HomeMy WebLinkAbout121123 Special Session City Council Business Meeting PacketPORT TOWNSEND CITY COUNCIL AGENDA
CITY HALL COUNCIL CHAMBERS, 540 WATER STREET
Special Session Business Meeting 6:00 p.m. December 11, 2023
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L Call to Order/ Pledge of Allegiance
II. Roll Call
III. Special Presentations (None)
IV. Unfinished Business
A. Authorize the City Manager to Sign the Lease with the Friends of Port
Townsend Golf Park for the Operations of the Port Townsend Golf Park.
Action: Move to Authorize the City Manager to sign the Lease with the
Friends of Port Townsend GolfParkfor the Operations ofthe Port Townsend
Golf Park
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
V. New Business
A. Annexation Agreement Amendment with East Jefferson Fire Rescue for Fire
Review, Fire Marshal Duties
Action: Move to approve and authorize the City Manager to sign the First
Amendment to Annexation Agreement with Jefferson County Fire Protection
District No. I
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
B. Resolution 23-056 Related to the 2024 Annual Update to the City's
Comprehensive Land Use Plan
Action: Move to approve Resolution 23-056 Related to the 2024 Annual
Update to the City's Comprehensive Land Use Plan and Docket Comprehensive
Plan and Development Regulation Amendments for Consideration in 2025.
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
C. Resolution 23-057 Authorizing the City Manager to Negotiate and Execute
Services Agreements with the Mountain View Commons Tenants, Including for
the Operations of the Pool, Consistent with the Mountain View Rate Policy
Adopted by City Council on December 4, 2023.
Action: Move to approve Resolution 23-057 Authorizing the City Manager
to Negotiate and Execute Services Agreements with the Mountain View Commons
Tenants, Including for the Operations of the Pool, Consistent with the Mountain
View Rate Policy Adopted by City Council on December 4, 2023
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
D. 2023 Third Quarter Financial Update
Action: Discussion Only. No Action Requested.
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
E. Resolution 23-058 Updating and Providing for Building and Planning and
Community Development Fees
Action: Move to approve Resolution 23-058 Updating and Providing for
Building and Planning and Community Development Fees
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
F. Authorizing Deferral of Building Fees and Utility Connection Charges for
Habitat for Humanity Low Income Housing Unit
Action: Authorizing Deferral ofBuilding Fees and Utility Connection
Charges for Habitat for Humanity Low Income Housing Unit
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
G. Authorizing the City Manager to Execute a Contract with RACOM Critical
Communications in an Amount not to Exceed $60,000.
Action: Move to authorize the City Manager to Execute a Contract with
RA COM Critical Communications in an Amount not to Exceed $60,000.
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
VI. Presiding Officer's Report
VII. Suggestions for next or future agenda, regular meeting and/or study session
VIII. Comments from Council
IX. Adjourn
111y
(f port
Townsen
Agenda Bill AB23-274
Meeting Date: December 11, 2023
Agenda Item: IV.A
❑ Regular Business Meeting
❑ Workshop/Study Session
® Special Business Meeting
Submitted By: Carrie Hite, Director of Parks Strategy Date Submitted: December 6,
2023
Departments: Administrative
Contact Phone: 360-379-2979
SUBJECT: City Council to authorize the City Manager to sign the lease with the Friends
of Port Townsend Golf Park for the operations of the Port Townsend Golf Park.
CATEGORY: BUDGET IMPACT: $
❑ Consent ❑ Resolution Expenditure Amount:
❑x Staff Report ❑ Ordinance
❑ Contract Approval ❑x Other:
❑ Public Hearing (Legislative, unless otherwise noted)
❑ 3 -Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item,
.
SUMMARY STATEMENT:
Included in Budget? Yes ❑ No ❑x
City Council met on November 6t" and discussed to following principles of the lease -
1 .
ease:
1. Operate the golf Park in an environmentally sustainable manner.
2. Operate the Golf Park in a financially sustainable manner.
3. Improve and operate a 9 hole golf course
4. Define lease term length
5. Increase access for the general public.
6. Incorporate trails for a n -s and a -w connection, possible perimeter trails.
7. Collaborate with the city to install a playground.
8. Explore moving the recyclery to the Golf Park.
9. Provide opportunity for permanent affordable housing along Blaine street,
planning in 2030, breaking ground in 2035.
The attached lease represents all of these, defining a 2+20 term lease, has the city
paying for water for the first two years, then sharing the costs, has a rent amount that is
free the first two years, defines the phases of opening to public access with metrics in
Exhibit G, and continues to allow some exploration with the recyclery. The Friends will
be completing a business plan but have projected that it may take them five years to
reach financial sustainability.
In addition, the City Council discussed this lease on December 6, 2023. Their interest
was to add more metrics and tie them to the reporting, include reporting on volunteer
hours, have some kind of evaluation or negotiation at the two year mark to extend the
lease another 20 years, identify a timeline to give notice to the Friends when the City is
interested in adding housing or other amenities, but to retain City control to be able to
add additional amenities if the City decides it is in its interest. These concerns have all
been addressed in the updated lease, including adding an Exhibit H that demonstrates
where the housing will be located, if proposed.
ATTACHMENTS:
1 — Lease of Municipal Golf Park
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A/
RECOMMENDED ACTION: Authorize City Manager to sign Lease with Friends of Port
Townsend Golf Park for the Operations of the Port Townsend Golf Park.
ALTERNATIVES:
❑x Take No Action ❑x Refer to Committee
❑ Remove from Consent Agenda
approve Ordinance
❑ Other:
061
❑x Refer to Staff ❑x Postpone Action
❑ Waive Council Rules and
LEASE
(PORT TOWNSEND MUNICIPAL GOLF PARK)
Between the City of Port Townsend and the Friends of the Port
Townsend Golf Park
January 1, 2024, to December 31, 2046
THIS LEASE is entered into by and between the City of Port Townsend, a Washington
municipal corporation ("City"), as lessor, and Friends of the Port Townsend Golf Park, a
Washington nonprofit organization ("Friends"), as lessee. This Lease is intended to define the
rights and responsibilities of the parties regarding the Golf Park leasehold interests and
associated personal and public property.
AGREEMENT
1. Lease. Subject to the terms of this Lease, the City hereby leases to Friends all of
the lands and premises comprising the nine -hole Golf Park ("Golf Park"), the area
marked "effective Golf Park boundary" on the map attached as Exhibit A ("Leased
Premises"); provided that if and when housing is established on the southern -most
parcel (85085593 1) of the premises, the boundaries of the `Premises' for the lessee
shall be adjusted and that portion on which housing is located will be removed from the
Friends Premises by an amendment to this lease. (ref Exhibit H)
2. Term of Lease. This Lease shall commence on January 1, 2024, and shall extend
through and expire on December 31, 2025. During this initial 2 -year period, the Friends
will prepare a Business and Capital Investment Plan for long-term operations including a
report on the completion of the Phase I milestones and metrics (Exhibit G) The report will
be provided to city staff by August 1, 2025. The Friends and city staff will review this
report and consider additions or modifications to the metrics. Upon successful completion
of the phase one metrics and review and analysis by the city staff that the Business Plan
demonstrates t the golf course will be a financially sustainable operation, the Friends shall
have the right through a written notification from the City before October 31, 2025, to
extend this lease for an additional twenty-year term. Should the Friends fail to meet the
phase one metrics, the City may terminate the lease effective on December 31, 2025.
3. Rent. In consideration of the many public benefits that the Friends will provide throughout the
term of this lease, and with the understanding that the Friends as a non-profit organization will work
in collaboration with the City to improve the Golf Park property, enhance native plantings, expand
recreational opportunities, and increase public access to the Golf Park property, there will be no rent
paid to the City for the initial two-year term of this lease. Beginning in year 3 and continuing
throughout the Phase 3 period of milestones as defined in Exhibit G, the rent due to the City shall be
4% of gross receipts. (The Phase 3 milestones include a period of significant capital investment in
the Golf Park by the Friends.) Beginning with Phase 4 in 2036, and assuming gross annual receipts
reach $500,000 (in 2024 dollars) by 2036, the rent shall increase to 6% of gross receipts for the
remainder of the lease, provided however, that should the Friends reach $1,000,000 in gross receipts
(in 2024 dollars) at any time after 2036, the rent (Section 3 of the Agreement) shall be reopened to
Page I of2I Citff fiends o f Port Townsend
Golf Park 2024-2046
negotiation for increased rent for the subsequent years of the lease based on the financial model and
forecast submitted by the Friends and with the intent of providing for the continued successful
operation of the Golf Park property, as well as for sharing of any significant net revenue generated.
a. Gross Operating Receipts. The Friends shall receive all rent, payments, donations, and revenue
generated from all activities and any sub -leases within the premises. "Gross Operating Receipts"
for purposes of calculating rent payments shall mean total income generated from the operation of
the Friends' facilities within the Golf Park including daily annual course and user fees, driving
range and cart rentals, subleases, concession agreements, facility rentals, direct food and beverage
sales completed by Friends (third party sales will be based on the rent charged to the third party),
and the sale of other goods and services from or on the Premises. Gross Operating Receipts shall
exclude, without limitation, donations, public and philanthropic grants, sponsorships, in-kind gifts,
and Lodging Tax allocations or other public funding.
b. Leasehold Excise Tax: The parties recognize that Washington State law may require that the
Friends pay leasehold excise tax on the fair market value of the lease which the parties agree
is $10,000 per year for the initial two-year term in which no rent is paid. The Friends will pay
leasehold excise tax as if the rent were $10,000 per year unless they receive documentation
from the Washington State Department of Revenue that the Friends are exempt from property
tax.
Capital Reserve Fund. Rent paid to the City will be placed into a segregated Golf Park
capital reserve fund dedicated to fund capital improvement, including deferred
maintenance projects and leasehold improvements, within the Golf Park Premises. The
purpose of the Golf Park Capital Reserve Fund is to have resources available to plan and
implement capital improvements to enhance the Premises for the public and for course
users, and to help fund the obligations of the City as lessor and the Friends as lessee for
their respective responsibilities in Exhibit F of the Agreement. Allowed uses of the funds
include but are not limited to the following:
a. Contracts for planning, architectural, engineering, legal, or similar services in support of the
development of capital improvements for the Premises.
b. Funds specifically allocated to deferred capital improvements including deferred
maintenance and leasehold improvements.
c. Expenses necessary to solicit and evaluate potential development proposals for the Premises.
d. Matching funds for grants related to the development and/or improvement of the Premises.
e. Other similar pro] ects that improve the Premises for public uses
d. Capital Investment Plan. The Parties shall be responsible for funding their respective shares of
capital improvements, subject to the available funding of each party. The purpose of the Capital
Reserve Fund is to supplement that funding. By August I of each year, representatives from
Friends and the City shall meet to review the fund balance and capital investment priorities and
will recommend which capital pro]ects or deferred maintenance needs should be funded for the
following year from the Capital Reserve Fund. Every five years the Parties shall prepare a
Capital Investment Plan for the next ensuing five (5) years of the Lease Term with
recommendations for capital priorities and funding to be submitted to the City Council.
Page 2 of21 Cityf fiends o f Port Townsend
Golf Park 2024-2046
4. Accounting Procedures.
a. Accounting method The Friends shall install and maintain a system of records and
account of fees, gross revenues, expenditures, and other financial aspects of the Golf Park so
that the accounts of fees and gross revenues can be readily ascertained. Accounting
established for the Golf Course operation shall be maintained separately from the accounting
system used for any other business operated by The Friends.
b. Inspection of records, Upon reasonable notice, the City or its authorized auditors and
representatives shall have the right at any time to audit, inspect and reproduce any of the
Friends's accounts and all other business and payroll records related to the Golf Park and
facilities. The Friends shall maintain and preserve all such records for at least six (6)
years after the termination of this Lease.
c. Ouarterly reports. The Friends shall maintain adequate and complete records showing the
total gross revenues from all sources of revenue from the Golf Park operation and shall
deliver to the City Finance Director a quarterly report of such gross revenues on a form
acceptable, together with the Friends's B&O Tax Report to the State of Washington
Department of Revenue. The quarterly report shall also include the following:
• Number of rounds sold
• Number of rounds played
• Number of season passes sold
• Number of tournaments and participants
• Number of fundraisers/events and participants
• Public benefits provided, as reported on the metrics in Exhibit G
• Hours of public access
• Where possible, the number of people using public access
• Number of volunteer hours
The quarterly report shall be submitted to the City by the last day of the nextmonth
following the end of the quarter, showing the accounting of gross revenues for the
previous quarter.
d. Annual report. The Friends shall submit to the City an annual profit and loss statement for
the entire operation of the leased facilities by March 30th of each year related to the
preceding calendar year, commencing March 30, 2025.
i. Public Benefits. A central element of this Lease is the identification of and the
Friends' commitment to the ongoing provision of certain public benefits as described
herein. The Public Benefits generally include, but are not limited to, the following:
operation of the property as a Golf Park open and accessible to the public including
trail access; provision of services and programs consistent with use as a 9 -hole golf
course; provision of new park facilities and programs (e.g., putt -putt, disc and foot
golf) conducive to public enjoyment of the property; community events and
Page 3 of21 Citff fiends o f Port Townsend
Golf Park 2024-2046
programming; restoration of the native prairie and other native areas; turf and grounds
enhancements; and contributions to capital projects to better serve the public as
provided herein; as well as provision of ancillary benefits to the Port Townsend
community resulting from such operation of the Golf Park. The Parties acknowledge
that the scope and nature of Public Benefits may change as the Golf Park matures. A
Public Benefits Report outlining the progress of specified metrics identified in the
Milestones and Phasing Plan (Exhibit G) shall be included as a part of the Annual
Report from Friends to the City.
City Representative. Except for the financial reporting obligations and auditing procedures
as provided herein, the City representative shall be the Facilities and Parks Manager who
shall be generally responsible for administering and monitoring this Lease and ensuring
compliance with its terms. The Friends shall first address all concerns to the Facilities and
Parks Manager. For this Lease, all references to the Facilities and Parks Manager shall also
include his or her designee. For all financial reporting obligations and auditing procedures,
the City representative shall be the City's Finance Director or designee.
6. General Duties and Responsibilities of the Friends. The Friends agree to:
a. Provide all services consistent with federal, state, and local law and not discriminate
based on any protected class.
b. Increase access to the golf parkland to the general public by Friends' phasing plan (see
Exhibit G).
c. Have knowledge and understanding of the principles and practices of Golf Park
management and implement and utilize such principles and practices in the
operation of the leased course and facilities.
d. Cooperate with the Facilities and Parks Manager or his or her designee.
Furnish the personnel, material, supplies, equipment, services, supervision,
and administration necessary to:
f. Operate the Golf Park and driving range including collecting all fees, scheduling
tournaments, arranging reservations, sending golfers to the tee, starting golfers in
proper intervals, renting golf carts, and any other activities necessary for the Golf
Park operation.
g. Open the Golf Park and facilities daily as necessary to adequately serve the public
using the Golf Park. The specific hours of operation may vary with the season and
weather conditions.
h. Regulate the play and conduct of all persons who are accessing and using the golf
facilities on the Golf Park during the hours the Golf Park is open for golf play.
Page 4 of21 City/friends o f Port Townsend
Golf Park 2024-2046
i. Maintain a safe environment (by standard protocols for golf courses) at the Golf Park
facility to prevent injury to workers, Golf Park users, and the Golf Park and
restaurant patrons.
j. Collect all fees and record all transactions for green fees and other fees.
k. Provide competent personnel necessary for the operation and maintenance of the Golf
Park and facilities, supervise their work and pay for their services at the Friends's sole
expense.
1. Maintain the course itself and facilities in the same or better condition existing at the
commencement of this Lease.
in. The Friends will be responsible for the repair and maintenance of the irrigation system.
n. Not commit, permit, or allow any nuisance, waste, or injury in or upon the
Golf Park, facilities, or any portion thereof, nor permit use of the Golf Park for
any illegal or immoral purpose.
o. Pro shop operation. The Friends shall be responsible for the operation of the pro shop.
p. Restaurant/food service. The Friends will be responsible for the reasonable operation,
management, and supervision of food and beverage services in the restaurant and/or clubhouse
either directly or through a third -parry contract. The Friends may provide food and beverage
services at other locations throughout the Golf Park, by the allowances of the food service and
state liquor licenses held either by the Friends or through a third -parry contractor.
q. The Friends shall use and maintain the premises, buildings, and other improvements solely to
operate, manage, maintaining, and preserving a municipally owned Golf Park facility
consistent with the Friends's goals and phasing plan; of operating the 9 -hole golf
course and ancillary facilities; and for increasing access to the parkland, including
events and activities, and no other purpose without the City's written permission.
r. The Premises shall be operated by Friends under the identifying name of Port Townsend
Golf Park, provided that Friends shall be entitled to use or operate under such names,
brands, or graphic logos Friends deems in the best interest of its marketing and
promotion of the premises, provided any signs to the property indicate the name of the
property remains Port Townsend Golf Park.
The Friends will meet with City staff every quarter to coordinate operations and will
provide an annual report to the City Council.
t. The Friends are responsible for the operation and maintenance of any capital
improvements made by the Friends.
7. Golf Park Management Practices/Satisfactory Certification. The Friends agree to
Page 5 of21 Citff fiends o f Port Townsend
Golf Park 2024-2046
operate and maintain the Golf Park and facilities by industry best management practices.
8. Maintenance,
a. The Friends recognize that the Golf Park is surrounded by residential neighborhoods
and homes and agree that the City's noise ordinance will be followed when
performing all activities.
b. That a full-time experienced Certified Golf Course Superintendent or equivalent be on
staff and overseeing operations, or that progress toward attaining certification by the
course superintendent be underway.
c. Golf Park greens_ tee_ fairways_ and rough.
(1) The City acknowledges that the Friends will minimize mowing and
incorporate natural lawn practices as much as feasible to keep the greens,
tees, fairways, and roughs playable.
(2) The Friends shall make applications of fertilizer as required for the
fairways, tees, greens, and roughs. The Friends will test the soil for fertility
no less frequently than annually. The Friends shall notify the City of the
soil test results and follow any recommendations in the test reports.
Fertilizer shall be applied at agronomic rates.
(3) The Friends shall apply a top -dressing material to all greens during the
annual golfing season.
(4) All greens shall be verticut as needed during the annual golf season. All
greens shall be aerified and sanded once or twice during the annual golfing
season.
(5) The cups and tee markers shall be repositioned twice weekly during the
annual golfing season or as play and weather conditions dictate.
(6) Each sand trap shall be edged or trimmed no less than two (2) times during
the annual golfing season. Adequate sand depth will be maintained in the
sand traps.
(7) The Friends shall mow, fertilize, and maintain in good appearance all
grounds and plantings around the clubhouse.
d. Herbicides, fungicides, pesticides, and chemicals other than fertilizers. For
all applications, the Friends shall:
(1) Provide to the Facilities and Parks Manager a list of applications including
EPA registration numbers, material safety data sheets, and the name(s) and
address(es) of the person(s) who make(s) the application. All fungicides,
Page 6 of21 Cityf fiends o f Port Townsend
Golf Park 2024-2046
pesticides, and chemicals shall be applied by a person with a certified
applicator's license with proper public notification and at minimal feasible
levels.
(2) Provide notification to the Facilities and Parks Manager in advance of all
applications.
(3) Post the Golf Park with signs approved by the Facilities and Parks
Manager in advance of the application and for 24 hours after the
application or for as long as the chemicals remain active, at the entrance to
the Golf Park.
(4) Be responsible for appropriate and safe storage of all herbicides,
fungicides, pesticides, and chemicals by local, state, and federal laws.
(5) Apply all applications by all applicable standards and by a certified
applicator as required.
(6) Assure that no herbicides, fungicides, pesticides or other chemicals
discharge directly or indirectly into the Golf Park pond and its buffer as
shown on the map in Exhibit D, and the native plant preserve.
e. Applicator Compliance: The City shall have the option of checking applicator
compliance through the State Department of Agriculture Pesticide Management
Division or any other State division with jurisdiction over pesticide control and
management.
Elimination/reduction in the use of chemicals. The parties acknowledge that there
is a strong public interest in, and support for, reducing and eliminating the need for
the use of fertilizers, herbicides, fungicides, and all other noxious chemicals and
that the City desires to work toward such reduction and elimination. The Friends
agree to work with the City in good faith and become knowledgeable in
alternative, environmentally preferable methods of maintaining the Golf Park.
g. Other maintenance tasks. The Friends shall also be responsible for the
following maintenance tasks:
(1) Incidental parking lot and driveway cleanup.
