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HomeMy WebLinkAboutPW Director Job Description Final rev 2017 City of Port Townsend Job Description Public Works Director Classification title: Public Works Director Working title: Public Works Director Department: Public Works Union: No FLSA status: Exempt Wage Classification: Non-represented Hours: Full Time Effective date: 2-1-17 Reports to: City Manager Civil Service: No JOB SUMMARY Provides executive level management oversight of a comprehensive public works program including the Engineering, Water Distribution, Water Quality, Wastewater Treatment, Biosolids, Wastewater Collection, Stormwater, Streets and Transportation, Solid Waste and Equipment Rental Divisions. Participates under the direction of the City Manager in all collaborative public engagement strategies and effective community outreach efforts for public works initiatives. Serves as a key member of the management team in advising the City Manager, other departments and City Council on all city matters. ESSENTIAL DUTIES AND RESPONSIBILITIES: The following is presented and described as a guide to the job expectations and outcomes, but may not present every detail relating to the position. • Organize and direct public works activities to optimize the use of human, physical, and financial resources. • Set long and short range goals for the department, identify major objectives, and evaluate staff performance in the accomplishment of these criteria. • Review, approve, and submit the annual department budget involving all capital expenditures, personnel, and operating costs and revenues; monitor the status of the budget and make recommendations for adjustments to the budget throughout the budget year; includes assisting the Finance Director with forecasting, cost analyses, rate studies, financial performance audits and reports. • Oversee development of appropriate policies, procedures, and plans to ensure the successful completion of public works projects in accordance with applicable laws and regulations and maintain accurate records of project costs, revenues, and progress. • Oversee the development review process to ensure the fair, consistent, and timely implementation of code and engineering design standards for all development projects. • Study major public works issues and report to the City Manager and City Council with recommendations for change in areas of special concern or needing improvement. • Coordinate Public Works department activities with other departments, jurisdictions, and agencies. • Attend City Council, Planning Commission, and a wide range of other public meetings related to public works activities and projects; and speak on public works topics with the City Council and the public. Public Works Director • Respond to citizen requests and concerns related to public works activities, addressing complaints and resolving problems. • Assist department and other city staff by providing financial, engineering and public works expertise and regulatory guidance as it relates to their area of operation. • Knowledge and understanding of procurement policies and methods that assure the best value at the best price while maintaining a strict compliance with state bidding and procurement laws. • Foster a positive and safe work environment among all public works staff based on respect, integrity, fairness, and teamwork. • Be a visible and accessible manager to all staff and the public. • Oversee the preparation of applications and administer federal and state grants for capital improvement programs; ensures coordination of grant program administration with financial grant administration. • Attends and participates in professional group meetings maintaining an awareness of new trends and developments in the fields related to this position; incorporates new developments as appropriate and ensures related process, policies and practices are applied consistently and effectively. • Provides leadership and knowledge on emergency response/emergency operations and recovery activities. • Other duties as assigned such as acting as the City Manager in the Manager’s absence. KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of principles and practices of various engineering disciplines related to the planning, design, construction, and operation of public works infrastructure and municipal facilities. • Knowledge of principles of leadership, management, staff development, and performance evaluation in a professional, technical, administrative, union/non-union environment. • Knowledge of principles of municipal financing as related to public works activities. Knowledge of budgeting principles; demonstrated ability to prepare budget plans that achieve the department activities, projects and goals. • Knowledge of federal, state, and local statutes and regulations related to the execution of the spectrum of public works missions. • Ability to lead, manage and act as a mentor for a diverse group of engineering, professional, technical operators, field and administrative staff in the accomplishment of wide-ranging municipal public works functions. • Ability to develop departmental goals, objectives and plans for public works systems. • Ability to absorb and analyze complex technical information quickly, draw logical conclusions, and make sound decisions of major scope with full awareness of technical, legal, and financial consequences. • Ability to establish and maintain effective working relationships with the City Manager, City Council, and City staff as well as neighboring jurisdictions, external agencies, and the public. • Ability to address multiple types of public audiences and to communicate openly and directly at all levels on technical subjects and sensitive topics in a clear, objective, and persuasive manner. • Ability to manage projects with time sensitive deadlines, challenging situations and monetary budget constraints. • Ability to foster a goal-oriented environment that exhibits tangible results while maintaining attention to the details. Public Works Director • Proficient computer skills, including Microsoft Office suite of programs. QUALIFICATIONS Required • Bachelor's degree in Public Administration, Business Administration, Civil, Mechanical, or Environmental Engineering or a related field. • Minimum of five years of professional level public works experience with supervisory and managerial responsibilities including working knowledge of public works administration, wastewater, water, transportation and maintenance operations in a municipal agency. • An extensive combination of directly relevant experience and training may substitute for formal education. Preferred • A Master's degree in a related field. • Registration as a Professional Civil Engineer. WORKING CONDITIONS Work is performed mostly in an office environment and often requires sitting at a desk or in meetings for extended periods of time, and repetitive movement of the wrists, hands and/or fingers. Routine field work is performed at times to review sites, observe infrastructure, project construction progress and interact with the people and businesses impacted by construction. Physical effort may be required to lift equipment and system parts, which weigh up to 50 pounds. Occasional field work and reconnaissance in rugged terrain may be necessary. Physical hazard may occur from exposure to traffic and heavy equipment, rugged terrain, and utility operations. Frequent local travel is required using City-owned vehicles. Occasional statewide or out-of-state travel may be required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OTHER CITY REQUIREMENTS • Punctual and consistent attendance. • Possess a Washington Driver’s License and maintain a driving record acceptable to the City’s insurance carrier. • Dress and grooming appropriate to the position. • Safety attire, equipment and practices appropriate to the position. • Deal tactfully and courteously with the public. • Establish and maintain effective working relationships with fellow employees. The City of Port Townsend is an equal employment opportunity employer. The City employs, retains, promotes, disciplines and otherwise treats all employees and job applicants strictly on the basis of job- related qualifications and competence. These policies and all employment practices shall be applied without regard to any individual's sex, race, color, creed, religion, national origin, sexual orientation Public Works Director (including gender identity), pregnancy, age, marital status, military status, disability, genetic information, or any other characteristic protected by law. This job description in no way implies that these are the only duties to be performed. The employee occupying the position will be required to follow any other job-related instructions and to perform any other job related duties requested by their supervisors. This job description does not constitute an employment agreement between the City and the employee and is subject to change as the needs of the City and requirements of the job change.