HomeMy WebLinkAbout081924 City Council Business Meeting Packet
PORT TOWNSEND CITY COUNCIL AGENDA
CITY HALL COUNCIL CHAMBERS, 540 WATER STREET
Business Meeting 6:00 p.m.August 19, 2024
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I.Call to Order
II.Roll Call
III.Changes to the Agenda
IV.Proclamation(s) or Special Presentation(s)(None)
V. City Manager’s Report
VI. Comments from the Public (re consent agenda items and items not on the agenda)
(Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.)
A. Public comment
B. Staff or Council response, as needed
VII.Executive Session- Pursuant to RCW 42.30.110(1)(i) Discussion with legal counsel
about current or potential litigation (Approximately 15 minutes)
VIII.Executive Session- Pursuant to RCW 42.30.110(1)(i) Discussion with legal counsel
about current or potential litigation (Approximately 10 minutes)
IX.Consent Agenda
Action: Moveto adopt the consent agenda and/or request to remove any
individual item from the consent agenda.
A.Approval of Bills, Claims and Warrants
B.Approval of Minutes:July15, 2024, July 22, 2024, July 23, 2024
C.Approval of an Amendment to the General Government Wage Schedule for
the Following Classifications: Project Accounting Specialist I, II, and III and
Library Assistant and Associate Librarian
D.Resolution Renumbering Update
E.Tasking Resolution – Special Session Agenda
F.Authorize the City Manager to Execute all Agreements Necessary to
Complete the Urban Forestry Future Project
X.Unfinished Business
A. Ordinance 3338 Regarding a Special Revenue Fund for Transportation Benefit
District Sales and Use Taxes and Amending Port Townsend Municipal Code
Section 12.50.040 “Transportation Improvements Funded”
Proposed Action: Move to approve Ordinance 3338 Regarding a Special
Revenue Fund for Transportation Benefit District Sales and Use Taxes and Amending
Port Townsend Municipal Code Section 12.50.040 “Transportation Improvements
Funded”
i. Staff presentation and Council questions
ii. Public Comment
iii. Council deliberation and action
B. Ordinance 3337 Adopting 2024 Supplemental Budget Appropriations
Proposed Action: Move to approve Ordinance 3337 Adopting 2024 Supplemental
Budget Appropriations.
i. Staff presentation and Council questions
ii. Public Comment
iii. Council deliberation and action
XI. New Business
A. Authorize Boundary Line Agreement Process with Alicia Reynolds to Resolve
Property Line Dispute Affecting the City's Cherry Street Property
Proposed Action: Authorize boundary line agreement and land exchange
conveyance with Alicia Reynolds for property located at 130 Rose Street in accordance
with City Offer shown in Figure 2 if agreed to within 5 business days; otherwise,
authorize staff to initiate Notice to Vacate notification.
i. Staff presentation and Council questions
ii. Public Comment
iii. Council deliberation and action
B. Resolution 24-030 Appointing Phil Olbrechts as the Ethics Hearing Officer and
Authorize Necessary Amendments to the Professional Services Agreement
Proposed Action: Move to approve Resolution 24-030 Appointing Phil Olbrechts
as the Ethics Hearing Officer and to authorize necessary amendments to the professional
services agreement
i. Staff presentation and Council questions
ii. Public Comment
iii. Council deliberation and action
C. Authorize the City Manager to Enter into a Grant Agreement with the
Washington State Department of Transportation for RAISE Grant Funding and
Further Authorize all Contracts Necessary to Complete the Work
Proposed Action: Authorize the City Manager to Enter into a Grant Agreement
with the Washington State Department of Transportation for RAISE Grant Funding and
Further Authorize all Contracts Necessary to Complete the Work
i. Staff presentation and Council questions
ii. Public Comment
iii. Council deliberation and action
XII. Presiding Officer’s Report
XIII. Suggestions for Future Agendas
XIV.Comments from Council
XV.Adjourn
PORT TOWNSEND CITY COUNCIL
CONSENT AGENDA
August 19, 2024
A. Approval of Bills, Claims and Warrants:
Vouchers 174956through 175031in the amount of $821,453.90
Electronic Fund Transfers in the amount of $205,855.12
B. Approval of Minutes: July 15, 2024,July 22, 2024, July 23, 2024
C. Approval of an Amendment to the General Government Wage Schedule for
the Following Classifications: Project Accounting Specialist I, II, and III and
Library Assistant and Associate Librarian.
D.Resolution Renumbering Update
E. Tasking Resolution- Special Session Agenda
F. Authorize the City Manager to Execute all Agreements Necessary to
Complete the Urban Forestry Future Project
Action:Moveto adopt the consent agenda or request to remove any individual
item from the consent agenda. (Short statements or easily resolved questions are
appropriate without removing item from the consent agenda).
DRAFT
July 15, 2024 City Council Business MeetingPage 1 of 5
DRAFT
July 15, 2024 City Council Business MeetingPage 2 of 5
DRAFT
July 15, 2024 City Council Business MeetingPage 3 of 5
DRAFT
July 15, 2024 City Council Business MeetingPage 4 of 5
DRAFT
July 15, 2024 City Council Business MeetingPage 5 of 5
DRAFT
CITY OF PORT TOWNSEND
MINUTES OF THE SPECIAL SESSION OF JULY 22, 2024
ARRIVAL, TEA & COFFEE, PASTRIES
The Port Townsend City Council met in a Special Session on the 22nd of July 2024 at
the JFK Building #246 Fort Worden, 210 Battery Way,Port Townsend, WA 98368. City
Council and staff started to arrive at the JFK Building #246, Fort Worden, 210 Battery
WayPort Townsend, WA 98368 at 9am for tea, coffee, and pastries.
CALL TO ORDER
Mayor Faber called the meeting to order at 9:35am.
ROLL CALL
Councilmembers present at roll call were David Faber, Amy Howard, Monica
MickHager, Owen Rowe, Ben Thomas, and Libby Wennstrom.
Staff members present were City Manager John Mauro, Long Range Planner Adrian
Smith, Communications and Marketing Director Shelly Leavens, Planning and
Community Development Director Emma Bolin, Public Works Director Steve King,
People and Performance Director Cynthia Shaffer, Library Director Melody Sky Weaver,
Finance and Technology Services Director Jodi Adams, Chief of Police Tom Olson and
City Clerk Alyssa Rodrigues.
OPENINGKICK-OFF/FRAMING
Mayor Faber provided the Opening Kick-Off presentation which included welcome,
purpose of the workplan, and intentions for the day. City Manager John Mauro provided
an overview of the 2025 Strategic Workplan Retreat which included Agenda Overview,
Kick off and Framing.
Council and staff went into breakout sessions to discuss the questions, “which two
guiding principles resonate with you and most and why and what do you think is
missing?.”
Council and staff shared which guiding principles resonate with them and what they
think is missing.
REFELECTIONS: HOW HAVE WE DONE IN THE LAST YEAR?
July 22, 2024 City Council Retreat MeetingPage 1 of 4
DRAFT
Mayor Faber and John Mauro presented reflections on how the City has done in the last
year.
Council, staff, advisory board/commission chairs went into breakout sessions to discuss
two noteworthy accomplishments of the past year, and one reason they think they
were/will be impactful.
Council, staff, advisory board/commission chairs, and public shared noteworthy
accomplishments of the past year and why they think they were or will be impactful.
DRAFT 2025 STRATEGIC WORKPLAN: PHASE 1- GENERAL APPROACHES AND
TRADEOFFS
John Mauro introduced the Draft Strategic workplan- Phase 1 which included
Considering General Level of Effort Approaches: (A: “Type-A Perfectionism”, B: “80/20
Rule”, C: “Gold Plated”, D: “City Consultancy”, E: “Keep Swimming”).
Council and staff discussed general level of effort approaches.
BREAK
Council recessed for lunch at 11:35am.
Council reconvened from lunch at 12:45pm.
Council member Wennstrom left the meeting at 11:35am.
DRAFT 2025 STRATEGIC WORKPLAN: PHASE 2- SPEED DATING
John Mauro introduced the Draft 2025 Strategic Workplan: Phase 2 – Speed Dating.
Council and staff went into breakout sessions to discuss the following questions:
How does the lens of the general approaches conversation influence what you
see in the draft workplan?
Where are the policy decisions/actions?
How should we right size engagement/level of effort & resources and where do
we prioritize?
July 22, 2024 City Council Retreat MeetingPage 2 of 4
DRAFT
DRAFT
2025 STRATEGIC WORKPLAN: PHASE 3A-CONTINUE COUNCIL
REFLECTIONS
Council and staff discussed key concepts, reflections, how to right size
engagement/level of effort & resources and where do we prioritize, biggest take-
aways/’ahas’ from the exercise/day, ideas that are imperative to share with the group,
next steps, and uncertainties from Phase 1 and Phase 2 that require a deeper dive.
John Mauro reviewed next steps.
Council members recessed at 2:40pm to move to the Comprehensive Plan Studio 2024
Gala at the Cotton Building, 307 Water St, Port Townsend, WA 98368.
COMPREHENSIVE PLAN STUDIO PT 2045 GALA WORKSHOP TIME- CITY
COUNCIL
City Council and staff arrived at the Cotton Building, 307 Water St, Port Townsend, WA
98368 for the Comprehensive Plan Studio PT 2045 Gala for the City Council Workshop
Time.
Council reconvened at 2:50pm.
Council members and staff attended a walk-through opening of the 3-Day
Comprehensive Plan Studio.
The meeting consisted of approximately 15 minutes of self-guided reading and
observation of a range of information boards and materials.
or David Faber then welcomed staff and other community participants to the event;
May
while Planning and Community Development Director Emma Bolin provided some
context and detail as well as introduced the SCJ Alliance consultant team. SCJ Principal
Bill Grimes introduced members of his SCJ team, Chelsea Lee, and Aren Murcar, and
provided some context and an overview.
Questionswere asked by community members and answered by staff and consultant
team members before the event returned to the self-guided walk, activities, and 1:1
conversations for the remainder/majority of the time.
The Council members adjourned their meeting at the Comprehensive Plan Studio PT
2045 Gala at 4:00pm.
July 22, 2024 City Council Retreat MeetingPage 3 of 4
DRAFT
City Council members and leadership then gathered at the Bishop Hotel Bottleshop,
714 Washington St, Port Townsend at 4:15pm for a Social Get Together. There was not
a quorum of Council present.
Attest:
Alyssa Rodrigues
City Clerk
July 22, 2024 City Council Retreat MeetingPage 4 of 4
DRAFT
CITY OF PORT TOWNSEND
MINUTES OF THE SPECIAL SESSION OF JULY 23, 2024
CALL TO ORDER
The City Council met in a Special Session on the 23rd of July 2024 in Council
Chambers at 540 Water Street, Port Townsend, WA 98368. Deputy Mayor Howard
called the meeting to order at 3:00pm.
ROLL CALL
Councilmembers present at roll call were Amy Howard, Monica MickHager, and Owen
Rowe with David Faber, Ben Thomas, and Libby Wennstrom excused.
Staff members present were City Clerk Alyssa Rodrigues.
CITY COUNCIL APPOINTMENT PROCESS OVERVIEW
Staff presentation and Council questions
Council member Wennstrom joined the meeting at 3:01pm.
Deputy Mayor Howard read aloud a statement regarding the City Council Appointment
Process Overview which included Mayor Faber and Council member Thomas recusing
themselves and explained the interview process for the day.
Council discussion
There were no Council questions or discussion.
NEW BUSINESS
City Council Appointment Applicant Interview: Fred Obee
City Council interviewed applicant Fred Obee.
July 23, 2024 Special Session City Council MeetingPage 1 of 3
DRAFT
P
ublic Comment:
There was no public comment.
City Council Appointment Applicant Interview: Heidi Haney
City Council interviewed applicant Heidi Haney.
Public Comment:
There was no public comment.
City Council Appointment Applicant Interview: Neil Nelson
City Council interviewed applicant Neil Nelson.
Public Comment:
Public comment was made.
Deputy Mayor Howard announced Council will take a 13-minute recess and return at
5:10pm.
Council recessed at 4:57pm.
Council reconvened at 5:10pm.
Deputy Mayor stated they will take another break for 10 minutes.
Council recessed at 5:10pm
Council reconvened at 5:20pm.
City Council Appointment Applicant Interview: Theodore Howard
Deputy Mayor Howard stated she has no relation to Theodore Howard. In addition, she
reviewed the interview process as Theodore Howard was not present at the beginning
of the meeting.
City Council interviewed applicant Theodore Howard.
Public Comment:
There was no public comment.
July 23, 2024 Special Session City Council MeetingPage 2 of 3
DRAFT
ADJOURN
There being no further business, the meeting adjourned at 6:01pm.
Attest:
Alyssa Rodrigues
City Clerk
July 23, 2024 Special Session City Council MeetingPage 3 of 3
Agenda Bill AB24-126
Meeting Date: August 5, 2024
Agenda Item: IX.C
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: Steve King and Cynthia Shaffer Date Submitted: August 1, 2024
Department:Public Worksand Library Contact Phone:360-379-5090
SUBJECT:Approval of an amendment to the General Government Wage
Schedule for the following classifications: Project Accounting Specialist I, II, and
III and Library Assistant and Associate Librarian.