(2) Routine maintenance and janitorial services for the clubhouse pro shop
and any and all food service operations and keeping the same in a clean
and satisfactory condition at all times.
(3) Repair/replacement of all lights.
(4) General garbage/trash pickup.
Page 7 of21 Cityf fiends o f Port Townsend
Golf Park 2024-2046
(5) Cleaning/maintenance of restroom facilities.
(6) Maintenance of any buildings, sheds, and cooking equipment and
facilities.
(7) Maintenance of all equipment associated with or used by the Golf
Park operations.
(8) Maintenance, monitoring, and repair of all service lines, main
lines, and sprinkler heads for the water irrigation system. This
includes providing new or replacement parts.
(9) General landscaping maintenance. The Friends may perform
selective pruning and removal of trees subject to permits, to improve
the course of play and safety of the golf course and to ensure the health
of greens and tees, as well as removal to facilitate the transition to a
`Links' style course as the course was originally configured. The
Friends will not remove any tree over 12 -inch caliper at breast height
without the prior written approval of the Facilities and Parks
Manager, which shall not be unreasonably withheld. The Friends
will replace any removed trees that with at least two healthy trees.
Replacement tree size and type must be approved by the Facilities
and Parks Manager. Tree replacement may be at other locations
around the golf park, and replacement trees can be banked for credit
for future removed trees. The Friends will be subject to any tree code
or permits needed. As part of the business and management plan that
will be prepared during the first two years of operation, the Friends
will address tree removal and new landscaping necessary to realize the
objectives of improved maintenance and the transition to a Links style
course.
h. The Friends, at its sole cost and expense, shall provide all equipment and
supplies necessary for the proper maintenance of the Golf Park and facilities,
except as set forth in this Lease.
i. The Friends shall notify City of any hazardous conditions that become
apparent to the Friends or its employees.
Attached as Exhibit F - Table of Assets and Responsibility is a list of assets and a table
showing responsibility for their capital and routine maintenance. The table is illustrative only,
and in the event of a conflict between the table and this Lease, the terms of this Lease control.
9. Cill Responsibilities. The City agrees to the following maintenance and repair
responsibilities:
a. The City will maintain the structural aspects and systems of the clubhouse and other
Page 8 of21 Cityf fiends o f Port Townsend
Golf Park 2024-2046
existing buildings, including the two sheds (for example, the roof, foundation, and
exterior walls, and heating, electrical, and plumbing systems), except that the Friends
shall be responsible for incidental maintenance and repairs (for example, replacement
of faucet washers, etc.), and damage caused by the Friends or the Friends's customers
(for example, damage to carpet from golf shoes). The City shall be responsible for
periodically replacing the carpet (see Exhibit F -Table of Assets and
Responsibility). In the event of damage to the clubhouse or other buildings from fire or
casualty, then the same shall be repaired by the City to the extent of insurance
proceeds payable to the City, and the City shall promptly repair, restore, and rebuild
the clubhouse or other buildings in the same condition as it was immediately prior to the
damage or destruction. Nothing prevents the City at its cost from upgrading the
clubhouse in such a situation, as determined in the sole discretion of the City.
b. The City will maintain the native plant preserve signs, Chief Chetzemoka statue, and
cicmohan Trail signs and features.
c. The City will be responsible for reasonable capital improvements and maintenance to the
driveway and parking area (but not incidental cleanup which is the Friends's responsibility.)
The City will be responsible for and maintain the water well. The City will be responsible to
maintain the playground, if constructed, and any other facilities constructed by the City that
are not a part of the Friend's leasehold interests.
d. The City shall not be responsible for any interruption or disturbance of the
Friends's business or occupancy because of City's maintenance or repair of any items or for
any damage, injury, or loss for failure to maintain or repair of any items.
e. The City, in collaboration with the Friends, reserves the right to continue to explore
and select an available location for other limited municipal purposes, provided that any such location
will not be within the area set aside for future housing (Exhibit H); will not inhibit other public
recreational opportunities planned for the Golf Park by the Friends; will not impact the golf course
operations; and will not restrict or hinder the Friends' ability to operate a successful business model
for the golf course operations nor any other facilities operated by the Friends.
City responsibilities are subject to availability of funds as determined by the City.
10. City's Capital improvement. In addition to the above, the City has the right to make
whatever capital improvements it deems necessary or desirable at any time without expense to
the Friends, in accordance with and to enhance the uses described in the 22 -year Phasing Plan for
the Golf Park. Before making any such improvements, the City shall meet with the Friends to
discuss the effect of the improvement and the making of such improvement upon the Friends's
operation of the Leased Premises. The Friends shall make itself available for such discussions.
The City shall make reasonable efforts to minimize and limit any adverse effect of any such
improvement or the making of such improvement upon the Friends's operation of the Leased
Premises. However, even if reasonable inconveniences or interruptions of the Friends's
operation of the Golf Park occur because of the City's making any capital improvement, the
Friends shall not be relieved of any of its obligations under this Lease. The City shall not be
liable to the Friends for any reasonable interruptions of, or costs or damages to, the Friends's
Page 9 of21 City/friends o f Port Townsend
Golf Park 2024-2046
operation that may result from the City's making any capital improvements, whether the capital
improvements are made directly to, on, or about the Leased Premises.
a.Housin2 plan for the southern parcel (850855531). The Parties acknowledge that
the City desires to plan for and construct housing on the southern -most parcel of the
Premises as conceptually illustrated in Exhibit L The City reserves the right to use
that area for future housing as part of the lease. It is also recognized that there are
funding, sequencing and timing considerations for the Friends that the housing
construction triggers as it involves realigning the course layout, reestablishing turf
and greens, and construction of alternative driving range facilities. The Parties agree
that it is in the interest of both parties to develop a project design, sequencing and
funding solution that addresses the needs of both parties. To that end, the Friends and
City agree to work cooperatively with the Friends' course designer and the City's
housing and site plan designer to develop a conceptual site plan that incorporates
housing within the boundaries of said parcel and also develops a course layout option
that preserves a competitive 9 -hole golf course site plan. The City shall be
responsible for the funding of any and all housing site and development plans.
Following, or in conjunction with, the conceptual site plan, the parties will work
cooperatively to prepare a Capital Improvement and Funding Plan for the relocation
and installation of these Golf Park facilities or improvements to be in alignment with
the plan. The funding for any Golf Park or course modifications shall be eligible for
funds from the capital reserve fund established in section 3.0 above. Once the City
funding is secured for the housing permitting and development, the City and Friends
shall mutually develop a sequencing and implementation plan, which will provide the
Friends with a minimum of two years to make course changes while at the same time
keeping the course operational and open to the public during that period.
11. ImUrovements.
a. Ownershi1, During and after the term of the Lease, the City shall retain
underlying fee title, interests and ownership of the Golf Park premises and all
existing facilities and any facilities constructed in the future. All improvements
upon the premises, and all improvements made and buildings and structures
constructed shall become the property of the City immediately, and shall be
surrendered to the City upon termination from whatever cause or upon cancellation
of the Lease, in good condition (reasonable wear and tear excepted).
b. Notice. During the term of this Lease, the Friends shall give written notice to the
Facilities and Parks Manager in advance of any proposed improvements, including
capital improvements, to the premises, grounds, buildings or structures covered by this
Lease, or of any proposed new buildings and facilities. No such improvement may be
made prior to the written consent of the Facilities and Parks Manager, who may
require plans and specifications depending on the extent of improvements, and may
require approval of City Council. The City shall not unreasonably withhold consent of
such improvements which conform to the phasing plan and upon the Friends's
Page IO of21 Cityf fiends o f Port Townsend
Golf Park 2024-2046
compliance with the provisions of this Lease regarding contracting for work and
services, including, as necessary, permitting, public bidding, and prevailing wage
requirements. The Friends may, at its own cost and expense, make interior alterations
and capital improvements to the buildings in an amount not to exceed $50,000 per
building without the consent of the City for such things as partitions, doors, cabinetry,
and appliance installation, and may make golf course improvements such as moving and
rebuilding tee boxes, greens and other improvements to the grounds. Any alteration that
requires structural components of the buildings require advance written approval from
the City.
c. Permits. It shall be the Friends responsibility to prepare design plans as needed and to
obtain any and all permits, as applicable, for any such improvements and/or capital
construction,
12. Fundraising. The Friends recognize its distinct status as the official nonprofit for the Golf Park
property. Accordingly, Friends reaffirms its responsibilities to raise funds for underwriting general
operations and programs and for capital improvement projects within the Premises. The parties
acknowledge that it is in their mutual interest to develop a cooperative fundraising strategy.
The City and Friends shall meet annually with the City representative in advance of the City's
budget planning process, and prior to grant application deadlines, to assess if any projects or
programs being considered on the leased premises could be eligible for public funding and
whether or not a project or program may be submitted for its funding consideration and how
the parties may work cooperatively on grant applications that benefit either parry. The City
may apply for other grants that the Friends may not be eligible for and the parties can mutually
agree on the type and amount of local matching funds to be provided by the Friends.
13. Maintenance of Pond. The City has the right to design and construct mitigation and storm
drainage facilities in the general area of the Golf Park pond. The City retains the right to use
the Leased Premises during construction and maintenance of such facilities and will not be held
responsible for any disruption of operations.
The Friends shall not encroach on the pond or its associated buffers, as shown on the attached
Exhibit D, in any manner unless authorized by City and the State Department of Fish &
Wildlife, except that The Friends are authorized and required to pick up and remove trash
from the pond and pond area with no damage to the area. The Friends shall comply with all
applicable state, federal or local statutes, regulations, and ordinances, including the State
Department of Fish & Wildlife rules and regulations. To the extent that the State modifies or
changes the buffers described in Exhibit D, the parties agree that the state identification of
the appropriate buffers shall control.
The Friends are allowed to trim vegetation in the wetlands buffer area as a continued
maintenance practice to maintain proper sight lines for safe play. Vegetation shall be cut using
an arm -riding lawn mower or by hand to a height no less than 3 feet. The Friends can request the
City to trim vegetation in the wetland buffer area if the Friend's efforts to maintain site lines are not
successful, but no more than once per year. The allowed area for vegetation trimming is
identified in Exhibit E.
Page 11 of21 Citff fiends o f Port Townsend
Golf Park 2024-2046
14. Native Plant Preserve. The native plant areas as legally described in Exhibits C-1 and C- 2
attached to this Lease are understood to be preserved areas of native prairie plants and foliage.
The Friends agree concerning such areas as follows.
a. The public shall generally have access to these areas, so long as they do not interfere
with or obstruct the operation of the Golf Park and the use of the Golf Park for
playing golf.
b. The Friends shall not in anyway or manner disturb the areas.
c. The Friends shall not do or perform any maintenance in or upon these areas
without the written consent or direction of the Facilities and Parks Manager. The
City shall be responsible for clearing trash from these areas.
d. The Friends shall not plant any trees or tall shrubs or do any other act, which would
shade the areas from the south.
e. The Friends shall not directly apply in or upon the areas any herbicides,
pesticides, or fertilizers, or water the areas.
f. It is understood and agreed that the reserve areas shall be maintained and under the
exclusive control of the City, or its employees, contractors, or other parties under the
direction of the City, and shall be available for viewing by members of the public, as
outlined in this section.
g. The Friends will collaborate with the Native Plant Society, which contractually
maintains this land, to recognize, preserve, and expand the native prairie as is feasible.
15. Utilities.
a. Water service.
(1) Provision of water. The City has installed a water well at the golf course to
provide an alternative source of water supply in the event of an emergency that
results in the loss of water from the City's main source of supply as well as to
serve as the source of supply for irrigation water for the golf park property.
This non -potable well irrigation water reduces the need to use city -treated
drinking water for irrigation purposes. The City agrees to provide irrigation
water to the Golf Park via the water well at the golf course as a primary
supply; except, that the City reserves the right to restrict and/or eliminate
water service whenever the City, through its Public Works Director, deems
it necessary for the public health, safety and welfare in the City's role as
water purveyor. Notwithstanding this right to restrict or eliminate water
service, the City acknowledges the implications of eliminating water
service at dry times of the year and directs the Facilities and Parks
Manager to work with the Friends and make all reasonable efforts to
avoid permanent damage to the greens; however, in no event shall the
City be liable for any such damage.
Page 12 of 21 Cityf fiends o f Port Townsend
Golf Park 2024-2046
(2) Conservation. The Friends agree to work towards water conservation or
reuse to the greatest extent possible.
(3) Water Charges. The city will provide a maximum of 9,000,000 gallons of
water annually and pay for the electricity to run the well at no charge to the
Friends for the first two years of the lease, in consideration of the public
benefits provided by the Friends and in the establishment of plantings.
Beginning after the two years, the Friends and the City will split the cost of
water 50/50 for the next five years. Following these five years, the Friends
will pay for all irrigation water use at the irrigation well rate of up to
9,000,000 gallons and the utility costs to run the pump. The City will
provide the Friends monthly water consumption reports so the Friends may
monitor use. The Friends agree that once 7,000,000 gallons of irrigation
water have been consumed in a calendar year, irrigation may be reduced to
tees and greens only to mitigate water use. If water consumption for
irrigation is projected to exceed 9,000,000 gallons per calendar year the
Friends will notify the Facilities and Parks Manager to negotiate how best
to accommodate the additional use and cost. If the Friends and the
Facilities and Parks Manager cannot agree, the decision will be made by a
mutually agreed arbitrator, which decision shall be final. The parties further
agree to revisit that maximum amount as necessary and revise it if the City
deems it necessary due to its obligations as water purveyor. The Friends
shall pay for all water utility services to the clubhouse at the current
commercial rates.
b. Other utilities. The Friends shall pay all other utility charges, including
electricity, telephone service, gas, sewer, storm drainage, potable water, and
trash collection.
16. Inspection of the Premises. The City shall have the right to enter and inspect the premises
during the duration of this Lease during normal hours of operation. The Friends shall provide a
copy of the key to the Leased Premises to the Facilities and Parks Manager and shall not change
the locks without prior notice to the City. Absent emergencies the City shall provide the
Friends with 24 hours' advance notice of visits to non-public areas of the Golf Park premises
and facilities.
17. Independent Contractor. The parties agree and acknowledge that The Friends is anon -
profit corporation in the State of Washington and not an agent or employee of the City and that no
liability shall attach to the City because of the acts or omissions of the Friends, its employee's
agents, or assigns. The Friends shall have no authority to execute agreements or to make
commitments on behalf of the City, and nothing contained in this Lease shall be deemed to
create the relationship of employer and employee or principal and agent between the City and
the Friends.
18. Subcontracting. The Friends agree to be responsible for the standards of performance of
Page 13 of21 Cityf fiends o f Port Townsend
Golf Park 2024-2046
any subcontractor. The Friends agree to assure that the work or services performed by any
subcontractor shall satisfy the terms of this Lease. The Friends agree that no subcontractor
shall relieve the Friends of any obligation under this Lease. All subcontractors shall first be
approved by the Public Works Director or as provided in Paragraph 23 (Assignments and
Encumbrances).
19. Taxes and Fees. As an independent contractor, the Friends acknowledge that it is
responsible for payment of any local, state, or federal taxes or fees concerning the Friends's
agents and employees, any taxes or licenses applicable to the Friends's business activity at the
Golf Park and facilities, and all taxes levied upon the leasehold interest in the lease premises or
the structures, improvements or other property on the premises. The Friends shall pay all
license or permit fees required by local ordinances or state or federal law.
20. No PartnershiU. It is understood and agreed that nothing contained within this Lease
shall be construed as creating or constituting a partnership or joint venture between the parties.
21. Compliance with Laws. The Friends shall promptly comply with all laws, orders, and
regulations of federal, state, and local laws, ordinances, and codes and shall save the City
harmless concerning any damages arising from any tort done in performing any of the
operations embraced by this Lease. The Friends shall at all times comply with all provisions
of the rules and regulations issued thereunder and shall save and hold the city harmless from
any claims, actions, demands, or expenses arising out of such legislation, rules, and
regulations.
The Friends covenants and agrees that it has not used any chemical, including but not limited to
herbicides, pesticides, and fertilizers, that is not approved for such use by local, state, and federal
regulations and that those chemicals have been applied and/or disposed of in the manner required
by such regulation and in compliance with the manufacturer's specifications and
recommendations.
22. Indemnification. The Friends shall defend, indemnify, and hold harmless the City, its
officers, officials, employees, and volunteers from and against any claims, suits, actions, or
liabilities for injury or death of any person, or for loss or damage to property, which arises out of
the Friends' use of Premises, or from the conduct of the Friends' business, or from any activity,
work or thing done, permitted, or suffered by the Friends in or about the Premises, except only
such injury or damage as shall have been occasioned by the sole negligence of the City.
The City shall defend, indemnify, and hold harmless the Friends, its officers, officials, employees,
and volunteers from and against any claims, suits, actions, or liabilities for injury or death of any
person, or for loss or damage to property, which arises out of the City's negligence, including uses of
the Premises by activities on the property that are not the Friend's direct activities. Items that are
examples of non -Friend's activities will be any community garden, play structure, walking trail corridors,
or other businesses or non -profits that are co -located on the Premises.
In the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Friends and the City, its officers,
officials, employees, and volunteers, each party's liability hereunder shall only be to the extent of
Page 14 of21 Cityf fiends o f Port Townsend
Golf Park 2024-2046
each party's negligence.
The parties agree that the City desires to install additional facilities for the general public at the Golf
Park. The parties agree that when and if the City installs additional facilities, the parties will execute
an addendum to this agreement for the specific roles and responsibilities regarding City -installed
facilities.
23. Insurance. The Friends shall procure and maintain for the duration of the Lease,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the Friends's operation and use of the leased premises.
a. No Limitation. The Friends's maintenance of insurance as required by the Lease
shall not be construed to limit the liability of The Friends to the coverage provided
by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
b. Minimum scope of Insurance. The Friends shall obtain insurance of the types described
below:
(1) Commercial General Liability insurance shall be written on the Insurance
services Office (ISO) occurrence form CG 00 01 and shall cover premises
and contractual liability. The City shall be named as an insured on the
Friends's Commercial General Liability insurance policy using ISO
Additional Insured -Managers or Lessors of Premises Form CG 20 11 or a
substitute endorsement providing equivalent coverage.
(2) Property insurance shall be written on an all-risk basis.
c. Minimum Amounts of Insurance. The Friends shall maintain the following
insurance limits:
(1) Commercial General Liability insurance shall be written with limits no less
than $2,000,000 each occurrence, $2,000,000 general aggregate.
(2) Property insurance shall be written covering the full value of The
Friends's property and improvements with no coinsurance
provisions.
d. Other Insurance Provisions. The Friends' Commercial General Liability insurance
policy or policies are to contain or be endorsed to contain, that they shall be
primary insurance concerning the City. Any Insurance self-insurance or insurance
pool coverage maintained by the City shall be more than the Friends' insurance and
shall not contribute to it.
e. Accemability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A: VIL
Page 15 of21 Citff fiends o f Port Townsend
Golf Park 2024-2046
f. Verification of Coverage. The Friends shall furnish the City with original certificates
and a copy of the amendatory endorsements, including but not necessarily limited to
the additional insured endorsement, evidencing the insurance requirements of the
Friends.
g. Waiver of subrogation. The Friends and City hereby release and discharge each other
from all claims losses and liabilities arising from or caused by any hazard covered by
property insurance on or in connection with the premises or said building. This
release shall apply only to the extent that such claim, loss, or liability is covered by
insurance.
h. City's Prol2erty Insurance. The City shall purchase and maintain during the term of
the Lease all-risk property insurance covering buildings on the Leased Premises for
their full replacement value without any coinsurance provisions.
i. Notice of Cancellation. The Friends shall provide the City with written notice of any
policy cancellation within two business days of its receipt of such notice.
j . Failure to Maintain Insurance. Failure on the part of the Friends to maintain the
insurance as required shall constitute a material breach of this Lease, upon which the
City may, after giving five business days' notice to the Friends to correct the breach,
terminate the Lease or, at its discretion, procure or renew such insurance and pay any
premiums in connection therewith, with any sums so expended to be repaid to the City
on demand.
24. Assignments & Encumbrances. The parties acknowledge and agree that the Friends
may not assign, transfer, or sublease all or any part of this Lease, or the responsibilities,
operations, or interests under this Lease without the express written consent of the City, as
evidenced by a City Council Resolution and the signature of the City Manager, which consent
shall not be unreasonably withheld. Notwithstanding the foregoing, the Friends may contract
with a third party for food, beverage, and restaurant operations, and various rentals and with a
third parry for events held on the premises.
