HomeMy WebLinkAbout091024 LTAC Meeting MinutesLODGING TAX ADVISORY COMMITTEE MEETING MINUTES
DATE: September 10, 2024, START TIME: 3:00 p.m. LOCATION: City Hall (In person and virtual)
VOTING MEMBERS PRESENT: Owen Rowe (Chair), Kate Philbrick, Natalie Maitland, Katy Goodman, Denise Winter, Sarah Copley,
NON -VOTING MEMBERS PRESENT: Mari Mullen
MEMBERS EXCUSED: Cindy Finnie, Danielle McClelland MEMBERS ABSENT: (None)
CITY STAFF PRESENT: Marketing and Communications Director Shelly Leavens and City Clerk Alyssa Rodrigues
Topic
Action
Call to Order:
Chair Rowe called the meeting to order at 3:01 pm
Approval of Agenda:
Motion: Natalie Maitland moved to
approve the agenda. Denise Winter
seconded.
Vote: Motion passed unanimously.
Approval of Minutes: July 9, 2024
Motion: Sarah Copley moved to approve
the July 9, 2024, minutes. Kate Philbrick
seconded.
Vote: Motion passed unanimously.
Public Comment- Non -Agenda Items:
There was no public comment.
Old Business:
a) Lodging Tax Financial Report
Marketing and Communications Director Shelly Leavens explained the Lodging
Tax Financial Report which included Special Meeting, trend, OPTC report, on
track to have similar year as last year, and revenue generated 2 months prior.
b) Olympic Peninsula Tourism Commission (OPTC) report
Shelly Leavens explained the OPTC report which included state and county
economic impact on tourism, how numbers are being reported, where data is
Topic
Action
being received from, Value of Tourism to Jefferson County (2023), Fort Worden
Economic Impact Study, Visitors Save Locals Money, leveraging tourist
economy to benefit community, Transportation Benefits District, Room Tax
Report, and how LTAC work is connected.
c) Marketing WorkGroup report
Shelly Leavens provided the Marketing WorkGroup report which included
interviews for destination brand refresh and moving forward on photography
contract.
d) Visitor Information Services Report
a. Fort Worden Hospitality
b. Port Townsend Main Street
Natalie Maitland provided the Fort Worden Hospitality update and Key City
Public Theater report which included numbers, website, contact information, PT
Main Street report, and upcoming survey.
c. Key City Public Theater
Denise Winter provided the Key City Public Theater which included Reader
board statistics, waitlist system, board repair, and jeffcopromo.org.
New Business:
a) Fall Grant Round- Review and Funding Decisions
a. Review score sheet notes
b. Applicant Q&A
c. Discussion and Funding Decisions
Chair Rowe and Shelly Leavens introduced and explained the Fall Grant
Round.
Applicants explained projects and answered questions from the Committee.
Topic
Action
Kate Philbrick left the meeting at 4:40pm.
City Clerk Alyssa Rodrigues stated due to LTAC recusals a quorum will not be
held for voting and voting will need to be done at a Special Meeting where a
quorum will be present.
Discussion ensued around scheduling a Special Meeting.
Discussion of Special Meeting for Budget
Motion: Owen Rowe made a motion to call
a Special Meeting for grant decision at 2pm
Discussion ensued around scheduling a Special Meeting for the budget and
on September 16 and a Special Meeting
scheduling a Special Meeting for the Fall Grant vote.
for Budget 2025 at 3pm on September 16.
Vote: Natalie Maitland seconded.
Discussion ensued around the recommendation process, timing of proposals,
spring grant round, and September 16, 2024 special meeting date.
Public Comment- Not on Agenda Items
There was no public comment.
Set Agenda for Next Regular Meeting
Chair Rowe stated they will set the agenda at a later date.
Next LTAC Meeting: September 16, 2024 2pm and 3pm
Adjourn: The meeting adjourned at 5:01 pm