CATEGORY: BUDGET IMPACT: N/A
Consent Resolution Expenditure Amount: $
Staff Report Ordinance Included in Budget? Yes No
Contract Approval Other:
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: 6 - Provide for a healthy City organization
Cost Allocation Fund: Choose an item.
SUMMARY STATEMENT:
City staff is recommending revising the General Gov’t wage scale to add the skills
development framework classifications of Project Accounting Specialist I, II, and III.
City staff also recommends placing the Library Assistant and Associate Librarian
classifications into the General Government Wage Schedule as the positions are part of
the General Government contract.
The Project Accounting Specialistposition is currently vacant. The City is working with
the Union to update job descriptions and review the wage scale placement. The union
is currently reviewingthe job description updatesand this approval is subject to union
approval.
Refilling this position is critical accomplishing critical financial work associated with
grants, capital projects, and support of public works and the engineering department.
ATTACHMENTS:
1.General Government Wage Schedule Rev 8-19-14 Draft
CITY COUNCIL COMMITTEE RECOMMENDATION:N/A
RECOMMENDED ACTION:
If adopted as part of the Consent Agenda, no further action is needed; this effectively
represents unanimous approval of the updated General Government Wage Schedule.
ALTERNATIVES:
Take No ActionRefer to CommitteeRefer to StaffPostpone Action
Remove from Consent Agenda Waive Council Rules and approve Ordinance ____
Other:
City of Port Townsend and Local Teamsters Union No. 589 Contract 2022-2024
APPENDIX A Salary Classification Schedule Effective January 1, 2024, revised August 519, 2024
Grade/
Union Salary
Job Titles Step
ABCDE
Classification
Step
3No Positions Assigned15.7316.0616.5817.0217.50
No Positions Assigned
320520.9521.5922.2222.8623.52
7
40025.6126.4027.2128.0729.09
1009
26.4827.3728.2729.1930.27
1101126.9827.8628.7829.6530.54
42013
29.0429.7730.5231.2732.97
12015
32.2133.1834.1835.1936.44
1601732.9534.0135.0936.2237.42
4301933.9235.0036.1337.2438.54
II
City of Port Townsend and Local Teamsters Union No. 589 Contract 2022-2024
APPENDIX A Salary Classification Schedule Effective January 1, 2024, revised August 519, 2024
Grade/
Union Salary
Job Titles Step
ABCDE
Classification
Step
1402134.5035.6136.7537.8939.18
44023
35.5336.6237.7739.0340.36
4452536.3937.5638.7639.9641.39
27 No Positions Assigned38.3339.1339.9340.7741.60
1502937.0838.2839.4940.7242.12
45029.337.8039.4541.1043.4045.74
43529.539.1740.3541.5443.0044.45
3553145.4346.5547.7148.7751.56
Agenda Bill AB24-127
Meeting Date: August 19, 2024
Agenda Item: Consent Agenda
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: Alyssa Rodrigues Date Submitted: August 12, 2024
Department: Administration Contact Phone: 360-379-5083
SUBJECT:Resolution Numbering Update
CATEGORY: BUDGET IMPACT:
Consent Resolution Expenditure Amount:
Staff Report Ordinance Included in Budget? Yes No
Contract Approval Other: contract amendment
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item.
SUMMARY STATEMENT: The following Resolution was misnumbered and needs to be
updated to the correct number.
1) Resolution 24-026 Providing Composition, Terms of Office, Procedural
Rules, and Repealing all Previously Adopted Resolutions Regarding the
Lodging Tax Advisory Committee. Resolution 24-026 was misnumbered and
will be changed to Resolution 24-028. No content has been changed.
ATTACHMENTS:
UPDATED Resolution 24-028
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action
is needed; this effectively represents unanimous approval of Resolution numbering
update.
ALTERNATIVES:
Take No Action Refer to Committee Refer to Staff Postpone Action
Remove from Consent Agenda Waive Council Rules and approve Ordinance ____
Other:
Resolution 24-028
RESOLUTION 24-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON, PROVIDING COMPOSITION, TERMS OF OFFICE, PROCEDURAL
RULES, AND REPEALING ALL PREVIOUSLY ADOPTED RESOLUTIONS
REGARDING THE LODGING TAX ADVISORY COMMITTEE
WHEREAS, the City Council adopted Resolution 01-014 on March 19, 2001 providing
for the composition, terms of office and procedural rules for the Lodging Tax Advisory
Committee (LTAC); and
WHEREAS, the City Council adopted Resolution 04-009 on February 17, 2004,
amending Resolution 01-014 to provide for staggered terms; and
WHEREAS, the City Council adopted Resolution 06-012 on May 1, 2006 amending
Resolution 04-009 revising the composition of non-voting members; and
WHEREAS, the City Council adopted Resolution 08-032 on August 18, 2008 further
amending Resolution 04-009 to remove the membership residency requirement but in doing so
left out the amended text from Resolution 06-012; and
WHEREAS,the City Council determines it appropriate to combine all previous
amendments in a new resolution and repeal all previously adopted resolutions to provide clarity.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
Resolution 01-014, Resolution 04-009, Resolution 06-012, and Resolution 08-032 are
repealed in their entirety and replaced as follows:
SECTION 1. ESTABLISHMENT, AUTHORITY AND SCOPE OF WORK
The Lodging Tax Advisory Committee (LTAC) was established by Ordinance 2607, codified in
PTMC Ch. 2.74, with authority and function as provided in PTMC 2.74.060, as amended. The
Committee shall be subject to the general provisions in Article 4 of City Council Rules of
Procedure pertaining to General Rules Applicable to Citizen Advisory Boards, and this
Resolution, including any amendments thereto.
SECTION 2. TERM OF BOARD – SUNSET PROVISION.
This committee shall continue in existence, subject to further city council resolution. No sunset
provision is established.
SECTION 3. MEMBERSHIP
The lodging tax advisory committee shall consist of 11 voting members, plus up to 3 nonvoting
members, for a total of 11 voting members and up to 14 members total (including up to 3
nonvoting members).
1
Resolution 24-028
SECTION 4. MEMBER REQUIREMENTS.
All members of the committee must have a demonstrated interest in and knowledge of the
economic development needs of the City of Port Townsend and the role of tourism in shaping the
city’s future. The mayor shall nominate members for the committee for appointment by the city
council. In making the nomination, the mayor shall consider names submitted by the lodging tax
advisory committee and any other source, including, but not limited to: civic groups and
organizations involved in tourism promotion and economic development, including those
organizations listed in PTMC 2.74.020(A) herein; organizations representing businesses required
to collect the lodging tax; and organizations involved in activities authorized to be funded by
lodging tax revenues.
Members shall be as follows:
A. Voting Members.
1. One member shall be an elected official of the City of Port Townsend, who shall serve
as chair.
2. Four members shall be representatives of businesses or entities required to collect the
lodging tax, with consideration given to, but not limited to, the following categories of
organizations and business entities: conference centers; bed and breakfast establishments; hotels;
motels; and camping facilities.
3. Four members shall be persons involved in activities authorized to be funded by
revenue received from the lodging tax, with consideration given to, but not limited to, the
following categories of organizations: business and visitor information services; cultural and
heritage organizations; recreational and environmental organizations; and educational
organizations.
4. Two voting members shall be at-large members, who shall not conduct business as
staff or officer of any business or entity required to collect the lodging tax or any activity or
organization authorized to be funded by revenue received from the lodging tax.
The appointment may be a named person of an entity or organization, and authorize the named
person to designate an alternate, or may be a person named by an entity or organization, for
example, “The director of Centrum, or any designee of the director who is a member of
Centrum,” or “Any member (including any alternate member) of Centrum designated by
Centrum to be the LTAC member.”
B. Nonvoting Members. In addition to voting members, there may be up to 3 nonvoting
members, with consideration given to members who represent broad community interests.
SECTION 5. TERMS OF OFFICE.
Appointments to the lodging tax advisory board shall be for a three-year term, with members
appointed for tenure and position as provided in “LTAC Positions and Terms of Office.”
2
Resolution 24-028
(attached and incorporated by reference), which provides that initial appointments following
adoption of this Resolution shall be staggered from (generally) one to three years.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this 19th day of August, 2024.
________________________________________
David Faber
Mayor
Attest:
_________________________________
Alyssa Rodrigues
City Clerk
3
Resolution 24-028
LTAC Positions and Terms of Office
Position Number Position Term Ending*
Position No. 1 Elected Official / 1 As appointed by the
Mayor
Position No. 2 At Large / 2 May 1, 2026
Position No. 3 At Large / 2 May 1, 2025
Position No. 4 Recipient / 3 May 1, 2025
Position No. 5 Recipient / 3 May 1, 2027
Position No. 6 Recipient / 3 May 1, 2025
Position No. 7 Recipient / 3 May 1, 2025
Position No. 8 Collector / 4May 1, 2025
Position No. 9 Collector / 4May 1, 2025
Position No. 10 Collector / 4May 1, 2026
Position No. 11 Collector / 4May 1, 2027
* Following the Term Ending, the next Term, and each succeeding Term, is 3 Years expiring on
May 1.
1 / Elected Official – One member shall be an elected official of the City of Port Townsend, who
shall serve as chair.
2 / At Large – Two voting members shall be at-large members, who shall not conduct business as
staff or officer of any business or entity required to collect the lodging tax or any activity or
organization authorized to be funded by revenue received from the lodging tax.
3 / Recipient - Four members shall be persons involved in activities authorized to be funded by
revenue received from the lodging tax, with consideration given to, but not limited to, the
following categories of organizations: business and visitor information services; cultural and
heritage organizations; recreational and environmental organizations; and educational
organizations.
4 / Collector – Four members shall be representatives of businesses or entities required to collect
the lodging tax, with consideration given to, but not limited to, the following categories of
organizations and business entities: conference centers; bed and breakfast establishments;
hotels; motels; and camping facilities.
4
Agenda Bill: AB24-128
Meeting Date: August 5, 2024
Agenda Item: Consent VIII.E
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: Alyssa Rodrigues Date Submitted: July 31, 2024
Department: Legal Contact Phone: 360-379-5048
SUBJECT:Tasking the Culture and Society Committee with Specific Council Rules
Revisions
CATEGORY: BUDGET IMPACT:
Consent Resolution Expenditure Amount: $
Staff Report Ordinance Included in Budget? Yes No
Contract Approval Other:
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item.
SUMMARY STATEMENT: During Council Culture and Society Committee’s review of
Workshop and Standard Agendas the Committee found the need to review and create a
Special Session Agenda template and is asking Council to task them with reviewing and
creating a Special Session Agenda template.
ATTACHMENTS: None
CITY COUNCIL COMMITTEE RECOMMENDATION: Culture and Society Committee is
requested that City Council task the Committee with reviewing and creating a standard
Special Session Agenda template.
RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action
is needed; this effectively represents unanimous approval to task the Culture and
Society Committee to update the Special Session Agenda template.
ALTERNATIVES:
Take No Action Refer to Committee Refer to Staff Postpone Action
Remove from Consent Agenda Waive Council Rules and approve Ordinance ____
Other:
Agenda Bill AB24-129
Meeting Date: August 19, 2024
Agenda Item: VIII.F
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: Emma Bolin, PCD Director Date Submitted: August 13, 2024
Department: Planning/Community Dev. Contact Phone: 360-390-4048
SUBJECT:Authorize the City Manager to Execute all Agreements Necessary to
complete the Urban Forestry Future Project.
CATEGORY: BUDGET IMPACT:
Consent Resolution Expenditure Amount: $403,268.80
Staff Report Ordinance Included in Budget? Yes No
Contract Approval Other: Discussion Item
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: N/A
Cost Allocation Fund: 010-021 GF - Planning
SUMMARY STATEMENT:
With Climate Action Committee, Local 20/20, and Parks, Recreation, Trees and Trails
Advisory Board support along with the local Audubon Society chapter, the City secured
$403,269 in grants from the USDA Forest Service through an Inflation Reduction Act
program to do an Urban Forestry Plan and update to the City’s Tree Conservation
Ordinance and Engineering Design Standards. We will work with the Jefferson County
WSU extension office to serve as a Community Based Organization, assisting with
community outreach and implementation of planting capacity towards the later part of
the grant. Urban Forestry Future is a no-match required grant. River Network is the
pass-through funding entity. City personnel costs will be charged to this grant with
approximately $100,000 spread between budget years 2024-2028. The grant deadline
is March 2028. The 2024 budget reflects $240,617 as grant revenue; however, the grant
award has increased to total $403,269. As this amount will be spent over several years,
it’s unlikely that a budget supplemental is necessary.
City staff request contract authority for a Professional Services Agreement with WSU
and Dudek to help the City complete grant deliverables. Because the federal grant is
non-match, Council authority is not required for signing the grant agreement; however,
we have discussed this project in the 2025 Council Workplan process to advance
climate resilience and build urban and community forestry capacity in our
disadvantaged portions of the City. Jurisdiction-wide information will help prioritize tree
equity and will be utilized to inform future decisions to allocate resources equitably and
address urban and community forestry disparities.