Additionally, it shall not pledge or allow the use of its interests in this Lease or any leasehold
rights as security or collateral for any loans or debts of any kind or suffer to permit any
mechanics' or material man's liens to be filed against the interest of the City. During the term of
this Lease, the Friends shall not incur any debts associated with the operation of the Leased
Premises, except for accounts payable for the ordinary operation of the Golf Park, without the
prior written consent of the Facilities and Parks Manager.
Any unauthorized assignment, sublease, transfer, debts, or attempted or actual use of rights under
this Lease, or any leasehold interest as collateral or security for any loan by the Friends shall be
void and shall constitute a breach of this Lease, entitling the City to exercise all remedies herein
and as outlined in the Lease.
At least sixty (60) days before any proposed assignment, transfer, or sublease, The Friends shall
Page 16of21 Citffriends of Port Townsend
Golf Park 2024-2046
notify the City in writing of the proposed assignment, transfer, or sublease, to allow the City to
commence its due diligence and review of the proposed assignment, transfer or sublease. The
Friends shall provide the City with information concerning the proposed assignment, transfer, or
sublease, and in addition, shall provide information requested by the City (which the City shall
endeavor to request within 20 days of the date first notified by the Friends), to allow the City to
conduct is due diligence and review. The City shall use its best efforts to complete its due
diligence and review within 60 days of the date notified by The Friends, unless for good cause
the City needs additional time to complete its due diligence and review. Information the City
will need to conduct its due diligence and review includes Golf Park experience of the assignee,
transferee, and sublessee; ownership of the proposed assignee, transferee, sublessee (including
principals); history of suits and acclaims; the most recent five years' year-end financial
statements prepared and certified by a certified public accountant, including latest balance sheet
and income statement.
25. Defaults/Termination. Any or all of the following shall be considered events of default
of this Lease:
If the Friends fail to perform or default on any of terms of this lease by the City, or in the
observance or performance of any of the covenants, agreements, commitments, or
conditions contained in the Lease, and if any such default continues un -remedied or
agreement to remedy has not been reached, for sixty (60) days after written notice from
the City of the nature of such default or failure to perform has been mailed to the Friends;
or
b. If the Friends make an assignment of its property for the benefit of creditors
or encumbers the property in violation of paragraph 23 herein; or
c. If the Friends petitions any court to be adjudged a bankrupt; or
d. If a petition in bankruptcy is filed in any court against the Friends; or
e. If the Friends is judicially determined to be insolvent; or
f. If the Friends is adjudged bankrupt; or
g. If a receiver or other officer is appointed to take charge of the whole or any part of
the Friends's property or to wind up or liquidate its affairs; or
h. If the Friends seek a reorganization under any of the terms of the Federal
Bankruptcy Code, as amended, or under any insolvency laws; or
i. If the Friends admits, in writing, its inability to pay its debts as they become due; or
J. If any final judgment is rendered against the Friends and remains unsatisfied for thirty
(30) days from the date on which it shall become final; or
k. If the Friends fail to maintain the insurance required herein and/or fail or refuse to
provide the City with certificates of insurance as required herein; or
Page 17 of21 Citff fiends o f Port Townsend
Golf Park 2024-2046
1. If the Friends abandon the golfing facilities; or
in. If the Friends fail to provide the City with the required reports per Paragraph 4; or
n. If the Friends fail to implement the phasing plan and meet the metrics in general
accordance with the Friends phasing plan as shown in Exhibit G, provided that written
notice and the ability to cure have been met under item a. above.
26. Liens. Except as authorized and provided for in Section I I Improvements above, the Friends
shall not allow or authorize improvements to the Leased Premises without the prior written
consent of the City. The Friends agree that it shall pay, or cause to be paid, all costs and
expenses for work done and for materials delivered to the premises and shall keep the premises
and all buildings and improvements free and clear of any mechanic's materialman's and other
liens for work or labor done, services performed, or materials furnished for or in connection with
The Friends's operations under this Lease. The Friends' failure to perform underthis
Paragraph 24 shall constitute a breach and default under the terms of the Lease.
27. Enforcement. The parties shall have all remedies available under law and equity in the
event of breach or default of this Lease.
28. Costs and Attorneys' Fees. In the event any action is brought by either parry to enforce
the terms of this Lease or for breach of this Lease by the other party, the parties agree that the
non -prevailing party shall pay to the substantially prevailing party reasonable attorneys' fees
(including the reasonable value of services rendered by the City Attorney) and costs and
disbursements incurred by such party.
29. Nondiscrimination. During the term of this Lease, neither The Friends nor its agents,
subcontractors, or employees, shall discriminate based on race, creed, color, national origin,
families with children, sex, marital status, sexual orientation, age, honorably discharged veteran
or military status, genetic information, or the presence of any sensory, mental, or physical
disability or the use of a trained dog guide or service animal by a person with a disability in
employment or application for employment or in the administration or delivery of services or any
other benefits under the Lease. The Friends shall comply with all applicable federal, state, or
local laws, executive orders, and regulations.
30. A1111licable Law: Venue. This Lease shall be governed by the laws of Washington
State. The venue for any action under this Lease shall be in Jefferson County, Washington.
31. No Waiver. Failure by the City to enforce any condition, requirement, responsibility, or
provision of this Lease shall not be construed as a waiver of the City's right to subsequently
enforce that condition, requirement, responsibility, or provision of this Lease, or to fully enforce
any other condition, requirement, responsibility, or provision.
32. Entire Agreement: Amendments. This Lease as amended and its Exhibits represent ti—
he
entire and integrated agreement between the City and the Friends. This Lease maybe amended
only by a written instrument signed by both the City and the Friends.
Page 18 of21 Cityf fiends o f Port Townsend
Golf Park 2024-2046
33. Representatives: Notices. For purposes of administration of this Lease, the representative
of the City and the representative of the Friends are outlined in this section below. Any notice
shall be delivered personally or may be mailed by certified mail, return receipt requested, to the
other party. In the case of notice by mail, notice shall be deemed given on the date of postmark
of the return receipt.
CITY OF PORT TOWNSEND
Facilities and Parks Manager
250 Madison Street, Suite 2R
Port Townsend, WA 98368
Telephone: (360) 379-5096 Fax: (360) 385-7675
THE FRIENDS OF THE PORT
TOWNSEND GOLF PARK
1948 Blaine Street
Port Townsend, WA 98368
Telephone: (360) 385-4547
34. Successors and Assigns. This Lease shall be binding upon the parties, their heirs, personal
representatives, successors, and assigns, however, no assignment, transfer, or sublease is
effective without prior written approval of the City as provided in Paragraph 23 -Assignments
and Encumbrances.
35. Council Approval, Reserved.
36. Advice of Counsel. The parties warrant and represent to each other that they have had
representation by legal counsel or have had the opportunity to be represented by legal counsel
during all stages in the negotiation of this Lease. The parties further agree that they have
participated in the negotiating and drafting of this Lease and stipulate that this Lease shall not be
construed more favorably with respect to either party.
37. Corporate Authorit .. Each individual executing this Lease on behalf of the corporation
represents and warrants he/she is duly authorized to execute and deliver this Lease on behalf of
the corporation and that the Lease is binding upon the corporation by its terms.
38. Condition of Premises UUon Termination. Upon termination of this Lease for any reason,
the Friends shall surrender the premises and buildings (together with any alterations or
replacements) in good order and in like condition and repair except for reasonable wear and
tear.
39. Performance of Agreement: Relations to Lease. City's agreement to this Lease is
conditioned upon the Friend's complete performance of all terms and conditions of this Lease. The
Friends stipulate and agree that the City may enter the premises to monitor The Friends' performance
of this Lease and to familiarize the City with the operation of the Golf Park facilities. Absent
In emergencies, the City shall provide The Friends with advance notice of such visits to the non-
public areas of the Golf Park.
Page 19 of21 Citff fiends o f Port Townsend
Golf Park 2024-2046
40. Condemnation. Nothing prevents the City, acting in its governmental capacity, from
exercising power of condemnation under law to acquire The Friends's interest in the Lease.
41. Arbitration. Any controversy or claim arising out of or related to this Lease or the breach
or alleged breach thereof shall be settled by a panel of three arbitrators one of whom shall be
selected by the City, one by the Friends, and the third selected jointly by the first two
arbitrators- the parties hereto agree that any decision of the arbitrators shall be binding upon both
jurisdiction thereof. Any costs expenses and legal fees incurred in arbitration shall be awarded
as determined in the course of the arbitration and may be awarded to the substantially prevailing
party. The jurisdiction for any arbitration action shall be Jefferson County.
42. Entire Agreement: Revocation of Prior Agreements. This Lease contains the entire
agreement of the parties hereto concerning the leasing and use and occupancy of the Premises and
use of the Property and no other agreement, statement, promise, representation, or understanding
by any party hereto or any of their respective agents, representatives employees, or principals
that is not contained in this Lease is hereby mutually rescinded and revoked and shall not be
binding or valid.
43. City Representative. Except for the financial reporting obligations and auditing procedures as
provided herein the City representative shall be the Facilities and Parks Manager.
This Lease supersedes and terminates in its entirety and any other agreements or leases between the
parties.
44. Effective Date of this Lease. This Lease shall be effective on January 1, 2024.
45. Other.
a. Statue. This Lease does not include a statue of Chief Chetzemoka located on the
Leased Premises, which the City may remove and relocate if the City determines
it appropriate to do so.
b. Either parry may record this Lease, or a memorandum of Lease, at that parry's sole
expense.
IN WITNESS WHEREOF, the City and the Friends have executed this Lease as of the date
and year last written below.
Page 20 of21 Citff fiends o f Port Townsend
Golf Park 2024-2046
CITY OF PORT TOWNSEND,
Washington municipal corporation
By its City Manager, John Mauro
Date
Approved as to Form:
The FRIENDS of Port Townsend Golf Park,
a Washington nonprofit organization
By its Board of Directors President
Robert L. Wheeler
Date
City of Port Townsend, City Attorney
Page 21 of21 Citff fiends o f Port Townsend
Golf Park 2024-2046
EXHIBITS
A
Map of Leased Premises
1 page
B
Easement portions reserved and retained by City
2 pages
C
Native Plant Area Legal Description Trace "A" & "B"
2 pages
D
Golf Park Pond Area Topography Map
1 page
E
Pond Vegetation Area Allowed to be Trimmed
1 page
F
Table of Assets and Responsibility
2 pages
G.
Timed Phasing for Public Access
3 pages
H.
Permanent Affordable Housing Area
1 page
Page 19 o/21 City/Friends of Port Townsend
Golf Park 2024-2046 Agreement
EXHIBIT A
Effective Golf Park Boundary
*114DII:11r:3
The following portions of the premises are reserved for and retained by the City:
Prairie Plant Areas (two): Legally described as follows:
See Exhibit C "Native Plan Area Legal Description Tract A and Tract B attached]
2. Road Easement. An easement, fifteen feet in width, running over the existing
road across the Golf Park from Blaine Street to the Clubhouse, measured seven and a half feet
on each side of the center line thereof. The City may go upon the property to locate stakes or
other markers establishing the same. This easement is for the following purposes:
a. Ingress and egress over, under, upon, and through said street for any
public utilities; for access to the conference center and parking area by the public; for
access to the prairie plant area described above; and for purpose of maintenance, repair,
widening, and all or any other type of work upon said road, together with all slopes, cuts
and fills and related work or improvement thereto; and for the exercise of all other rights
of the City under this Lease.
b. This easement is for the benefit of the City, its employees, contractors,
and assigns, and all or any part of the public generally as determined by the City. The
City may specifically grant utility easements to utility districts or companies.
3. Parking Lot Easement. An easement in, over, under, upon, and through the
entire area of the existing parking lot, for maintenance, repair, improvement or expansion,
access to and maintenance of the well, and for the parking of vehicles in connection with the
use and enjoyment of the conference center and any expansion thereof, and the prairie plant
areas, to be used by the City, its contractors, assigns and all or any part of the public generally
as determined by the City.
4. Building Expansion and Use. An easement seventy-five feet in width, encircling
the entire new building to be constructed, as measured seventy-five feet from each outer wall, for
future expansion of the building to be constructed on the premises, in, over, under, and upon the
premises, together with the right to use adjacent areas for all construction, maintenance and
repairs thereof. In the event the City elects to expand the building, including but not limited to,
additional conference/meeting room area or facilities, that portion of the building and land shall
be retained by the City in fee simple, and controlled and operated by it, unless the City and
Lessee renegotiate and agree in writing upon rent and other lease terms for the lease of such
additions to the Lessee. In the event such expansion is made, the easements set forth herein shall
also serve the same for construction, maintenance, repair and the use and enjoyment thereof by
the City, its contractors, assigns, and the public generally.
5. Utility Easements. An easement in, over, under, upon, and through the entire
Leased Premises, including but not limited to the pond, for construction, installation,
maintenance, repair, use, and operation of all public utilities, including but not limited to
water,
sewer, electric, telephone, cable television, and stormwater drainage. Utilities shall be installed
and maintained in a manner with minimum interference with the use of the Golf Park. Without
limiting the foregoing, the City retains the right to use the existing pond and any expansion
thereof for stormwater utility purposes, including but not limited to installation construction,
maintenance repair, and use of a stormwater utility system in, over, under, upon and through said
pond, together with all lines, ditches, trenches or culverts to and from the same to connect with
city streets and facilities, and the operation of any pumps, equipment and other facilities
necessary thereto.
6. Land directly north of the clubhouse, or a location near the clubhouse mutually agreed to, to install
a nature play structure for the community.
EXHIBIT C-1
Native Plant Area Legal Description Tract "A"
A portion of the L.B. Hastings Donation Land Claim Number 39 in Section 2, Township 30
North, Range 1 West, Willamette Meridian, is described as follows:
Beginning at the Southwest comer of Section 2 from which the West Quarter comer of Section 2
bears North 2°-02'-07" East, 2640.20 feet distant; thence along said Section line a distance of
486.80 feet; thence North 82°-46'-59" East, a distance of 1011.40 feet to the True Point of
Beginning of Native Plant Area "A"; thence North 82°-47'-00" East, a distance of 83.93 feet;
thence South 64°-07'-54" East, a distance of 129.02 feet; thence South 44°-35'-10" East, a
distance of 89.91 feet; thence South 59°-42'-36" West, a distance of 162.30 feet to a point on the
Northeasterly margin of the access easement to the City of Port Townsend Spring Valley Golf
Park; thence Northwesterly along the arc of the curve, the center of which bears South 54°- 11'-
40" West, having a central angle of 36°-45'-12" and a radius of225.80 feet, a distance of
144.84 feet; thence North 72°-33'-32" West, a distance of 110.43 feet; thence Northwesterly
along the arc of a curve, the center of which bears North 17-26-28" East, having a central angle
of 8°-09'-09" and a radius of250.51 feet, a distance of 35.64 feet; thence North 640-43'-03"
East, a distance of 145.55 feet to the True Point of Beginning of Native Plant Area "A"; said
Native Plant Area "A" having an area of 0.89 acres.
Situated in Jefferson County, Washington.
EXHIBIT C-2
Native Plant Area Legal Description Tract "B"
A portion of the L.B. Hastings Donation Land Claim Number 39 in Section 2, Township 30
North, Range 1 West, Willamette Meridian, is described as follows:
Beginning at the Southwest comer of Section 2 from which the West Quarter comer of Section 2
bears North 2°-02'-07" East, 2640.20 feet distant; thence along said Section line a distance of
368.59; thence North 88°-29'-53" East, a distance of 1071.37 feet to the True Point of Beginning
of Native Plant Area "B"; thence North 71°-52'-29" West, a distance of 62.45 feet; thence North
66°-48'-43" West, a distance of 63.36 feet; thence North 33'-26'-06" West, a distance of 31.06
feet; thence North 51°-36'-46" West, a distance of 36.91 feet; thence North 64°-O1'-20" West, a
distance of 39.54 feet; thence North 26°-47'-26" West, a distance of 45.28 feet to a point on the
Southwesterly margin of the access easement to the City of Port Townsend Spring Valley Golf
Park; thence Southeasterly along the arc of a curve, the center of which bears North 30'-0'- 16"
East, having a central angle of 12°-33'-48" and radius of 265.51 feet, a distance of 58.22 feet;
thence South 72°-33'-32" East, a distance of 110.43 feet; thence Southeasterly along the arc of a
curve, the center of which bears South 17-26-27" West, having a central angle of 41°-42'- 02"
and a radius of210.80 feet, a distance of 153.42 feet; thence South 88°-29'-53" West, a distance
of 56.76 feet to the True Point of Beginning of Native Plant Area "B"; said Native Plant Area "B"
having an area of 0.32 acres.
Situated in Jefferson County, Washington.
EXHIBIT D
Golf Park Pond Area
28
EXHIBIT
E
Pond Vegetation Area Allowed to be Trimmed
EXHIBIT F
Table of Assets and Responsibilities
Annually, no later than August 15 (to allow time for City budgeting for planned improvements for the
following year), the Friends and the Facilities and Parks Manager, or designees, shall meet to review and
identify items needing structural or routine maintenance, to develop or update a schedule of items for
maintenance and repair in the upcoming calendar year.
Ownership
Responsibility for
capital expenses
Responsibility
for
routine
maintenance
All are Cities except
as otherwise stated
All are Cities except as
otherwise stated
All are The
Friends
except as
otherwise
stated
Clubhouse
Structural
Ex. Painting
Int. Painting
The Friends
Interior alterations
Mech., elec., plumbing
From the wall in, Friends
Walk-in cooler
The Friends
The Friends
Carpet
Hood vent/Fire Suppression
System
The Friends
Standing Bar
The Friends
New (2004) Gas/Fuel Tanks and
Pumps
42- see note
42- see note
Car Shed
The Friends
Maintenance Building
The Friends
Parking Lot
City, 43 - see
note
Irrigation System
The Friends
Service Lines
City, 44 - see
note
Sprinkler Parts
45 - see note
The Friends
Control Boxes
Existing fence
Signage
Landscaping (other than golf
course greens, tees, fairways and
rough)
46 - see note
Annually, no later than August 15 (to allow time for City budgeting for planned improvements for the
following year), the Friends and the Facilities and Parks Manager, or designees, shall meet to review and
identify items needing structural or routine maintenance, to develop or update a schedule of items for
maintenance and repair in the upcoming calendar year.
For maintenance and repair items that the Friends identify should be accomplished by the City,
The Friends shall notify the City in writing (fax, email, memo) of the item and the expected
repair. The writing is to document the item for the City records and to allow the City to schedule
the repair consistent with other City responsibilities and priorities. The Friends shall provide
notice to the Facilities and Parks Manager. The foregoing written notice requirement does not
apply in an emergency. Before City response, The Friends shall take responsible steps to avoid
loss or damage (for example, shutting off the water, or barricading the dangerous area).
Notes
42 - The Friends are responsible for the proper disposal of tanks installed. The Friends are
responsible for lubrication, painting, and routine maintenance of new tanks and pumps.
43 - The Friends are responsible for routine cleanup of theparking area.
44 - The Friends are responsible for incidental maintenance of service lines.
45 - All sprinkler parts, even if purchased by The Friends in the past, are owned by the City;
EXCEPT, parts purchased by The Friends that are not installed as sprinklers or incorporated into
the irrigation system remain The Friends, but are available for use and maintenance and repair.
46 - Routine maintenance includes regular removal of noxious weeds within the Golf Park area,
including scotch broom, poison hemlock
Exhibit G
Lease Phasing and Milestones
Phase 1: 2024-2025
Phase 2: 2026-2030
Phase 3: 2031 - 2035
Phase 4: 2036-2046
2 -year Study Period
5 -year milestones
5 -year milestones
10 -year milestones
Business Planning and
Investment and Full
Major Capital
Operation of Model
Initial Public Access
Implementation Phase
Investments Phase
Links Golf Park and
Actions
with Public Programs
Public Access
Underway
Programs
Park Operations Goals
Park Operations Goals
Park Operations Goals
Park Operations Goals
Initial renovations and
Undertake capital
Continue targeted
Links course becomes a
improvements are
improvements based on
investment in course
statewide model of 9 -
completed; maintenance
business and investment
improvements such that
hole course
operations are underway;
plan and phasing plans;
the course is operated as
needed equipment is
operations team is fully in
a destination links course
secured; train operations
place; volunteer programs
staff & volunteers
underway
Financial Planning
Financial Planning
Financial Planning
Financial Planning
Governance
Governance
Governance
Governance
Data collection and
Implement marketing
Marketing partnerships
NP generates funds to
tracking of operations;
plan; new board members
are fully developed and
contribute to other
prepare business and capital
replace interim board;
utilized; visitor packages
community causes
investment plan; develop
ongoing fundraising;
with hotels in place;
marketing & fund raising
capital campaign is
annual financial
plans; 2 -year milestones are
completed to fund phased
sponsorships are secured;
reached and a 20 -year
improvements
annual charity events are
commitment in place
fully scheduled and
underway
Metric: Produce a business
plan that pro] ects financial
Metric: To be
Metric: To be determined
Metric: To be
sustainability on an
determined by business
by business plan
determined by business
achievable timeline and
plan submitted in Phase
submitted in Phase 1
plan submitted in Phase
lays out the metrics for
1 Study Period
Study Period
1 Study Period
subsequent phases
Communitv Access
Improve community access
through near term
successes; evaluate trial
course play closure times;
install E/W trail; verify trail
plan locations. Utilize the
driving range and welcome
center building to hold
seasonal concerts and
events. The City, in
collaboration with the
Friends, reserves the right
to continue to explore and
select an available location
for other municipal
purposes, provided that it
will not interfere with the
area set aside for possible
future housing, other
recreational opportunities
planned for the Golf Park
nor hinder the Friends'
ability to operate a
successful business model
for the golf course
operations.
