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EQUITY, ACCESS, AND RIGHTS ADVISORY BOARD MEETING MINUTES
DATE: July 11, 2024, START TIME: 12:30p.m. LOCATION: City Hall (In person and virtual)
VOTING MEMBERS PRESENT: Alyson McWilliams, Cameron Jones, Julia Cochrane, Laurie Riley, Richard Rogers, Stephanie
Burns, Francisca Ramirez Aquino
NON -VOTING MEMBERS PRESENT: Deputy Mayor Howard (Council Liaison)
MEMBERS EXCUSED: (None) MEMBERS ABSENT: (None)
CITY STAFF PRESENT: Marketing and Communications Director Shelly Leavens and Deputy City Clerk Lonnie Mickle
Topic
Action
Call to Order: Co -Chair Cameron Jones called the meeting to order at
12:38pm.
Approval of Minutes: June 13, 2024
Discussion ensued around adding Approval of Agenda.
Motion: Cameron Jones made a motion to
switch Item 6 and Item 7. Stephanie Burns
Cameron Jones suggested switching Items 6 and Item 7 on the agenda.
seconded.
Vote: Motion passed unanimously.
Motion: Cameron Jones made a motion to switch Item 6 and Item 7. Stephanie
Burns seconded.
Vote: Motion passed unanimously.
Motion: Julia Cochrane made a motion to
Motion: Julia Cochrane made a motion to approve the June 13, 2024, minutes.
approve the June 13, 2024, minutes.
Laurie Riley seconded.
Laurie Riley seconded.
Vote: Motion passed unanimously.
Vote: Motion passed unanimously.
General Public Comment:
There was no public comment.
Community Agreements
Co -Chair Stephanie Burns presented on Community Agreements which
included importance of Community Agreements, driven by values, identifying
shared values, what and how we accomplish work as an Advisory Board, why
Topic
Action
identifying values is important, idea of rules, and being aware of potential bias.
The Board participated in an identifying values, expectations, and practices
exercise.
Co -Chairs Stephanie Burns and Cameron
Jones will take Community Agreement
Discussion ensued around co-chairs receiving feedback and creating a final
feedback and create a final draft to bring
draft to bring to the next meeting for final review and approval.
back to the next meeting for final review
and approval.
Workplan and Budget Letter Discussion and Scope of Work
Co -Chair Cameron Jones introduced the Workplan and Budget Letter/Scope of
Work Discussion which included giving the Council a few focused items,
brainstorming ideas regarding Scope of Work, requirements of body from
charter, Equity, Access, and Rights Education training and resources,
organizational DEI assessment, Council Workshop purpose, City Council
train ing/onboard ing, access/engagement, personal connections, July 22 Council
Retreat details, policy decision, physical access to City Hall barrier, sensory
deprivation, closed captioning, housing financial requirements, list of resources,
accessibility, barriers to participation, inflation, lack of middle class housing, city
minimum wage, mortgage/social security numbers, ease to city water hookup,
middle income housing, and permitting.
Discussion continued around rental cap, rental increase notification cap, state
constitution changes, increasing home ownership, property taxes, survey,
advisory board to the city, thinking globally acting locally, permitting process
and requirements for receiving housing, zoning, Comprehensive Plan process,
networking, community engagement, Housing Fund Board, Data Needs and
Assessment Committee, Community Engagement grant, support entities that
already exist, knowing what we can do, outreach to organizations, resource list,
community engagement events, physical/digital/translation access,
transportation element, Jefferson Transit Board, Active Transportation, needing
people to show up, Comprehensive Plan Studio Workshop, Farmers Market,
reading through city policies, identifying barriers to engagement/budgetary
impact, citizen paperwork, EAR assessment piece, landscape analysis,
engagement education piece, tasking requests, PT2045PIanning.org, co-chairs
Topic
Action
will work on wordsmithing, letter comes from board chairs, and vacancy with
representative from homeless community.
Julia Cochrane left at 2:16pm
Network Identification and Building
Motion: Cameron Jones made a motion to
move Network Identification and Building to
Motion: Cameron Jones made a motion to move Network Identification and
the August meeting. Stephanie Burns
Building to the August meeting. Stephanie Burns seconded.
seconded.
Vote: Motion passed unanimously
Vote: Motion passed unanimously
Public Comment on Agenda Items (3 minutes per person)
There was no public comment.
Committee Member Updates
Discussion ensued around how homeless community would be aware if there is
a vacancy on the board and advisory board vacancy process.
Staff Updates:
Staff updates were provided.
Set Agenda for Next Meeting
The board set the agenda for the next meeting.
Next Meeting: August 8, 2024, at 12:30pm
Adjourn: There being no further business, the meeting adjourned at 2:34pm
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PORT TOWNSEND EQUITY, ACCESS & RIGHTS ADVISORY BOARD
COMMUNITY AGREEMENTS & COMMITMENTS
DRAFT FOR REVIEW
SMALL GROUP WORK CONTRIBUTIONS
VALUES
EXPECTATIONS
PRACTICES
Equity/Fairness
Assumption of equal intelligence & abilities
Interruption stoppers
Equity
To be treated the same as those who are
Be aware of who you may assume to be `less
usually treated as `in power' or `more
than' others, and correct your viewpoint
important'
Fairness
Equitable space for all in the conversation
Justice
So what can be done, don't ignore
Speak to the idea, not about the person
Recognition
To be heard and have ideas thoughtfully
considered
Kindness/Respect
More than one truth is possible
Respect
Don't assume you're speaking for everyone;
speak from your lived experience
Respect
To be able to speak without interruption
No talking over
(unless hogging the airtime); Assumed that all
No dismissing
members are intelligent and able
No gaslighting
No assumptions of intelligence or lack thereof
Using `oops/ouch'
VALUES
EXPECTATIONS
PRACTICES
Openness to experience of
others
Honoring lived experience
Our experiences are valid
Listen to understand, not respond
The whole is greater than the
sum of the parts
Take folks' experience, expertise & wisdom
into consideration
Simultaneity
We all come from a good
place
Demonstrate grace
Authenticity
Hearing & listening fully and actively
No interrupting, no tone policing (Be kind, be
brave)
Authenticity
People - Community - Sharing
Effectiveness
Tracking work & ideas
Productivity
Outcomes & implementations
Creating accountability & communication
systems for support & inclusion
Addressing barriers
Being reflective, open, & intentional in
acknowledging barriers
Integrity
Doing what we say we'll do, when we'll do it. If
not, cleaning it up.
Curiosity
Listening from a place of curiosity
Community
Building bridges takes open & honest
communication
If someone has valuable insights, they may
take more airspace in the conversation
Liberation is possible
No quick fix
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