Staff published an RFP and held interviews with a professional arboricultural planning
firm to manage and lead the Urban Forestry Plan. Dudek and Facet were both rated
highly by the interview team, comprised of PCD, Public Works, WSU, and PRTTAB and
CAC staff and volunteers. Dudek is the selected finalist. Staff has allocated $86,100 for
Jefferson County WSU for Community Engagement and Outreach support, and
$180,508.00 for contractual services to complete a tree conservation ordinance
amendment and an Urban Forestry Plan.
ATTACHMENTS:
1. Port Townsend Forestry Future Agreement Scope of Work
2. Budget Attachments
3. Request for Qualifications
4. Dudek Proposal
5. WSU Engagement Matrix Proposal
CITY COUNCIL COMMITTEE RECOMMENDATION:N/A
RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action
is needed; this effectively represents approval to authorize the City Manager to execute
agreements with Dudek to complete tasks identified in the USDA Forest Service Urban
Forestry Future grant and Jefferson County WSU extension office to perform tasks as a
Community Based Organization.
ALTERNATIVES:
Take No Action Refer to Committee Refer to Staff Postpone Action
Remove from Consent Agenda Waive Council Rules and approve Ordinance ____
Other:
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
$1,000.00
Total
$79,508.00$86,100.00$36,660.80
$100,000.00$100,000.00$366,608.00
$403,268.80
$1,000.00
Funds
$79,508.00$86,100.00$36,660.80
$100,000.00$100,000.00$366,608.00
$403,268.80
(requested)
Applicant: City of Port Townsend Planning Department Project Management, and workproduct review. 1,000 hours at $100/hour for Director's salary and benefitsTree Conservation Ordinance
AmendmentUrban Forestry PlanEngineering Design Standards UpdateCommunity Engagement Outreach via WSU
BUDGET TABLE
PersonnelFringe BenefitsTravelEquipmentSuppliesContractual Total Direct Costs:Indirect Cost:Total Project Cost:
Request for Qualifications
City of Port Townsend
Urban Forestry Plan
I NTRODUCTION
The City of Port Townsend is requesting statement of qualifications from qualified consultants to
provide professional services to complete an Urban Forestry Plan and update the Tree Conservation
Ordinance before June 30, 2025. The US Forest Service has awarded funding to complete the project.
Firms interested in this project are advised to carefully review the information outlined in this Request
for Qualifications (RFQ) and respond accordingly. The City has earmarked $100,000 for consulting
services.
D EADLINE FOR S UBMISSION
Statements of Qualifications are due by June 7th, 2024, by 5:00 p.m. All proposals shall be submitted
electronically, in Adobe PDF format, to:
Emma Bolin, Director of Planning and Community Development
City of Port Townsend
ebolin@cityofpt.us
B ACKGROUND
Following extensive efforts by our Planning staff, Planning Commission and City Council, the
City of Port Townsend recently updated our residential zoning codes for flexibility in providing
more affordable housing to low-income families and households. These code changes allow for
more units to be built on a single lot, including tiny homes on wheels as long-term rentals (one
of only a few cities in Washington state allowing such structures for this purpose). We are
hopeful that our new code changes will have positive impacts for our unhoused and low income
populations.
However, we also need to be thinking about our disappearing tree canopy as we create more
housing for these underserved populations who deserve to have access to tree canopy and all
the benefits that come with neighborhood canopy. Our community does not have an Urban
Forestry Plan and our Tree Conservation Code is out of date. Development of an Urban Forestry
Plan and an update of our Tree Conservation Code can go hand in hand with our new zoning
code changes to serve those who need equitable housing without disparity of environment. A
significant amount of the tactical housing infill will likely occur on empty lots in our Historic District and
Castle Hill areas, both of which are in a federal designated environmental justice area. Densification
brings its own burdens, in particular to tree canopy cover, and care must be taken to protect and
improve our canopy while we densify.
The timing of the Urban Forestry Plan adoption is scheduled for no later than June 2025 because the
City will adopt the plan as an appendix or functional plan for the Citywide Comprehensive Plan Periodic
Update, which will occur in June 2025. The outreach activities for the Urban Forestry Plan and the Comp
Plan will overlap—the community will be strategizing its vision for compact urban development,
housing, climate resiliency, active transportation, and street tree and park/open space and trail
amenities simultaneously.
A NTICIPATED S COPE OF S ERVICES
As needed, assist the City with refining scope of work for grant contracting purposes with pass-
through funding entity, River Network, to elaborate on timelines, equity objectives/outcomes,
and community based organization.
The Urban Forestry Plan will at a minimum include the following scope:*
Tree canopy study identifying urban canopy opportunities and equity challenges to address
through plan implementation.*
Professional arboricultural planning work to lead an outreach effort with the community in
identifying strengths, opportunities, actions, and desired results (SOAR) to urban forestry within
the City to help inform the plan and the new Tree Conservation Code with the inclusion of
Planning Commission, PRTTAB, CBO, and Climate Action Committee input.*
The culmination of the plan will include implementation recommendations such as initiating a
resident Adopt A Tree program to ensure that newly installed trees in all our neighborhoods will
be irrigated for the interval required by code, and invasive plants will be minimized. Other
implementation recommendations may include a resident-based Street Tree Canopy expansion
program.
Coordinate an outreach effort in the community in coordination with the Washington State
University Extension Office, who will serve as a Community Based Organization (CBO), as a and
contracted by the City.
The purpose of working with a CBO is to support their success to lead ongoing implementation
of the forestry plan objectives identified in the plan. The WSU possible scope for project
collaboration includes:
Advising consultant and work with other partners as CBO
Community Engagement
o Recruiting advisory committee (if needed)
o Assistance with developing educational and outreach strategy
o Facilitating community conversations about community engagement
o Assistance with engagement events (plant giveaways, volunteer work parties)
The CBO may be active in grant activities post-plan adoption such as:
- Designing and conducting an educational course to assist the city develop a skilled volunteer
base as part of a one-day workshop offered upon plan development.
- Material Development such as how-to guides and engagement kits
- The City has also received two other grants 1. tree planting in the Castle Hill area coordinated
with City street projects and 2. DNR Tree steward grant working with local high school nursery.
It’s expected that the CBO will operate plan implementation efforts to advance all three efforts
along with goals for youth participation and engagement, urban school forests, junior forester
clubs, and curriculum integration, as specified in the other grants awarded.
*Per USFS grant guidance, a city-wide tree inventory and urban forestry management plan covering a
broad area other than City Disadvantaged Community portions must include information on how the
city will prioritize equity and be utilized to inform future decisions to allocate resources equitably.
Additional Tasks include:
Update to City’s Engineering and Design Standards: update the list and guidelines for
ROW/street plantings of trees and shrubs that are a part of Port Townsend's Engineering and
Design Standards (EDS) as Chapter 6, Appendix D, Trees and Vegetation. The full EDS has not
been updated since 1997 and a full update is under discussion by staff. As our community looks
to change our car-centric culture by putting more emphasis on nonmotorized transportation
and transit, we anticipate the development of more pedestrian and bicycle trails, edge lane
roads and transit-friendly routes
Tree Conservation Ordinance Amendment: The current code is 20 years old, challenging to read,
and does not address the impacts of climate change or concepts of the importance of equitable
tree canopy coverage that includes native and introduced species which are appropriate for the
current climate but resilient for changing conditions. Zoning changes in the area of impact will
need to expand beyond density changes. At this time, our code exempts construction on
individual lots from protection of existing trees, and tree protection is enacted only at the parcel
level (~40,000 square feet). However, Port Townsend's unique history as a fully platted
jurisdiction prior to any significant residential construction has produced a piecemeal lot-by-lot
development rather than subdivision development of full parcels, particularly as construction
expanded out from the Historic District. Consequently, trees are often clear-cut from these
individual lots for the builder's convenience, not because they interfere with a building
footprint.
Submittal of a non-project State Environmental Policy Act Checklist for the plan adoption.
B UDGET
The City of Port Townsend has earmarked $100,000 for consulting services with the contract ending
June 30, 2025. The final dollar amount, tasks, and schedule will be negotiated with the selected
firm/team as part of the final contract. The City will not be liable for any costs incurred by the consultant
in preparation of a response to this RFQ, in conduct of a presentation or other activities related to
responding to this RFQ. No costs chargeable for work under the proposed contract may be incurred
before receipt of either a fully executed contract with the city or specific written authorization from the
City.
S UBMISSION R EQUIREMENTS
Statements of Qualifications should include, as a minimum, the following information:
A. An introduction to your firm, names and qualifications of key personnel who will be assigned to
this project. Identify the person who will be responsible for this project and who will be your
firm’s primary contact.
B. A brief narrative of your understanding of the project and approach to include examples of how
a citywide tree inventory and urban forestry plan could prioritize equity and inform future
decisions to allocate resources equitably and address urban forestry disparities, and why your
firm is best qualified to perform the work.
C. A list of projects similar to this project that your team has completed in the recent past. Provide
references for each.
D. Statement of experience working with urban forestry volunteers and community members and
community based organizations to envision and plan for realistic implementation of urban
forestry plan
E. The name, title and telephone number of individuals with authority to negotiate and execute
contracts and who may be contacted during the evaluation process.
Submissions should be no longer than fourteen (14) pages, including a cover page. All submissions shall
be submitted ELECTRONICALLY ONLY, in Adobe PDF format.
R IGHT TO R EJECT S UBMITTALS
The City reserves the right to reject any submittals at any time with no penalty or to waive immaterial
defects and minor irregularities in any submittal.
S UBMITTAL D ISPOSITION
All material submitted in response to this RFQ shall become the property of the City.
P ROJECT C ONTRACT
The selected firm will be required to use the City of Port Townsend Professional Services Agreement
\[Attachment A\] and accept all language contained within. Any firm that has significant reservations
concerning using this agreement should not submit this request.
E VALUATION C RITERIA AND S ELECTION P ROCESS
The City expects to select a consultant from the Statement of Qualifications. The City may, however,
elect to conduct follow-up interviews with a smaller subset of consultants.
Consultants must have a strong background in project management, arboricultural planning and urban
forestry principles, equitable policy and regulation development, public participation design and
implementation, climate resiliency, and GIS skills. The selection criteria will be as noted:
Ability to demonstrate an understanding of the city’s needs and special challenges for this
balancing urban forestry with compact urban design and infill/middle housing goals.
Demonstrated ability to coordinate multiple concurrent processes and/or community-based
organizations.
Ability to formulate and clearly present concepts.
Degree of interest and responsiveness shown in undertaking the project.
Overall quality of the response including creativity of the written proposal describing the
approach and methodologies the consultant will use.
Demonstration of past ability of completing similar projects and meeting deadlines, tree
implementation results from planning efforts, including references.
Current workload of firm and key personnel.
Qualifications and experience of key staff and sub-consultants who will participate in the project
on state and local planning issues and policies including but not limited to the Growth
Management Act, tree conservation, climate, urban planning and forestry, and landscape
architecture.
The City of Port Townsend is committed to a program of equal opportunity regardless of race, color,
creed, sex, age, nationality or disability.
After review of submissions, the City anticipates selecting no more than three (3) firms for interviews.
Interviews will occur via web-based video conferencing for a one-hour session.
N EGOTIATION/S COPE D EVELOPMENT:
The top-ranked firm will be notified in writing and be asked to meet and submit their prospective scope
of services, schedule, and a fee proposal.
If, after negotiation and consideration, the City is unable to reach an acceptable agreement with the
top-ranked firm, the City will terminate negotiations with the top-ranked firm and, at its sole discretion,
may enter into negotiations with the second ranked firm and/or withhold the award for any reason
and/or elect not to proceed with any of the proponents and/or re-solicit via a new RFQ.
T IMELINE FOR F INAL S ELECTION:
May 29th, 2024: Q and A posted to City website
th th
June 13& 14 2024: Virtual interviews as needed
th
June 24, 2024: Interviews and finalist selection and contracting
st:
July 1 Contracting and Notice to Proceed
Once an agreement is reached with a preferred firm, the City will provide a Professional Services
Agreement for signatures and full execution. A Notice to Proceed will be issued to formally begin work.
W HERE TO G ET M ORE I NFORMATION
More information can be found on our Bid/RFP Status page https://cityofpt.us/rfps
A. City of Port Townsend Professional Services Agreement
Commented \[EB1\]: Check that this is posted already on
the bid page.
B. Port Townsend Municipal Code Tree Conservation standards Ch 19.06
C. Urban Forestry – Trees in the Right of Way
D. Port Townsend Engineering Design Standards Chapter 7 Urban Forestry
E. Parks, Recreation, Trees, and Trails Advisory Committee information
F. USFS Urban Forestry Grant Scope
Commented \[EB2\]: Need to post on website
G. City 2025 Comprehensive Plan Periodic Update
H. City Interim Parking Design Standards (eliminates minimum off-street parking requirements with
street and ROW canopy improvements)
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:3!Mfopsb!Tusffu!Tvjuf!219!!0!!Tfbuumf-!XB!:9232!!0!!911/561/2929!