Metric: E/W trail will be
installed and open to the
public; signage for the trail
will be installed; a plan for
the layout of the N/S trail
and subsequent trails will
be produced; golf course
will be closed to play for at
least the equivalent of 6 full
days a year for public
access; at least 4
community events will be
held a year during first 2
years; produce a plan that
sets thresholds for
increasing community
usage for metrics in
subsequent phases
Communitv Access
Trail installation
continues; N/S trail
completed; wayfinding
design is completed;
regular course closure
times established; year-
round event and concert
programming is underway
Metric: the N/S trail will
be completed and open to
the public; wayfinding
plan will be submitted to
the City for approval;
additional community
events will be scheduled
per year per threshold
established after 2 -year
Study Period; full
programming of
community and visitor use
(meetings, weddings, etc.)
Community Access
Continue trail
improvements; install
wayfinding, signage,
lighting; public access
modes are well-defined
and used
Metric: Wayfinding and
trail beacons (as
approved) will be
installed; new trails will
be installed and open to
the public per the plan
generated in the Phase I
Study Period
Community Access
Golf park grounds are a
well-established
community treasure
Metric: To be
determined in future
collaboration with City
Staff
Expand Recreation Uses
Expand Recreation Uses
Expand Recreation Uses
Expand Recreation Uses
Design and fund miniature
Install miniature golf,
Connections with school
Maintain existing
golf, continue and expand
ongoing programming
programs fully
established programs
cross country team and
connections with youth
underway; family
and continue to explore
other uses; school and
and family
friendly programming is
new ones
family programs defined;
well-established
disc and foot golf are
integrated into operations
Metric: Disc and foot golf
Metric: Miniature golf
Metric: To be determined
Metric: To be
targets are installed to
operations are fully
by plans produced in
determined in future
allow for rounds of golf by
underway; additional
Phase 1
collaboration with City
these user groups; plans for
metrics to be determined
Staff
additional programming
by plan produced in Phase
will be produced
1 Study Period
Build Partnerships
Build Partnerships
Build Partnerships
Build Partnerships
Develop uses and
Continue work, programs,
Continue to identify
Continue ongoing
agreements with service
& fundraisers with
compatible associations
outreach efforts to
clubs, tribes, schools,
community groups;
and resources
groups in the community
Native Plant Society, and
consult regularly with the
other community groups;
technical advisory
convene technical advisory
committee
committee; continue
practice of holding
fundraising tournaments to
benefit local organizations
Metric: Maintain
Metric: Invitations will be
Metric: Continue to invite
Metric: Continue practice
practice of regularly
sent to as many local
additional groups with the
of invitations to groups;
inviting groups to utilize
groups as possible with the
goal of adding at least 2
increase annual
the facilities; continue to
goal of a minimum of 4
new partnership groups
fundraising events in
increase annual
groups to be in partnership
that will access golf park
number/amount raised
fundraising events in
with the Golf Park
per year; host at least 6
number/amount raised
annual fundraising events
for community groups
and/or charities each year
Facilities Improvements
Facilities Improvements
Facilities Improvements
Facilities Improvements
Main buildings cleaned and
Plan for welcome center
Undertake remodel and
Continue facilities
updated: welcoming entry,
renovation complete;
expansion of welcome
improvements as
pro shop, first floor and
capital campaign initiated
center facilities;
planned in Phase 2
basement improvements;
and completed; revised
expanded food and
expand meeting and
food and beverage
beverage services
community uses;
services
maintenance buildings
cleaned and in full use
Metric: Existing
Metric: Plan for
Metric: Work completed
Metric: Work completed
"clubhouse" will be
remodel/expansion of the
on remodel/expansion of
on remodel/expansion of
refurbished & rebranded as
welcome center facilities
the welcome center
the welcome center
a welcome center; it will be
will be completed, which
facilities and/or
facilities and/or
publicly advertised that it is
will determine the metrics
restaurant per plan
restaurant per plan
available for rent for
in subsequent phases
produced in Phase 2
produced in Phase 2
community use by
organizations & private
individuals
Grounds and Turf
Grounds and Turf
Grounds and Turf
Grounds and Turf
Initial irrigation upgrades;
Expanded irrigation
Native plantings are well
Continue to maintain and
initial tee and greens
system upgrades; continue
integrated into links
improve the grounds
improvements, per David
upgrade of tees, greens
course; low water use
Hein Report
irrigation fully
implemented
Metric: Turf management
Metric: Revised and
Metric: Improved condition
plan produced by the
Metric: Reduction in
updated turf
of the golf course; updated
superintendent fully
irrigation water
management plan will be
irrigation installed; native
implemented; native
consumption
produced
areas will be enhanced by
plantings established
10% per year; turf
management plan will be
produced by the
superintendent which will
determine the metrics in
subsequent phases
Environmental
Environmental
Environmental
Environmental
Stewardship
Stewardship
Stewardship
Stewardship
Identify and expand native
Continue expansion of
Continue native
Links course and
and prairie planting areas;
prairie and native
plantings; utilize model
associated plantings are
adopt sustainable turf
plantings; implement
sustainable turf
well established;
management practices;
sustainable turf
management practices
Continue with
wildlife plan for course-
management practices;
sustainable, organic, turf
wide enhancements
seek certifications
management practices
Metric: turf & grounds
Metric: turf & grounds
Metric: Continue turf &
Metric: Continue turf &
management plan produced
management with
grounds management
grounds management
by superintendent to
sustainable practices to be
with sustainable
with sustainable
include details on transition
implemented
practices. Revise
practices.
to sustainable practices
management plan if
needed.
Technical Advances
Technical Advances
Technical Advances
Technical Advances
New electronic controls for
Target full fleet of electric
All electric equipment;
Continued technical
sprinklers; transition to
equipment and carts; apply
install solar array if grant
innovations and
electric equipment and carts
for solar grant
is received; solar trail
upgrades
lighting
Other Capital
Other Capital
Other Capital
Other Capital
Improvements
Improvements
Improvements
Improvements
Friends to work
City installs playground;
Construct amphitheater
To be determined in
collaboratively with the
temporary amphitheater in
and driving range
future collaboration with
City on locating and
use; explore permanent
facilities per plan
City staff
applying for a grant for
amphitheater and driving
(dependent on future of
nature playground
range construction options
driving range)
Affordable Housin
Affordable Housin
Affordable Housin
Affordable Housing
Evaluate golf course design
If/when City proceeds
As funding is available,
Once city housing is
and operations in
with exploring housing on
The City and Friends
funded and moving
collaboration with City
the Blaine St. parcel
continue to work
forward, the leased
housing initiates and site
(timing not tied to this
collaboratively on
Premises will be
planning, if underway.
phasing schedule), City-
implementation and
amended to reflect the
and Friends will
potential installation of
new boundaries for
collaborate on best site
course changes and
housing on the Blaine
design for the course and
housing site planning per
Street parcel.
for housing and the
the terms of the lease.
connection between them
Authorize City \yManager to sign the Golf Park
Lease <
the nonprofit \\ \°\n / / the Port T o»n Golf Park.
Golf Park Lease with Friends
established.Lease, amend once housing
Terms:
.
GC Lease with Friends
Added Addshousing language o
CommercialNumber 22: Friends added language to indemnification. WCIA approved
with a $2M
F41 all ISTIM17M TIM "I.
a a
Ctuest'imons/Discussion
Council Action
Authorize City Manager to sign a Lease with the Friends of the Port
Townsend Golf Park.
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Hearing?
Very pleased with where we are with the GC, but I think the contract still needs some tweaking. What I would
like to see considered:
1. It's great that people love our trail system. But I can not see how trails can be safely integrated with golf. At
best, maybe a N-S trail on the east perimeter, but then that is parallel to the Redwood St. trail that's about 100
feet to the east. More critically,... I do not see how an E-W trail will work at all even though it would benefit me
personally since I live on the west side adjacent to Green #S. 1 encourage y'all to acknowledge how people love
the city trails, but nix the trail requirement and let the partners work it in if they can.
2. Becci and I have unhappily endured the intrusion on our peace from the 7am, sometimes even earlier,
Sat Dec 09 2023
mowing and leaf blowing that happens all year long and almost every day. How about a minimum Sam start
12:44:00 GMT-
Agenda
Golf
with gas powered maintenance equipment? Or require electric equipment? Better yet, how about using
O800 (Pacific
Scott
walkers@o
item
course
traditional sheep?! Baa-aa, humbug.
Golfcourse lease, if
Standard Time)
Walker
lympus.net
Yes
specific
lease
Yes
it's a public hearing
111y
(f port
Townsen
Submitted By: Emma Bolin
Department: PCD
Agenda Bill AB23-277
Meeting Date: December 11, 2023
Agenda Item: V.A
❑ Regular Business Meeting
❑ Workshop/Study Session
❑x Special Business Meeting
Date Submitted: December 7, 2023
Contact Phone: 360-390-4048
SUBJECT: First Amendment to Annexation Agreement with Jefferson County Fire
Protection District No. 1 relating to Fire Prevention, Investigation and Code Enforcement
Services
CATEGORY:
❑ Consent
■
■
■
■
■
Staff Report
BUDGET IMPACT:
❑ Resolution Expenditure Amount: $
❑ Ordinance Included in Budget? Yes ❑ No ❑
Contract Approval ❑ Other: Discussion Item
Public Hearing (Legislative, unless otherwise noted)
3 -Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item,
.
SUMMARY STATEMENT: In December of 2018, East Jefferson Fire Rescue (EJFR)
and the City signed an Annexation Agreement recognizing terms relating to a 2007
Operational Service ILA, banked capacity financial agreements, as well as a
Memorandum of Agreement for Annexation of the City of Port Townsend to Jefferson
County Fire Protection District No 1 DBA East Jefferson Fire Rescue (MOA), relating to
post annexation services (also signed in December of 2018). The annexation is now
complete. This MOA, named "Exhibit A" to the Annexation Agreement details post -
annexation expectations for Fire Prevention, Investigation & Code Enforcement
Services.
The Annexation Agreement terminates at the end of 2023. Though the annexation is
complete, it is still important to ensure fire prevention, investigation and code
enforcement services continue as well as CPR training, emergency services and fire
protection of city -owned facilities. The City's Building Official, Matt Logue, is the Code
Official and has code enforcement authority. EJFR performs all other duties such as fire
plan review, inspections, and fire investigations. The 2018 Annexation Agreement
establishes that EJFR will perform their responsibilities at no cost to the City; however,
both the City and EJFR may not gift public funds and must be compensated for
services. Therefore, Planning and Community Development (PCD) will charge
according to its fee resolution to ensure developers pay the cost of plans review and
construction inspections relating to fire code requirements. The proposed First
Amendment to the Annexation Agreement establishes a committee to explore an
update to the fee resolution prior to end of April 2024.
The First Amendment extends certain, identified terms for an additional six months, in
order to explore a fee schedule and new agreement terms in light of the completed
annexation.
ATTACHMENTS:
1. ANNEXATION AGREEMENT by and between the City of Port Townsend and
Jefferson County Fire Protection District No. 1(dba East Jefferson Fire Rescue)
2. First Amendment to Annexation Agreement
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION:
Approve and authorize City Manager to sign the First Amendment to Annexation
Agreement with Jefferson County Fire Protection District No. 1
ALTERNATIVES:
❑x Take No Action ❑x Refer to Committee 0 Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
FIRST AMENDMENT
TO
ANNEXATION AGREEMENT
This FIRST AMENDMENT TO ANNEXATION AGREEMENT (this "Amendment"), is
made by and between the City of Port Townsend (the "City") and Jefferson County Fire
Protection District No. 1 (the "District") (collectively referred to herein as the "Parties" or
individually as a "Party"), on this 31s' date of December, 2023 (the "Effective Date").
WHEREAS, on December 3, 2018, the Parties entered into an Annexation Agreement
(the "Agreement"), including a Memorandum of Agreement for Annexation of the City of Port
Townsend to Jefferson County Fire Protection District No 1 DBA East Jefferson Fire Rescue
(the "MOA"), regarding the terms and conditions under which they wish to submit an annexation
proposition to the voters of the City and the District;
WHEREAS, the Agreement expires on December 31, 2023;
WHEREAS, the City intends to update, with the input of the District, a resolution for the
collection of fees for fire prevention, fire inspection, and consultation for code enforcement
services;
WHEREAS the Parties intend to enter into a long-term agreement related to the
District's fees for fire prevention, fire inspection, and consultation for code enforcement
services, which will be paid for by the fees collected by the City;
WHEREAS, in the meantime, the Parties desire to extend those portions of the MOA,
Exhibit A to the Agreement, as described herein to include fire prevention, fire inspection and
consultation for code enforcement services until July 1, 2024, as provided herein; and
WHEREAS, the continued provision of fire prevention, fire inspection, and consultation
for code enforcement services, as well as a commitment as it relates to setting up a committee
with the goal to adopt a long-term successor agreement, in the best interest of both the City and
the District.
NOW, THEREFORE, in consideration of the foregoing premises, the terms and
conditions hereinafter set forth, the mutual benefits to be gained by the performance thereof,
and other good and valuable consideration, the receipt and legal sufficiency of which are hereby
acknowledged and accepted as true and full value, the Parties hereto hereby agree as follows:
1. TERM OF AGREEMENT. The first sentence of Paragraph 5 of the Agreement shall be
removed and replaced with the following:
If the annexation is approved by the requisite majorities of the voters of both the
City and the District, this Agreement shall go into effect on the effective date of
the annexation and shall continue in effect until December 31, 2023; except the
fire prevention, investigation & code enforcement services in Paragraphs 3(A),
(E), (G) and(H), (4)-(5), (7)-15) of the Memorandum of Agreement ("MOA'),
Exhibit to the Annexation Agreement, shall continue in effect until July 1, 2024
or the date on which the Parties successfully negotiate a successor agreement
for said services, whichever occurs first.
FIRST AMENDMENT TO ANNEXATION AGREEMENT-
2. FIRE PREVENTION, INSPECTION, & CONSULT FOR CODE ENFORCEMENT
SERVICES. Paragraph 3(E) of the MOU shall be removed and replace with the following:
Services listed in Exhibit A will be provided by the District. The City and District
may establish permit fees. See Exhibit A.
3. COMPENSATION. The City shall begin collecting and remitting fire prevention related
fees per the current building permit fee resolution as of January 1, 2024 to EJFR. The City shall
lead a committee comprised of City staff and EJFR staff to investigate and update the current fee
resolution for presentation to the EJFR Commissioners and Port Townsend City Council by end
of April 2024. If the Agreement terminates on July 1, 2024, without a successor agreement the
City shall continue to pay the District per the current fee resolution for Fire Prevention services
related to fire prevention, fire inspection, and consult for code enforcement.
4. NO OTHER CHANGES. All other provisions of the Agreement shall remain unchanged
and in full force and effect through December 31, 2023.
5. COUNTERPARTS. This Amendment may be executed in counterparts, each of which
shall be an original, but all of which shall together constitute one and the same agreement.
IN WITNESS WHEREOF, the undersigned have executed this Amendment as of the
date first written above.
CITY OF PORT TOWNSEND
John Mauro, City Manager
Date:
ATTEST/AUTHENTICATED:
Alyssa Rodrigues, City Clerk
APPROVED AS TO FORM:
Kendra Rosenberg, Port Townsend City
Attorney
JEFFERSON COUNTY FIRE
PROTECTION DISTRICT NO. 1
(d/b/a EAST JEFFERSON FIRE
RESCUE)
Bret Black, Fire Chief
Date:
ATTEST/AUTHENTICATED:
Tanya Cray, District Secretary
FIRST AMENDMENT TO ANNEXATION AGREEMENT- 2
ANNEXATION AGREEMENT
by and between the City of Port Townsend and
Jefferson County Fire Protection District No. 1
(dba East Jefferson Fire Rescue)
This Annexation Agreement ("Agreement") is entered into as of12018,
by the City of Port Townsend ("the City") and Jefferson County Fire Protection District No. 1,
dba East Jefferson Fire Rescue ("the District"), for the purposes stated below.
RECITALS
A. The City has an Operational Service Interlocal Agreement ("2007 ILA") with the District
for fire and emergency medical service. The term of the 2007 ILA and its amendments is
from January 1, 2007 through December 31, 2027.
B. The City and the District are located within "reasonable proximity" of one another as
that term is used in chapter 52.04 RCW. The City and the District are authorized by RCW
Chapter 52.04 to cause an election to be held in order for the voters of the City and the
voters of the District to decide whether or not the City should be annexed into and
become part of the District.
C. The City and the District have entered into a Pre -Annexation Memorandum of
Agreement ("MOA"), as of A > M ;,E P 2 „ 2018, regarding the terms and
conditions under which they wish to submit an annexation proposition to the voters of
the City and the District. The MOA addresses the annexation process, the expansion of
the number of members of the Board of Fire Commissioners, and other matters. The
MOA is also intended to provide for the effective date of annexation and to serve as a
guide for the provision of post -annexation fire and emergency medical services,
including addressing matters relating to interim funding for services, voter -approved
capital indebtedness, facilities to be made available by the City, various services to be
provided by the District, and other related matters involving the relationship between
the City and the District following such approval and for at least 18 months following the
annexation effective date.
D. The City and the District now find that it is appropriate to incorporate the terms of the
MOA into an Interlocal Agreement pursuant to chapter 39.67 RCW to memorialize the
agreement regarding the matters covered by the MOA and to incorporate additional
agreements regarding appropriate levels of budgeting and levy funding for fire
protection and emergency services for the first five years following the annexation date.
AGREEMENT
1, Purpose and Interpretation. The purpose of this Agreement is to ensure coordination,
avoid duplication of effort, and to make the most efficient use of public funds and provide for
the orderly transition of responsibility for paying for the cost of fire protection and emergency
services to the District following annexation. In recognition of the fact that City residents will
begin paying property taxes to the District for this purpose, the City intends that its levies will
reflect reductions to offset the increase collected by the District for this purpose.
2. Terms of MOA Incorporated. The MOA is attached as Exhibit A and is incorporated by
this reference and made a part hereof. Specifically, the provisions of paragraphs 3A through
3H, addressing matters that extend beyond the pre -annexation phase, shall survive the
effective date of the annexation and shall become incorporated as terms of this Agreement.
3. Additional Finance Terms
A. Finance and Budgeting. Pursuant to RCW 52,04.081, upon annexation of the City into
the District, the statutory maximum tax levy rate for the City will be $3.60 per $1,000 of
assessed value, reduced by the levy rate imposed by the District, up to a maximum of
$1.50 per $1,000 of assessed value. In recognition of the fact that the levies by the City
and the District will be interdependent following annexation, and pursuant to the
authority in chapter 39.67 RCW the City and the District agree as follows:
(a) Interim Financing of Services.
(i) In accordance with paragraph 3(b) of the MOA, the City shall include in its annual
budget City general fund revenues to make continued payments to the District to
support the interim financing of services under the 2007 ILA, until the District
receives its first tax collections from properties located within the City. The City
currently levies for tax year 2018 the amount of $908,724 for this purpose. The
amount of $908,274 is the base amount of tax levy for fire protection purposes of
this Agreement, and shall be the amount used for calculating tax limitations set forth
in this Agreement (set forth at paragraph 3(c)). The amount does not include future
increases in levy rates available to the City from annual increases or new
construction.
(b) District Obligations. The District agrees that it will levy property taxes annually,
within applicable statutory and constitutional rates and amount limitations, in
amounts sufficient, together with any other available funds, to provide for the levels
of service described in the MOA.
