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Home My WebLink About061324 EAR Advisory Board Meeting Minutes . irtual) v MINUTES Lonnie Mickle In person and Julia Cochrane made a motion to ( : EETING City Clerk Motion passed unanimously M ActionMotion approve the April 30, 2024. Richard Rogers seconded. Vote: City Hall Deputy and another for LOCATION: and chairs/rotating - chair, chairs, agreement - - (None) chair, waiting - .m. expectations out of a chair, p , Francisca Ramirez Aquino :30ing 2 Deputy Mayor Howard (Council Liaison) 1 process of electing a chair/vice chair. Amy Samara Krouskop, Alyson McWilliams, Cameron Jones, Julia Cochrane, Laurie Riley, Richard MEMBERS ABSENT: Stephanie Burns co communication with chair/co electing a chair being mandatory, co : People and Performance Director Cynthia Shaffer (None) and Job Description Discussion START TIME: : r : EQUITY, ACCESS, AND RIGHTS ADVISORY BOARD around the Advisory Board Handbook process , 2024, board members describ Deputy Mayor Howard called the meeting to order at 12:30pm. : PRESENT: EXCUSED budget letter discussion, MEMBERS PRESENT:/ to elect June 13 VOTING MEMBERS PRESENT: - TopicCall to Order Introductions were made. Approval of Minutes Discussion ensued workplan General Public Comment Public comment was made. Discussion ensued around openings on the board.Elect Chair/Vice Chai Deputy Mayor Howard introduced theDiscussion ensued around chairs, concerns around rotating chairs, importance of continuity, the role of chair, request for Cameron Jones as chair, preference for comarginalized voices as chair, staff/Council liaison help, Roberts Rules of Order, skills and requirements of chairs, meetingprocess for taking turns to talk, DATE:VOTING Rogers, Stephanie Burns, Stephen Chase NONMEMBERS CITY STAFF chairs for - chair for July, - Richard Rogers made Stephanie Burns made : chairs. Stephen Chase otion: - M Julia Cochrane made a motion to Amended Motion passed Action Send meeting agreement thoughts to City Clerk Alyssa Rodrigues before the next meeting. Action:nominate Stephanie Burns and Cameron Jones as coseconded. Amended Motion an amended motion to nominate Stephanie Burns and Cameron Jones as co3 months. Julie Cochrane seconded. Amended an amended motion to coAugust, and September and use the October meeting as a meeting for transition. Vote:unanimously ing , and chair for - interim address being used , and why topics matter, serial meetings John Mauro at Coffee ing explaining chair terms. - chairs for 3 months. Julie Cochrane - co and the October meeting chairs, quorum, , - decision quickly, Cameron Jones and interim meeting ing and chairing for July, August, September - EAR representative join arrived at 1:18pm. no chairs, -chairs. Stephen Chase seconded. - letter, July 22 Council Workshop, and timeline. Richard Rogers made an amended motion to nominate Stephanie Burns made an amended motion to co the September otion: M contents of Julia Cochrane made a motion to nominate Stephanie Burns and . Amended Motion passed unanimously. transition. Deputy Mayor Howard introduced the Workplan and Budget Letter which Topic ideas, communication role, makStephanie Burns as co Motion:Cameron Jones as coDiscussion ensued around community conversations, workplan,timeline Amended Motion:Stephanie Burns and Cameron Jones as coseconded. Discussion ensued around cochair vacancy at for Amended July, August, and September and use the October meeting as a meeting for transition. Vote:Discussion ensued around support of coemails. Francisca Ramirez Aqui Workplan and Budget Letter Discussion includedDiscussion ensued around improving access, community engagement, disinterest in public affairs, Chat, KPTZ, Communications Director guidance, public forums budget, distrust and dissidents with public and government, . the board Action Alyssa Rodrigues will share EAR emails with meeting. email blasts. public and the next chairs. - chairs and Alyssa Rodrigues to send to - accountability, notes, Stephanie Burns / advising the City, and looking at other housing DEIABJ Strategic Plan, Comprehensive Plan, Community Agreements at liaison, expected format for workshop, explained the Pathways to Housing Security in Washington . communication Topic compensation, Dept of Commerce grant, accessibility around town (sidewalks, public restrooms, historical buildings, emergency evacuation, post office accessibility)Discussion continued aroundequity assessment and consultation, trainings and education for Council/staff, community outreach, civics for youth, voice for youth, permit for event with EAR checklist/plan, housing, food stamps, brainstorm for housing issues, hire level housing advocacy work, intersection with other organizations, engagement regarding housing, models. Stephen Chase and Alyson McWilliams left at 1:59pm. Discussion ensued around auditingbeing Community Agreements The board agreed to discussDiscussion ensued around agenda planning with co Committee Member Updates: Deputy Mayor Howard explained what Committee Member updates are. Julia Cochrane report and stated they will send to coboard. Staff Updates:Deputy Mayor Howard explained what Staff updates are. People and Performance Director Cynthia Shaffer stated there will be a licensing and cost to city created emails for board members. Discussion ensued around what the group email should be and to ask IT for an email name recommendation. Action pm. 22 2: access to building, advising to City, 12:30pm at 4 , 202 adjourned at , and agenda prep. August 8 The meeting Community AgreementsWorkplan and Budget Letter Discussion continued Network Identification and BuildingScope of Work Meeting: TopicSet Agenda for Next Meeting The board agreed on the following items for the next meeting agenda: Discussion ensued around budget, reporting issues Laurie Riley left at 2:18pm. NextAdjourn: