Loading...
HomeMy WebLinkAboutPW - Project Manager - Intern City of Port Townsend Job Description Project Manager - Intern Classification title: Project Manager Intern Working title: Project Manager Intern Department: Public Works – Engineering Union: No FLSA status: Non-exempt Wage Classification: Non-bargaining Hours: Fulltime Effective date: Dec. 2022; Sept. 2024 Reports to: Deputy Public Works Director Civil Service: No JOB SUMMARY Under general supervision of the Deputy Public Works Director, this position is responsible for development and implementation of Public Works projects and the stewardship of City infrastructure working towards a sustainable future. The orderly efficient and effective execution of projects is core basis for this work. ESSENTIAL DUTIES AND RESPONSIBILITIES Employee shall meet all requirements of group A and a minimum of 3 of group B of the Core Competencies, and the tasks described in these select competencies are considered part of the essential functions for Project Manager Intern. • Implementation of public works capital projects including project planning, scheduling, cost estimating, public participation programs, oversight of construction related activities, and other aspects of public works projects • Works with consultants performing planning and design work for the City • Works with engineering staff to perform design work for the project • Performs permitting work associated with projects and maintenance activities • Prepares and update utility master plan documents with engineering support • Prepares contract documents small works projects • Assists in prioritizing projects and in implementation of the City's CIP • Prepares reports as required for state and federal aid projects • Participates in state and federal audits, as needed • Attends City Council, City Planning Commission and other public meetings, as requested • Assists in the development of grant applications • Assists City crews and other City staff by providing engineering expertise and regulatory guidance in the operation, maintenance and repair activities for the City's infrastructure. • Prepares written and verbal reports • Researches resident complaints and concerns relating to Public Works activities, answers technical questions, and provides information to the public • Reviews development projects for consistency with public works standards and compliance with codes and regulations • Provides technical assistance and consults with other departments • Participates in the engineering team to maximize efficiency and effectiveness Project Manager Intern • Provides support for other divisions and departments during emergencies • Assists with establishing and implementing appropriate safety programs for staff and equipment CORE COMPETENCIES: The groups below provide a list of competencies for career path development. Group A Competencies • Provides essential services as a front-line worker • Works well in a team environment • Shows the ability to effectively interact with the public • Demonstrates safe work practices • Demonstrates Self-motivation and initiative • Ability to work independently and in a group • Ability to manage time effectively • Ability to organize and prioritize within scope of work assignments and work plans • Supports cross-team functionality and collaboration with other divisions and departments • Supports engineering and the public works department in successful outcomes • Effective and efficient communication with team members, managers, and other departments, both verbally and in writing, using tact, patience and courtesy to convey instructions, provide feedback, receive feedback, and resolve issues • Communication and interpersonal skills, with the ability to interact with diverse groups of people • Maintains cooperative and effective working relationships with co-workers, peers, management and customers • Flexibility to adapt to changing circumstances, such as shifting priorities, unexpected challenges, or variations in the workload, while maintaining composure and effectiveness Group B Competencies (entry level) • Demonstrates competency in core software such as Microsoft suite of products, BlueBeam, and application of GIS reader software • Perform engineering technician functions under the supervision of a licensed engineer (may not apply this position depending on experience) • Show proficiency in permit processing software • Ability to implement purchasing policies and budget monitoring • Ability to facilitate meetings in virtual or in person format • Ability to work effectively with other governmental and non-profit agencies • Ability to design and maintain forms, brochures and handouts • Ability to prepare for and participate in public meetings • Ability to read an interpret engineering plans • Ability to inspect and perform material acceptance of heavy civil construction projects • Ability to work with and coordinate with peers in related fields such as designers, architects, contractors, and engineers • Ability to develop reports and provide dashboard type reporting Group C Competencies (licensed engineer – practice in areas of expertise associated with experience and licensure requirements – included to show skills needed for advancement) • Ability to prepare project reports • Ability to interpret and implement Federal, State, and City laws, policies, and standards • Ability to collect and interpret traffic data Project Manager Intern • Ability to collect and interpret utility data • Understand water, sewer, and stormwater utility systems design and operations principles • Understand roadway and grading design and operations principles • Understanding of building systems/designs • Ability to perform infrastructure planning • Ability to quickly learn complex infrastructure topics through research • Ability to apply engineering standards, policies, and procedures to projects • Ability to perform construction management • Ability to perform contract management for small capital projects at a complexity fitting with experience levels Group D Competencies (senior level engineering skills – included to show skills needed for advancement) • Ability to manage complex and large capital projects based on years of experience • Ability to lead public presentations and communicate project objectives in layperson words and format • Ability to manage consultant projects from selection to closeout • Provides innovative solutions to problems with limited resources • Ability to resolve conflicts with the public, consultants, developers, and contractors • Ability to troubleshoot problems and apply practical solutions (engaging engineering support when licensing is required) • Knowledge of licensing requirement for engineers, surveyors, and architects • Demonstrates compliance with the WSDOT Local Agencies Guidelines Manual for transportation projects and generally uses it as a guide for all engineering projects • Ability to lead and implement environmental permitting projects • Ability to develop and manage budgets • Demonstrates leadership through leading project teams and peers • Ability to participate and lead public processes associated with projects or initiatives • Ability to solve complex financial challenges and budgeting at a project level often with multiple funding sources and regulations • Work with finance, legal, and other departments/professions to incorporate whole project success • Ability to train and mentor other staff throughout the public works department Group E Competencies (leadership skills – included to show skills needed for advancement) • Schedules and coordinates work program within the engineering team and public works • Leads and implements process improvements • Drafts policies and procedures for review • Developments and implements City Code • Present regularly to City Council and advisory boards • Assists in the development and management Capital program including budgeting • Leads implementation of funding programs for infrastructure such as Local Improvement Districts • Develops and assists in the management of utility rates • Develops and implements City functional plans • Manages complex public processes • Participates in Public Works management decisions • Presents clearly complex issues to decision makers and in public meetings • Leads 1:1 meetings with team members • Implements City management policies and procedures • Creates project-level budgets Project Manager Intern • Proficient in supervising staff • Demonstrates assertive management skills in fairly addressing issues with peers, the public, management, and other City employees • Highly effective in communication with team members, public, management, and peers • Understands and responds to the needs and concerns of team members, demonstrating consideration for their perspectives, experiences and well-being • Skilled in resolving conflicts or disagreements that may arise among team members or customers, using diplomacy and productive problem-solving techniques • Efficiently manages time and resources to prioritize tasks, meet deadlines, and optimize productivity QUALIFICATIONS Required • High School Diploma or on track for graduation • Valid Washington State Driver’s license Preferred • College track WORKING CONDITIONS This position requires being in the office the majority of the time with occasional work outdoors during all types of weather; office work will require working at a desk for extended periods of time behind a computer and attending meetings; occasional in-person night meetings will be required; outdoor work may include field investigations, inspection, and observation of construction; occasional remote work may be allowed per City policy and approval of the supervisor; vision and hearing at level required to perform essential functions (may be corrected); and a full range of motor skills. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The City of Port Townsend is an equal employment opportunity employer. The City employs, retains, promotes, disciplines and otherwise treats all employees and job applicants strictly on the basis of job-related qualifications and competence. These policies and all employment practices shall be applied without regard to any individual's sex, race, color, creed, religion, national origin, sexual orientation (including gender identity), pregnancy, age, marital status, military status, disability, genetic information, or any other characteristic protected by law. This job description in no way implies that these are the only duties to be performed. The employee occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisors. This job description does not constitute an employment agreement between the City and the employee and is subject to change as the needs of the City and requirements of the job change.