Loading...
HomeMy WebLinkAbout090324 City Council Business Meeting Packet PORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Business Meeting 6:00 p.m. September 3, 2024 Attend in person or virtually via computer or tablet at https://zoom.us/j/98187633367 enter the Webinar ID 98187633367 Phone only (muted - listen-only mode) United States: Local Dial In – 1(253)215- 8782,,98187633367# Submit public comment to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us I.Call to Order II.Roll Call III.Changes to the Agenda IV.Proclamation(s) or Special Presentation(s) A. Library Card Sign Up Month Proclamation V. City Manager’s Report VI. Comments from the Public (re consent agenda items and items not on the agenda) (Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.) A. Public comment B. Staff or Council response, as needed VII.Consent Agenda Action: Moveto adopt the consent agenda and/or request to remove any individual item from the consent agenda. A.Approval of Bills, Claims and Warrants B.Approval of Minutes:August 5, 2024, August 12, 2024 C.Appointment/Reappointment: Planning Commission VIII.Unfinished Business(None) IX.New Business A.Employee Engagement Status Update Proposed Action:No action requested. Discussion only. i.Staff presentation and Council questions ii.Public Comment iii.Council deliberation and action B.Growth Management Steering Committee and Countywide Planning Policies Briefing Proposed Action: No action requested. Discussion only. i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action C. Authorization of an Additional Engineering Position Proposed Action: Move to authorize a revision to the position schedule to add one FTE to engineering in either one of the Project Manager or Civil Engineer classifications. i. Staff presentation and Council questions ii. Public Comment iii. Council deliberation and action iv. X. Presiding Officer’s Report XI. Suggestions for Future Agendas XII.Comments from Council XIII.Adjourn Library Card Sign-up Month 2024 Proclamation WHEREAS, libraries play a crucial role in the education and development of children, from storytimes for preschoolers to college and career planning for high schoolers, fostering literacy and a love of reading; and WHEREAS, libraries are welcoming and inclusive spaces for people of all backgrounds to learn together and engage with one another across cultural, ethnic, generational, and economic lines, strengthening the social fabric of the communities they serve; and WHEREAS, libraries strive to develop and maintain programs and collections that are as diverse as the populations they serve and ensure equity of access for all; and WHEREAS, libraries help people of all ages navigate the complexities of life, providing access to research, information, and government services that allow everyone to lead more productive and fulfilling lives; and WHEREAS, libraries contribute to a strong local economy by providing access to the technology and training that are critical to the success of job-seekers, entrepreneurs, and students; and WHEREAS, in times of crisis, libraries and library professionals play an invaluable role in supporting their communities both in person and virtually; and WHEREAS, the shared resources libraries offer reduce the number of items households buy and dispose of, providing a simple way to save money, conserve resources, and reduce waste; and WHEREAS, a library card sparks creativity and empowers all people to explore new passions and interests and pursue a path of lifelong learning; and WHEREAS, libraries are cornerstones of democracy, promoting the free exchange of information and ideas for all, and the Port Townsend Public Library is “Uplifting our community through reading, learning, connection, and creativity.” NOW, THEREFORE, I, David J. Faber, Mayor of the City of Port Townsend, hereby proclaim September 2024 Library Card Sign-up Month in the City of Port Townsend and encourage everyone to sign up for their own library card and check something out today. ___________________________________ David J. Faber, Mayor PORT TOWNSEND CITY COUNCIL CONSENT AGENDA September 3, 2024 A. Approval of Bills, Claims and Warrants: Vouchers 175032 through 175107 in the amount of $770,309.75 Electronic Fund Transfers in the amount of $34,378.02 Electronic Fund Transfers in the amount of $34,349.96 Electronic Fund Transfers inthe amount of $32,366.76 Electronic