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Home My WebLink About021224 City Council Workshop Meeting Packet PORT TOWNSEND CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS, 540 WATER STREET Workshop Meeting 6:00 p.m. February 12, 2024 Attend in person or virtually via computer or tablet at http://joinwebinar.com enter the 9 digit Webinar ID 850855531 Phone only (muted -listen-only mode) United States: Local Dial In –(360) 390-5064 access code: 951-731-338# Live stream (listen only): https://cityofpt.us/citycouncil/page/agendasminutesvideos. Submit public comment to be included in the meeting record to: https://publiccomment.fillout.com/cityofpt If you are experiencing technical difficulties, please attempt all methods listed above before reporting any issues to: clerksupport@cityofpt.us I.Call to Order/ Roll Call II. General Public Comment (regarding items not on the agenda) III. Discussion Items A. Public Safety: Annual Update and State of Police Department a. Staff Presentation b. Public Comment c. Council Discussion B. Sewer Rate Ordinance: Low-Income Discount and System Development Charges a. Staff Presentation b. Public Comment c. Council Discussion IV. Adjourn AmericanswithDisabilities Act In compliance with the Americans with Disabilities Act, those requiring accommodation for this meeting should notify the City Clerk’s Office at least 24 hours prior to the meeting at (360) 379-5083. 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INTRODUCTION 2 Annual ReviewFebruary 2024 PORT TOWNSEND POLICE DEPARTMENT Mission Statement To work in partnership with our community to provide a safe and compassionate environment while reducing crime and the fear of crime. Vision To work in partnership to improve our community while recognizing the dedication and service of our employees. 3 Annual ReviewSeptember 3, 20XX PORT TOWNSEND POLICE DEPARTMENT VALUES INTEGRITY We have committed ourselves to elevated standards of trust, responsibility, and discipline while promoting justice in a fair and impartial manner COMPASSION We are compassionate to the needs of the community and to those that visit our city PROFESSIONALISM We are professional in our interactions with everyone 4 Annual ReviewSeptember 3, 20XX FIVE COMMISSIONED OFFICER HIRES 1 DEPUTY CHIEF 5 OFFICERS (2 ENTRY LEVEL AND 3 ACADEMY TRAINED) FOUR COMMISSIONED OFFICER RESIGNATIONS 2 FAILED TO MEET ACADEMY REQUIREMENTS 1 WENT TO ANOTHER AGENCY 1 PERSONAL REASONS NAVIGATOR POSITION NOT FILLED 4 APPLICATIONS (NONE QUALIFIED) FULLY TRAINED OFFICERS JANUARY 2023 -9 JANUARY 2024 –10 (4 FTO) STAFFING 5 Annual ReviewFebruary 2024 Jeff ThaxtonJuan Vallejo Zane BerteigAlex Mussman Deputy ChiefPolice OfficerPolice Officer Police Officer OUR NEW TEAM MEMBERS 2023 OUR NEW TEAM MEMBERS 2023 Ali Halabi Kamal Sharif Promotion to Police Officer Sergeant 7 Annual ReportFebruary 2024 SPECIALIZED TRAINING RECEIVED THE WEST POINT WAY EXECUTIVE LEADERSHIP COURSE (DEPUTY CHIEF) –120 HOURS INTERNATIONAL POLICE MOUNTAIN BIKE REFRESHER COURSE –40 HOURS FTO ACADEMY –40 HOURS HANDGUN INSTRUCTOR (LEVEL 1) COURSE –80 HOURS ACTIVE SHOOTER RESPONSE INSTRUCTOR (ALERRT) COURSE –40 HOURS CRITICAL INCIDENT STRESS MANAGEMENT (GRIN) COURSE –24 HOURS SWAT BASIC (INVESTIGATOR/TASK FORCE PARTNER) –40 HOURS OVER 600 HOURS OF TRAINING IN 2023 NEW POLICEONEACADEMY TRAINING PROGRAM DAILY TRAINING FROM APP (5 TO 10 MINUTES) OVER 400 TRAINING COURSES ABILITY TO TRACK AND DOCUMENT WHEN TRAINING HAS OCCURRED ANDTOTAL HOURS TRAINING 8 Annual ReviewFebruary 2024 EQUIPMENT Two New Patrol VehiclesTwo New Patrol Bikes23 New Portable Radios 9 Annual ReviewFebruary 2024 COMMUNITY POLICING EFFORTS Policing on bikes