(c) Future Annual City Tax Levies Limited. The City's annual regular property tax levy
shall be sufficient, together with any other available funds, to provide for the
payment to the District of the amounts needed in 2019 to support interim services
pursuant to paragraph (a), above. For levies collected in future years, over the
succeeding four years, the City agrees that:
(i) For the levy to be collected in 2020, the City will reduce its regular general
fund levy by $908,724 that was previously dedicated to fire protection
services.
(ii) Solely for the purpose of funding any of the following purposes:
a) local roads (non-federal aid, and so long as consistent with the
adopted functional plan for transportation),
b) contributions to the City's housing trust fund,
c) capital needs for parks and trails (so long as consistent with adopted
functional plan for parks and trails), and
d) utility tax relief (for the purpose of refunding to ratepayers amounts
levied by Ordinance 3143 adopted December 15, 2015 that increased
the utility tax from 20% to 22% for three years),
the City may restore to the general fund levy in each of the next three years
(2021, 2022 and 2023) up to 1/3 of the levy amount formerly dedicated to
fire protection services in 2018, namely, 1/3 of $908,274 in each of the next
three years (2021, 2022, 2023).
(iii) If the City's regular property tax levy amount exceeds the amounts described
above, the portion in excess will be paid to the Fire District for capital
purposes only within the City limits.
4. Obligations Contingent. The obligations of the parties under this Agreement are
expressly contingent on voter approval of annexation. Except as otherwise expressly set forth in
this Agreement, if the annexation ballot proposition is not submitted to the voters, or in the
event that the proposition is submitted and does not receive the favorable vote in both the
District and the City that is required for annexation, this Agreement shall be of no effect and
the parties shall have no obligations under it. In that event the 2007 ILA will continue in effect
in accordance with its terms.
5. Effective Date; Term of Agreement; Termination. If the annexation is approved by the
requisite majorities of the voters of both the City and the District, this Agreement shall go into
effect on the effective date of the annexation and shall continue in effect until December 31,
2023, unless earlier terminated in accordance with this Section 5. This agreement may be
terminated by either party upon the provision of [one hundred and eighty (180) calendar days
notice. A final reconciliation of costs, payment, and a current report of completed activities by
each party shall be completed within such period following the notice by either party. If the
City provides notice of termination of this Agreement at any time prior to January 1, 2022, it
shall nevertheless be bound by the provisions of Section 3(a) (c)(iii) above.
6. Miscellaneous Provisions.
A. Availability of Records. The City and the District agree to cooperate with each other in
making available public records in the City's or the District's possession and control
regarding the fire and emergency medical services operations.
B. Costs. Subject to paragraph 1(c) of the MOA, each party agrees to bear and pay its own
expenses in connection with the negotiations and implementation of this Agreement,
including, but not limited to, its attorneys' fees and consultant fees.
C. Termination of 2007 ILA. Upon the effective date of the annexation of the City into the
District, the 2007 ILA shall be automatically terminated and of no further effect.
D. Notices. Any notices to be given under this MOA shall be delivered in person or mailed
to the parties at the following addresses:
To the City:
City Manager
City of Port Townsend
250 Madison Street, Suite 2
Port Townsend, WA 98368
To the District:
Chief
East Jefferson Fire Rescue
24 Seton Rd.
Port Townsend, WA 98368
E. Entire Agreement. This Agreement (including the MOA attached as Exhibit A and
incorporated by this reference) constitutes the entire agreement between the parties
regarding the subject matter hereof and may be modified only by written instrument
signed by all parties.
Severability. In the event that any section, sentence, clause, or paragraph of this
Agreement is held to be invalid by any court of competent jurisdiction, the remainder of
this Agreement shall not be affected and shall remain in full force and effect.
Dispute Resolution. In the event that either party deems it necessary to institute legal
action or proceedings to enforce any right or obligation under this agreement, the
parties agree that such actions shall be initiated in the Superior court of the State of
Washington, in and for Jefferson County or as provided for in RCW 36.01.050. The
prevailing party in any such litigation shall be entitled to recover its costs, including
reasonable attorney's fees, in addition to any other award.
G. Third Party Rights. Anything to the contrary notwithstanding, nothing contained in this
Agreement shall be interpreted to create third party rights in any person or entity not a
party hereto. Notwithstanding the foregoing, in accordance with RCW 39.67.010, the
governing body of every taxing district that could have its tax levy adversely affected by
such a contract shall be notified about the contract.
H. Effective Date. This agreement shall become effective on the date of the annexation
and shall remain in effect until termination in accordance with Section 5.
IN WITNESS WHEREOF, the parties have executed this agreement on the date first written
above.
CITY OF PORT TOWNSEND
_. a ��ro
�
C a -y' 1'rArid►
JEFFERSON COUNTY FIRE PROTECTION
DISTRICT No. 1
(d/b/a E' EFFERSON FIRE RESCUE)
Commissioner Ric Si, Jr.�
ATTEST/AUTHENTICATED:
Joanna Sanders City Clerk
APPROVED AS TO FORM:
Jt. Ac"ll
i Oree*oo ,4Y:.rney
t
ATTEST/AUTH ENTICATED:
Terri seldyke- , Distri Se
cretary
APPROVED AS TO FORM:
0-14-�poppv-
Brian Snure, Attorney
Exhibit A
MEMORANDUM OF AGREEMENT FOR ANNEXATION OF THE CITY OF PORT
TOWNSEND TO JEFFERSON COUNTY FIRE PROTECTION DISTRICT NO 1
DBA EAST JEFFERSON FIRE RESCUE
This MOA is entered into by the City of Port Townsend ("the City") and Jefferson County Fire
Protection District No 1, dba East Jefferson Fire Rescue ("the District"), for the purposes stated
below.
RECITALS
A. The City and the District have contiguous boundaries. The City has an Operational Service
Interlocal Agreement ("ILA") with the District for fire and emergency medical service. The
term of the ILA and its amendments is from January 1, 2007 through December 31, 2027.
B. The City and the District are authorized by RCW Chapter 52.04 to cause an election to be
held in order for the voters of the City and the voters of the District to decide whether or not
the City should be annexed to and become part of the District. The City and the District have
had ongoing discussions concerning whether, and under what terms, they would agree to
submit this issue to the voters. The City and the District have now reached agreement on the
terms and conditions and wish to reduce their agreement to writing.
AGREEMENT
1. Annexation Process.
A• Pursuit of Annexation. Pursuant to RCW 52.04.061 - .131, the parties agree to pursue
annexation of the City to the District according to the terms and conditions set forth in the
MOA, subject to the approval of the annexation by the voters of the City and District.
Contemporaneously with its approval of this MOA, the City shall pass an ordinance
requesting annexation to the District in sufficient time to meet the election deadlines.
Contemporaneously with its approval of this MOA, the District agrees to accept the
City's annexation request in sufficient time to meet the election deadlines.
B. Notification ofCouart Connrnission. The District agrees to take all necessary steps to
notify the Jefferson County Board of Commissioners of the District's acceptance of the
annexation and to request that the Commissioners call a special election to be held
February 2019.
C. Costs. The parties understand and agree that Jefferson County elections will invoice the
City for all election costs within the City and the District for election costs for the voters
within the district. Both parties agree to pay the election costs as invoiced within their
respective boundaries. The parties agree to divide the costs associated with filing the
notice of intent, issuance of SEPA determinations, and the conduct of the election at 50%
by City and 50% by District, which is proportionate to the number of registered voters in
each jurisdiction. Each party shall at their sole cost prepare the legal description and map
of their respective jurisdictions. For the shared costs, each party shall invoice the other,
and payment will be made within 30 days of the date of the invoice.
Page 1 of 7
D. Cooperation as to Other Matters. The patties agree to cooperate as to any other
matters necessary to effectuate the annexation of the City to the District.
2 Expansion of Commission. The District shall, within 12 months of approval of the
annexation, schedule a follow-up election as provided for in RCW 52.14.015 to a) increase
the number of commissioners from three to five and, b) pursuant to RCW 52.14.013 create
five commissioner districts that have three districts wholly in the unincorporated portion of
the District boundaries, and two districts wholly in the City. If the measure passes, the
District shall appoint one commissioner to each City district as provided for in RCW
52.14.020. In the event two ballot measures are required, the District shall fust expand to five
commissioners and appoint two City residents to the newly created positions.
3. Post -Annexation Fire & Emergency Medical Services.
A. f,.enerall. Upon the effective date of annexation of the City to the District, the District
shall be solely responsible for the provision of fire protection, fire suppression, and
emergency medical services within the incorporated boundaries of the City and the
boundaries of the District. The District shall provide a generally uniform level of service
throughout the District, including within the incorporated boundaries of the City, and
shall in no event generally provide a lesser level of service within the City's boundaries
than outside such boundaries. The "effective date of annexation" shall mean the date on
which the election results are certified by the Jefferson County canvassing board.
B. Interim Financing of Sct vines. The City shall continue to pay for the District's services
in the manner and in the amounts specified in the ILA Service Agreement until the
District receives its first tax levy revenues from properties within the City as authorized
by the annexation.
C. 'doter Approved Capital Indebtedness. Pursuant to RCW 52.04.171, all property
located within the boundaries of the City, which property is subject to an excess levy by
the City for the repayment of voter -approved indebtedness for fire protection related
capital improvements incurred prior to the effective date of annexation is exempt from
voter -approved excess property taxes levied by the District for repayment of indebtedness
prior to the effective date of the annexation. Similarly, property within the District shall
be exempt from any voter -approved excess property taxes levied by the City for
repayment of indebtedness incurred prior to the effective date of annexation.
D. Fire protection of City -Owned Facilities. The District shall provide fire and
emergency medical services to City -owned facilities at no additional charge.
E. Fire Prevention Investigation & Code Enforcement Services. Services listed in
Exhibit A will be provided by the District at no extra charge to the City. The City and
District may establish permit fees. See Exhibit A.
F. Emergency Mana reinent Services. In addition to working with Jefferson County EOC,
the District shall provide emergency management services to the City and the Fire Chief
Page 2 of 7
or designee shall coordinate EOC activities with the City, provide information, and
maintain communication with the Mayor and city staff during activation.
G. The District will provide one CPR class per year for up
to an agreed-upon number of City Employees at no cost to the City.
H. Fire 1 arshall and l+'ir°e Code !Official. The term "local fire official" or "fire code
official" as used in the International Fire Code shall mean the City employee designated
in that position. The "fire marshal" shall mean the fire marshal of East Jefferson Fire
Rescue,
4. Clairrrs Existi r a PAor~ to Annexation --- Indemni . Anything contained in this Agreement
notwithstanding, the parties shall remain solely liable for liabilities, claims, damages,
demands or other expenses of any kind or nature, known or unknown, including, but not
limited to, the payment of general obligation and other bonds: arising out of, in connection
with or stemming from each party's operations prior to annexation. Neither party assumes
any of the foregoing liabilities, claims, demands, damages or other expenses.
5. l:ialril;ities lrrdernrrt
A. By City.
I. The City agrees to indemnify, hold harmless and defend the District, its officers,
agents, and employees, from and against any and all losses, liabilities or other
expenses arising out of any claims, demands or any other losses resulting to the
District: (a) by reason of or arising out of the duties or liabilities of the City not
expressly assumed by the District under this MOA or that exist prior to the effective
date of annexation; or (b) that arise out of or are incurred by the District by reason of
the incorrectness or breach by the City of any of the agreements, representations or
warranties contained in the MOA.
B. ll :lfistrict.
1. The District agrees to indemnify, hold harmless, and defend the City, its officers,
agents, and employees, from and against any and all claims, losses, or liability for
injuries, sickness, or death of persons, including employees of the City, or damage to
property, occurring on or after the effective date of annexation and arising out of any
negligent act, error, or omission of the District, its officers, agents, or employees, in
providing fire and emergency medical services. The indemnity under this paragraph is
intended to protect the City from claims by third parties stemming from events in
connection with fire department operations occurring after annexation, and shall be
limited thereto.
2. The District agrees to indemnify, hold harmless and defend the City, its officers,
agents and employees, from and against any and all loses, liabilities or other expenses
arising out of any claims, demands or any other losses resulting to the City: (a) by
reason of or arising out of the duties or liabilities of the District not expressly
assumed by the City under this Agreement; or (b) that arise out of or are incurred by
Page 3 of 7
the City by reason of the incorrectness or breach by the District of any of the
agreements, representations or warranties contained in the MOA.
The City and the District acknowledge and agree that if such claims, actions, suits,
liability, loss, costs, expenses and damages (addressed in this Section 5) are caused by
or result from the concurrent negligence of the City, its agents, employees, and/or
officers and the District, its agents, employees, and/or officers, this section shall be
valid and enforceable only to the extent of the negligence of each party, its agents,
employees and/or officers. The parties hereto have expressly bargained for and do
waive for purposes of this Indemnification section, only, the immunities of Title 51
RCW, as it relates to any claim, suit or cause of action by one party's employee(s)
against the other party.
6. Obligations Contingent. The obligations of the parties under this MOA are expressly
contingent on voter approval of annexation. Except as otherwise expressly set forth in this
MOA, if the annexation ballot proposition is not submitted to the voters, or in the event that
the proposition is submitted and does not receive the favorable vote in both the District and
the City that is required for annexation, this MOA shall terminate and the parties shall have
no further obligations under it. If the annexation proposition is submitted and fails, the ILA
between the City and the District will determine how fire and emergency medical services
are provided through the term of the agreement. Assuming the annexation is successful; this
MOA shall guide the parties in their relationship post -annexation, but shall be reviewed by
the parties not later than 18 months after the effective date of annexation to ascertain whether
either party wishes to modify any provisions of the MOA.
7. Availability of Records. The City and the District agree to cooperate with each other in
making available public records in the City's or the District's possession and control
regarding the fire and emergency medical services operations.
Costs. Subject to subparagraph 1 C, each party agrees to bear and pay its own expenses in
connection with the negotiations and implementation of this MOA, including, but not limited
to, its attorneys' fees and consultant fees.
9 Existing Age eccnents. Upon annexation of the City to the District the existing ILA shall be
automatically terminated and of no further effect.
10. Notices. Any notices to be given under this MOA shall be delivered in person or mailed to
the parties at the following addresses:
To the Cites:
David Timmons, City Manager
City of Port Townsend
250 Madison Street, Suite 2
Port Townsend, WA 98368
To the District:
Jim Walkowski, Chief
East Jefferson Fire Rescue
24 Seton Rd.
Port Townsend, WA 98368
11. Irr1:e ra lea! M.O . The MOA constitutes the entire agreement between the parties regarding
the subject matter hereof and may be modified only by written instrument signed by all
parties.
12. ,Sever ability. In the event that any section, sentence, clause, or paragraph of this MOA is
held to be invalid by any court of competent jurisdiction, the remainder of this MOA shall
not be affected and shall remain in full force and effect.
13. Litigation. In the event that either party deems it necessary to institute legal action or
proceedings to enforce any right or obligation under this agreement, the parties agree that
such actions shall be initiated in the Superior court of the State of Washington, in and for
Jefferson County or as provided for in RCW 36.01.050. The prevailing party in any such
litigation shall be entitled to recover its costs, including reasonable attorney's fees, in
addition to any other award.
14. TTlrir d P-arly...Riglits. Anything to the contrary notwithstanding, nothing contained in this
MOA shall be interpreted to create third party rights in any person or entity not a party
thereto.
15. Effective Date„ This agreement shall become effective upon approval and execution by both
parties.
ATTEST/AUTHENTICATED:
anna Sanders, City Clerk
APPROVED AS TO FORM:
y Attorney
RESCUE
--� . ..... m._........
Co nrnissioner Rich Stap.; Jr.
Date:
ATTEST/AUTHENTICATED:
Teri' sseir9y e A L, l :str , Secretary
APPROVED AS TO FORM:
RM W MOM �M�a 0- 4 a
Brian Snure, Attorney
Page 5 of 7
Exhibit A
Fire Prevention, Investigation and Plan Review Services
Services provided by the District to the City shall be administered in the interest ofthe
City. The City designates the EJFR Fire Chief or his/her designee as Fire Marshal for the
City for the purposes of this agreement. The District shallperform all responsibilities
required by applicable law in its role as the City's Fire Marshal, including but not limited
to any responsibilities specified in the International Fire Code and City of Port
Townsend Municipal Code (as now or hereafter amended).
1. Services
a. Plan Review: The District shall provide life and fire safety plan review for new
development and construction and tenant improvement projects located within
the City's regulatory jurisdiction consistent with applicable statutes, regulations
and codes. The District shall review plan submittals and perform related
inspections for all new fire protection suppression systems, fire detection and fire
alarm. The District shall coordinate plan review services with the City by
attending pre -application meetings, conducting plan reviews within established
timelines, responding to applicant inquiries, and attending other meetings as
necessary to provide services to the City in a professional, competent, and
reasonably prompt manner.
b. Fire Marshal: The District shall provide an employee to serve as the City's Fire
Marshal. The Fire Marshal shall represent the City and District with respect to
Fire Prevention, Investigation and Inspection issues. The Fire Marshal shall
recommend code amendments to the City when requested. The Fire Marshal shall
recommend to the Building Official submittal requirements, submittal forms and
official interpretations of the fire code.
c. Fire Inspections: The District shall conduct a program of fire inspection of
occupancies consistent with the International Fire Code as adopted by the City.
d. Fire Investigation: The District will provide fire investigation services to
determine the origin and probable cause of fires and explosions. The District will
interview witnesses, make arrangements for any special studies or laboratory
analysis (in conjunction with City Police), and complete a written incident report.
The District will provide follow up information to insurance companies and
property owners as needed.
If the cause of a fire is deemed incendiary or suspicious, the District will take
appropriate follow up actions in conjunction with the City Police Department and
Prosecuting Attorney. The District will provide expert witness testimony and
review or prepare case -related information as requested.
Page 6 of 7
e. Code Enforcement: In cooperation with the City Building Official (or designee),
the District shall conduct fire and life safety inspections based on a risk analysis
process. The City shall retain responsibility for all code enforcement actions
which shall be performed at the sole cost of the City.
f. Outdoor Burning Complaints: The District will respond to public complaints
regarding outdoor burning and determine if outdoor burning is legal. Take any
corrective actions necessary to control or extinguish an illegal or uncontrolled
fire. The District shall report violations of outdoor burning regulations to the
City's Police Department, The City will retain code enforcement powers for all
violations of the City's outdoor burning regulations.
2. Compensation for Fire Services.
The services described in Section 1 shall be provided to the City without compensation to
the District except as specifically indicated under this Agreement, including without
limitation as follows:
a. The City shall collect plan review, inspection, and other fees, as specified in the
duly passed District fees resolution, as now or hereafter amended, and remit these
collected fees to the District on a monthly basis. The amount of such fees remitted
to the District shall directly correlate to the services actually provided by the
District.
b. The City may assess fees as an administrative charge to recover internal expenses
of permit processing.
Page 7 of 7
111y
(f port
Townsen
Submitted By: Adrian Smith
Agenda Bill AB23-275
Meeting Date: December 11, 2023
Agenda Item: V.B.
❑Regular Business Meeting
❑ Workshop/Study Session
X Special Business Meeting
Date Submitted: 12/06/2023
Department: Planning & Community Development Contact Phone: (360)-379-4423
SUBJECT: Combining the 2024 Comprehensive Plan Amendment Docket with the
2025 Periodic Review
CATEGORY: BUDGET IMPACT:
❑ Consent ❑x Resolution Expenditure Amount: $
❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑
❑ Contract Approval ❑ Other: Discussion Item
❑ Public Hearing (Legislative, unless otherwise noted)
❑x 3 -Year Strategic Plan: 1 - Build small town quality of life
Cost Allocation Fund: 010-021 GF - Planning
SUMMARY STATEMENT:
Chapter 20.04 of the Port Townsend Municipal Code (PTMC) establishes the process
for amending the Port Townsend Comprehensive Plan. That code refers to-
- Growth Management Act (GMA) mandated periodic updates — The 2025 Periodic
Update is currently in Phase I.
- Annual Updates — 2024 is an annual update cycle.
Per Section 20.04.020(D), "the GMA periodic review and annual amendment docket
may not overlap. Given that the GMA periodic update is a multi-year/multi-phase
process, it may interrupt the annual amendment cycle. During the first phase (Phase 1)
of a GMA update, where the focus is primarily data analysis, an annual amendment
process may be processed on a parallel track. However, during Phase 11 of a GMA
update where the focus is primarily policy development, the annual docket must be
combined with the broader GMA docket or postponed until the year following the
update."
Port Townsend's 2025 Growth Management Act Periodic Update is currently ongoing.
By the fall of 2024, when annual amendments are reviewed by Council in a public
hearing, the periodic update will be in Phase 11. To comply with PTMC 20.04.020(D),
City staff recommends that proposed amendments in 2024 be docketed for review in
2025's periodic update.
Port Townsend Planning and Community Development Staff will publish notice inviting
applications for site-specific formal applications and optional amendments, with the
understanding that those applications would be placed on the periodic update docket
and would not be heard until 2025.
ATTACHMENTS: Resolution 23-056
STAFF RECOMMENDATION: Docket formal and suggested Comprehensive Plan and
development regulation amendments for consideration during Phase II of the 2025
Comprehensive Plan periodic review in lieu of a 2024 annual amendment consistent
with PTMC Section 20.04.020(D).
RECOMMENDED ACTION: Move to approve Resolution 23-056 Related to the 2024
Annual Update to the City's Comprehensive Land Use Plan and docket Comprehensive
Plan and development regulation amendments for consideration in 2025.
ALTERNATIVES:
❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
Resolution 23-056
RESOLUTION 23-056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND
RELATED TO THE 2024 ANNUAL UPDATE TO THE CITY'S COMPREHENSIVE LAND
USE PLAN
WHEREAS, the City adopted a 20 -Year Comprehensive Growth Management Plan
("Comprehensive Plan") through Ordinance No. 2539 on July 15, 1996 to meet the goals and
requirements of Chapter 36.70A RCW (also known as the Growth Management Act "GMA"); and,
WHEREAS, the City adopted its current Zoning Code (Title 17 PTMC) on April 7, 1997
(Ordinance No. 2571), to comply with the GMA and to implement the Plan; and,
WHEREAS, since initial adoption in 1996, the City has undertaken numerous
amendments to the Comprehensive Plan to ensure tit remains consistent with the goals and
requirements of the GMA, as well as emerging community trends; and,
WHEREAS, the City is currently conducting a periodic review of the Comprehensive
Plan and development regulations, due in June 2025, as required by RCW 36.70A.130; and,
WHEREAS, in accordance with WAC 365-196-610(3) the periodic review and annual
amendment docket may not overlap; and,
WHEREAS, PTMC 20.04.20(D) states that "the annual docket must be combined with the
broader GMA docket or postponed until the year following the update;" and,
WHEREAS, PTMC 20.04.020(B) sets forth the Comprehensive Plan amendment cycles
and identifies the types of amendments that shall be docketed and considered on an annual basis
as follows:
1. Site-specific "formal" applications, timely filed and accompanied by a filing fee;
2. Time sensitive mandated amendments as determined by the Director of Planning and
Community Development; and
3. Amendments necessary to address a deficiency in the Comprehensive Plan or
development regulations identified during project review (pursuant to RCW
36.70A.470(3)), provided, if resources are unavailable, the amendment could be carried
over;
WHEREAS, under PTMC 20.04.035(B), Council may open the annual amendment process
to non -mandatory amendments. Council must decide whether to do so on or before December 15th of
each year. Council's decision should be based upon consideration of available resources to review
amendments and implement the Comprehensive Plan; and,
WHEREAS, the Director of Planning and Community Development has recommended
that the City combine the 2024 annual amendment process with the 2025 periodic review given
that:
Resolution 23-056
a. The City is required to complete a state mandated Comprehensive Plan update in 2025.
b. The volume of land use permits has remained steady while staff resources have remained
constant. The department of Planning and Community Development is operating to
capacity in terms of the current planning/permit review functions. Closing the docket in
2024 may create increased demand beyond staff capacity for the 2026 annual update.
c. Permits include a variety of housing projects both in the permitting and construction stage
that have the potential to make a measurable increase in the local housing supply.
d. Planning and Community Development staff time will be required for the periodic review.
It is not feasible for staff to conduct simultaneous reviews of the periodic review and
annual amendments.
e. Planning and Community Development staff are including the public in the periodic
review process and want to address public suggestions in a timely manner, including
reviewing formal applications and non -mandatory amendments to be considered for the
2025 periodic update docket.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Port Townsend that,
pursuant to PTMC 20.04.20(D), the 2024 amendment cycle will be combined with the 2025 periodic
review, for consideration and public hearing in 2025.
ADOPTED by the City Council of the City of Port Townsend at a special business meeting
thereof held this 1 Ph day of December 2023.
Attest:
Alyssa Rodrigues,
City Clerk
Mayor
Approved as to form:
Kendra Rosenberg
Port Townsend City Attorney
111y
(f port
Townsen
Agenda Bill AB23-278
Meeting Date: December 11, 2023
Agenda Item: V.C.
❑ Regular Business Meeting
❑ Workshop/Study Session
® Special Business Meeting
Submitted By: Carrie Hite, Director of Parks Strategy Date Submitted: December 6,
2023
Departments: Administrative Contact Phone: 360-379-2979
SUBJECT: Resolution 23-057 Authorizing the City Manager to Negotiate and Execute
Services Agreements with the Mountain View Commons Tenants, Including for the
Operations of the Pool, Consistent with the Mountain View Rate Policy Adopted by City
Council on December 4, 2023
CATEGORY:
❑ Consent ❑x Resolution
❑x
El
El
Staff Report ❑ Ordinance
Contract Approval ❑ Other:
BUDGET IMPACT: 0
Expenditure Amount:
Public Hearing (Legislative, unless otherwise noted)
3 -Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item,
.
Included in Budget? Yes ❑x No ❑
SUMMARY STATEMENT:
The City leases various spaces at the Mountain View Commons to tenants in order to
provide services to community members.
The City has an interest in renewing these leases consistent with the lease rate policy
adopted by the City Council on December 4, 2023.
This resolution specifically authorizes the execution of a services agreement with the
YMCA of Jefferson County. They provide community outreach and partner with various
community organizations throughout Jefferson County to ensure the total health of the
community in spirit, mind, and body. They serve thousands of residents and specifically
provide aquatic programs, opportunities for healthy living, social responsibility, family
resources, and early learning centers. During the pandemic, Port Townsend made a
strategic decision to contract with the Y for the operations of the Mountain View pool.
They now operate out of the Mountain View campus and also operate the pool.
BACKGROUND
The City enjoys a collaborative relationship with the various partners at Mountain View
Commons.
The staff have been satisfied with the operations of all the partners at Mountain View
Commons and would like to negotiate and extend their agreements: this includes the
Foodbank, Working Image (which is now the Dove House, New Image) the YMCA, the
American Red Cross, and as necessary, KPTZ.
ATTACHMENTS:
• Resolution 23-057
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: Move to approve Resolution 23-057 Authorizing the City
Manager to Negotiate and Execute Services Agreements with the Mountain View
Commons Tenants, Including for the Operations of the Pool, Consistent with the
Mountain View Rate Policy Adopted by City Council on December 4, 2023
ALTERNATIVES:
Z Take No Action Z Refer to Committee Z Refer to Staff Z Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and
approve Ordinance
❑ Other:
2
Resolution 23-057
RESOLUTION NO 23-057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE SERVICES AGREEMENTS WITH THE MOUNTAIN VIEW COMMONS
TENANTS, INCLUDING FOR THE OPERATIONS OF THE POOL, CONSISTENT
WITH THE MOUNTAIN VIEW RATE POLICY ADOPTED BY CITY COUNCIL ON
DECEMBER 4, 2023.
WHEREAS, the City of Port Townsend leases space out of Mountain View Commons in order
to provide services to community members; and
WHEREAS, the City of Port Townsend City Council established a policy for Mountain View
lease rates on December 4, 2023; and
WHEREAS, two leases need to be negotiated and signed by the end of 2023 between the City of
Port Townsend and Mountain View Commons' tenants, and there are several leases to be
negotiated in 2024 including with the Foodbank, the Red Cross, and if necessary, KPTZ, and
WHEREAS, the City of Port Townsend desires for the Olympic Peninsula Y continue the
operations of the pool because they have the expertise, trained staff, and experience in operating
the Mountain View Pool;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Townsend,
Washington, that the City Manager is authorized to negotiate and execute services agreements
with the Y, the Dove House, Foodbank, the Red Cross, and if necessary, KPTZ, consistent with
the Mountain View lease rates policy adopted by City Council on December 4, 2023.
ADOPTED by the City Council of the City of Port Townsend at a special meeting thereof, held
this I Ph day of December 2023.
Attest:
David J. Faber
Mayor
Approved as to form:
Alyssa Rodrigues Kendra Rosenberg
City Clerk Port Townsend City Attorney
111y
(f port
Townsen
Agenda Bill AB23-279
Meeting Date: December 11, 2023
Agenda Item: V.D
❑ Regular Business Meeting
❑ Workshop/Study Session
® Special Business Meeting
Submitted By: Richard Gould, Finance Manager
Date Submitted: December 11, 2023
Department: Finance
SUBJECT: 2023 Third Quarter Financial Update
CATEGORY:
❑x Consent ❑ Resolution
Contact Phone: 360-379-4406
BUDGET IMPACT:
Expenditure Amount:
❑x Staff Report ❑ Ordinance
❑ Contract Approval ❑ Other:
❑ Public Hearing (Legislative, unless otherwise noted)
❑ 3 -Year Strategic Plan: N/A
Cost Allocation Fund: N/A
SUMMARY STATEMENT:
Included in Budget? Yes ❑ No ❑x
The Third Quarter Financial Report for 2023 provides a summary of the financial activity
through September. Financial results remain on target. The City's reserves continue to
remain strong and within policy parameters, keeping the City in a good financial position.
Key general government revenues such as sales tax, property tax, lodging tax and
development and permitting fees are on target and coming in as expected primarily due
to strong results in the retail, construction, and accommodation segments of the market.
Real estate excise tax results show transaction activity picking back up but has slowed in
comparison to the last couple of years. The City is reaping revenue benefits from the
new investment strategy implemented by the finance department due to the higher
interest rates.
Third quarter fund activity resulted in an increase in total City fund balances. This
continued the trend started over the first two quarters resulting in a total City fund balance
of $33AM (from $28.6M). The most significant funds that lead to this result were the
general, enterprise and the debt service fund. The budgeted expectations for 2023 are
projected to be a decrease mostly as a result of capital projects, A.R.P.A and debt
payment expenditures.
Overall expenses are either on target or under budget, depending on the fund and when
activity typically occurs. Due to the additional project managers hired in the 2nd quarter,
we are seeing capital projects continue to ramp up. This is one of the causes for delayed
capital projects which in turn supports lower projected expenses (under budget) and leads
to higher fund balances. We anticipate activity in our capital accounts through the end of
the year. Salaries and benefits remain under budget, with a continued vacancy rate of
10%. Overtime is over budget in many departments which is offset by the vacancy rate
but still leads to other considerations such as short staffing preventing time off (potential
employee burnout) or being in a reactive instead of proactive mode which can also result
in a failure to meet deadlines. Staffing continues to remain a challenge; however, we are
making some headway in hiring and bringing new staff on board.
The City remains in a good financial position. Revenues are coming in as expected while
expenses are under budget due to vacancies and timing of projects. The City is
positioned for the higher expense activity (capital projects) that did not occur this summer
even as some of this moves into 2024. The Consumer Price Index or CPI peaked in 2022
and is now averaging 4-5% less than a year ago at this time. We continue to watch for
other key indicators in the national economy that will impact us locally. Some of those
indicators include the real estate market trends, corporate orders and profits, plus overall
employment.
There is no way to know the future, but the goal is to remain thoughtful and diligent while
utilizing the resources we have available without overextending our bounds. Staff
continues to look for the right balance.
As a cash basis reporting entity, some of the variances to the annual budget identified in
the report summaries may be a result of timing of either the cash receipt of the revenues
or cash payment of the expenditures.
ATTACHMENTS:
1. 2023 Third Quarter Fund Summary
CITY COUNCIL COMMITTEE RECOMMENDATION:
N/A
RECOMMENDED ACTION: Discussion Only. No Action Required
ALTERNATIVES:
❑ Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
Revenue vs Expense Summary
For the Period Ending September 30, 2023
�^�y a ��}
City0V ��� FFII'w`
Townsend
Beginning
Revenue
Revenue
ACTUALRev-
%from
Expense
Expense
ACTUAL Exp-
%from
Rev vs. Exp
Rev vs. Exp
Ending
Fund Balance
Budget*
YTD Actual
BUDGET Rev
Budget
Budget*
YTD Actual
BUDGET Exp
Budget
Y ETar et
YTD Actual
Fund Balance
� , 26 „
,�����iJ�ie�,,,,,��/�„yTl�%71,,,,�.�.�.�.,i,,,,.
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� 15� ,:.
�i�,��,,,�2�,.
„��T�r„�`� r
i7NJY��rr,�,�, rrrr,����
% �3f 1ki �5�0000000%� ' 7&r
,,.,,,7d�,.
/
,�������� ,,,
% � ^&4% , �
���r�i„�.�.�.,i„f�r��iirrii�l�r�„���rr9,
% �'�r1��7 ,,,,,,.
„��,,,,,,,,,;?/,';;';�;,,,,,��i�i!�,
Drug Enforc./Contingency
203,145
150
349
(199)
232%
-
-
-
150
349
203,493
A. R. P.A.
2,299,505
61,109
(61,109)
1,712,000
351,404
1,360,596
21%
(1,712,000)
(290,295)
2,009,211
Street
479,494
1,171,775
761,680
410,095:
165%
1,654,275
850,402
803,874
51%
(482,500)
(88,721)
390,762':
Library
587,341
1,203,905
732,678
471,227
61%
1,217,295
897,628
319,667
74%
(13,390)
(164,950)
422,391
Real Estate Excise Tax
1,203,130
701,500
496,784
204,716
71%
748,625
395,349
353,276
53%
(47,125)
101,435
1,304,565
Lodging Tax
721,406
525,750
426,348
99,402
81%
511,243
254,368
256,875
50%
14,507
171,980
893,386
Fire/ EMS
7,302
41000
31
3,969
1%
4,000
35
3,965
1%
-
(3)
7,299
Affordable Housing
83,937
100,101
13,703
86,398
14%
92,896
70,264
22,632
76%
7,205
(56,561)
27,375
Community Development Block Grant
159,317
20,150
10,616
9,534
53%
20,000
10,605
9,395
53%
150
11
159,328
Community Services
597;061
2,479,904
1,905,486
574,418:
77%
2,477,913
1,799,625
678,258
73%
1,991
105,861
702,922:
6,341,626
6,207,235
4,408,785
1,798,450
8,438,247
4,629,680
3,808,567
(2,231,012)
(220,895)
6,120,732
TOTALSPECIALREV FUNDS
71%
55%
090SEFrV10E,FUND
30019
2,795,038
..,2917,768
(14130)
..1004
2,791*26,
..11i943,522
655,495
69%
0,376)
974,247
1,3741,266
General Capital
960,239
1,538,900
378,407
1,160,493
25%
2,254,289
860,445
1,393,844
38%
(715,389)
(482,038)
478,202
Street Capital
195,118
1,765,281
1,252,353
512,928
71%
6,666,058
125,753
6,540,305
2%
(4,900,777)
1,126,600
1,321,718
1,155,357
(5,616,166)
644,563
1,799,920
CAPITAL PROJECTS FUNDS
3,304,181 1,630,760 1,673,421
49%
8,920,347 986,198 7,934,149
11%
Golf Course
2,500
25,000
7,677
17,323
31%
24,672
11,818
12,854
48%
328
(4,141)
(1,641)
System Development
2,156,674
369,440
514,090
(144,650)
1395.
33,500
76,869
(43,369)
2295.
335,940
437,222
2,593,896
Water/ Sewer Operations
4,081,850
9,333,609
6,877,920
2,455,689
74%
10,463,278
6,245,202
4,218,076
605.
(1,129,669)
632,718
4,714,568
Water /Sewer Capital
3,875,116
8,670,329
5,007,307
3,663,022
58%
5,031,875
2,442,870
2,589,005
495.
3,638,454
2,564,438
6,439,553
Storm Operations
677,661
1,173,824
830,358
343,466
71%
1,635,982
807,637
828,345
495.
(462,158)
22,721
700,382
Storm Capital
26,773
335,200
3
335,197
05.
621,480
22,288
599,192
4%
(286,280)
(22,285)
4,488
10,820,573
19,907,402
13,237,356
6,670,045
17,810,787
9,606,683
8,204,104
2,096,615
3,630,673
14,451,246
ENTERPRISE FUNDS
66%
54%
Public Works Admin
139,877
764,238
448,156
316,082
59%
770,878
349,806
421,072
45%
(6,640)
98,350
238,227
IT Equipment 0&M/Replacement
160,505
410,955
308,182
102,773
75%
386,978
304,031
82,947
79%
23,977
4,151
164,656
Fleet Equipment 0&M/Replacement
2,268,986
808,170
668,669
139,501
83%
1,367,083
403,679
963,405
30%
(558,913)
264,990
2,533,976
Engineering Services
71,900
1,474,584
721,580
753,004
49%
1,047,103
693,478
353,625
66%
427,481
28,102
100,003
Unemployment Self -Insurance
22,346
50,000
3
49,997
0%
501000
83
49,917
01-
(80)
22,266
2,663,614
(114,094)
395,514
3,059,128
INTERNAL SERVICE FUNDS
3,507,947 2,146,589 1,361,358
61%
3,622,041 1,751,075 1,870,966
48%
FiremeWsNension,
313,510
34,235
35,752
1,917)'
1049/.
26,548
i,342'
19,2106
2ass,
7,6,87
28,410
341,920
Custodial/liefundWeDeposits,
4,748
'-
', 57,388
(97,388)
'-
37,867
(37,557)
'-
191521
24,269'
Memorial fund
316,256
34,235
53,140"
(56,905)
26,$46
45,209
'(16,851
7,687 ,
47,931
' 36080
Fj000ARYFUNIYS
272%
170%
GRANDTOTAL
1 28,626,731
1 49,837,970
34,715,555
15,122,415
70%
58,189,592.98
29,959,537.46
28,230,056
51%
(8,351,623)
4,756,017
1 33,382,748
\\citynasl\Group\Finance\REPORTING\Quarterly Reports\2023\2023 3rd Qtr Update\3rd Quarter Fund Summary
Agenda Bill AB23-280
"'Yof port��°;��Meeting Date: December 11, 2023
�f Agenda Item: V.E
❑ Regular Business Meeting
ownsen ❑ Workshop/Study Session
® Special Business Meeting
Submitted By: Connie Anderson/Emma Bolin Date Submitted: 12/11/2023
Department: Finance/PCD
Contact Phone: 360-379-4403
SUBJECT: Resolution 23-058 Updating and Providing for Building and Planning and
Community Development Fees
CATEGORY: BUDGET IMPACT:
❑ Consent ❑x Resolution Expenditure Amount: $
❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑
❑ Contract Approval ❑ Other: Discussion Item
❑ Public Hearing (Legislative, unless otherwise noted)
❑ 3 -Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item,
.
SUMMARY STATEMENT:
The City periodically reviews and recommends any needed changes to all rates and
fees to the City Council. Resolution No. 21-065 authorizes the Finance Director and the
Planning and Community Development Director to review and adjust the hourly rate and
other building permit flat rate fees by the annual percentage change in the Consumer
Price Index for All -Urban Consumers (CPI -U) June to June rounded to the nearest
whole dollar. The CPI index was reported at 3% for the June -to -June period. The
Building Permit fee schedules are based upon Resolution 21-065 that authorized CPI
adjustments and the adoption of a valuation table from August of 2022 ICC Building
Valuation Data. The Land Use Permit fee schedule is based upon Resolution 19-084,
which also authorized CPI adjustments. Staff recommends changes, shown in red,
adding technology and scanning fees to Customer Assistance Meeting and Pre -
Application Meeting permit types that omitted these fees previously.
The adoption of Resolution 23-058 provides the rates and fees for the next fiscal year,
which helps to ensure that the City's costs are reimbursed by the benefiting party. This
is critical to sound financial management. Per the City's Comprehensive Financial
management Policy Guidelines, where direct beneficiaries of a City program or services
can be identified, fees will be established to recover the costs of that program or
service. Fees will also be set in a manner that protects taxpayers from subsidizing
special service users. A fee shall be charged for any service that benefits limited
interests with the community, except for human needs type services to persons with
limited ability to pay. In other words, this process is important because general taxes
should not subsidize a private benefit or limited interests.