June7, 2024
EmmaBolin
Director of Planning and Community Development
City of Port Townsend
Submitted via email
Subject:UrbanForestryGrantRequestforQualifications
The City of Port Townsend requires an experienced and skilled team to prepare its 2025Urban Forest Plan
(UFP). The Dudek team willdevelop a UFP that isa high-quality, model-planning tool that incorporatesthe
strengths to this contract:
ProvenApproachtoUrbanForestPlanning.The Dudek team has successfully completed numerous urban forest
master andmanagement plans, street tree master plans, ordinance revisions, and related urban forestry projects.
ofbest practices from similar urban forestryplans, tree
inventory, community engagement, visual storytelling, and geographic information system (GIS) projects. We have
prepared 19 UFPs, ranging fromthose for the City of LakeOswego,Oregontoacross the country fortheTown of
Mount Pleasant, South Carolina. Our team will bring this experience and proven approach to the Port TownsendUFP.
Responsive,Hands-OnManagementStyle.Principle-in-ChargeRyan Allen, an International Society of Arboriculture
(ISA)urban forestry, leadsthe Dudek team. The project manager
and primarycontactwill beCameron Stecki, awell-roundedforester withover twoyearsintree
maintenanceandurban forest planningexperienceand12 yearsexperiencemanaging multifaceted projects,
whogainedhis technical regional background from aMasters of Science in Forestry from University of
Washington. Mr. Steckiwill ensure the projectremainson schedule,within budget, and deliverables meet the
expectations of Port Townsend. Our team will be available on short notice and will follow up on communication
within 24 hours. We create strong working relationships and build trust with our clients to deliver quality products.
LocalKnowledgeandExperience.Dudek brings relevant Pacific Northwest experiencethroughurban forestry
projects for the cities of Portland and Lake Oswego, Oregonalong with the project manager, Cameron Stecki,
having spent his time at University of Washingtonresearching PacificNorthwest forests for climate adaptation and
community forestry.This local work and understanding allow our local staff to hit the ground running on Port
important project as the City faces increases in population and housing density while working to
maintain its urban forest.
The Dudek team looks forward to providing Port Townsendwith a strategic guide to sustain an urban forest for the
Cor Mr. Steckiwith any questions regarding our approach or
qualifications at rallen@dudek.comor cstecki@dudek.com.
Sincerely,
____________________________________________________________________
JosephMonacoRyanAllen
President/CEOPrincipalin Charge
Urban Forestry Grant Request for Qualificationsi
SECTIONS
Cover Letter...........................................................................................................................................................................................
i
Firm Introduction.................................................................................................................................................................................1
Project Understanding........................................................................................................................................................................4
Similar Projects....................................................................................................................................................................................6
Statement of Experience....................................................................................................................................................................9
Urban Forestry Grant Request for Qualificationsii
Dudek assists municipalities on a broad range of projects
improvingcommunities, infrastructure, and the natural
environment. From planning, design, and permitting
through construction, we move projects through the
complexities of regulatory compliance, budgetary and
schedule constraints, and conflicting groupinterests.
Dudek has built a reputation for providing exemplary
environmental, planning, regulatory, engineering,
construction management, operations, and funding
expertise, offering municipalities a cost-effective way to
accomplish short-and long-s project
managers are empowered to make nimble decisions and
quickly draw from our pool of technical experts.
Dudek offers clients a diverse urban forestry practice
with expertise in a variety of urban and wildland forestry
specialties. Our certified and licensed arboriculture and
forestry professionals bring experienced, valuable insight
to tree management issues, providing creative
approaches to difficult and controversial projects. Among
our specialties are UFPs, arborist and forester reports
documenting tree resources, health and condition assessment
reports, and appraised value reports; we also offer trainingon tree maintenance and pruning.
Our arborists have successfully completed thousands of arboricultural projects focused ontree inventories and
tree preservation, includingthe following tree-related issues:
Tree inventoriesTree appraisals
Pest and disease assessmentsDevelopment/construction impact analysis
Tree hazard assessmentsTree relocation studies and support
Sidewalk repairTree protection plans
Conflict resolution
Urban Forestry Grant Request for Qualifications1
We develop unique solutions to a wide variety of tree-related issues and draw upon this insight for project success.
Our team includes Tree Risk Assessment Qualified(TRAQ),ISACertified Arborists who understand that tree
hazards must be actively managed. We routinely develop tree pruning, removal, and planting specifications and
bringsignificant experience preparing technical written documents, reports, and management plans for trees
and forests, and help our clients secure necessary approvals or permits for conducting work on regulated trees.
Public and interested partycommunication and engagement are foundational to successful planning projects
and processes. Effective language, appropriate and inclusive outreach,and engagement must be rooted in the
localculture, sense of place, and identity of the peoplewho make up the community. Our engagement
approach is always tailored tothe specific needs ofthe communities in which we work.
Dudek supports local agencies in identifyingspecific areas where outreach and engagementare critical to
meet objectives. We assist localagencies in addressingthe concerns and suggestionsof multiple interested
partygroups, committees, andcommissions to define community goals andcoalesce around common
purposes. Our staff isskilled in engaging with local community membersand agency officials to weave
community intothe planning process.
Dudek selects team members for each project to meet the needs
of the client. The following team embodiesthe knowledge and
Dudeks Project
specific expertise necessary to complete the scope of services
outlined in theRequest for Qualifications. Dudek personnel
Manager and our
credentials include:
Community
Registered Consulting Arborist (RCA), American Society of
Engagement Lead will
Consulting Arborists
offer Port Townsend
ISAand ISA Tree Risk Assessment Qualification
support from our
CertifiedArborists
Municipal Arborist Specialist
Seattle office.
Certified Planners, American Institute of
CertifiedPlanners
In addition, the Dudek team will support this project with our
Washington-based key staff:
Project Manager: Cameron Stecki (Dudek)
Community Engagement Lead: Madelyn Murray (Dudek)
Urban Forestry Grant Request for Qualifications2
Ryan AllenCameron Stecki
Madelyn Murray
PRINCIPAL IN CHARGEPROJECT MANAGER
COMMUNITY ENGAGEMENT
ResponsibilitiesResponsibilities
Responsibilities
Project oversight Project management, day-to-day
Community outreach and
management, andlocal contact
Qualifications
engagement task lead
for Port Townsend
Qualifications
Qualifications
forestry
Community engagement specialist
from
Specializes in UFPs and project
University of Washington
management
5in community
Specializes in UFPs
ISA Certified Arborist
engagement
ISA Certified Municipal Specialist
Kanami Otani
Alexandria Reed
URBAN FORESTRY LEAD
GIS AND DATA VISUALIZATION
Responsibilities
Responsibilities
Urban forestrybest practices
GIS and data visualization
Community engagement
Qualifications
Qualifications
environmental consulting and
8focused on
data analysis
urban forestry
Specializes in UFPs and data
Specializes in urban forest
visualization
advocacy for municipalities
Urban Forestry Grant Request for Qualifications3
An Urban Forest Plan (UFP) is the type of opportunity we look for as a firm to actualize our core values to createa
healthy forest for our future. Dudek looks forward to putting these values into practice as we partner with the City
to develop a UFPthat reflects the needs of the City and its community members. Dudeks comprehensive
approach to urban forest management planning is driven by meaningful community engagement and technical
expertise to develop a guide for urban trees into the future.
Dudek understands that providing affordable housing for low-income families and households is a priority for the
City that must be balanced with tree preservation. This will help ensure that those enjoying new housing will not
be disproportionally burdened with low canopy cover in a densely built community. Dudek will assist the Cityin
developing strategies that balance these two priorities by reviewing existingpolicies, including the Tree
Conservation Code, somaturetrees are sufficiently protected, trees are replaced within the localcommunity
when removal is required, and development plans are required to provideadequatespace for trees.Utilizing
accurate,City-specific environmentaldatain concert with an equitable and collaborative approach tocommunity
engagementwill guide Port Townsendin meeting development demands while protecting their urban forest
through the resulting long-term strategic UFP.
A citywide tree Inventory and urban forestry plancan prioritize equity in many ways as outlined in the tasks below.
These tasks highlight several important components that can support informed decision making to progress
toward equity. First, community engagement provides an understanding of community priorities for where they
live, trees, and opportunities and barriers to achieving the priorities. Tree canopy, land cover, and data
assessments provide a spatial understanding of where inequities exist and who is most likely to need City
resources. City ordinances, like the Tree Conservation Code, provide the legal framework to make sure City values
and priorities for equity are demanded during new development. Finally, the UFP provides realistic and actionable
steps to guide future community members and City leaders toward achieving equity.
CommunityEngagement.Realizing the vision of Port Townsends future urban forest is reliant on inclusive and
equity-centered buy-in, as all community members benefit from the urban forest and are impacted by the Tree
Conservation Code. Dudekdevelop a communication and engagement strategy that outlines the
methods that will be used to generate and gather meaningful and inclusive feedback. This strategy ensures that
the outreach conducted is inclusive of all groups and residents within the project area and considers ways to
reach hard-to-reach groups or those that have been traditionally left out of the planning process. Targeted
outreach for this effort will include community members impacted by the updated residential zoning code and
affordable housing efforts. Specifically, Dudek will facilitate discussions with the Planning Commission, Parks,
Recreation, Trees and Trails Advisory Board(PRTTAB), community-based organizations(CBOs), and Climate Action
Committee. Dudek uses a variety of engagement methods to successfully gather feedback from communities,
including pop-up events, web-based community involvement and social media, workshops, presentations at
existing meetings or events, and online surveys. These techniques focus on meeting the community where they
are and allows the team to meet with residents in a comfortable environment. This engagement effort will result in
a Strengths, Opportunities, Aspirations, and Results (SOAR)analysisthat will inform updates to the new Tree
Conservation Code. Additionally, Dudek regularly partnerswith nongovernmental organizations and CBOs, similar
to the Washington State University Extension Office, on effective and trusted outreach approaches. Reflecting the
priorities of the overall community within the UFP,as well asits actions, strategies, goals, and vision, increases
support for implementing the UFP.
Urban Forestry Grant Request for Qualifications4
TreeCanopyStudy.Performing a tree canopy study identifies where the trees exist within the community on both
public and private property. Further analysis of canopy cover, coupled with demographic data, and climate
vulnerability assessments determineswhich communities are most in need of treesand should be prioritized for
City resources. To accomplish this,
data shapefiles,as well as zoning and other relevant layers,to identify opportunities to prioritize equitable
distribution oftree planting efforts. Methodology for the tree canopy study will be shared to allow Port Townsend
to perform future analysis, identifying areas where tree canopy has changed over time. This informs the
effectiveness of protection ordinances and other policies influencing the urban forest.
TreeConservationCodeUpdate.Updating the Tree Conservation Code to reflect anticipated challenges, such as
climate change, and current priorities, such as equitable access to tree canopy, helps protect tree canopy and
urban forestry benefits for future generations. Affordable housingnecessitates construction around existing trees
and without guidelines to protect trees during construction, or a tree mitigation requirement for trees removed
during development, without whichunregulated tree canopy loss may occur. Dudek brings extensive experience
reviewing and updating tree protection ordinances ranging from species-specific, size-dependent, or Heritage Tree
Arborists provide supervisorial monitoring when trees are retained through construction efforts, blending the
knowledge of arboriculture best management practices and in-field experience to provide realistic
recommendations and specifications for the Tree Conservation Code update. Dudek staff are experienced in
providing ordinance implementation training to ensure the update is useful and understandable for staff and
residents. UFP
projects, as well as being specifically contracted with threedifferent cities to provide those services.
UrbanForestryPlan.The City can count on Dudek to designandimplement a UFP document that will clearly and
concisely presentthe complexities of urban forest management, prioritizes equity and resource allocation,
providesmeasurable and specific goals,and applies a strategic approach to better managethe urban forest.The
tree canopy study, operationalassessmentof the urban forestry program,identification of challenges and
opportunities, and community engagement inputare analyzed to determine urban forestry goals for Port
Townsend. Analysis guides the consultant team in developingthe most useful framework andfeasible actions to
enhance the urban forestry program. The UFP will provide a strategic plan and prioritize recommended actions to
and vision.
Urban Forestry Grant Request for Qualifications5
The Dudek teamprovidesarboricultural andurban forestry planning services for municipalities throughout the
West Coast region, including the development of UFPsand robust communityand interested partyoutreach and
engagement efforts. Dudek has prepared or is in the process of preparing 19 UFPs, 11 urban forest program
reviews, and 3ordinance updates.
The following projects are a selection of our related experience and references.
LAKE OSWEGO URBAN AND COMMUNITY FOREST PLAN UPDATE
Location:Lake Oswego, Oregon
TimePeriod:20232024
Budget:$99,814
ClientContact:Jessica Numanoglu, AICP, Director, Community Development Department; 503.635.0283;
jnumanoglu@ci.oswego.or.us
Dudek was selected from a competitive pool
of applicants to complete the City of Lake
Oswego (City) Urban and Community
Forestry Plan (UCFP). To ensure the UCFP
reflectedthe needs and priorities of the
Lake Oswego community, Dudek conducted
staff and interested party interviews, pop-up
community events, focus group sessions,
and an online community survey with nearly
600 responses. The project included
analysis of the environmental services and
economic benefits of City trees,
sustainability indicators for tree climate
change resiliency, budget and staffing of the
urban forest programs, City plans and
policies, and municipal code update
recommendations.The project will result in
to implement UCFP recommendations to be used across City departments and leadership.
Urban Forestry Grant Request for Qualifications6
CITY OF TEMECULA UFMP
Client:City of Temecula, California
Reference:Stacy Fox, Maintenance Superintendent, 41000 Main Street, Temecula, California92590;
951.308.6306, stacy.fox@temeculaca.gov
ContractAmount:$318,000
PeriodofPerformance:20202024
The City of Temecula UFMPincluded collecting a tree inventory
of 27,000 trees, assessingtheir current management
program, and consideringtree speciesresiliency to predicted
climate change and invasive pestsor pathogens, and entailed
a significantcommunity educationand outreach effort.
Engagement efforts includedastand-alone informational
session, pop-up engagementevents, a working groupof
community leaders, and a custom outreach pamphlet. Other
project tasks included
tree ordinance; and developing a master tree planting plan
with a recommended tree species palette.The UFMP aligns
the Quality-of-LifeMaster Plan, ensuring successful implementation of the
UFMP. The project website can be viewed at https://temeculatrees.org/.
adopted by City Council and in 2024, received the Award of Excellencefrom the American Planning Association,
Inland Empire Section forResilience and Sustainability.
CITY OF FRESNOUFMP
Client:City of Fresno
Reference:Erika Pelayo-Lopez, Community Coordinator, Public Works Department; Building E-1
Fresno, California93706;559.621.1251
PeriodofPerformance:20232024
Dudek developed the City of Fresnourban forest
planning document to expand canopy cover,
implement efficient management practices, and
increase public awareness of the urban forest. This
process included a thorough analysis of the current
tree inventoryandcanopy cover analysis, calculated
ecological benefits of the urban forest using the
i-Tree Eco suite, and determined the current value of
the City of Fresnos trees. We assessed the
governance structure, interdepartmental protocols,
and management practices of the City of Fresno
through departmentalinterviews with all staff who
impact trees. Tree inventory and GIS data was used
to developplanting scenariosbased off tree equity
and prioirty planting areaswithin theUFMP,
providing specific guidance on where trees are needed and what species could be planted in vacant planting sites
and where those trees would have the greatest impacton disadvataged communities.
Urban Forestry Grant Request for Qualifications7
CITY OF PORTLAND URBAN FOREST ANALYSIS
Client:City of Portland
Reference:Brian Landoe, Analyst III;503.504.0836;brian.landoe@portlandoregon.gov
ContractValue:$10,000
Dates:JanuaryJuly2022
Dudek conducted modeling ofenvironmental services and economic benefits provided by planting new trees in
the The project included anurban heat island literature review and
utilized i-Tree Eco and i-Tree Planting modeling tools to determine carbon storage, carbon sequestration, avoided
runoff, pollution removal, and associated monetary values of each environmental service.This information will
help the City eventually update their municipal code to ensure its tree protection and planting guidelines apply to
highly industrial zones.
Urban Forestry Grant Request for Qualifications8
Public and interested partyeducation,
communication,and engagement are
foundational to successful planning projects and
processes, including urban forest management.
Effective language, inclusiveoutreach, and
appropriate engagement aredefined by the local
culture, sense of place, and identity of
communitymembers. Our engagement approach
is tailored to the specific needs of each unique
Dudekled publicengagement.
community as the effectivenessof outreach
methods isdependent on the individuals.
Our staff is skilled in engaging with local
Dudek at apublic engagementin Lake Oswego.
community members,educational institution
partners,community leaders, andvolunteers, gathering meaningful input where the community has influence.
Dudek develops online surveys customizedto the concerns of each project and brings experience coordinating
canvassing events, organizing workshops, facilitatingworking meetings that allowbrainstorming with various
interested parties, and creatingpartnerships for future engagement efforts for the City. Gaining insight from a
representative sample of the community ensuresupdated policiesand planning documentsreflect priorities of
various groups living in Port Townsend.
Dudek recently concluded a project thatincluded a robust
community engagement process,modified to meet its
needs.The City was urged by various interested partiesto
assess their tree planting and watering program to identify
if the City is supporting their urban trees witharboriculture
best management practices. Interested parties,including
individual advocates and CBOs,such as Pasadena
Beautiful Foundation, Pasadena Audubon Society, and the
Urban Forest Advisory Committee, formed of volunteers,
were interviewed to identify their concerns. To conclude
water provider to host a Community Tree Watering Open
House. The community event shared findings from the
project, recommendations to enhance the C
planting program, and provided resources, giveaways, and
in-person consultants for residents to learn how to support
Dudek led Fresnopublic engagement.
their urban forest. A trifold Tree Stress Guide was developed
as part of the engagement effort and dispersed to over 25 community members at the event. The brochure will be
provided as a resource for future engagement with the community. The Public Works Department and the water
Proposal Title9
provider had not previously partnered for community engagement efforts and both parties expressed interest in
future collaboration between the departments.
Dudek supports local agencies in identifying specific areas where outreach and engagement are critical to meet
project objectives. We assist local agencies in drawing from the concerns and suggestions of committees and
commissions to define goals.Consultants present findings to the public, commissions, committees, and councils
alike, modifying outreach materials to ensure relevancy to each group. Staff are skilled in responding tactfully
during meetings and presentations, ensuring a technical and defendable response.
As engagement experts, our approach considerscommunity priorities, reflects City goals, and identifies
partnership opportunities thatlast beyond the end of a project,increasing partnerships and advocacy around
urban forestry. Providing equitableand representative engagement and ensuring the UFP and ordinance updates
reflect the voices and needsof interested partiesare key to implementing theUFP.
Urban Forestry Grant Request for Qualifications10
911/561/2929!!}!!IFMMPAEVEFL/DPN
Agenda Bill AB24-130
Meeting Date: August 19, 2024
Agenda Item: IX.A
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: Steve King, Public Works Director and Jodi Adam, Finance Director
Date Submitted: August 15, 2024
Department: Public Works Contact Phone: 360-379-5090
SUBJECT:Second reading of Ordinance 3338 Regarding a Special Revenue Fund for
Transportation Benefit District Sales and Use Taxes and Amending Port Townsend
Municipal Code Section 12.50.040 “Transportation Improvements Funded”
CATEGORY: BUDGET IMPACT:N/A
Consent Resolution Expenditure Amount: $
Staff Report Ordinance Included in Budget? Yes No
Contract Approval Other:
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities
Cost Allocation Fund: Choose an item.
SUMMARY STATEMENT:
The following information is a copy of the information provided in the first reading of the
subject ordinance on August 5, 2023.
In 2023, the City of Port Townsend voters passed a 0.3% sales tax increase to generate
funds for investment in City streets. The new sales tax increment is estimated to
generate approximately $800,000 per year.
Early in 2024, the City Council assumed responsibility of the District and thus all funds
management is performed by the City of Port Townsend as part of normal City
business.
Tax revenue received through the Transportation Benefit District is restricted for use on
street project. More information about eligible and planned uses are available on the
City’s website at https://cityofpt.us/tbdfacts.
In order to track the expenditure of funds, City staff recommend creating a special
revenue fund called “Transportation Benefit District” in which all revenues will be
deposited. The special revenue fund also enables tracking of expenditure for street
related uses with clear accounting for public transparency.
Given this is the first year of the Transportation Benefit District, allocation of funds have
been focused on leveraging grant funds. Attached is a matrix of all funds committed
through grants, but not necessarily obligated. If the City were to obtain all the grants
applied for, the matching funds would be over obligated. This rarely happens, and thus
tracking of matching funds and investments is an ongoing process. Real Estate Excise
Tax is also tracked for capital project planning purposes. The attached matrix provides
recommended allocation of funds.
Transportation Benefit District funds can be used for any street project. The following
excerpt is taken from the TBD facts page used during the vote process last year. The
distribution of investment of funds is split between road repair, sidewalk improvements,
and grant leveraging. The attached matrix provides tracking of how fund investments
match these categories as the investment relates to the following categories.
Excerpt from the City’s website on use of TBD funds.
https://cityofpt.us/tbdfacts
This agenda item simply creates the fund for tracking. Actual allocation of funds
happens through the budgeting process. This introduction to the fund allocation
recommendations is important for decisions on existing projects and for the 2025
budgeting process. The attached matrix provides a 3-year projection to help with high
level review of how funds are expended. This projection is based on some
assumptions. It also demonstrates that at least 62% of the funds to date areplanned
for roadway repair, rehabilitation and preservation. This table also illustrates that most
of the funds are leveraging grants for sidewalk and other non-motorized improvements.
Staff recommends, adopting this ordinance to create a special revenue fund for
the Transportation Benefit District tracking and accounting. Staff recommends
the fund be called “Transportation Improvements Funded” to avoid confusion of
the term TBD.
ATTACHMENTS:
1. Ordinance 3338
CITY COUNCIL COMMITTEE RECOMMENDATION:N/A
RECOMMENDED ACTION: Move to approve Ordinance 3338 Regarding a Special
Revenue Fund for Transportation Benefit District Sales and Use Taxes and Amending
Port Townsend Municipal Code Section 12.50.040 “Transportation Improvements
Funded”
ALTERNATIVES:
Take No Action Refer to Committee Refer to Staff Postpone Action
Remove from Consent Agenda Waive Council Rules and approve Ordinance ____
Other:
Ordinance 3338
Page 1 of 2
ORDINANCE NO. 3338
AN ORDINANCE OF THE CITY OF PORT TOWNSEND REGARDING A SPECIAL
REVENUE FUND FOR TRANSPORTATION BENEFIT DISTRICT SALES AND
USE TAXES AND AMENDING PORT TOWNSEND MUNICPAL CODE
SECTION 12.50.040 “TRANSPORTATION IMPROVEMENTS FUNDED”
RECITALS
1. The City Council of the City of Port Townsend has the responsibility under the Constitution
of the State of Washington for the construction, improvement, maintenance, protection and
operation of public ways within the corporate limits of the City; and
2. The City of Port Townsend approved Ordinance No. 3319 on July 24, 2023, establishing the
Port Townsend Transportation Benefit District with the same boundaries as the corporate
limits of the City pursuant to chapter 36.73 RCW; and
3. The City of Port Townsend approved Ordinance No. 3334 on March 18, 2024, whereby the
City assumed the rights, powers, functions, and obligations of the Port Townsend
Transportation Benefit District; and
4. Transportation benefit districts enable the levying of additional revenue sources for
transportation improvements that are consistent with existing state, regional, and local
transportation plans and necessitated by existing or reasonable foreseeable congestion levels;
and
5. There is a need to create a special revenue fund within the City’s budget to administer the tax
levies previously authorized to be collected and expended by the Port Townsend
Transportation Benefit District; and
6. The City Council finds that the public interest and welfare would be satisfied by amending
the Port Townsend Municipal Code to establish a Port Townsend Transportation Benefit
District special revenue fund for the administration of tax levies collected by the Port
Townsend Transportation Benefit District.
NOW THEREFORE, the City Council of the City of Port Townsend do ordain as follows:
Section 1. Amendment. Section 12.50.040 of the Port Townsend Municipal Code is amended as
follows:
12.50.040 Transportation improvements funded.
The funds generated by the transportation benefit district shall be used for
transportation improvements that preserve, maintain, and operate the existing
transportation infrastructure of the city, consistent with the requirements of
Chapter 36.73 RCW. The funds generated by the transportation benefit district
shall be held in a special revenue fund to be known as the transportation benefit
Ordinance 3338
Page 2 of 2
district fund. The funds may be utilized for any lawful purpose under this chapter;
but all funds raised through the TBD shall be expended only for such
preservation, maintenance and operation in accordance with the provisions of
Chapter 36.73 RCW as the same exists or is hereafter amended. The funds
expended by the district shall preserve, maintain and operate the city’s previous
investments in the transportation infrastructure, reduce the risk of transportation
facility failure, improve safety, continue the cost-effectiveness of the city’s
infrastructure investments, and continue the optimal performance of the
transportation system. Additional transportation improvement projects may be
funded only after compliance with the provisions of RCW 36.73.050(2)(b)
following notice, public hearing and enactment of an authorizing ordinance.
Section 2. Severability. If any provision of this ordinance or its application to any person or
circumstance is held invalid, the remainder of the ordinance, or the application of the provision
to other persons or circumstances is not affected.
Section 3. Corrections. Notwithstanding any provisions to the contrary in Chapter 1. 01. 015 of
the Port Townsend Municipal Code, staff and the Code Reviser are authorized to update and
incorporate changes adopted in the Port Townsend Municipal Code. Staff and the Code Reviser
are further authorized to make non -substantive edits related to numbering, grammar, spelling,
and formatting consistent with this ordinance
Section 4. Effective Date. This ordinance shall take effect and be in force five days after the
date of its publication in the manner provided by law.
ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular
meeting thereof, held this 19th day of August, 2024.
_____________________________
David J. Faber
Mayor
Attest:
_____________________________
Alyssa Rodrigues
City Clerk
Agenda Bill AB24-131
Meeting Date: August 19, 2024
Agenda Item: IX.B
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: Jodi Adams, Director of Finance & Technology Services
Date Submitted: August 19, 2024
Department: Finance Contact Phone: 360-379-4403
SUBJECT:Ordinance 3337 Adopting 2024 Supplemental Budget Appropriations
CATEGORY:BUDGET IMPACT:
ConsentResolutionExpenditure Amount:
Staff ReportOrdinanceIncluded in Budget? Yes No
Contract Approval Other:
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: N/A
Cost Allocation Fund: N/A
SUMMARY STATEMENT:
First quarter of the year is the initial opportunity to review funds, projects, and
expenditures that were not included in the adopted budget. Supplemental appropriations
are required to provide the needed resources to support operations and capital projects.
There are many reasons why supplemental appropriations are needed.
The timing of expenses across budget years requires the spending authority to be
carried forward.
Additional expenditures emerge as new information or activity occurs that was not
previously known or available when compiling the current year budget.
Increased costs due to supply chain issues, labor shortages and inflation factors.
Unforeseen emergencies.
Obtaining legislative authority for the proper management of funds in the general
ledger.
st
A noticeable impact in the 1 supplemental budget for 2024 is the number of capital
projects requiring the expenses to carry forward from the 2023 budget. This reflects the
lost productivity the organization is experiencing because of the historically high vacancy
rate. The result is both operational and capital project work remaining on the books and
work pushing forward into subsequent years. This also impacts the interfund transfers
either delayed (as in for 2023) and increased due to increased project funding as in 2024.
This budget supplemental includes utilization of consultants to keep work moving forward.
Consultants, when used in conjunction with full time staff, are an effective tool in the work
process. The key is to find the right balance, as consultants require full time staff to
effectively manage their work. Professional services include support staff in the Finance
Department that will cost the city in excess of $250,000 that was not budgeted for.
Finance is down almost 50% staff due to hiring challenges and medical leave. We are
working feverishly to replace the missing staff and hopeful of having those out returning
rd
in the 3
quarter.Consultants are also needed to provide legal support due to the City
attorney resigning in February and support of public works.
Also included in the budget supplemental is corrections to the projected ending fund
balances in 2023 that were used in the 2024 budget.
And finally, the budget supplemental includes requests for expenses that are higher than
anticipated when the budget was put together or are the result of an unforeseen
circumstance. Expenses include: 1) increased interfund transfers to cover expenses in
multiple funds (General, Water/Sewer) 2) Increased interfund transfers in ARPA (rolled
over from 2023)3) Establishing the Transformation Benefit District fund both revenue and
expenditures 4) equipment purchases and 5) budget preparation cleanup (numbers not
matching etc.).
st
The 1 supplemental detail is attached for your review. The supplemental budget
ordinance is presented on August 5, 2024, for a first reading. The second reading is
scheduled for August 19, 2024.
ATTACHMENTS:
Ordinance
City of Port Townsend 2024 Supplemental #1 Detail
CITY COUNCIL COMMITTEE RECOMMENDATION:N/A
RECOMMENDED ACTION:
Move to approve the second reading of Ordinance Adopting 2024 Supplemental
#1 Budget Appropriations.
ALTERNATIVES:
Take No ActionRefer to CommitteeRefer to StaffPostpone Action
Remove from Consent AgendaWaive Council Rules and approve Ordinance ____
Other:
Ordinance 3337
Page 1 of 2
ORDINANCE NO. 3337
AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON,
ADOPTING 2024 SUPPLEMENTAL BUDGET APPROPRIATIONS
WHEREAS, for some capital projects, funds appropriated in 2023 were not spent either
due to project delays or project changes; and,
WHEREAS staff recommends “carrying-over” those funds not spent in 2023, and
appropriating them to the same projects in 2024; and,
WHEREAS new or unforeseen expenses were not identified at the time of compiling the
2024 budget; and,
WHEREAS staff recommends appropriating funds for the new and unforeseen projects
or expenses as identified for 2024; and,
WHEREAS projected ending fund balances have been calculated with 2023 yearend
closing and need to be corrected; and,
WHEREAS, the City Council reviewed the supplemental budget on August 5, 2024, and
considered the matter further on August 19, 2024;
NOW, THEREFORE, the City Council of the City of Port Townsend, Washington, do
ordain as follows:
Section 1. The supplemental budget for the City of Port Townsend, Washington, for the
fiscal year 2024, is adopted as set forth in the document entitled “City of Port Townsend 2024
Supplemental #1 Detail,” a copy of which is attached as Exhibits A & B, making revenue and
expenditure revisions.
Section 2. This Ordinance shall take effect upon its passage, approval, and publication
in the form and manner provided by law.
Ordinance 3337
Page 2 of 2
ADOPTED by the City Council of the City of Port Townsend, Washington, by a vote of
th
the majority of the City Council plus one, at a regular business meeting thereof, held this 19
day of August 2024.
___________________________________
David J. Faber
Mayor
Attest:
_____________________________
Alyssa Rodrigues
City Clerk
--
7,3612,1485,274
22,334
(10,140)
248,452243,771455,968660,635115,143158,596827,557414,014187,049280,622228,514775,229350,236 340,096
(167,808)
4,098,635 1,324,4571,011,815 5,053,7571,555,146 1,734,914 2,148,928 2,539,1963,489,0221,402,2368,880,2991,557,072 2,869,045
16,332,14232,397,749
Balance
Ending Fund
2024 Amended
---
92,89620,00021,00025,00026,36088,250
626,500704,700530,117705,906608,665867,554457,235 114,610
1,500,0001,614,2101,246,4331,589,325 7,924,1811,068,180 1,016,0515,570,488 6,586,539 8,996,9082,065,7451,901,3862,208,0581,297,5311,214,864 6,070,242
18,019,842 12,280,413 26,580,02366,363,617
Amendment
2024 Budget
-------------
3,200
29,33019,00088,250 88,250
639,193626,500206,196302,393125,000 427,393 100,000976,927135,485157,000 179,200
2,104,6651,501,2191,212,4125,513,139
2024-XXXX
July Budget
Supplement Ord
--
EXPENDITURES AND OTHER USES
92,89620,00021,00025,00026,360 26,360
860,807704,700530,117713,658605,906608,665867,554454,035
1,584,8801,246,4331,383,129 6,422,9621,068,180 5,445,488 6,159,146 8,996,9082,065,7451,765,9012,051,0581,297,5311,195,864 5,891,042
15,915,177 11,303,486 25,367,61160,850,478
3325
2024 Budget Ord
-
45,00025,00095,00020,00021,00025,00036,00070,750
626,500695,000535,000934,807785,000598,655867,845488,917 106,750
1,771,0031,262,7051,714,207 6,789,4151,507,896 6,438,539 7,373,346 8,831,5445,235,2821,223,8241,479,9051,302,8051,879,091 6,043,563
15,567,011 10,716,086 27,411,39164,799,372
Budget
2024 Amended
-----------------
8,500
25,00016,20050,00012,50070,750 79,250
137,996 186,000626,500327,999 380,000 542,500
1,181,699 2,026,500 2,569,000 1,354,957 1,417,4575,765,402
XXXX
Exhibit A
July Budget
Supplement Ord
City of Port Townsend
2024 Budget Supplement #1
-----
REVENUES AND OTHER SOURCES
45,00095,00020,00021,00025,00027,500 27,500
695,000535,000392,307785,000598,655867,845488,917
1,585,0031,246,5051,386,208 5,607,7161,127,896 4,412,039 4,804,346 9,361,1298,781,5445,235,2821,211,3241,479,9051,302,8051,879,091 6,043,563
15,429,01525,993,93459,033,970
3325
2024 Budget Ord
0
-
7,3612,1487,360
22,334
203,452299,176644,363113,039158,596702,674495,258866,863509,754197,059280,330196,833111,002340,596 347,956
6,551,466 1,718,7711,334,1571,006,932 6,188,5231,115,4301,362,121 2,460,1025,053,3491,567,6005,710,7622,285,225 2,895,724
15,500,77433,961,994
Balance
2024 Amended
Beginning Fund
--
7,3611,883
67,23312,24020,04929,20129,433
263,274866,265406,696554,468943,783157,978762,890 637,798 511,423651,478770,410235,444204,206329,523 358,956
4,532,382 1,109,892 5,139,841 1,046,380 1,557,804 2,671,4693,105,9204,911,3022,525,497 3,014,397
12,124,70227,365,880
Fund Balance
2024 Beginning
Total Budget
Fiduciary Funds
FUND
Special Revenue Funds
OperatingGENERAL FUND Drug Enforcement/ContingencyARPA GrantStreetTBDLibraryReal Estate Excise TaxLodging TaxFire/EMSAffordable HousingCommunity Development Block GrantCommunity Services
Debt Service Fund General CapitalStreet Capital Capital Project Funds Golf CourseSystem developmentWater/Sewer OperationsWater/Sewer CapitalOlympic Gravity Water System (OGWS)Storm
OperationsStorm Capital Eneterprise Funds Public Works AdminIT Equipment O&M/ ReplacementFleet Equipment O&M/ReplacementFacilities Equipment O&M/ReplacementEngineering ServicesUnemployment
Self-Insurance Internal Service Funds Firemen's PensionCustodial/Refundable DepositsMemorial Fund
(July)
50,000.00 30,000.00
5,000.00 20,000.00 200,000.00 16,000.00 2,000.00 2,000.00
15,000.00 4,000.00 5,500.00 2,500.00 300,000.00 40,000.00
250,000.00 55,000.00 400,000.00 190,000.00 3,000,000.00 4,587,000.00 1,500,000.00
1,500,000.00
BA #1 Inc. or
Budget
2024 Adopted
-
- - - - -
-
11,420.00
400.00 9,840.00 15,000.00 1,500.00 15,255.00 250.00
3,300.00 33,114.00 1.00 75,000.00 2,317,255.00 2,482,335.00
860,807.00 860,807.00
Bars Numbers
010-011-511-600-49
010-011-511-600-31010-012-513-100-31010-012-513-100-40010-013-515-410-41010-013-518-610-41010-014-513-100-31010-014-513-100-40010-014-513-100-44010-014-513-105-41010-014-513-400-41010-022-558-600-440
10-041-514-230-41010-041-514-230-49010-051-521-100-49010-051-521-105-41010-200-597-001-00010-200-597-002-00010-200-597-005-00103-000-597-000-00
EXPENDITURES & OTHER USES
Total ARPA (103)
Total General Fund (010)
Description
General Fund (010)Mayor CouncilMayor CouncilCity ManagerCity ManagerCity AttorneyCity AttorneyCommunicationsCommunicationsCommunicationsCommunicationsCommunicationsDSDFinance DepartmentFinance
DepartmentPolice Admin.Police Admin.Fund Equity & Transactions-Street CIPFund Equity & TransactionsFund Equity & Transactions ARPA (103)Interfund Transfers-out appropriating remaining
fund balance
Exhibit "B"
CITY OF PORT TOWNSEND
(July)
2024 2nd Quarter Budget Adjustment #1
5,000.00 2,000.00 40,000.00 35,000.00 10,000.00 47,000.00
25,000.00 25,000.00 200,000.00 200,000.00 16,000.00 17,200.00
139,000.00 1,200.00 22,000.00 225,000.00 30,000.00 51,000.00
328,000.00
BA #1 Inc. or
Budget
2024 Adopted
- - -
- - - -
1,000.00 1.00 1.00 1.00 1.00 14,000.00
14,000.00 1,000.00
1,004.00 1,000.00 1.00 1.00
Bars Numbers
120-120-367110-08
010-051-342-100-00010-054-316-400-01010-054-316-400-02010-054-316-400-04010-054-316-403-00
103-000-361-110-01110-000-336-000-71120-120-369-910-00199-000-311-100-00199-000-313-150-00199-132-367-000-00199-140-347-301-00
010-015-369-910-00
REVENUES & OTHER SOURCES
Total ARPA (096)
Total Street Fund (101)
Total General Fund (010)
Total Streets Operations Fund
Community Services Fund Totals
Description
