HomeMy WebLinkAbout090324 City Council Business Meeting Packet
PORT TOWNSEND CITY COUNCIL AGENDA
CITY HALL COUNCIL CHAMBERS, 540 WATER STREET
Business Meeting 6:00 p.m. September 3, 2024
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I.Call to Order
II.Roll Call
III.Changes to the Agenda
IV.Proclamation(s) or Special Presentation(s)
A. Library Card Sign Up Month Proclamation
V. City Manager’s Report
VI. Comments from the Public (re consent agenda items and items not on the agenda)
(Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.)
A. Public comment
B. Staff or Council response, as needed
VII.Consent Agenda
Action: Moveto adopt the consent agenda and/or request to remove any
individual item from the consent agenda.
A.Approval of Bills, Claims and Warrants
B.Approval of Minutes:August 5, 2024, August 12, 2024
C.Appointment/Reappointment: Planning Commission
VIII.Unfinished Business(None)
IX.New Business
A.Employee Engagement Status Update
Proposed Action:No action requested. Discussion only.
i.Staff presentation and Council questions
ii.Public Comment
iii.Council deliberation and action
B.Growth Management Steering Committee and Countywide Planning Policies
Briefing
Proposed Action: No action requested. Discussion only.
i. Staff presentation and Council questions
ii. Public Comment
iii. Council deliberation and action
C. Authorization of an Additional Engineering Position
Proposed Action: Move to authorize a revision to the position schedule to add
one FTE to engineering in either one of the Project Manager or Civil Engineer
classifications.
i. Staff presentation and Council questions
ii. Public Comment
iii. Council deliberation and action
iv.
X. Presiding Officer’s Report
XI. Suggestions for Future Agendas
XII.Comments from Council
XIII.Adjourn
Library Card Sign-up Month 2024 Proclamation
WHEREAS, libraries play a crucial role in the education and development of children, from
storytimes for preschoolers to college and career planning for high schoolers, fostering literacy
and a love of reading; and
WHEREAS, libraries are welcoming and inclusive spaces for people of all backgrounds to learn
together and engage with one another across cultural, ethnic, generational, and economic lines,
strengthening the social fabric of the communities they serve; and
WHEREAS, libraries strive to develop and maintain programs and collections that are as
diverse as the populations they serve and ensure equity of access for all; and
WHEREAS, libraries help people of all ages navigate the complexities of life, providing access
to research, information, and government services that allow everyone to lead more productive
and fulfilling lives; and
WHEREAS, libraries contribute to a strong local economy by providing access to the technology
and training that are critical to the success of job-seekers, entrepreneurs, and students; and
WHEREAS, in times of crisis, libraries and library professionals play an invaluable role in
supporting their communities both in person and virtually; and
WHEREAS, the shared resources libraries offer reduce the number of items households buy
and dispose of, providing a simple way to save money, conserve resources, and reduce waste;
and
WHEREAS, a library card sparks creativity and empowers all people to explore new passions
and interests and pursue a path of lifelong learning; and
WHEREAS, libraries are cornerstones of democracy, promoting the free exchange of
information and ideas for all, and the Port Townsend Public Library is “Uplifting our community
through reading, learning, connection, and creativity.”
NOW, THEREFORE, I, David J. Faber, Mayor of the City of Port Townsend, hereby proclaim
September 2024
Library Card Sign-up Month
in the City of Port Townsend and encourage everyone to sign up for their own library card and
check something out today.
___________________________________
David J. Faber, Mayor
PORT TOWNSEND CITY COUNCIL
CONSENT AGENDA
September 3, 2024
A. Approval of Bills, Claims and Warrants:
Vouchers 175032 through 175107 in the amount of $770,309.75
Electronic Fund Transfers in the amount of $34,378.02
Electronic Fund Transfers in the amount of $34,349.96
Electronic Fund Transfers inthe amount of $32,366.76
Electronic Fund Transfers in the amount of $31,368.18
B. Approval of Minutes: August 5, 2024, August 12, 2024
C. Appointment/Reappointment: Planning Commission
Action: Move to adopt the consent agenda or request to remove any individual
item from the consent agenda. (Short statements or easily resolved questions are
appropriate without removing item from the consent agenda).
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August 5, 2024 City Council Business MeetingPage 1 of 8
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August 5, 2024 City Council Business MeetingPage 8 of 8
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August 12, 2024 City Council Workshop MeetingPage 1 of 3
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August 12, 2024 City Council Workshop MeetingPage 2 of 3
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August 12, 2024 City Council Workshop MeetingPage 3 of 3
Agenda Bill 24-137
Meeting Date: September 3, 2024
Agenda Item:VII. C.
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: Mayor Faber Date Submitted: August 30, 2024
Department: Mayor Contact Phone: 379-2980
SUBJECT: Appointment of Stephen Mader (Position 2, Term Expires December 31,
2026) to Planning Commission
CATEGORY: BUDGET IMPACT: n/a
Consent Resolution Expenditure Amount: $
Staff Report Ordinance Included in Budget? Yes No
Contract Approval Other:
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: N/A
Cost Allocation Fund: 010-011 GF - Mayor & Council
SUMMARY STATEMENT: The Mayor is recommending the following appointments:
1) Appointment of Stephen Mader (Position 2, Term Expires December 31, 2026) to
Planning Commission
ATTACHMENTS: Citizen Advisory Boards, Commissions, Task Forces, Committees &
Subcommittees Current Rosters
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action
is needed; this effectively represents unanimous approval of the appointments.
ALTERNATIVES:
Take No Action Refer to Committee Refer to Staff Postpone Action
Remove from Consent Agenda Waive Council Rules and approve Ordinance ____
Other:
PARKS, REC, TREES & TRAILS ADVISORY BOARD (5-7)HISTORIC PRESERVATION COMMITTEE (5-7)
Council Liaison: Monica MickHagerCouncil Liaison: Monica MickHager
Meets Bi-monthly 4:30pm 4th Tuesday at City Hall Meets 3:00pm 1st Tuesday at City Hall
Pos.Name & ExperienceExp.Pos.NameExp.
Matt Miner5/1/25Kathleen Knoblock5/1/26
11
Jim Todd5/1/26Michael D'Alessandro5/1/26
2
2
Richard Hefley 5/1/27Monica Mader5/1/26
3
3
4
Pamela Adams5/1/25Walt Galitzki5/1/27
4
Rebecca Kimball5/1/25VACANT5/1/24
55
Russell Hill 5/1/27Craig Britton, Chair 5/1/25
66
Deborah Jahnke, Chair5/1/27VACANT5/1/25
77
LODGING TAX ADVISORY COMMITTEE (11 voting)ARTS COMMISSION (9 max.)
Council Liaison: NoneCouncil Liaison: Ben Thomas
Meets 3:00pm quarterly 2nd Tuesday at City HallMeets 3:00pm 1st Wednesday at City Hall
Pos.Name & RoleExp.Pos.NameExp.
Owen Rowe, Chair (Elected Official)N/AVACANT 5/1/26
11
Sarah Copley (At Large Position)5/1/26Alexis Arrabito5/1/26
22
Cindy Finnie (At Large Position)5/1/25Sheila Long5/1/26
33
Katy Goodman (Recipient)5/1/25Heidi Tullman 5/1/27
44
VACANT (Recipient)5/1/24Lindsey Wayland, Chair5/1/25
55
Danielle McClelland (Recipient)5/1/25 6 Anna Quinn5/1/25
6
Denise Winter (Recipient)5/1/25Joe Gillard5/1/27
77
VACANT (Collector)5/1/22Dan Groussman5/1/25
88
Kate Philbrick (Collector)5/1/25Cristina Silva 5/1/27
99
Natalie Maitland, Fort Worden PDA Designee 5/1/26
10
(Collector)
VACANT (Collector)5/1/24 LIBRARY ADVISORY BOARD (5-7)
11
Main Street Designee (Nonvoting)5/1/27 Council Liaison: Owen Rowe
12
Dana Petrick Chamber Designee (Nonvoting)5/1/26
13
Meets Bi-monthly 1:00pm 2nd Tuesday at the LLC
Pos.NameExp.
14
VACANT (Nonvoting)5/1/20
1
William C. "Chuck" Henry 5/1/25
FINANCIAL SUSTAINABILITY TASK FORCE Kathleen Hawn5/1/27
2
3
Council Liaison: None VACANT 5/1/24
TBDDiane Walker5/1/26
4
Pos.NameExp.
Alyssa Fuehrer5/1/26
5
Catharine RobinsonN/ADiana Grunow 5/1/26
16
7
Earll MurmanN/ADavid Tolmie5/1/25
2
John NowakN/A
3
Richard JahnkeN/A
4
VACANTN/A
5
VACANTN/A
6
VACANTN/A
7
VACANTN/A
8
PEG ACCESS COORDINATING COMMITTEE (8)PLANNING COMMISSION (7)
Meets 3:30pm 2nd Tuesday at the Gael Stuart BuildingMeets 6:30pm 2nd & 4th Thursday at City Hall
Pos.NameExp.