ATTACHMENTS:
1. Resolution 23-058
2. 2024 Building Fees Markup
3. Exhibit A- August 2023 ICC Building Valuation Data
4. 2024 Land use fees markup
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: Move to approve Resolution 23-058 Updating and
Providing for Building and Planning and Community Development Department Fees
ALTERNATIVES:
❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
Resolution 23-058
Page 1 of 3
RESOLUTION NO. 23-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON, UPDATING AND PROVIDING FOR BUILDING AND PLANNING
AND COMMUNITY DEVELOPMENT FEES
WHEREAS, the City Council of the City of Port Townsend, on recommendation of the
City Manager and City Planning and Community Development Director, determines it
appropriate to update fees established in Resolution 11-041 (approved December 19, 2011) and
updated in Resolution 14-007 (approved March 17, 2014) as set forth in this Resolution; and
WHEREAS, Resolutions 19-084 and 21-065, authorized the City Finance and
Technology Services and Planning and Community Development Directors to update fees based
on Consumer Price Index for All -Urban Consumers (CPI -U) June to June rounded to the nearest
whole dollar.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
SECTION 1. New Fees Established.
Effective January 1, 2024 the fees for various Public Works Department and Planning
and Community Development fees, as set forth in Exhibits A (attached hereto and
incorporated by reference) are hereby established (and prior fees are rescinded).
SECTION 2. Severability.
If any provision of this Resolution or its application to any person or circumstance is held
invalid, the remainder of the resolution, or the application of the provision to other
persons or circumstances is not affected.
ADOPTED by the City Council of the City of Port Townsend at a special meeting thereof, held
this 1 lth day of December 2023.
Attest.
Alyssa Rodrigues
City Clerk
David J. Faber
Mayor
Approved as to form:
Kendra Rosenberg
Port Townsend City Attorney
2024
BUILDING PERMIT FEE SCHEDULE
Building Permit Fees
Resolution 21-065
2024 Building Permit Fees
Page 1 of 7
The fees for building permits shall be based upon the valuation of the project and shall be assessed in accordance with
the following table:
Total Valuation* Fee
$1.00 to $500 Q;� ,Y�S23.63
$501 to $2,000 Q;8�;S26.63 for the first $500 plus 'x.44 S7.46...for each additional
$100 or fraction thereof, to and including $2,000
$2,001 to $25,000 $ 7 for the first $2,000 plus $.I ;4) S 15.86 for each
additional $1,000 or fraction thereof, to and including $25,000
$25,001 to $50,000 $7I -'W44 5747.86 for the first $25,000 plus H I . i...1$ [ [ .4$: for each
additional $1,000 or fraction thereof, to and including $50,000
$50,001 to $100,000 $708�7 14 S729.37 for the first $50,000 plus 7.70 `7.93 for each
additional
$1,000 or fraction thereof, to and including $100,000
100,001 to $500,000 $ I;WX�. 1'lS 1125.92
for the first $100,000 plus .14S6.34 for each
additional $1,000 or fraction there, to and including $500,000
$500,001 to $1,000,000 " , for the first $500,000 plus ;ri 4S5.39 for each
additional $1,000 or fraction thereof, to and including $1,000,000
$1,000,001 and up $4;44 44 $6354.72 for the first $1,000,000 plus �0-.02 $4.14 for each
additional $1,000 or fraction thereof
Other Fees
1. Inspections outside of normal business hours (minimum two hour charge) ............................... $44 SQ9 per hour
2. Reinspection fees......................................................................................................................... $44 7 per hour
3. Inspections for which no fee is specifically indicated............................................................... $44 SQ9 per hour
4. Additional plan review required by changes, additions or revisions to approved
plans........................................................................................................ 44 SQ9 per hour — half hour minimum
5. For the use of outside consultants for plan checking or inspection ............................................. Actual Cost
* Total valuation shall be determined by the Building Official in accordance with Building Valuation Data as
published by the International Codes Council (ICC) in August of each year and International Building Code
Section 109.3.
Building Plan Review Fees
Plan review fees shall be 65% of the building permit fee with a minimum plan review fee of ....... .....:$44 SQ9 Plan
review fees cover the initial review and a second review. Third and subsequent reviews will be assessed a fee of
$96..00 ` QQ per hour, with a two hour minimum.
Building Permit Misc. Fees
Accessory Dwelling Unit Standard Plan Registration Fee.......................................................................based
upon valuation, 65% of building permit fee.
Resolution 21-065
2024 Building Permit Fees
Page 2 of 7
Adult Family Home Inspection............................................................................$96..00
S0�9.:.0�.0
Certificate of Occupancy (for work not associated with an active building permit)..................$96..00
Y9.00
Demolition permit..............................................................................................$9Fr.-88-QQJ)0
Re -roof (R-3 and U occupancies)............................................................................$96..89
QQJ)0
Others by valuation and fee table
Manufactured Home Title Elimination......................................................................$96..89
(Y)mO
Residential Photovoltaic (PV) Solar Installation ........................................................$14.88
11K00
SafetyInspection................................................................................................$96.00
99.00
Single Family Dwelling Standard Plan Registration Fee.........................................................................based
upon valuation, 65% of building permit fee.
Single Family Dwelling Standard Plan Site Adaptation Plan Review Fee............................$248-89 24 7.00
Accessory Dwelling Unit Standard Plan Site Adaptation Plan Review Fee .......................... $ oW2-nn 198.00
Tents and other Temporary Membrane Structures..........................................................$96.00 99.00
Window Permits (R-3 and U occupancies, like-for-like)................................................$299.88 297.00
Mechanical Permit Fees
New residential as part of a combo building permit shall be charged a flat fee of
(per dwelling unit of a duplex or condo).......................................................................$192.88 11K00
For all other projects the fee for issuance of a mechanical permit shall be based
upon the equipment installed, in accordance with the following:
Base fee for issuance of each permit ..............................................................................$x:084o.00
Unit schedule (in addition to base fee):
Furnaces. For the installation or relocation of each forced air or gravity -
type furnace or burner, including ducts and vents attached to such
appliance, up to and including 100,000 Btu/ ......................................................$ 22.28 23 00
For the installation or relocation of each forced air or gravity -type
Furnace or burner, including ducts and vents attached to such
appliance over 100,000 Btu/h.......................................................................$ 27.48 28.00
For the installation or relocation of each floor furnace, including vent ........................$ 22.28 23.00
For the installation or relocation of each suspended heater, recessed
wall heater, or floor mounted unit heater............................................................ $ 22.28 23 00
2. Appliance Vents. For the installation, relocation, or replacement of
each appliance vent installed and not included in an appliance permit .........................$ !3.00 [ 3 00
Repairs and Additions. For the repair of, alteration of, or addition to each
heating appliance, refrigeration unit, cooling unit absorption unit, or each
heating, cooling, absorption or evaporation cooling system, including
installation of controls regulated by the Mechanical Code ..................................... $ 21.00 J 2J
4. Boilers, Compressors, and Absorption Systems. For the installation or relocation
of each boiler or compressor up to and including 3 horsepower or for each
absorption system to and including 100,000 Btu/h...............................................$ 22.08 233
For the installation or relocation of each boiler or compressor over 3
Resolution 21-065
2024 Building Permit Fees
Page 3 of 7
horsepower to and including 15 horsepower or for each absorption
system over 100,000 Btu/h to and including 500,000 Btu/h...................................$ " 94)0 S4QJ
For the installation or relocation of each boiler or compressor over 15
horsepower to and including 30 horsepower, or for each absorption
system over 500,000 Btu/h to and including 1,000,000 Btu/h.................................$ ��20 554.00
For the installation or relocation of each boiler or compressor over 30
horsepower to and including 50 horsepower, or for each absorption
system over 1,000,000 Btu/h to and including 1,750,000 Btu/h.......................... ...:/8'44) 580.00
For the installation or relocation of each boiler or compressor over 50 horsepower,
or for each absorption system over 1,750,000 Btu/h.........................................$ 1 �;O .00 S [ 5 .00
Ductless Heat Pump. For the installation of each ductless heat pump ....................... ° 22 .N Si 3.00
6. Air Handlers. For each air -handling unit to and including 10,000 cubic feet per minute`s 17,00S 18.00
7. Evaporative Coolers. For each evaporative cooler other than the portable
type.......................................................................................................18.00
8. Ventilation and Exhaust. For each ventilation fan connected to a
singleduct.............................................................................................9 1,40) S 13.00
For each ventilation system which is not a portion of a heating or
air-conditioning system authorized by a permit .................................................. .1.:1 00 S I..S.00
For the installation of each hood which is served by a mechanical
exhaust, including the ducts for such a hood.....................................................'9
p..=/ 00 S 1..00
9. Incinerator. For the installation or relocation of each domestic type
Incinerator.............................................................................................
274)S28.00
For the installation or relocation of each commercial or industrial type
Incinerator.............................................................................................'9
�) . 0 ` Q5.99
10. Water Heater. For installation of gas fired water heater
and ventilation system..............................................................................9
19.40 S20J
11. Miscellaneous. For each appliance or piece of equipment regulated
by the Mechanical Code but not classed in other appliance categories,
or for which no other fee is listed in the Code ...................................................
1..:/ 00 S 18.00
When Appendix B, Chapter 13, is applicable (See Section 103), permit
fees for fuel gas piping shall be as follows:
For each gas piping system of one to four outlet..........................................'9
1 �i... %�� S 12.00
For each gas piping system additional outlets over 5, each .................................
S4JW
When Appendix B, Chapter 14, is applicable (See Section 103) permit
fees for process piping shall be as follows:
For each hazardous process piping system (HPP) on one to four outlets ..........
...'9 9.00 SI)Jz
For each piping system of five or more outlets, per outlet ...................................
10O S x.00
For each non -hazardous process piping system (NPP) of one to four outlets...
... ��20 S5.00
For each piping system of five or more outlets, per outlet ...................................
I .'�O S 1.00
Resolution 21-065
2024 Building Permit Fees
Page 4 of 7
Other Inspection and Fees
1. A plan review fee of 25% of the permit fee shall be assessed for other than
R-3 and U occupancies with a minimum plan review fee of ...................................$ 96.00 99M
2. Inspection fees outside business hours, per hour..................................................................... .. 1.2.4I,00
5148
3. Reinspection fees assessed under provisions of Section 116.6, per
Inspection.............................................................................................. $ 96.00 99.00
4. Inspection for which no fee is specifically indicated (minimum
charge — one half hour)...............................................................................$6.00 99M!
5. Additional plan review required by changes, additions, or revisions
to approved plans (minimum charge — one half hour) ............................................$ 96.00 99M
Plumbing Permit Fees
New residential as part of a combination building permit shall be charged a flat fee (per dwelling unit of a duplex
condo, or single family dwelling)..................................................................................................................
$192.00 [1K00
For all other projects the fee for issuance of a mechanical permit shall be based upon the equipment installed, in
accordance with the following:
Base fee for issuance of each permit ...............................................................................$ x:08 4o.00
Unit schedule (in addition to base fee):
1. For each plumbing fixture or trap or set of fixtures on one trap
(including water, drainage, piping and backflow prevention therefore) $478
.........................................................................................................................................................
[ (.)0
2. For each building
sewer
$�_ _5 .2 8
.........................................................................................................................................................
3(003.
Rainwater systems — per drain (inside
building)
$478
.........................................................................................................................................................
[ (.)0
4. For each electric water
heater
$19.60
.........................................................................................................................................................
20M
5. For each industrial waste pre-treatment interceptor including its trap and vent, excepting kitchen
type grease interceptors functioning as fixture traps
$2.68
.........................................................................................................................................................
24.M
6. For installation, alteration or repair of water piping and/or water treating
equipment, each
.........................................................................................................................................................
[ 2M
7. For repair or alteration of drainage or vent piping, each
fixture
$ 4-3-88
.........................................................................................................................................................
13M
8. For atmospheric type vacuum breakers not included in item 1
1to5..................................................................................................................................................
$19.60
20M
over 5,
each
$ 5-.2-8
5M
9. For each backflow protective device other than atmospheric type vacuum breakers:
2 inches and smaller
$19.60
20M
Over 2 inches
Other fees:
Resolution 21-065
2024 Building Permit Fees
Page 5 of 7
$fie
38.00
1. A plan review fee of 25% of the permit fee shall be assessed for other than
R-3 and U occupancies with a minimum plan review fee of.........................................�U449)-QQJW
2. Inspection fee outside of business hours, per hour ....................................................... U44--QQJW
3. Reinspection fees per inspection.........................................................................$ w4)4)0 QQJW
4. Inspections for which no fee is specifically indicated, per hour (min. of/z hour) .................$'4Or 0 QQJW
5. Additional plan review required by changes, additions, or revisions to approved plans ..........$ W00 QQJW
Enersy Code Fees
An energy code fee shall be assessed to review and inspect projects for compliance with the provisions of the
Washington State Energy Code and Indoor and Air Quality Code (WAC 5 1 -11 & 51-13).
1. For new single-family unit..............................................................................
740) SQQJ)0
2. Residential Remodel/Addition......................................................................
$...44YY� 00 549.00
3. New Commercial or Multi -Family building
0 — 2,000 sq. ft. gross floor area..........................................................$
2 8�8�:OO 5297.00
2,001 — 5,000 sq. ft. gross floor area .....................................................
"�,84-:00 S 1)(.GZ,
5,001 —10,000 sq. ft. gross floor area ....................................................$
4I -W.,00 S494.Q0
Over 10,000 sq. ft. gross floor area .......................................................$
�400 5593.00
4. Commercial Remodels, Shell buildings and Tenant Improvements shall be calculated at
50% of the amount
for a New Commercial Building.
5. Warehouses and semi heated structures shall be calculated at 70% of the amount for a New
Commercial
building
Gradins Permit Fees
Grading Permit Fees (includes plan review)
100 cubic yards or less........................................................................................$ 40) SQQ,J
101 to 1,000 cubic yards................................................................................... 1 24)0 $ ['bpi. 00
1,001 to 10,000 cubic yards............................................................................... 288884)O 5297...00
Over 10,000 cubic yards.................................................................................. ;400 $593..00
Other Inspections and Fees
1. Inspection outside normal business hours (two hour minimum) ............................... '400 599,,00 per hour
2. Reinspection fees....................................................................................$96..00 `'99,.00 per hour
3. Inspections for which no fee is specifically indicated (1/2 hour minimum)..................$96..00 599,00 per hour
Fire Code and Fire Prevention Review and Inspection Fees
Site Development
A fee shall be assessed for the review and inspection of fire prevention infrastructure associated with development
projects. This includes but is not limited to; plats, short plats, PUD's, new commercial buildings, residential infills:
Basic fee (for first two hours).......................................................................$192.00 S [ 9 .00
per hour
p ( )............................................................$ 96.00 SQ9
Additional fee, over two hours 0 �z
Construction Review and Inspection
A fee shall be assessed for the review and inspection of the Fire Code requirements for buildings classified as Group
A, B, E, F, H, I„ M, R-1, R-2, R-4 and S. The fee shall be 15% of the building permit fee established by the
Building Permit Fee Schedule with a minimum fee of $'4�-.�99.00.
Resolution 21-065
2024 Building Permit Fees
Page 6 of 7
Fire Sprinkler Systems
The fee for fire sprinkler system permits shall be based upon project valuation.
The plan review fee for fire sprinkler systems shall be 65% of the permit fee, with a minimum fee of $ 96..00 99..00.
Underground Sprinkler supply (includes review and inspection) .......................................... $14?oo s [,)S.,.00
Fire Alarm Systems
The fee for fire alarm system permits shall be based upon project valuation.
Plan Review fees shall be 65% of the permit fee, with a minimum fee of ..................................$96.00 SQ9.:.00
Type I hood suppression system............................................................................$ W2.00 198.00
Resolution 21-065
2024 Building Permit Fees
Page 7 of 7
EXHIBIT A
Building Valuation Data
From ICC BVD dated August 2023
S,q Ljqfre IF oot C cmstruic-ficm Costs 11 m� �
Groulp, 1(2021 linteirnabiDnall Builldiviglaude)
A
11B
NIA
11111B
11111111A
11111B
IN
VA,
VB
A-1 Assernbty, theaters,with slN�e
.335.13^3
324.58
31694
304.93
28,6 87
278.00
29,562
266L2
25755
A-1 Assernbty, theaters,'OVAhOUI: S13ge.
.307.39
296.08
28844
276.42
255...3'7
249.50
267 12
237.51
221..05'
A-2 Assernbty, n,, ;hlclbbs
2619.94
1 261.93
25'4'..4.8
245.85
1 23,056
223.99
23702
1 209.57
202..79
A-2 Assemf&y, restairants,, bars, baniquiel halls
2458.94
260.93
252..4&
244.85
228 56
222.99
236 02
207.57
201 79
A-3 Assemf&y, chLirches
311.88
300.57
202..03
280.91
263 ..313
254.43
271 60
242.45
23,398
A-3 Asserrfbty, gienal, owirnml�y halllls, llibra6es,
r1JUSS.LIMS
26116.07
254.76
246 '12
235.10
2 16 33
2,08.46
22580
165.47
188 01
A-4 Assemf&y, arenas
3,06.39
295,.08
28644
275.42
256137
248.50
26,6 12
235.51
22805
RIl�Iursil n En s
2611169
251.13
241 86
231.65
2'110..03
2,012.73
22256
186.21
177'..61
EIE ducafional
273.46
263.96
25562
245.,04
2286,9
217.00
235..6"1
200.36
193 94
F-1 Factory and IinclUStr4', Inn1ud,Ae hazard
1162.2,3
152.78
1143..:34
138.54
"1'23.'55
117.41
'132 48
1'0D2.44
9593
F-2 F�a&.Dry and iinclUStie a1, luw hazard
1,58.2,0
151.78
1143..:34
137.,814
1'23..'5'5«
116.4'1
1.31..46
1'02.4'4
9493
H-1 Hgh IHaza7d, Pxobs��vps
149.46
142.04
133 6,0
127.90
114.'12
106.37
'121 74
93.00
N. P.
H234 14.,gh Hazard
149.46
142.04
133 60
127.90
"114 12
101.97
'121 74
93.00
8,550
H -E, HFIFJ
250.69
251.13
241 816
231.65
2109,9
2,02.73
22256
18,13.21
177 81
1-1 lnsr.hLitonal, sLapeMsl ern virarimpni
252.22
252.95
244 31
235.,617
21542
2,019.47
23571
193.82
1137..7.3'
1-2 Insbutonal, ihosp-itals
434.15
424.59
415«,3,2
405.12
363...35«
N P.
39,61 02
358.57
N. P.
1-2 lnst.hLitonal, injursiing hames
3012.01
292.45
283 '18
272.97
253 83
N P.
263 88
229.05
N. P.
1-3 lnsthLitonal, restained
295.8,61
286.31
27703
266.83
247..05
238.,89
25774
223.17
212 77'
1-4 lnst.hLitonal, day care facitin
252.22
252.95
244 31
235.,617
21542
2,0(9.47
23571
1,93.82
167..7.3'
M MeTcanble
2,01 .37
193.36
184 91
177.28
'161 72
156.15
'168 45
'140.73
1.3'4..0'.5'
R-1 Resldipnlla(,, hirAels
264.67
255,.4'1
24677
233.13
21835
212.40
2^3"5..'17'
'156.75
190..67'
R-2 R si1d1enllaP IML116PIE farrililly
221.32
°2'11'2.06
20342
194.78
"17,5..9'
170.01
104..0'2
1,54.36
146.213
R-3, Residipnta�(,, n1e- and hwcfarnuly ra
20!6'.61
203.74
11'06"..0'4
195.12
183611 41
181.45
191 77
175.86
165 67
R-4 Residipnt(,, rar&lass'usied 11uw,`,,,ng faefifies
2,82.22
2552.95
244 31
235.67
215.4,"2
2,219.47
23;5..7'1
193.82
187 73
S-1 Sloraige, rrioderate. hazard
148.46
141.04
131 K
126.90
"112.'12
1 IDS.57
120 74
91.00
8450
S-2 Sloraige, low hazard
147.46
140.04
131 K
125.30
"112..'12
1214.5'7
1'13..74
91.00
8,350
U Utility, mliscellaneous
114.0,9
107.37'
9,989
9.5.,6112
� 11,
_a�
�79.54
9
-099
. 6,7.39
1 64 1q
3. Privatp Garages verse Lifility, miscellanews
b. IFcr sheMl c6l,y buildings diedijuict. 20 percent:
C. N. P. = nal. permitted
d. Un5nishipcl bmerr�ents,(GrOLlp R-' =: $311 LO per 5q, ft
City of Port Townsend, Planning and Community Development
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
DEVELOPMENT SERVICES FEE SCHEDULE
Land Use Fees - Fees associated with land use and planning services shall be as specified in the table below. In general, fees
are calculated as follows: Land Use Base Fee (as listed in Part A) + SEPA(State Environmental Policy Act) Fee, if applicable
(Part B) + Noticing Fees (Part C) = Total. Please note that each application is unique and thus, actual costs may vary.For
example: 1) The base permit fee in Part A and B is a minimum fee- if actual staff review time is exceeded, the City will notify
the applicant and begin billing at $99/hr. 2) Review by City Engineering Department Staff of land use projects will be billed at
$99/hr to cover actual costs incurred. Estimates will be made available upon request. 3) Any costs incurred from the need to
use outside consultants shall be in addition to fees listed and are the responsibility of the applicant. 4) The City charges $500
upfront for applications requiring a hearing before the Hearings Examiner. If the actual cost is less or more the difference
will be refunded or billed. 5) Any recording fees incurred shall be the responsibility of the applicant . 6) Minimum fees are
paid at time of application; any additional fees must be paid within 30 -days of billing unless the City pre -approves other
arrangements. The City may place permits on hold and the application processing timeline may be held in abeyance pending
payment of fees. 7) See footnote 1 on page 18 for process if fees are disputed.
rrXR I H— LMNU UJC rcniyii I DtA3c r«
Ref Land Use Permit Name Type Base Staff Time 2% Tech 5% Record Hearing Total
# Permit Fee Allotted Fee - $5 Fee Examiner
(Hours) I min. $3 - $102
ADDITIONAL REVIEW FEES
Additional Review Fees,
the base permit fee is a
minimum; if actual staff
2 review time is exceeded, $99.00 1 $99.00
the city will notify the
applicant and begin
billing at $99/hr.(1)
BINDING SITE PLAN
JBinding Site Plan, Mixed
3 Use/Commercial I I -A $1,980.00 1 20 1 $39.60 1 $10.00 1 1 $2,029.60
Binding Site Plan,
4 modification or 1 $594.00 6 $11.88 $10.00 $615.88
amendment
Binding Site Plan,
I -A
$594.00
6
$11.88
$10.00
$615.88
Residential
COMPREHENSIVE PLAN
City of Port Townsend
-- Reso. 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Comprehensive Plan -
Formal Amendments by
Government/ jurisdiction
(Rezones or Subarea Plan
Amendments or
Shoreline Master
6
Program Amendment).