General Fund (010)Human ResourcesPolice Admin.Police OperationsPolice OperationsPolice OperationsPolice Operations ARPA (103)Investment Interest Street Operations Fund (110)Non-departmental
Library Fund (120)Friends of PT LibraryMisc. Revenue Community Services Fund (199)Non-DepartmentalNon-DepartmentalParks MaintenancePool
(July)
30,750.00 2,700.00 58,296.00 246,196.00 397,700.00 125,000.00
626,500.00
7,750.00 23,000.00 12,000.00 5,000.00 110,000.00 10,000.00
11,000.00 27,000.00 2,000.00 7,200.00 1,000.00 250,000.00
23,400.00 4,300.00 120,000.00 125,000.00 626,500.00
BA #1 Inc. or
Budget
2024 Adopted
- -
- - - - -
- - -
1,420.00 40,000.00 40,000.00 95,307.00
1,420.00 95,307.00
Bars Numbers
110-111-543-305-41110-111-597-950-00199-000-573-200-41199-132-594-760-63199-133-576-900-41199-134-576-800-11199-134-576-800-21199-134-576-800-22199-134-576-800-23199-134-576-800-24199-134-576-800-271
99-134-576-800-28199-132-594-760-64301-999-594-180-62301-999-594-180-63301-999-594-480-60301-999-594-720-62305-999-595-900-60111-000-597-000-00
EXPENDITURES & OTHER USES
TBD Totals (111)
Total Street Fund (110)
Total Street CIP Fund (305)
Description
Total General Capital Imp Fund (301)
Total Community Services Fund (199)
Street Operations Fund (110)Street MaintenanceStreet Maintenance Community Services Fund (199)Non-DepartmentalParks MaintenanceEventsParks StrategyParks StrategyParks StrategyParks StrategyParks
StrategyParks StrategyParks StrategyParks Maintenance - donation for skatepark lights increase.GeneralCapital Imp Fund (301)General CapitalGeneral CapitalGeneral CapitalGeneral Capital
Street CIP Fund (305)Engineering Interfund Services Transportation Benefit District (111)Interfund Transfer-out to Street CIP Fund (305)
Exhibit "B"
CITY OF PORT TOWNSEND
(July)
2024 2nd Quarter Budget Adjustment #1
455,000.00 540,000.00 540,000.00 626,500.00 1,000,000.00 400,000.00 2,026,500.00
2,500.00 2,500.00 150,000.00 1,773,500.00
265,000.00 190,000.00 1,100,000.00 320,000.00 20,000.00 56,000.00
125,000.00 2,500.00
BA #1 Inc. or
Budget
2024 Adopted
- - - - -
-
- - - - -
75,000.00 30,000.00 418,543.00
75,000.00 231,159.00 157,384.00
Bars Numbers
301-000-397-000-00305-999-397-000-00305-905-334-064-63305-905-397-004-00350-000-361-110-00
200-000-313-150-00200-000-397-220-01411-000-343-400-01411-000-343-500-01411-000-343-800-20411-000-343-900-00411-000-361-110-00411-000-369-900-00411-000-369-910-00
REVENUES & OTHER SOURCES
Total G.O. Debt Fund (200)
Total G.O. Bond Fund (305)
Total Street CIP Fund (305)
Total Water/Sewer Fund (411)
Description
Total General CIP Projects Fund (301)
Page 2 G.O. Debt Service Fund (200)Special Purpose TaxTransfer-In from the General Fund General CIP Projects Fund (301)Transfers-in monthly recurrying Street CIP Fund (305)Transfer-in-other
(Tran Ben Dist)WSDOT State GrantTransfer-in-General Fund 2017 G.O. Bond Fund (350)Beg Fund Balance - RestrictedInvestment Income Water/Sewer Fund (411)Water Capital ChargeSewer Capital
SurchargeWholesale Biosolids CompostingIrrigation Reclamation ChargesInvestment InterestMisc. Revenue Water/SewerMisc. Revenue Water/Sewer
(July)
753,200.00
20,000.00 12,600.00 4,000.00 310,000.00 10,000.00 330,000.00
60,000.00 4,500.00 2,100.00 60,000.00 40,000.00 15,000.00
7,750.00 122,750.00 100,000.00 100,000.00 3,200.00 3,200.00
BA #1 Inc. or
Budget
2024 Adopted
- - - - -
-
71,938.00
716.00 6,308.00 2,000.00 10,000.00 2,000.00 49,600.00
1,314.00 50,702.00 30,660.00 8,000.00 1,315.00 90,677.00
Bars Numbers
411-042-534-230.12
411-403-534-500-12411-403-534-500-26411-403-534-500-47411-403-534-505-41411-403-597-340-00411-406-591-350-78411-406-592-350-83411-407-535-805-41412-501-591-310-78412-501-592-310-83412-501-531-310-414
12-501-531-315-41495-000-589-100-00520-601-594-183-64
EXPENDITURES & OTHER USES
Total Water/Sewer Fund
Description
Total IT Operating & Maint.Fund (520)
Total Stormwater Operations Fund (412)
Total Stormwater Capital Imp Fund (410)
WaterSewer Fund (411)Utility BillingOvertimeUniformsUtility ServicesSoftware MaintenanceTransfers-out - Cip W/SWastewater Collection Ops-DebtWastewater Collection Ops-DebtBiosolids -
Software Maintenance Storm Operations Fund (412)Storm Operations - DebtStorm Operations - DebtProfessional ServicesSoftware Maintenance System Development Charge Fund (495)Refundable
Deposits IT Operating & Maint. Fund (520)Communications Equipment
Exhibit "B"
CITY OF PORT TOWNSEND
(July)
2024 2nd Quarter Budget Adjustment #1
12,500.00 5,000.00 5,000.00
10,000.00 2,500.00 75,000.00
BA #1 Inc. or
75,000.00
Budget
2024 Adopted
- - -
- -
30,000.00
30,000.00
Bars Numbers
415-000-333-970-47
412-000-343-100-05412-000-369-910-00
430-000-361-110-00
REVENUES & OTHER SOURCES
Storm Operations Fund (412)
Total Water/Sewer Fund (430)
Total Water/Sewer CIP Fund (415)
Description
Page 3 Storm Operations Fund (412)Storm Fee - Urban ForestryMisc. - Revenue Water/Sewer CIP Fund (415)Federal Grants Water/Sewer Debt Service Fund (430)Interest Income
(July)
25,000.00 1,500.00 26,500.00 75,000.00 5,000.00 750.00
7,000.00 500.00 88,250.00 9,662.00 2,000.00 665,515.00
50,000.00 727,177.00
BA #1 Inc. or
Budget
2024 Adopted
- - - - -
- - - -
7,500.00 7,500.00 8,250.00 615,515.00 623,765.00
Bars Numbers
555-402-534-200-41555-402-534-200-45631-043-589-200-00631-043-589-903-00631-043-589-904-00631-043-589-908-00631-043-589-909-00412-501-531-310-31412-501-531-310-31412-501-597-000-00412-501-597-000-00
EXPENDITURES & OTHER USES
Total Pension & Trust Funds (600)
Description
Total Engineering Services Fund (555)
Total Stormwater Operations Fund (412)
Engineering Services Fund (555)Professional ServicesOperating Rentals & Leases Pension & Trust Funds (600)Retainage DisbursementLeaseholder Excise Tax - reimbursementBiosolids Sales
Tax - RemittanceLatecomer Payment ReleaseJC Library Pass Thru Fines Storm Operations Fund (412) Steve-PW Corona Ave, stormwater pipe, CB, Grate, blades. Plants for 20 raingardens on
Water St. Main St doing the work.Discovery Road Emergency Stormwater - Kanu - SR20 - Logan - see AB
Exhibit "B"
CITY OF PORT TOWNSEND
(July)
2024 2nd Quarter Budget Adjustment #1
8,500.00 25,000.00 2,000.00 5,000.00 1,250.00 7,500.00
30,000.00 79,250.00
BA #1 Inc. or
Budget
2024 Adopted
- - - - -
- -
Bars Numbers
610-000-361-110-00631-043-389-200-00631-043-389-902-00631-043-389-903-00631-043-389-904-00631-043-389-908-00632-000-389-300-00
REVENUES & OTHER SOURCES
Total Pension & Trust Funds (600)
Description
Page 4 Pension & Trust Funds (600)Investment InterestRetainage DepositsCode/Permit Pass-Thru FeesLeaseholder Excise TaxBiosolids Sales TaxLatecomer DepositRefundable Surety Deposits
(July)
30,000.00 23,000.00 1,035,000.00 1,088,000.00 270,826.00 137,640.00
51,844.00 5,962.00 14,103.00 480,375.00 10,902,598.00 5,513,139.00
BA #1 Inc. or
Budget
2024 Adopted
-
23,000.00 13,000.00 895,000.00 931,000.00 123,470.00 47,000.00
5,240.00 9,000.00 184,710.00 5,389,459.00
Bars Numbers
510-600-548-600-48510-600-548-600-35510-600-594-480-64415-900-594-340-63411-404-534-800-41411-404-534-800-31411-404-534-805-41411-404-534-800-35
EXPENDITURES & OTHER USES
Total Water/Sewer Fund (411)
Description
Utility Bed #61
Total Engineering Services Fund (510
F350 truck - streets storm truck
3500 truck watershop utility truck
Grand Total Expenditure Adjustments BA #1
Fleet Operating & Maintenance Fund (510) Steve-PW Bucket Truck repairs @ TerexSmall Tools & Minor Equipment Water Utility Fund (411) & Cap (415) Steve-PW Water/Sewer Capital increasesProfessional
Services from 2023SCADA Server upgrade Hardware and LicensesWonderware/Aveva Software license renewalUnexpected purchase required by regulatory agency (6.2024)
Exhibit "B"
CITY OF PORT TOWNSEND
(July)
2024 2nd Quarter Budget Adjustment #1
626,500.00
626,500.00 6,304,950.00 5,765,402.00
BA #1 Inc. or
Budget
2024 Adopted
-
- -
539,548.00
Bars Numbers
111-000-313-210-00
REVENUES & OTHER SOURCES
TBD Totals (111)
Description
Grand Total Revenue Adjustments BA #1
Page 5 Transportation Benefit District (111)Sales Taxes
Agenda Bill AB24-132
Meeting Date: August 19, 2024
Agenda Item: XI.A
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: Emma Bolin/ Steve King Date Submitted: 8.14.2024
Department:PCD/ Public WorksContact Phone:360-390-4048
SUBJECT:Authorize Boundary Line Agreement process with Alicia Reynolds to resolve
property line dispute affecting the City’s Cherry Street property
CATEGORY: BUDGET IMPACT:
Consent Resolution Expenditure Amount: $
Staff Report Ordinance Included in Budget? Yes No
Contract Approval Other: Discussion Item
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item.
SUMMARY STATEMENT:
As the City prepares the City-owned Cherry Street property for listing, staff have been
coordinating with neighbors to rectify encroachments and organize the property
configuration in an efficient manner for future development.There is an encroachment
on City property that must be resolved before property listing. Including resolving this
encroachment, the City will be completing a final survey effectuating Lot Line
Adjustmentswith Grace Lutheran Church and the Cowans until this can be resolved.
Parcel # 931403601 and 602 located at 130 Rose Street.
The property owner has used City-owned propertyfor storage and as their yard.
Adverse possession through condemnation of publicly heldland is not allowed legally.
City staff have worked with the owner on a possible solution that enables her to retain
as much of theCity-owned property being used as ayard as possible. The City,
however,cannot gift land. Therefore, a suitable trade has been proposed. Attachment 1
details the chronology of negotiations and offers. Staff recommends Council stand by
the City offer from January 2024 shown in Figures 2 and 4 because it resolves the
underlying encroachment while preserving as much City property as possible for Cherry
Street density and sale. Staff recommends this property exchange as an equitable offer
given the historic use of the property and the City’s responsibility to taxpayers to recoup
funds expended for Cherry Street development. Agreement with Ms. Reynolds
counterofferfrom July 2024 shown in Figure 1may impact sales price.This proposed
exchange is consistent with the other property Lot Line Adjustments with Grace
Lutheran Church and the Cowans.
The property owner has provided a counter proposal as illustrated in the attachment.
Responding to the counter proposals is in the City Council’s purview.
If Council concurs with staff’s recommended offer, the property owner will have 7
business days to agree to a Boundary Line Agreement. State law allows boundary line
agreements(RCW 58.04.007)when there is a property line in dispute. The city will incur
legal and survey expenses to file the Boundary Line Agreement in courtmemorializing
the new boundaries reflected in Figure 2. If the property owner does not agree to the
City’s offer, staff request authority to issuea Notice to Vacate and remove all personal
property from the City’s real property.
Council has the following options:
1.Accept the counter proposal.Staff would then move forward with a BLA survey
to represent the approximate boundaries illustrated in the counter proposal.
2. Reject the counter proposal and maintain the original equitable property area
exchange proposal offer. If the property owner declines the offer, then option 3
applies.
3. Reject the counter proposal and withdraw the offer for a property exchange. This
option would retain property lines as is. The City would issue a Notice to Vacate
to remove personal property from the City’s property. There is an encroachment
for the garage. Staff recommends quit claiming the small area of the garage to
clean up title for encroachment. This approach would leave the garage as a non-
conforming structure, but remove the encroachment from the City’s property.
Alternatively, the garage could be requested to be removed.
4. Propose an alternative approach with a City counter proposal to the property
owner counter proposal.
Time is of the essence to move forward with all of the property line cleanup. Each of
the above options has an impact in terms of timing. Options 1, 2, and 3 provide the most
efficient timeline, while option 4 would include another round of negotiations.
ATTACHMENTS:
Attachment 1: Offer Comparison
CITY COUNCIL COMMITTEE RECOMMENDATION:N/A
RECOMMENDED ACTION: Authorize boundary line agreement and land exchange
conveyance with Alicia Reynolds for property located at 130 Rose Street in accordance
with City Offer shown in Figure 2 if agreed to within 5 business days; otherwise,
authorize staff to initiate Notice to Vacate notification.
ALTERNATIVES:
Take No Action Refer to Committee Refer to Staff Postpone Action
Remove from Consent Agenda Waive Council Rules and approve Ordinance ____
Other:
Figure 1 July 2024 to give Alicia more of a setback with
her garage structure. Preserves use of her backyard. Garage is non conforming
to setback.
Figure 2City oremains same April 15 2024
Figure 3Reynolds Proposal March2024
Figure 4
Agenda Bill AB24-133
Meeting Date: August 19, 2024
Agenda Item: X.B
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: John Mauro, City Manager and Alexandra Kenyon, City Attorney
Date Submitted: August 15, 2024
Department: City Manager and Legal Contact Phone:
SUBJECT:Appointment of Ethics Hearing Officer and Related Contract Amendment
CATEGORY: BUDGET IMPACT:No impact
Consent Resolution Expenditure Amount: $
Staff Report Ordinance Included in Budget? Yes No
Contract Approval Other: Discussion Item
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item.
SUMMARY STATEMENT: PTMC 2.80.040 requires the appointment of an ethics
hearing officer (“EHO”) by the City Council. The City’s land use hearing examiner, Phil
Olbrechts, has been conducting the duties of the EHO without an official appointment.
This agenda item seeks to appoint Phil Olbrechts as the EHO in addition to his duties as
the City’s land use hearing examiner and to authorize necessary amendments to the
related professional services agreement.
ATTACHMENTS:
-Second Amendment to Professional Services Agreement
-Resolution24-030 Appointing Phil Olbrechts as the Ethics Hearing Officer
CITY COUNCIL COMMITTEE RECOMMENDATION:N/A
RECOMMENDED ACTION: Move to approve Resolution 24-030 Appointing Phil
Olbrechts as the Ethics Hearing Officer and to authorize necessary amendments to the
professional services agreement.
ALTERNATIVES:
Take No Action Refer to Committee Refer to Staff Postpone Action
Remove from Consent Agenda Waive Council Rules and approve Ordinance ____
Other:
PROFESSIONAL SERVICES AGREEMENT
SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
THIS SECOND AMENDMENT (“Amendment”) to the Professional Services Agreement by and
between the City of Port Townsend (“City”) and Olbrechts and Associates, PLLC (“Contractor”)
dated January 27, 2011 and amendment thereto dated September 2, 2022 (hereafter the
“Agreement”), is made pursuant to Section N of the Agreement.
1. Section 1 of the Agreement, Amended. Section 1 of the Agreement is hereby amended to
read as follows:
1. Services and Performance by Contractor.
a. On an as-needed basis, the Contractor shall perform hearing examiner services
for the City under Chapter 2.14 Port Townsend Municipal Code (“PTMC”).
Contractor shall submit one original report of a decision document
(findings, conclusions, and decision) in hard copy and word format to the
City Director of Planning and Community Development or designee
within the time limits set by City code, but in no event later than 10
working days following the date of hearing and the record closes, unless
an extension is allowed.
The Contractor shall attend hearings virtually unless in-person attendance
is requested by the City.
The Contractor shall periodically provide a report to the City with any
recommendations for improvements to the land use codes and regulations
of the City.
In the event of the unavailability of Phil Olbrechts to hear matters and
render a decision, then backup services may be performed by Mr.
Olbrechts’ alternate examiners upon prior approval of City staff.
b. On an as-needed basis, the Contractor shall also perform ethics hearing officer
services for the City under Chapter 2.80 PTMC.
The Contractor will perform the duties as described specifically in PTMC
2.80.050.
If a hearing is necessary, the Contractor shall attend hearings virtually
unless in-person attendance is requested by the City.
In the event of the unavailability of Phil Olbrechts to hear matters and
render a decision, then backup services may be performed by Mr.
Olbrechts’ alternate examiners upon prior approval of City staff.
2. Full Force and Effect. All other terms and conditions in the Agreement remain in full
force and effect as provided therein.
1
PROFESSIONAL SERVICES AGREEMENT
THIS AMENDMENT is entered into between the Parties:
CITY OF PORT TOWNSEND CONTRACTOR
By: ________________________________ By: ________________________________
John M. Mauro, City Manager Name:
Title: _______________________________
Mailing Address: Mailing Address:
250 Madison Street, Ste 2 ___________________________________
Port Townsend, WA 98368 ____________________________________
Date: ___________________________ Date: ______________________________
2
RESOLUTION 24-030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PORT TOWNSEND, WASHINGTON, APPOINTING PHIL OLBRECHTS AS THE
ETHICS HEARING OFFICER
WHEREAS, Port Townsend Municipal Code 2.80.040(A) authorizes the City Council to appoint
an Ethics Hearing Officer; and
WHEREAS, the City Council finds that the City’s current land use Hearing Examiner possesses
the required qualifications to be the Ethics Hearing Officer.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend as
follows:
SECTION 1. FORMATION.
The Port Townsend City Council hereby appoints Phil Olbrechts as the Ethics Hearing Officer to conduct
such duties as describes in Chapter 2.80 of the Port Townsend Municipal Code.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting thereof, held
this 19th day of August 2024.
________________________________
David J. Faber
Mayor
Attest:
__________________________
Alyssa Rodrigues
City Clerk
1
Agenda Bill AB24-134
Meeting Date: August 19, 2024
Agenda Item: XI. C
Regular Business Meeting
Workshop/Study Session
Special Business Meeting
Submitted By: Steve King, PW Director Date Submitted: August 16, 2024
Department: Public Works Contact Phone: 360-379-5090
SUBJECT: Authorize the City Manager to enter into a grant agreement with the
Washington State Department of Transportation for RAISE grant funding and
further authorize all contracts necessary to complete the work.
CATEGORY: BUDGET IMPACT:N/A
Consent Resolution Expenditure Amount: Varies
Staff Report Ordinance Included in Budget? Yes No
Contract Approval Other: Motion
Public Hearing (Legislative, unless otherwise noted)
3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities
Cost Allocation Fund: 305 CIP Street
SUMMARY STATEMENT:
The City is part of the North Olympic Coalition that secured a $16 million Federal RAISE
grant for work on the Olympic Discovery Trail. Details on the entire grant are available
at this website: https://olympicdiscoverytrail.org/incredible-news-16-13-million-federal-
grant-for-puget-sound-to-pacific-trail/
The City has a role in 4 of the subprojects identified within the grant as follows:
J-280: Eaglemountsection with Jefferson County is the lead. The City will coordinate
with the County on this section of trail between Anderson Lake and Eaglemount Road
thru the City Lake property and in a location that supports future Olympic Gravity Water
System improvements. This work will support the legislative allocation of funds
sponsored by Representative Tharinger for purchase of land to support the connection
between Anderson Lake and City Lake.
J-282: Larry Scott to the Park and Ride with the Port as the lead. The City will work with
the Port as it leads to a connection to Fort Worden.
J-284: Larry Scott to the Ferry Terminal with the Port as the lead. The City will work
with the Port as this section is likely a part of the Waterwalk and could be relevant to
sea level rise protection.
J-286: Larry Scott to Fort Worden with the City as the lead. The City will lead this effort
of planning for a trail connection to Fort Worden via the Valley Trail. The primary focus
will be determining the best route thru or along Kah Tai and the Golf Course to connect
to the Quimper and Spruce Street trail route.
The RAISE grant identifies the work to be completed as planning and preliminary design
only. The work could also include special studies for necessary environmental
permitting and right of way acquisition. The work does not include construction.
At this point, there is no match required other than staff time. The 2025 and subsequent
budgets will include budget request for staff time.
This requested Council action is to authorize the City Manager to enter into a grant
agreement with WSDOT for funding and to enter in to interlocal agreements concerning
partnerships with the Port of Port Townsend and Jefferson County. This authorization
also authorizes any contracts with professional services providers necessary to
effectuate the work identified in the grants and associated funding.
ATTACHMENTS: N/A
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION:
Motion to authorize the City Manager to enter into a grant agreement with the
Washington State Department of Transportation for RAISE grant funding and further
authorize all contracts necessary to complete the work.
ALTERNATIVES:
Take No Action Refer to Committee Refer to Staff Postpone Action
Remove from Consent Agenda Waive Council Rules and approve Ordinance ____
Other:
Absent
conf.
Room
House
Area
Floor Conf
-floor
rd rd
LocationChambers PinkTriCommunity CenterChambersChambers Chambers Chambers Chambers Pacific3ChambersBOCCChambers 3 Chambers
)
Meeting:
www.cityofpt.us
CITY OFFICES CLOSED
-
websiteTBD Fund CreationBudget Supplemental
--
City
Item
General Government Wage Scale
See
HOLIDAY
-
SCHEDULE
Agenda
Welcome to appointed city councilmember
change.
Joint Planning Commission/City Council Comprehensive Plan Period Update Studio Reflections and Next StepsJoint Planning Commission/City Council Meeting: Comprehensive Plan Period Update
Studio Reflections and Next Steps Special presentation: Employee Engagement Process Status UpdateLawrence Street Bid AwardRAISE/P2PS Grant AwardExecutive Session Amend Hearing Examiner
ContractConsentUrban Forestry Contract Approval Cherry St/Reynolds Boundary Line Agreement Authorization Second ReadingSecond Reading
Transportation/TBD principles for priority investments
to
MEETINGS
Tentative
CANCELED
subject
CITY
only,
Bd.
draft
is
Advisory
(Joint Planning
Board
schedule
Trails
Committee
Fund
and
Meeting
(This
Committee
Society
Trees
Housing
Board
and
Committee
Workshop
Committee
County
Meeting
Action
Culture
Preservation
Advisory
Recreation,
Art
of
Council
TypeCityCommission Discussion) Special Session Planning Commission LibrarySpecial Session Growth Mgmt Steering CommCouncilPublic City Council Business Meeting Council Finance and Budget
Committee Planning Commission ClimateSpecial Session Historic Preservation CommitteeParks,JeffersonSpecial Session Planning Commission Historic City Council Business Meeting
:00
Time6:006:30 1:006:003:003:00 6:00 3:006:303:003:004:302:306:30 3:00 6
3
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DateAugAug 12 AugAug 13AugAug Aug Aug 22Aug 21Aug 27Aug 27Aug 27Aug 28Aug 28 Sept 2 Sept 3 Sept
DayMonMon TuesTuesWedThurs Mon ThursThursTuesTuesTuesWedWed Mon Tues Tues
AHAH AHAH
ChambersChambers Chambers ChambersChambers Chambers Chambers Chambers Chambers Chambers Port Pavilion Chambers Jeff Co ChambersChambers Chambers ChambersChambers Chambers Chambers Pink
House Chambers Chambers ChambersChambers
Park Annual Report
f
Dec)
-
(Nov
Standards
Deer and Parking Management Special Presentation: Gol
Design
Adoption
and
Engineering
Renewals
of
Hearings
UpdateRecords Management PoliciesMountain View Leases (December)
BudgetContract
Comm.
November)
Development
Meeting
and
Oct.)
September,
July,
May,
Workshop
Apr.,
Plan
Infrastructure
(Jan,
(February,
Commission
Review
Group
CouncilArts City Council Lodging Tax Advisory Committee Council Culture and Society Committee Equity, Access, and Rights Advisory Board Civil Service Commission Planning Commission City
Council Business Meeting Public Art CommitteeInterlocal Collaborative Group (ICG) Parks, Recreation, Trees and Trails Advisory BdJefferson County Housing Fund Board Council Finance
and Budget Committee Planning Commission Historic Preservation Committee Council Infrastructure and Development CommArts Commission City Council Business Meeting Library Advisory BoardCouncil
Culture and Society Committee Equity, Access, and Rights Advisory BdCivil Service Commission Planning Commission
Comprehensive
Workplan
:00:00:00
City’s
3:003:00 6 3:003:0012:304:156:30 6 3:005:004:302:303:006:303:003:003:00 6 1:003:0012:304:156:30
Collaborative
and
the
to
Board
Sept 4Sept 5 Sept 9 Sept 10Sept 11Sept 12Sept 12Sept 12 Sept 16 Sept 19Sept 24Sept 25Sept 26Sept 26Oct 1Oct 2Oct 3 Oct 7 Oct 8Oct 9Oct 10Oct 10Oct 10
Sept 19
Update
WedThurs Mon TuesWedThursThursThursThursThursTuesWedThursThursTuesWedThurs Mon TuesWedThursThursThurs
IntergovernmentalAdoption of Shoreline Master Program UpdateSuggestionCouncil Committee Reports (April, July, October)Period
Mon