Name
_______, City Council (Chair)Samantha Bair Jones, Vice Chair 12/31/24
1
Joanna Sanders, City ClerkVACANT 12/31/26
2
Melody Eisler, Library DirectorRick Jahnke, Chair12/31/24
3
John Polm, School District SuperintendentViki Sonntag12/31/26
4
________, School District Video InstructorLois Stanford 12/31/25
5
Richard Durr, School District RepresentativeRobert Doyle12/31/25
6
VACANT, Video ProfessionalAndreas Andreadis12/31/24
7
_____________, Citizen Representative
VACANT, Student Representative CIVIL SERVICE COMMISSION (3)
VACANT Producers Group Representative (Optional)Meets as needed
Pos.NameExp.
VACANT Education Group Representative (Optional)
Darryl Elmore 12/31/25
1
CLIMATE ACTION COMMITTEE (15)Troy Surber12/31/24
2
Meets bi-monthly 3:00 p.m. on 2nd TuesdayRichard Sussman 12/31/29
3
Exp.
Pos.Name
N/A FORT WORDEN PDA (9-11)
1
Jefferson County BoCC ( Kate Dean)
N/A Council Liaison: Libby Wennstrom
2
City Council (Owen Rowe)
N/A Meets at Fort Worden Commons B
3
JeffPUD (Jeff Randall - Vice Chair)
Pos.NameExp.
N/A
4 Jefferson County Public Health (Laura Tucker)
N/ABrad Mace10/24/25
51
Jefferson Healthcare (Kees Kolff)- Chair
N/ATracy Garrett 10/24/25
62
Jeff. Transit (Nicole Gauthier/Sara Peck)
N/ADavid King10/24/26
73
Port of PT ( Carol Hasse/Eric Toews)
N/AAndrew Cashin 10/24/26
84
PT Paper Corp. (Michael Clea)
12/31/26John Begley10/24/24
95
Cindy Jayne - Vice Chair
12/31/25Steve Dowdell 10/24/24
106
Crystie Kisler - At Large
`
12/31/25Robert Davis 10/24/24
117
David Wilkinson
12/31/24
128
Jaime DuyckVACANT10/24/22
12/31/2410/24/25
139
Krista Meyers - At Large
12/31/2310/24/25
1410
Kate Chadwick (Policy)
Dave Seabrook
12/31/2410/24/25
1511
EQUITY, ACCESS, AND RIGHTS ADVISORY BOARD
Council Liaison: Amy Howard
Meets 2nd Thursday at 12:30 at Council Chambers
Pos.NameExp.
Stephanie Burns5/1/25
1
VACANT 5/1/26
2
Julia Cochrane5/1/27
3
Cameron Jones 5/1/25
4
Aimee Krouskop5/1/26
5
6
Alyson McWilliams5/1/27
Richard Rogers 5/1/25
7
Laurie Riley5/1/26
8
Francisca Ramirez Aquino5/1/27
9
Agenda Bill AB24-136
Meeting Date: August 19, 2024
Agenda Item: IX.B
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: Emma Bolin Date Submitted: 8.29.24
Department: PCD Contact Phone: 360-390-4048
SUBJECT: Staff briefing on Growth Management Steering Committee
recommendations concerning Countywide Planning Policy, population growth targets,
and Housing Action Planning Tool Methodology and City of Port Townsend allocation
CATEGORY: BUDGET IMPACT:
Consent Resolution Expenditure Amount: $
Staff Report Ordinance Included in Budget? Yes No
Contract Approval Other: Discussion Item
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item.
SUMMARY STATEMENT:
City Planning staff will briefly summarize the final recommendation of the Growth
Management Steering Committee (GMSC), which was convened to discuss Countywide
Planning Policy(CPP), population growth, housing allocations, and Port Townsend’s
share of each.
The committee reached consensus on selected the Office of Financial Management’s
“Medium” growth forecast for the 20-year planning period based on prior trends and
forecasted sewer treatment plan lifecycle planning needs.
New changes to the Growth Management Act requires jurisdictions to determine
housing income allocations based on forecasted population growth. The WA
Department of Commerce provided a Housing Action Plan Tool methodology for
distributing Urban Growth Area (UGA) and rural housing allocations. The GMSC
determined that Method C, versus Method A or B of the tool, would distribute housing
bestrecognizing high needs for low-income apartments as well as middle income
housing types like townhouses, duplexes, and cottage homes. Method C enables
counties to plan for multiple UGA’s and to reallocate 50-80% Area Median Income rural
housing allocation to Local Areas of More Intense Rural Development (LAMIRD) such
as Brinnon. Method C allocates the bulk of housing to Urban Growth Areas where urban
services exist to serve density. The GMSC recommended a 40% population allocation
to Port Townsend, 40% to Hadlock UGA, and 20% to rural areas.
The GMSC also recommended several revisions to the Countywide Planning Policy
(CPP) such as tribal coordination policies, Urban Growth Area coordination, and
incorporating new GMA housing related policies.
The Jefferson County 2025 Comprehensive Plan Periodic Update website features
GMSC materials including CPP amendments.
ATTACHMENTS:
CITY COUNCIL COMMITTEE RECOMMENDATION:N/A
RECOMMENDED ACTION: No recommended action. The formal decision on the
Growth Management Steering Committee’s recommendation will be made by the Board
of County Commissioners, expected in mid-September.
ALTERNATIVES:
Take No Action Refer to Committee Refer to Staff Postpone Action
Remove from Consent Agenda Waive Council Rules and approve Ordinance ____
Other:
Wide Planning Policies?
-
Why Update County
Wide
-
Updated CountyPlanning Policies
levels?
How many units will we need?
Are we zoned for enough units?
Are we supporting housing at all income
When do we need it?
How will we fund infrastructure?
How much infrastructure do we need?
Method C
Agenda Bill AB24-135
Meeting Date: September 3, 2024
Agenda Item: IX.C
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: Steve King Date Submitted: August 30, 2024
Department: Public Works Contact Phone: 360-379-5090
SUBJECT: Authorization of an additional engineering position
CATEGORY: BUDGET IMPACT:
ConsentResolutionExpenditure Amount:$50,000
Staff Report Ordinance Included in Budget? Yes No
Contract Approval Other:
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities
Cost Allocation Fund: 555 Engineering Services
SUMMARY STATEMENT:
As part of the budget process and adaptive management, City Staff is requesting the
addition of an engineering position to support current and future workloads.
In 2023, projected workloads were developed and Council authorized the addition of 2
project managers. Both of those positions have been filled. Since that time, the
General Sewer Plan, Transportation Benefit District, and success in grants has
increased the number of projects and dollar value of work to be performed significantly.
Staff completed a staffing analysis based on project average annual workloads and
based on current workloads. The analysis illustrated the following key points:
1. The projected average annual workload for capital and special projects is $1.3
million per year of engineering costs. This is equivalent to 6.6 FTEs at $200k per
FTE. The cost of $200k per FTE is not just salary. This cost includes overhead
and benefits. Presently, engineering and public works operations staff authorized
for projects totals 4.5 leaving a deficiency of 2.1 FTEs.
2. The current project workload spread over two years is approximately $1.9 million
per year. This workload is equivalent to 9.6 FTEs. The total value of work on the
City’s plate is approximately $45 million. Administration of contracts, consultants
and performance of some of the work in-house totals $1.9 million. This means
staff levels are deficient currently at 5.2 FTEs.
3. Engineering operations on a day-to-day basis include inspections, development
review, traffic analysis, addressing resident concerns, franchise utility
management, supporting other departments, grant writing, and many other
miscellaneous activities. Presently staff estimates a deficiency in development
review of 0.3 FTEs.
Given these deficiencies, staff is recommending authorizing another FTE that could
serve capital project support in the role of Civil Engineer or Project Manager. As staff
continues to adapt to changing work environment conditions and becoming more
efficient in our programs, we look ahead over the longer term to plan out the best way to
accomplish the work. Other strategies to help address these deficiencies include
streamliningthe development process through a Streets Master Circulation plan and
development standards updates, enhancing the role of Project Accounting Specialist to
take on more public works analysist roles, and considering additional staff for the 2025
and 2026 budget processes.
Approving this position allows advertising and filling the position this fall. If another
position is added during the 2025 budget process, then momentum from this advertising
effort may streamline the filling of a second position.
Engineering positions are extremely difficult to fill and thus, staff will advertise for a
couple of months this fall if this this position approved to see what kind of interest is
received. Staff has noticed that some agencies keep these positions perpetually open to
fill vacancies as many agencies are experience the same staff deficiencies.
In a situation of staff deficiency, prioritization of work usually is as follows:
1. Critical utility infrastructure (OGWS Water Supply Agreement and Wastewater,
Emergency Repair)
2. Grants and loan compliance (Streets, Wastewater)
3. Street work –Transportation Benefit District
4. Special projects (i.e. development standards, parking, etc.)
The 2024 budget impact to the engineering fund is approximately $50,000 assuming¼
of a year. In reality, since engineering bills for services, there is no net budget impact.
In addition, the Deputy PW Director began mid-year and thus budget authority exists.
Staff recommends authorization of this additional position.
ATTACHMENTS:
1. Position Schedule
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION:
Motion to authorize a revision to the position schedule to add one FTE to engineering in
either one of the Project Manager or Civil Engineer classifications.
ALTERNATIVES:
Take No Action Refer to Committee Refer to Staff Postpone Action
Remove from Consent Agenda Waive Council Rules and approve Ordinance ____
Other:
Absent
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Resources and Path
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-
Park Annual Report
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www.cityofpt.us
: Employee Engagement Process Status
CITY OFFICES CLOSED
Engineering
-
-
website
City
Item
See
HOLIDAY
Dundee Hill Subrecipient Agreement
SCHEDULE
-
Agenda
change.
Special PresentationUpdate Special Presentation: Library Card Sign UpPosition ScheduleJoint County Resolution Adopting Medium Growth Population Projection, Countywide Planning Policies,
and HAPT Method C with 40% allocation to the City
Deer and Parking Management Interim Parking Ordinance Extension Public HearingCHIP Special Presentation: GolPublic Hearing: Consideration of Dissolution of the Fort Worden Lifelong Learning
Public Development Authority Initial Presentation to City Council: Revenue Estimates, Proposed Fees, and Budget Requests by Department
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Service Commission Planning Commission City Council Business Meeting Public Art CommitteeInterlocal Collaborative Group (ICG) Parks, Recreation, Trees and Trails Advisory BdJefferson
County Housing Fund Board Council Finance and Budget Committee Planning Commission Historic Preservation Committee Council Infrastructure and Development CommArts Commission City Council
Business Meeting
:00:00:00:00
Time 3:00 6 3:003:00 6 3:003:0012:304:156:30 6 3:005:004:302:303:006:303:003:003:00 6
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DateSept 2 Sept 3 Sept Sept 4Sept 5 Sept 9 Sept 10Sept 11Sept 12Sept 12Sept 12 Sept 16 Sept 19Sept 24Sept 25Sept 26Sept 26Oct 1Oct 2Oct 3 Oct 7
Sept 19
DayMon Tues Tues WedThurs Mon TuesWedThursThursThursThursThursTuesWedThursThursTuesWedThurs Mon
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Pink House Chambers Chambers ChambersChambers Chambers Chambers Chambers Chambers Chambers Jeff Co Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers Chambers
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Update Briefing
minute Update Briefing
-
Dec)
-
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Standards
CITY OFFICES CLOSED
-
Quarterly Workplan Review/Suggestion Board Committee Reports Comprehensive Plan 15 minuteBudget: Capital Facilities and Capital Budget Presentations Proposed 2025 Budget to City Council:
Public Hearing, Revenues and Property Tax (& 2025 Fee Comprehensive Plan 15City Council Workshop Session on Budget if Needed
Design
Adoption
and
HOLIDAY
Engineering
Renewals
of
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UpdateRecords Management PoliciesMountain View Leases (December)
BudgetContract
November)
Oct.)
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Apr.,
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Library Advisory BoardCouncil Culture and Society Committee Equity, Access, and Rights Advisory BdCivil Service Commission Planning Commission City Council Workshop Meeting Public Art
Committee City Council Business Meeting Climate Action Committee Parks, Recreation, Trees and Trails Advisory Bd.Jefferson County Housing Fund Board Council Finance and Budget Committee
Planning Commission City Council Business Meeting Historic Preservation Committee Council Infrastructure and Development Committee Arts Commission Lodging Tax Advisory Committee City
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Comprehensive
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to
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Oct 8Oct 9Oct 10Oct 10Oct 10 Oct 14 Oct 17 Oct 21 Oct 22Oct 22Oct 23Oct 24Oct 24 Nov 4 Nov 5Nov 6Nov 7 Nov 11 Nov 12 Nov 12 Nov 13
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TuesWedThursThursThurs Mon Thurs Mon TuesTuesWedThursThurs Mon TuesWed Thurs Mon Tues Tues Wed
IntergovernmentalAdoption of Shoreline Master Program UpdateSuggestionCouncil Committee Reports (April, July, October)Period