Youth bike rodeo with public safety partners Police K9 presentation Coffee with a Cop Clothing and Toy Drive Shop with a Cop Presence at other community events (county fair, touch a truck, Halloween parade) 10 Annual ReviewFebruary 2024 COMMUNITY SERVICES 49 Events in 2023 10 Multi-day events 20+ requests for traffic revision signage All events and traffic revisions occurred with no major issues Improved area –Incident Action Plan (IAP) Area of needed improvement –Special Permit document and process flow 11 Annual ReviewFebruary 2024 USE OF FORCE Year# of IncidentsLevel of Force UsedInjuries 2021 10 Comp. hold(4) Weapon display(5) Strike(1) Sus –3 Off –0 2022 16 Comp. hold(7) Weapon display(5) Takedown(2) Sus –2 Off –2 Strike (2) 2023 39 Comp. hold(16) Weapon display(13) Takedown(4) Sus –7 Off -2 Taser deployment(3)* *1 Taser deployment was out of policy Weapon display is used as a form of de-escalation All injuries to suspects and officers have been minor 12 Annual ReviewFebruary 2024 2023 ANNUAL CRIME DATA Traffic Stops Traffic Stops: 1074 Traffic Stops with Issued Ticket: 148 DUI’s (Driving Under the Influence): 21 Criminal Traffic: 22 Issued TicketDUI'sCriminal TrafficWarning 13 Annual ReportFebruary 2024 2022/2023 ANNUAL CRIME DATA COMPARISON 2022 2023 Traffic Stops: 765 1074 (up 40%) Traffic Stops with Issued Ticket: 68 148 (up 117%) DUI arrests (Driving Under the Influence): 9 21 (up 133%) Criminal Traffic: 12 22 (up 83%) 14 Annual ReportFebruary 2024 2022/2023 ANNUAL COLLISION DATA COMPARISON 2022 2023 Total reportable collisions in the city: 110 82 (down 25%) Total calls for service (collision related): 152 189 (up 24%) Top three Collision locations West Sims Way/Haines Place (Safeway) West Sims Way/Kearney Street (New roundabout) Water Street (Downtown) 15 Annual ReportFebruary 2024 16 Annual ReviewSeptember 3, 20XX CRIME COMPARISON DATA CRIME202120222023 Calls for Service7,9067,2368,506 Average Calls per 21.619.823.3 day Busiest day of the Wednesday Wednesday Friday (16.5%) week(18.2%)(16.2%) Busiest hour of the 1400 (2pm)11 am & 1300 1300 (1pm) day(1pm) Part 1 crimes134110157 Total Cases465502643 17 Annual ReportFebruary 2024 CRIME COMPARISON DATA (CONTINUED) Group A OffensesReported 2022Reported 2023% of Change Robbery11 Assaults93113+ 21% Kidnapping33 Burglary2617-35% Arson23+50% Larceny/Theft131117-11% Motor Veh. Theft153-80% Sex Offenses00 18 Annual ReportFebruary 2024 CRIME COMPARISON DATA (CONTINUED) Group A OffensesReported 2022Reported 2023% of Change Forgery64-33% Fraud59+80% Stolen Property11 Vandalism8461-27% Drug/Narcotic14+300% Violation of 2342+82% Protection Orders Weapons 65-17% Violations 19 February 2024 Annual Report AD HOC COMMITTEE ON LAW ENFORCEMENT AND PUBLIC SAFETY OVERVIEW 11 Recommendations #1Chief’s Advisory Board –will be part of Strategic Plan (2024) #2-#11All have been addressed 20 Annual ReviewFebruary 2024 OPERATIONAL GOALS FOR 2024 Department PrioritiesEmployee Opportunities Sergeant promotion Strategic Plan Expanded training opportunities Start the Accreditation process Fill non-patrol positions Increase pro-active contacts by 10% Detective Improve Community Engagement SRO Navigator Assigned sectors of the city Bike Team Community meetings/training 21 Annual ReportFebruary 2024 SUMMARY Crime is down from 2022 Pro-active policing is up Community policing initiatives are up We’re delivering for our customers and they are supportive Our Department continues to grow 22 Annual ReportFebruary 2024 THANK YOU Thank you for your commitment and continued support of our department. 