suggestion (To be decided at next meeting)
Stephanie Burns explained the Co -Chair Transition suggestion which included
co-chair terms, overlapping co-chairs, and suggestion to leave Cameron Jones
on as co-chair.
Discussion ensued around Cameron's interest in continuing as co-chair and
overlapping co-chairs allows for continuity.
EAR Workplan Letter Budget Discussion
Discussion ensued around workplan budget letter being sent to Mayor Faber,
budget meeting notes, Work Plan Budget draft, working committee, context
overview, convening public listening sessions, request to Council, locations for
City Clerk Alyssa Rodrigues will reach out
public listening sessions, budget range, amount of meetings, how many board
to attorneys regarding quorum at listening
members need to attend, Special Meeting, regular meetings at an organization,
sessions.
hierarchal feel of Council Chambers, combining work with USAWA around
EngageJC, reaching out to certain populations, range of meetings, staffing
costs, starting off broadly, need for DEI assessment, public approaching
advisory board members, staff involvement, transportation, and other channels
for input.
Cameron Jones explained DEI Assessment which included Internal
Assessment- of "EAR landscape within city operations:, External Assessment-
Topic
Action
of: "EAR landscape within city operations", and Combined Internal and External
Assessment- of "EAR landscape operations" , MFR Coaching Assessments,
cost estimates, details of assessments, RFP process, and assessment being
related to listening sessions.
Cameron will find out how long the
Discussion ensued around a la carte services, processing/analyzing
Bremerton assessment took.
information, marketing/communications budget, hired city liaison, groundwork to
help inform work, Advisory Boards with budget, importance of budget narrative,
HR involvement with DEI assessment, more detailed information, bidding rules,
listening session/DEI assessment timeline, how long assessment work takes,
need for information from listening sessions for assessment, way to guard
identity, clear communication, relying on own expertise, importance of going to
where people are, concerns for capacity, building trust, information gathering
step, who implements work, don't want a performative board, and strategic plan
vs. workplan.
Julia Cochrane left at 2:18pm.
Discussion continued around expertise in group and city, concerns around how
information is collected and how it is used, Cameron will submit information to
the Mayor, budget timeline, Council needs by this upcoming Monday.
Accessibility on Virtual Platforms (Closed Captioning)
This item was moved to the next meeting.
Public Comment on Agenda Items (3 minutes per person)
Public comment was made.
In response to public comment the Advisory Board discussed the importance of
using input when asked for, trust with government in engagement, and the
importance of networking.
Discussion continued around who will work on narrative, provide itemization,
and letter review.
Motion: Stephanie Burns moved to
Motion: Stephanie Burns moved to authorize Cameron Jones to review and
authorize Cameron Jones to review and
submit the budget to the Mayor. Aimee Samara seconded.
submit the budget to the Mayor. Aimee
Topic
Action
Vote: Motion passed unanimously.
Samara seconded.
Vote: Motion passed unanimously.
Committee Member Updates
There were no committee member updates.
Staff Updates:
There were no staff updates.
Set Agenda for Next Meeting
The next agenda will include:
0 Accessibility on Virtual Platforms
Next Meeting: November 14, 2024, at 12:30pm
Adjourn: There being no further business, the meeting adjourned at 2:32pm
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