Fund Transfers in the amount of $31,368.18 B. Approval of Minutes: August 5, 2024, August 12, 2024 C. Appointment/Reappointment: Planning Commission Action: Move to adopt the consent agenda or request to remove any individual item from the consent agenda. (Short statements or easily resolved questions are appropriate without removing item from the consent agenda). DRAFT August 5, 2024 City Council Business MeetingPage 1 of 8 DRAFT August 5, 2024 City Council Business MeetingPage 2 of 8 DRAFT August 5, 2024 City Council Business MeetingPage 3 of 8 DRAFT August 5, 2024 City Council Business MeetingPage 4 of 8 DRAFT August 5, 2024 City Council Business MeetingPage 5 of 8 DRAFT August 5, 2024 City Council Business MeetingPage 6 of 8 DRAFT August 5, 2024 City Council Business MeetingPage 7 of 8 DRAFT August 5, 2024 City Council Business MeetingPage 8 of 8 DRAFT August 12, 2024 City Council Workshop MeetingPage 1 of 3 DRAFT August 12, 2024 City Council Workshop MeetingPage 2 of 3 DRAFT August 12, 2024 City Council Workshop MeetingPage 3 of 3 Agenda Bill 24-137 Meeting Date: September 3, 2024 Agenda Item:VII. C. Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Mayor Faber Date Submitted: August 30, 2024 Department: Mayor Contact Phone: 379-2980 SUBJECT: Appointment of Stephen Mader (Position 2, Term Expires December 31, 2026) to Planning Commission CATEGORY: BUDGET IMPACT: n/a Consent Resolution Expenditure Amount: $ Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: 010-011 GF - Mayor & Council SUMMARY STATEMENT: The Mayor is recommending the following appointments: 1) Appointment of Stephen Mader (Position 2, Term Expires December 31, 2026) to Planning Commission ATTACHMENTS: Citizen Advisory Boards, Commissions, Task Forces, Committees & Subcommittees Current Rosters CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is needed; this effectively represents unanimous approval of the appointments. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: PARKS, REC, TREES & TRAILS ADVISORY BOARD (5-7)HISTORIC PRESERVATION COMMITTEE (5-7) Council Liaison: Monica MickHagerCouncil Liaison: Monica MickHager Meets Bi-monthly 4:30pm 4th Tuesday at City Hall Meets 3:00pm 1st Tuesday at City Hall Pos.Name & ExperienceExp.Pos.NameExp. Matt Miner5/1/25Kathleen Knoblock5/1/26 11 Jim Todd5/1/26Michael D'Alessandro5/1/26 2 2 Richard Hefley 5/1/27Monica Mader5/1/26 3 3 4 Pamela Adams5/1/25Walt Galitzki5/1/27 4 Rebecca Kimball5/1/25VACANT5/1/24 55 Russell Hill 5/1/27Craig Britton, Chair 5/1/25 66 Deborah Jahnke, Chair5/1/27VACANT5/1/25 77 LODGING TAX ADVISORY COMMITTEE (11 voting)ARTS COMMISSION (9 max.) Council Liaison: NoneCouncil Liaison: Ben Thomas Meets 3:00pm quarterly 2nd Tuesday at City HallMeets 3:00pm 1st Wednesday at City Hall Pos.Name & RoleExp.Pos.NameExp. Owen Rowe, Chair (Elected Official)N/AVACANT 5/1/26 11 Sarah Copley (At Large Position)5/1/26Alexis Arrabito5/1/26 22 Cindy Finnie (At Large Position)5/1/25Sheila Long5/1/26 33 Katy Goodman (Recipient)5/1/25Heidi Tullman 5/1/27 44 VACANT (Recipient)5/1/24Lindsey Wayland, Chair5/1/25 55 Danielle McClelland (Recipient)5/1/25 6 Anna Quinn5/1/25 6 Denise Winter (Recipient)5/1/25Joe Gillard5/1/27 77 VACANT (Collector)5/1/22Dan Groussman5/1/25 88 Kate Philbrick (Collector)5/1/25Cristina Silva 5/1/27 99 Natalie Maitland, Fort Worden PDA Designee 5/1/26 10 (Collector) VACANT (Collector)5/1/24 LIBRARY ADVISORY BOARD (5-7) 11 Main Street Designee (Nonvoting)5/1/27 Council Liaison: Owen Rowe 12 Dana Petrick Chamber Designee (Nonvoting)5/1/26 13 Meets Bi-monthly 1:00pm 2nd Tuesday at the LLC Pos.NameExp. 14 VACANT (Nonvoting)5/1/20 1 William C. "Chuck" Henry 5/1/25 FINANCIAL SUSTAINABILITY TASK FORCE Kathleen Hawn5/1/27 2 3 Council Liaison: None VACANT 5/1/24 TBDDiane Walker5/1/26 4 Pos.NameExp. Alyssa Fuehrer5/1/26 5 Catharine RobinsonN/ADiana Grunow 5/1/26 16 7 Earll MurmanN/ADavid Tolmie5/1/25 2 John NowakN/A 3 Richard JahnkeN/A 4 VACANTN/A 5 VACANTN/A 6 VACANTN/A 7 VACANTN/A 8 PEG ACCESS COORDINATING COMMITTEE (8)PLANNING COMMISSION (7) Meets 3:30pm 2nd Tuesday at the Gael Stuart BuildingMeets 6:30pm 2nd & 4th Thursday at City Hall Pos.NameExp. Name _______, City Council (Chair)Samantha Bair Jones, Vice Chair 12/31/24 1 Joanna Sanders, City ClerkVACANT 12/31/26 2 Melody Eisler, Library DirectorRick Jahnke, Chair12/31/24 3 John Polm, School District SuperintendentViki Sonntag12/31/26 4 ________, School District