23 Annual ReportFebruary 2024 Agenda Bill AB24-031 Meeting Date: February 12, 2024 Agenda Item: III.B Regular Business Meeting Workshop/Study Session Special Business Meeting Submitted By: Steve King, PW Director & Date Submitted:February 8, 2024 Department:Public Works Contact Phone:360-379-5090 SUBJECT: Sewer and Stormwater Utility Rates Increase; Expansion of the Utility Low-income Discount Program; Amending System Development Charges Fees and Structure; Amending Utility Tax CATEGORY: BUDGET IMPACT: N/A Consent Resolution Expenditure Amount: N/A Staff Report Ordinance Included in Budget? Yes No Contract Approval Other: Workshop Public Hearing (Legislative, unless otherwise noted) 3-Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities Cost Allocation Fund: 411 Water Sewer Fund - General SUMMARY STATEMENT: th This workshop is a follow up to the February 5City Council meeting in which the first readings of the following ordinances were approved. Prior to second reading, staff wanted to provide an opportunity for further Council discussion andpublic input. In th addition, a number of questions were raised on February 5. Staff will provide more th information related to those questions. Please refer to the February 5Council Meeting packet of information associated with these ordinances on the City’s website at https://cityofpt.us/citycouncil/page/agendasminutesvideos. Click on Council Archives to see the meeting agenda and video as illustrated below. Ordinance 3329 addresses changes to Public Utility Taxes. Ordinance 3330 revises System Development Charges for Sewer and Stormwater. Ordinance 3331 expands the low income discount program Ordinance 3332 addresses changes in the utility rates for sewer and stormwater as well as revises the water rates to include utility tax androll capital surcharge into the base rate. th The following questions or discussions from the February 5meeting will be addressed at this workshop in addition to any other questions raised. Staff will: Describe outreach approach between now and the first revised utility bill to be received by customers in May; Provide sample language concerning utility tax on the bill and where the tax goes; Provide calculation on equivalency for utility tax reduction to ensure General Fund is kept whole; Review Mill Road LS maps to make sure they aren’t showing Glen Cove improvements; Describe how we handle English as a second language or interpretation; Share how the expandedlow-income discountprogram is promoted; Explore SDC for stormwater by graduated scale for smaller impervious areas; Share tipping fees for yard waste; Review CIP table for projects with risk based on delay; This workshop objective is to refine ordinances for second reading and final adoption. ATTACHMENTS: 1.See February 5, 2024 Council Packet CITY COUNCIL COMMITTEE RECOMMENDATION:N/A RECOMMENDED ACTION: N/A ALTERNATIVES: Take No ActionRefer to CommitteeRefer to StaffPostpone Action Remove from Consent Agenda Waive Council Rules and approve Ordinance ____ Other: Utility Rate Adjustments Low Income Discount System Development Charges Supplemental Presentation City Council Workshop February 9, 2024 Presentation Outline th This presentation addresses questions from the February 5City Council Meeting. The information presented here is intended to supplement thth presentations and material provided on February 5. The February 5Council https://cityofpt.us/citycouncil/page/agendasminutesvideos This information is broken into the following categories: 1.Questions on Utility Tax 2.Questions on Rates 3.Questions on Low Income Discount program 4.Questions on System Development Charges Utility Tax Recommended Tax Disclosure Staff recommends following similar approach as Tacoma for tax disclosure This is proposed