HomeMy WebLinkAbout24-034 Adopting the City of Port Townsend Publicy Library's Meeting Room Policy for the Charles Pink House/Library Learning Center and LibraryResolution 24-034
RESOLUTION NO. 24-034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON, ADOPTING THE CITY OF PORT TOWNSEND PUBLIC LIBRARY'S
MEETING ROOM POLICY FOR THE CHARLES PINK HOUSE/LIBRARY
LEARNING CENTER AND LIBRARY
WHEREAS, the Port Townsend Public Library provides the main room of the Library
Learning Center/Charles Pink House as a meeting room to the community as a public service and
shared community resource and may provide other space(s) within the Library; and,
WHEREAS, after consultation with the Library Advisory Board, the Library Advisory
Board and staff recommends
adoption of the policy; and,
WHEREAS, the proposed policy supports the mission, vision and core values of the City
of Port Townsend Public Library;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
1. The City Council adopts the Library Meeting Room Policy for the City of Port
Townsend Public Library in substantially the same form as at Exhibit A.
2. The City Manager and the Library Director will review the Policy as needed.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this 21't day of October, 2024.
. . . ........ .
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J. Faber
Mayor
Attest:
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Aly'�*Ako( tte"s
City Clerk
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LIBRARY MEETING ROOM POLICY:
Library Learning Center/Charles Pink House and Library
The Port Townsend Public Library provides the main room of the Library Learning Center/Charles Pink
House as a meeting room to the community as a public service and shared community resource. The
Library may also provide other rooms in the Library Learning Center/Charles Pink House or Library for
public meeting space. Access to the meeting room(s) is intended to further the Library's mission by
encouraging the exchange of diverse information and ideas and building connections across the
community. When the meeting room is not being used by the Library or Library -related organizations,
the space will be available to the public on equal terms, regardless of the beliefs or affiliations of
individuals or groups requesting their use, for programs, meetings, and activities of an informational,
educational, charitable, cultural or civic nature.
Criteria for using the meeting room:
* All activities in the Library's meeting room(s) must be open to the public, except for certain
Library MOU Partners, City, County, State, or Federal Government meetings.
• No admission fees may be charged.
Use of meeting room space for fundraising is limited to Library -related activities.
• Organizations using the Library's meeting room are required to comply with the Americans with
Disabilities Act in reasonably accommodating persons with disabilities.
* Groups using the Library meeting room must not use advertising and publicity which implies
that their meetings/programs are sponsored, co -sponsored or approved by the Library, unless
written permission to do so has been previously given by the Library Director. Use of these
meeting rooms does not constitute an endorsement by the City of a program or point of view
expressed.
• A responsible adult must be in attendance whenever minors are present, and must assume
responsibility for the period of use.
• The space is intended for specific meetings/events rather than for regularly scheduled, on -going
meetings. Scheduling will be limited when necessary to ensure equitable access to the facilities
for the entire community.
• No products or services may be advertised, solicited, or sold in Library meeting rooms or on
Library property.
Last updated 2024
• The Library does not assume liability for injuries or damage to personal property or to persons
which occur as a result of the actions of the sponsors or participants in meetings scheduled in
Library facilities.
• Smoking and alcoholic beverages are prohibited in Library facilities.
• State law (RCW 42.17.130) prohibits the use of public facilities for the purpose of assisting the
campaign for election of any person to any office; or for the promotion or opposition of any
ballot issue. The Library meeting room is available on a non-discriminatory, equal access basis in
compliance with state law. Public facilities may be used for general political purposes, such as:
information sharing, organizational meetings, or non -partisan community forums.
• Groups must observe the capacity limits of the rooms as determined by the posted fire capacity.
• Groups assume responsibility for cleaning up after themselves and for any damage to Library
property resulting from their use of Library facilities. The Library may assess charges for damage
or cleaning.
• The Library reserves the right to cancel a reservation for space if the space is required for use by
the Library or Library related organizations.
• The Library retains the right to deny the space to any user whose planned use of the space does
not comply with these terms. Violation of these terms may result in denial of future access to
the space. The Director is responsible for the administration of this policy, for establishing
administrative procedures as necessary for its implementation, and for making it available for
the public.
Last updated 2024