Video InstructorLois Stanford 12/31/25 5 Richard Durr, School District RepresentativeRobert Doyle12/31/25 6 VACANT, Video ProfessionalAndreas Andreadis12/31/24 7 _____________, Citizen Representative VACANT, Student Representative CIVIL SERVICE COMMISSION (3) VACANT Producers Group Representative (Optional)Meets as needed Pos.NameExp. VACANT Education Group Representative (Optional) Darryl Elmore 12/31/25 1 CLIMATE ACTION COMMITTEE (15)Troy Surber12/31/24 2 Meets bi-monthly 3:00 p.m. on 2nd TuesdayRichard Sussman 12/31/29 3 Exp. Pos.Name N/A FORT WORDEN PDA (9-11) 1 Jefferson County BoCC ( Kate Dean) N/A Council Liaison: Libby Wennstrom 2 City Council (Owen Rowe) N/A Meets at Fort Worden Commons B 3 JeffPUD (Jeff Randall - Vice Chair) Pos.NameExp. N/A 4 Jefferson County Public Health (Laura Tucker) N/ABrad Mace10/24/25 51 Jefferson Healthcare (Kees Kolff)- Chair N/ATracy Garrett 10/24/25 62 Jeff. Transit (Nicole Gauthier/Sara Peck) N/ADavid King10/24/26 73 Port of PT ( Carol Hasse/Eric Toews) N/AAndrew Cashin 10/24/26 84 PT Paper Corp. (Michael Clea) 12/31/26John Begley10/24/24 95 Cindy Jayne - Vice Chair 12/31/25Steve Dowdell 10/24/24 106 Crystie Kisler - At Large ` 12/31/25Robert Davis 10/24/24 117 David Wilkinson 12/31/24 128 Jaime DuyckVACANT10/24/22 12/31/2410/24/25 139 Krista Meyers - At Large 12/31/2310/24/25 1410 Kate Chadwick (Policy) Dave Seabrook 12/31/2410/24/25 1511 EQUITY, ACCESS, AND RIGHTS ADVISORY BOARD Council Liaison: Amy Howard Meets 2nd Thursday at 12:30 at Council Chambers Pos.NameExp. Stephanie Burns5/1/25 1 VACANT 5/1/26 2 Julia Cochrane5/1/27 3 Cameron Jones 5/1/25 4 Aimee Krouskop5/1/26 5 6 Alyson McWilliams5/1/27 Richard Rogers 5/1/25 7 Laurie Riley5/1/26 8 Francisca Ramirez Aquino5/1/27 9 Agenda Bill AB24-136 Meeting Date: August 19, 2024 Agenda Item: IX.B Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Emma Bolin Date Submitted: 8.29.24 Department: PCD Contact Phone: 360-390-4048 SUBJECT: Staff briefing on Growth Management Steering Committee recommendations concerning Countywide Planning Policy, population growth targets, and Housing Action Planning Tool Methodology and City of Port Townsend allocation CATEGORY: BUDGET IMPACT: Consent Resolution Expenditure Amount: $ Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Discussion Item Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: N/A Cost Allocation Fund: Choose an item. SUMMARY STATEMENT: City Planning staff will briefly summarize the final recommendation of the Growth Management Steering Committee (GMSC), which was convened to discuss Countywide Planning Policy(CPP), population growth, housing allocations, and Port Townsend’s share of each. The committee reached consensus on selected the Office of Financial Management’s “Medium” growth forecast for the 20-year planning period based on prior trends and forecasted sewer treatment plan lifecycle planning needs. New changes to the Growth Management Act requires jurisdictions to determine housing income allocations based on forecasted population growth. The WA Department of Commerce provided a Housing Action Plan Tool methodology for distributing Urban Growth Area (UGA) and rural housing allocations. The GMSC determined that Method C, versus Method A or B of the tool, would distribute housing bestrecognizing high needs for low-income apartments as well as middle income housing types like townhouses, duplexes, and cottage homes. Method C enables counties to plan for multiple UGA’s and to reallocate 50-80% Area Median Income rural housing allocation to Local Areas of More Intense Rural Development (LAMIRD) such as Brinnon. Method C allocates the bulk of housing to Urban Growth Areas where urban services exist to serve density. The GMSC recommended a 40% population allocation to Port Townsend, 40% to Hadlock UGA, and 20% to rural areas. The GMSC also recommended several revisions to the Countywide Planning Policy (CPP) such as tribal coordination policies, Urban Growth Area coordination, and incorporating new GMA housing related policies. The Jefferson County 2025 Comprehensive Plan Periodic Update website features GMSC materials including CPP amendments. ATTACHMENTS: CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: No recommended action. The formal decision on the Growth Management Steering Committee’s recommendation will be made by the Board of County Commissioners, expected in mid-September. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Wide Planning Policies? - Why Update County Wide - Updated CountyPlanning Policies levels? How many units will we need? Are we zoned for enough units? Are we supporting housing at all income When do we need it? How will we fund infrastructure? How much infrastructure do we need? Method C Agenda Bill AB24-135 Meeting Date: September 3, 2024 Agenda Item: IX.C Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Steve King Date Submitted: August 30, 2024 Department: Public Works Contact Phone: 360-379-5090 SUBJECT: Authorization of an additional engineering position CATEGORY: BUDGET IMPACT: ConsentResolutionExpenditure Amount:$50,000 Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 555 Engineering Services SUMMARY STATEMENT: As part of the budget process and adaptive management, City Staff is requesting the addition of an engineering position to support current and future workloads. In 2023, projected workloads were developed and Council authorized the addition of 2 project managers. Both of those positions have been filled. Since that time, the General Sewer Plan, Transportation Benefit District, and success in grants has increased the number of projects and dollar value of work to be performed significantly. Staff completed a staffing analysis based on project average annual workloads and based on current workloads. The analysis illustrated the following key points: 1. The projected average annual workload for capital and special projects is $1.3 million per year of engineering costs. This is equivalent to 6.6 FTEs at $200k per FTE. The cost of $200k per FTE is not just salary. This cost includes overhead and benefits. Presently, engineering and public works operations staff authorized for projects totals 4.5 leaving a deficiency of 2.1 FTEs. 2. The current project workload spread over two years is approximately $1.9 million per year. This workload is equivalent to 9.6 FTEs. The total value of work on the City’s plate is approximately $45 million. Administration of contracts, consultants and performance of some of the work in-house totals $1.9 million. This means staff levels are deficient currently at 5.2 FTEs. 3. Engineering operations on a day-to-day basis include inspections, development review, traffic analysis, addressing resident concerns, franchise utility management, supporting other departments, grant writing, and many other miscellaneous activities. Presently staff estimates a deficiency in development review of 0.3 FTEs. Given these deficiencies, staff is recommending authorizing another FTE that could serve capital project support in the role of Civil Engineer or Project Manager. As staff continues to adapt to changing work environment conditions and becoming more efficient in our programs, we look ahead over the longer term to plan out the best way to accomplish the work. Other strategies to help address these deficiencies include streamliningthe development process through a Streets Master Circulation plan and development standards updates, enhancing the role of Project Accounting Specialist to take on more public works analysist roles, and considering additional staff for the 2025 and 2026 budget processes. Approving this position allows advertising and filling the position this fall. If another position is added during the 2025 budget process, then momentum from this advertising effort may streamline the filling of a second position. Engineering positions are extremely difficult to fill and thus, staff will advertise for a couple of months this fall if this this position approved to see what kind of interest is received. Staff has noticed that some agencies keep these positions perpetually open to fill vacancies as many agencies are experience the same staff deficiencies. In a situation of staff deficiency, prioritization of work usually is as follows: 1. Critical utility infrastructure (OGWS Water Supply Agreement and Wastewater, Emergency Repair) 2. Grants and loan compliance (Streets, Wastewater) 3. Street work –Transportation Benefit District 4. Special projects (i.e. development standards, parking, etc.) The 2024 budget impact to the engineering fund is approximately $50,000 assuming¼ of a year. In reality, since engineering bills for services, there is no net budget impact. In addition, the Deputy PW Director began mid-year and thus budget authority exists. Staff recommends authorization