to be reduced from 18% to 16% for the City of PT Utility Tax Recommended Tax Disclosure Staff recommends the following disclosure: Total Current Charges include: State B&O Tax = 1.75% State Sewer Collections Tax = 3.852% City Tax on Gross Utility Revenues = 16.0% City taxes fund general government services such as parks, streets, police, facilities, planning, and more. See City website and budget for more detail. Utility Tax Recommended Tax Disclosure Staff recommends the following disclosure: These numbers will match published rate tables Capital Surcharge is included into current charges base rate above Utility Tax Calculation Verification 2024Utility Tax Budget 010 Water Utility Tax Budget$ 687,000 010 Wastewater Utility Tax Budget$ 605,000 Staff double check 010 Stormwater Utility Tax Budget$ 160,000 Total$ 1,452,000 against 2024 budget. 16.0% utility tax rate Total Projected Utility Revenue - Rate Model 2024 meets test within Water Utility$ 4,674,334 error margin of Sewer Utility$ 3,367,202 Storwmater Utility$ 797,159 estimating. Projected Utility Tax Caclulation based on Rates Models and a rate of:16.0% Water Utility$ 747,893 Sewer Utility$ 538,752 Storwmater Utility$ 127,545 Total$ 1,414,191 Difference Proj. Over(Under) 2024 Budget$ (37,808.80) Rates Yard Waste Fees The City collected $91,484 in yard waste fees in 2023 New minimum tipping fees went into effect in the beginning of November 2023 The City collected $26,154 in yard waste fees in Q4 of 2022 The City collected slightly less than 2022 at $25,448 in yard waste fees in Q4 of 2023 It is really too early to see the impact of the tipping fee change due given the impact of weather and holidays in Q4. Rates Mill Road Lift Station Funding for Mill Road Lift Station is entirely funded through grants and connection fees. Grants = $4.1 Million Connection Fees = $2.0 Million Connection Fees pay for collection piping up Discovery Road within the City Limits. If the system were to expand to Glen Cove LAMIRD, then additional Snip from Figure 10-1 of the General Sewer Plan. connection fees would need to be This map shows the improvements needed to levied or grants obtained. serve Glen Cove and Disc. Road Rates: Capital Program 2024-2028 $8,087k $7,350k $10,510k $3,345k $440k Rates: Capital Program 2028+ Long-term Pipe Repl. Liability Est. 2037 $39 M for WWTP Upgrades Next Rate Period Rates Average Residential Bill -Comparing Cities 152.73 Util Tax Rate Incl.% 6.25 Yes 19.20 Yes12.0 No6.0 56.16 -- ?10.0 77.37 No9.0 Yes6.0 Yes16.0 No18.0 Yes6.0 Yes12.0 Yes15.5, 20.0 ?8.0 Note: Rates are comparing PT proposed against 2023 rates of other cities due to timing. Utility tax rates vary based on overall General Fund needs of each city and differing revenues. Ie, Sequim has high retail sales tax and no B&O tax. Low Income Discount Helping People Connect The question regarding helping people with language barriers prompted a question of how this is addressed. Currently, the City does not have a program. Many entities such as the Hospital contract for services when they are needed. Staff is looking into contracting option. Expanding the enrollment in the low-income discount program is proposed through outreach: Utility Bill newsletter Communication by the city staff for struggling households Ask service providers to advertise program. City website System Development Charge Stormwater Proposed graduated stormwater SDC Residential & Commercial Impervious AreaESUSDC Up to 1,500 SF0.25$ 367.50 1,501 to 2,500 SF0.67$ 980.00 2,501 to 3,500 SF1.00$ 1,470.00 Above 3,500 SFFormulaFormula ESU = Equivalent Service Unit Formula: SDC = (Impervious Area. SF/3,000 SF) X $1,470 Questions/Discussion