of this additional position. ATTACHMENTS: 1. Position Schedule CITY COUNCIL COMMITTEE RECOMMENDATION: N/A RECOMMENDED ACTION: Motion to authorize a revision to the position schedule to add one FTE to engineering in either one of the Project Manager or Civil Engineer classifications. ALTERNATIVES: Take No Action Refer to Committee Refer to Staff Postpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Absent AHAH AHAH conf. floor rd Location 3 Chambers ChambersChambers Chambers ChambersChambers Chambers Chambers Chambers Chambers Chambers Port Pavilion Chambers Jeff Co ChambersChambers Chambers ChambersChambers Chambers Chambers ) Resources and Path – add FTE - Park Annual Report f www.cityofpt.us : Employee Engagement Process Status CITY OFFICES CLOSED Engineering - - website City Item See HOLIDAY Dundee Hill Subrecipient Agreement SCHEDULE - Agenda change. Special PresentationUpdate Special Presentation: Library Card Sign UpPosition ScheduleJoint County Resolution Adopting Medium Growth Population Projection, Countywide Planning Policies, and HAPT Method C with 40% allocation to the City Deer and Parking Management Interim Parking Ordinance Extension Public HearingCHIP Special Presentation: GolPublic Hearing: Consideration of Dissolution of the Fort Worden Lifelong Learning Public Development Authority Initial Presentation to City Council: Revenue Estimates, Proposed Fees, and Budget Requests by Department to MEETINGS Tentative subject CITY only, draft Comm. is schedule Development Meeting (This and Committee Workshop Meeting PreservationInfrastructure of Commission Type Historic City Council Business Meeting CouncilArts City Council Lodging Tax Advisory Committee Council Culture and Society Committee Equity, Access, and Rights Advisory Board Civil Service Commission Planning Commission City Council Business Meeting Public Art CommitteeInterlocal Collaborative Group (ICG) Parks, Recreation, Trees and Trails Advisory BdJefferson County Housing Fund Board Council Finance and Budget Committee Planning Commission Historic Preservation Committee Council Infrastructure and Development CommArts Commission City Council Business Meeting :00:00:00:00 Time 3:00 6 3:003:00 6 3:003:0012:304:156:30 6 3:005:004:302:303:006:303:003:003:00 6 3 DateSept 2 Sept 3 Sept Sept 4Sept 5 Sept 9 Sept 10Sept 11Sept 12Sept 12Sept 12 Sept 16 Sept 19Sept 24Sept 25Sept 26Sept 26Oct 1Oct 2Oct 3 Oct 7 Sept 19 DayMon Tues Tues WedThurs Mon TuesWedThursThursThursThursThursTuesWedThursThursTuesWedThurs Mon Mon Pink House Chambers Chambers ChambersChambers Chambers Chambers Chambers Chambers Chambers Jeff Co Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Schedule) Update Briefing minute Update Briefing - Dec) - (Nov Standards CITY OFFICES CLOSED - Quarterly Workplan Review/Suggestion Board Committee Reports Comprehensive Plan 15 minuteBudget: Capital Facilities and Capital Budget Presentations Proposed 2025 Budget to City Council: Public Hearing, Revenues and Property Tax (& 2025 Fee Comprehensive Plan 15City Council Workshop Session on Budget if Needed Design Adoption and HOLIDAY Engineering Renewals of Hearings UpdateRecords Management PoliciesMountain View Leases (December) BudgetContract November) Oct.) September, July, May, Apr., Plan (Jan, (February, Review Group Library Advisory BoardCouncil Culture and Society Committee Equity, Access, and Rights Advisory BdCivil Service Commission Planning Commission City Council Workshop Meeting Public Art Committee City Council Business Meeting Climate Action Committee Parks, Recreation, Trees and Trails Advisory Bd.Jefferson County Housing Fund Board Council Finance and Budget Committee Planning Commission City Council Business Meeting Historic Preservation Committee Council Infrastructure and Development Committee Arts Commission Lodging Tax Advisory Committee City Council Workshop Meeting Council Culture and Society Committee Comprehensive Workplan City’s 1:003:0012:304:156:30 6:00 3:00 6:00 3:004:302:303:006:30 6:00 3:003:003:00 3:00 6:00 3:00 Collaborative and the to Board Oct 8Oct 9Oct 10Oct 10Oct 10 Oct 14 Oct 17 Oct 21 Oct 22Oct 22Oct 23Oct 24Oct 24 Nov 4 Nov 5Nov 6Nov 7 Nov 11 Nov 12 Nov 12 Nov 13 Update TuesWedThursThursThurs Mon Thurs Mon TuesTuesWedThursThurs Mon TuesWed Thurs Mon Tues Tues Wed IntergovernmentalAdoption of Shoreline Master Program UpdateSuggestionCouncil Committee Reports (April, July, October)Period