V
TBD
TBD
TBD
TBD
TBD
TBD
NOTE: Applications will
require third party
review. Contact city staff
to determine applicable
fees.
Comprehensive Plan -
Formal Amendments by
non-government/
jurisdiction (Rezones or
Subarea Plan
7
Amendments or
V
$990.00
10
$19.80
$10.00
$1,019.80
Shoreline Master
Program Amendment).
NOTE: Applicant must
also pay for SEPA, see
page 12.
Comprehensive Plan
Amendment, Suggested
No charge
may or
8
V
may not
get on the
docket
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
CONDITIONAL
USE
Conditional Use, Major.
9
See definition in PTMC
III
$2,475.00
25
$49.50
$10.00
$500.00
$3,034.50
17.08.020.
Conditional Use, Minor.
10
See definition in PTMC
II
$693.00
7
$13.86
$10.00
$716.86
17.08.020.
11
Conditional Use
II
$297.00
3
$5.94
$10.00
$312.94
Modification
COTTAGE HOUSING
12
Cottage Housing
IA
$198.00
2
$5.00
$10.00
$213.00
Cottage Housing,
Administrative Review
13
with Advisory
II
$2,970.00
30
$59.40
$10.00
$3,039.40
Committee, if requested
by applicant
CRITICAL AREAS
Critical Area - Major. See
15
definition in PTMC
II
$990.00
10
$19.80
$10.00
$1,019.80
19.05.040.
16
Critical Area Advance
II
$198.00
2
$5.00
$10.00
$213.00
Determination
Critical Area Reasonable
Use Exception. NOTE:
The base fee is in
17
addition to the Major
II
$495.00
5
$9.90
$10.00
$514.90
Critical Area permit and
shall not be halved.
Critical Area Waiver. Per
18
PTMC
1
$198.00
2
$5.00
$10.00
$213.00
19.05.040.E.j:(footnote 4
page 18
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Critical Area, Minor. See
definition in PTMC
1
$495.00
5
$9.90
$10.00
$514.90
19.05.040.
Flood Development
I-A
$297.00
3
$5.94
$10.00
$312.94
Permit
Flood Development
11
$693.00
7
$13.86
$10.00
$716.86
Permit Variance
Habitat Assessment
19
Required per PTMC
$198.00
2
$5.00
$10.00
$213.00
16.08.130(F)
DESIGN
REVIEW
Design Review -
20
Administrative only per
I-A
$49.50
0.5
$5.00
$3.00
$57.50
PTMC 17.30.020(4)
Historic Residential
21
Departure Request:
$0.00
$5.00
$3.00
$8.00
Design Review -
22
Administrative Only
I-A
$99.00
1
$5.00
$5.00
$109.00
ISecondary Home
Design Review -
23
Administrative Only
I-A
$99.00
1
$5.00
$5.00
$109.00
Primary Home
Design Review -
24
Administrative only
I-A
$99.00
1
$5.00
$5.00
$109.00
Pivotal Home
25
Secondary Home
11
$198.00
2
$5.00
$10.00
$213.00
26
Primary Home
11
$198.00
2
$5.00
$10.00
$213.00
27
Pivotal Home
11
$198.00
2
$5.00
$10.00
$213.00
Design Review- Minor
28
Requiring HPC
1-A
$99.00
1
$5.00
$5.00
$109.00
Committee review per
PTMC 17.30.020
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Design Review - Major
Commercial and Major
HPC Review -Note: all
commercial projects in
29
excess of 10,000 square
II
$990.00
10
$19.80
$10.00
$1,019.80
feet are considered
Major projects.
30
Pivotal Home
II
$198.00
2
$5.00
$10.00
$213.00
Multi -family Review -
31
Track 1 per definition in
I -A
$297.00
3
$5.94
$10.00
$312.94
PTMC 17.46.030
Multi -family Review -
32
Track 2 per definition in
I -A
$990.00
10
$19.80
$10.00
$1,019.80
PTMC 17.46.030
36
Special Valuation:
37
Residential
I -A
$99.00
1
$5.00
$5.00
$109.00
38
Commercial
I -A
$396.00
4
$7.92
$10.00
$413.92
HOME OCCUPATION
39 Home Occupation 1 $297.00 3
1 $5.94 $10.00 $312.94
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
LONG
PLAT
Long Plat Amendment/
Alteration - Major - See
40
definition PTMC
III
$2,475.00
25
$49.50
$10.00
$500.00
$2,534.50
18.16.090
Long Plat Amendment/
Alteration - Minor- See
41
definition PTMC
1
$495.00
5
$9.90
$10.00
$514.90
18.16.090
42
Long Plat or Extension
111
$495.00
5
$9.90
$10.00
$514.90
43
Long Plat, Final
IV
$990.00
10
$19.80
$10.00
$1,019.80
Long Plat, Preliminary, -
Final plat fee will be paid
44
later (see Long Plat,
111
$4,950.00
50
$99.00
$10.00
$500.00
$5,559.00
Final)
LOT LINE
ADJUSTMENT
Lot Line Adjustment
45
Type I - no reorientation;
1
$396.00
4
$7.92
$10.00
$413.92
move lot line in parallel
46
Lot Line Adjustment
11
$594.00
6
$11.88
$10.00
$615.88
Type 11
LOTS OF RECORD
47
Lots of Record (2 - 9 lots)
I -A
$396.00
4
$7.92
$10.00
$413.92
48
Lots of Record (single lot)
I -A
$198.00
2
$5.00
$10.00
$213.00
PLAT
VACATION
49
Plat Vacation
111
$2,574.00
1 26
$51.48
$10.00
$500.00
1 $3,135.48
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
PLANNED UNIT DEVELOPMENT (PUD)
PUD (Planned Unit
Development) -
Preliminary. PUDs are
not subject to associate
50
subdivision fees (short
III
$4,950.00
50
$99.00
$10.00
$500.00
$5,559.00
plat, long plat, binding
site plan). Fee for "PUD
Final" to be paid later.
PUD Amendment/
51
Alteration - Major (as
III
$2,475.00
25
$49.50
$10.00
$500.00
$3,034.50
defined in PTMC
17.32.130).
PUD Amendment/
52
Alteration - Minor (as
1
$495.00
5
$9.90
$10.00
$514.90
defined in PTMC
117.32.130).
53
JPUD, Final
IV
$990.00
10
$19.80
$10.00
$1,019.80
RECORDING
FEES
Recording Fees - the
54
applicant shall pay the
Actual Cost
cost of all recording fees.
SHORELINES
55
Shoreline Exemption
I -A
$297.00
3
$5.94
$10.00
$312.94
Shoreline Master
Program Amendments.
56
See Comprehensive Plan
V
$3.00
Amendment
Shoreline Substantial
57
Development Permit -
'111
$1,188.00
12
$23.76
$10.00
$500.00
$1,721.76
Conditional
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Shoreline Substantial
58
Development Permit -
II
$792.00
8
$15.84
$10.00
$817.84
Minor as defined in SMP
Section 10.4.1
Shoreline Substantial
59
Development Permit -
III
$990.00
10
$19.80
$10.00
$500.00
$1,519.80
Major as defined in SMP
Section 10.4.1
Shoreline Variance,
60
Minor. (See definition
II
$792.00
8
$15.84
$10.00
$817.84
SMP 10.7.2
Shoreline Variance,
61
Major. (See definition
III
$792.00
8
$15.84
$10.00
$500.00
$1,317.84
SMP 10.7.3
62
Shoreline Permit
II
$297.00
3
$5.94
$10.00
$312.94
Revision
SHORT PLAT
63
Short Plat Amendment
1
$594.00
6
$11.88
$10.00
$615.88
64
Short Plat Approval, Final
1
$990.00
10
$19.80
$10.00
$1,019.80
for 3-9 lots
65
Short Plat Extension
11
$297.00
3
$5.94
$10.00
$312.94
Short Plat Preliminary-
2 lots. Note: Final Plat
66
fee included in these
11
$594.00
6
$11.88
$10.00
$615.88
fees.
Short Plat, Preliminary -
67
3 - 9 lots. Will also need
11
$3,564.00
36
$71.28
$10.00
$3,645.28
to pay Short Plat Final
fees.
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
UNIT LOT
SUBDIVISION
Unit Lot subdivsions less
than one acre Note:
Final Plat fee included in
68
these fees. Alterations of
II
$594.00
6
$11.52
$10.00
$615.88
previous ULS follow a
short plat alteration fee
If a public hearing is
69
requested under RCW
III
$4,356.00
44
$87.12
$10.00
$500.00
$4,953.12
58.17.095(3).
Unit lot subdivisions one
acre or greater. Note:
Final Plat fee not
70
included see Line 71.
III
$4,950.00
50
$99.00
$10.00
$500.00
$5,559.00
Alterations of previous
ULS follow a subdivsion
plat alteration fee.
71
Final Unit Lot Subdivision
I
$990.00
10
$19.80
$10.00
$1,019.80
TINY HOUSES
ON WHEELS
Tiny House on Wheel
Community (requires
Conditional Use Permit,
see #9 Major CUP +
Binding Site Plan or Unit
Lot Subdivision)
Tiny House on Wheel
72
Placement Permit (as
IA
$297.00
3
$19.80
$319.80
ADU or in a Community)
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
SIGN PERMIT
Sign Permits (Note: if in
73
Historic District, Design
1
$99.00
1
$5.00
$5.00
$109.00
Review is also required)
74
Departure Permanent
IA
$198.00
2
$5.00
$10.00
$213.00
Seasonal Temporary Sign
75
Departure (up to 9
1
$99.00
1
$5.00
$5.00
$109.00
months
Temporary Sign
76
Departure (15 days or
1
$49.50
0.5
$5.00
$3.00
$57.50
less
Sims to Kearney LIS
(Local Information Sign)
77
Project and M.I.S.
1
$99.00
1
$5.00
$0.00
$104.00
(Merchant Information
systems) program -
Annual fee
78
ISign Variance
11
$297.00
3
$5.94
$10.00
$312.94
STREET VACATION
Street Vacation
(Appraisal Deposit of
2,000 to be made by
79
separate check and
V
$594.00
6
$11.88
$10.00
$615.88
receipted in Finance
w/cover memo.
Proceeds to be used to
TEMPORARY USE
80
Temporary Use
1
$148.50
1.5
$5.00
$7.50
$161.00
Temporary Use re -
81
established from prior
1
$99.00
1
$5.00
$5.00
$109.00
ear, no change
Street Vendor -
82
**Plus annual permit fee
$99.00
1
$5.00
$5.00
$109.00
of $350.00
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
TREE CONSERVATION
83
Tree Conservation
Permit Approval:
Affecting 40,000 square
84
feet land area or less
II
$198.00
2
$5.00
$10.00
$213.00
Affecting in excess of
85
40,000 square feet land
II
$495.00
5
$9.90
$10.00
$514.90
area but not exceeding
five acres
86
Affecting land area of
II
$990.00
10
$19.80
$10.00
$1,019.80
five acres or more
Tree Removal - Forest
Practice (Combined with
87
statement of intent not
I-A
$99.00
1
$5.00
$5.00
$109.00
to convert commercial
forest lands PTMC
19.06.060 E)
Tree Permit/Plan - Minor
88
Modification to
I-A
$198.00
2
$5.00
$10.00
$213.00
Approved
89
Tree Removal -Written
I-A
$99.00
1
$5.00
$5.00
$109.00
Exemption
VARIANCE
Variance, major - (new
buildings). NOTE: this is
90
not a Shoreline variance.
III
$2,475.00
25
$49.50
$10.00
$500.00
$3,034.50
See Variance definition in
PTMC 17.08.070.
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Variance, minor (existing
91
buildings). See Minor
II
$693.00
7
$13.86
$10.00
$716.86
Variance definition in
PTMC 17.08.070.
WIRELESS FACILITY
92
Wireless Facility
1
$297.00
3
$5.94
$10.00
$312.94
93
Wireless Facility
11
$990.00
10
$19.80
$10.00
$1,019.80
94
Wireless Facility
111
$4,455.00
45
$89.10
$10.00
$500.00
$5,054.10
ZONING/ CODE REVISIONS
Zoning/Land Use Code
95
Text Revisions - NOTE:
v
$990.00
10
$19.80
$10.00
$1,019.80
applicant must also pay
for SEPA
PART B - SEPA
96
SEPA Addendum
$396.00
4
$7.92
$10.00
$413.92
SEPA Checklist review for
short subdivisions and
other exempt projects, if
97
DSD Director believes
$99.00
1
$5.00
$5.00
$109.00
may include non-SEPA
exempt actions ($ to be
credited)
SEPA Environmental
Type III parent
98
Checklist Threshold
$1,584.00
16
$31.68
$10.00
$1,625.68
file
Determination Major
SEPA Environmental
Type I or II
99
Checklist Threshold
$792.00
8
$15.84
$10.00
$817.84
file
parent f
Determination Minor
SEPA Environmental
Impact Statement (EIS);
100
see PTMC 19.04 Article
$990.00
10
$19.80
$10.00
$1,019.80
IV. (plus consultant
costs.
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
PART C- LAND USE NOTCING
FEES
Noticing is based upon
the Highest permit type
Second
(in Part A) and whether
Notice Board
Paper
Notice - SEPA
Third
or not SEPA is required
Notice -
Mailing
Threshold
Notice -
Total
Deposit
(Part B).
NOA
Determinatio
Hearing
n
Type IA/ I typically no
101
notice unless, see below
$0
$0.00
$0.00
$0.00
$0.00
Type IA, I (involving
multifamily design
review 5-9 units, R-III
Cottage Housing, or
102
SEPA) (If SEPA is not
$50
$150.00
$75.00
$100.00
$375.00
required or if Optional
DNS process is used,
Waive $100 Second
103
Type 11
$50
$75.00
$125.00
Type 11 (involving
shoreline permits,
cottage housing, short
subdivision or SEPA) (If
104
SEPA is not required, or if
$50
$150.00
$75.00
$100.00
$375.00
the Optional DNS
process is used, Waive
$100 Second Notice)
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Type III (includes NOA,
SEPA Threshold, Hearing
Notice) (If SEPA is not
105
required, or if the
$50
$150.00
$75.00
$100.00
$100.00
$475.00
Optional DNS process is
used, Waive $100
Second Notice
Noticing is based upon
the Highest permit type
2nd Notice -
(in Part A) and whether
Notice Boar
Paper
SEPA
Third
or not SEPA is required
Notice-
Mailing
Threshold
Notice-
Total
Deposit
(Part B).
NOA
Determinatio
Hearing
n
106
Type IV
$0
$0.00
$0.00
$0.00
$0.00
107
Type V - Site Specific
$50
$150.00
$75.00
$100.00
$100.00
$475.00
108
Type V -General
$0
$150.00
$0.00
$100.00
$100.00
$350.00
109
Type V- Street Vacation
$50
$150.00
$25.00
$225.00
110
SEPA Addendum
$75.00
$100.00
$175.00
requiring notice
Additional Notice and
111
publication - required by
$0.00
changes initiated by
lapplicant
PUBLIC WORKS - ENGINEERING
& INSPECTION
FEES
Project Review of Land
112
Use Permit Applications
$99.00
1
STREET/ SITE DEVELOPMENT
PERMIT (SDP)
113
Permit Fee
$297.00
3
$5.94
$10.00
$312.94
114
Plan Review (plus $99/hr
$396.00
4
$396.00
over four hrs.)
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
2% of
Inspection Fees (the
estimated
115
engineer of record shall
provide a cost estimate)
project
costs
MINOR IMPROVEMENT PERMIT
(MIP)
116
Permit Fee (includes
$288.00
2
$5.76
$10.00
$303.76
inspection fee: $99)
Re -Inspection for
117
corrections
Latecomers Agreement
Processing Fee (plus
118
$99/h r. over four
$396.00
4
$396.00
hrs)(County Recording
fees are not included)
119
Inspection not
$99.00
1
specifically listed
120
Plan review for changes
$99.00
1
to approved plans
ADMINISTRATIVE FEES
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Appeal fee for
administrative decision
(plus $99/hr over four
121
hrs). (Hearing Examiner
I, I -A, II SEPA
$396.00
4
$7.92
$10.00
$413.92
fee may also apply - see
below)
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Appeal to Hearings
Examiner (if the actual
cost is less or more the
121
difference will be
I, I -A, II
$0.00
$500.00
Actual Cost
refunded or billed.
(Appeal fee also applies -
see above)
Technical Conference —
Public works — If actual
staff review time
123
exceeds 5 hrs., additional
$495.00
5
$10.00
$9.60
$514.60
staff time will be billed at
$99/h r.
124
Technical conference —
$99.00
1
$99.00
one year extension
125
Variance under PTMC
$1,152
12
$10.00
$23.04
$1,185.04
Titles 12 and 13
126
Waiver request under
$672
7
$10.00
$13.04
$695.04
PTMC Title 12 and 13
127
Water Reservation —
$495.00
5
$495.00
County
OTHER FEES
128
Additional Inspection
$99.00
1
$99.00
Fees (per site visit)
129
Addressing (per address
$49.50
0.5
$49.50
assigned)
130
Accessory Dwelling Unit:
$0.00
131
Address
$49.50
0.5
$49.50
132
Inspection
$99.00
1
$99.00
133
Notice to Title
$99.00
1
$99.00
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Customer Assistance
134
Meetings (CAM) (plus
$198.00
2
$198.00
$96/hr over two hrs) (5)
135
Director's Interpretation
$150.00
$150.00
136
Recording Fees
Actual Cost
Legal Document
preparation (minimum
137
fee plus $100 per hr for
$99.00
1
$99.00
any City Attorney time)
Letter to Assessor ,
Zoning Compliance
Letter, or Statement of
138
Restrictions (Plus $99/hr.
$99.00
1
$99.00
for each additional hour
of staff time.)
Pre-application, for
projects that will require
139
Type I or II permits (plus
I or II
$297.00
3
$297.00
$99/hr over three hrs)
Pre-application, for
140
projects that will require
III
$495.00
5
$495.00
Type III permits (plus
$99/hr over five hrs)
141
Waiver Request (per
1 $297
1 3
1
i
$297.00
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
ENHANCED
CAPACITY PERMIT
REVIEW
Actual cost
Shoreline Permit review
+ base
permit fees
Actual cost
Critical Area Review
+ base
permit fees
Special Study Third Party
At cost
Actual cost
Public Works Site Plan
+ base
Review
permit fees
STREET USE
PERMIT FEES
Base
Annual Sed
Tech Fee
Record Fee
Street Use Permit
Renewal Notes
Total
Permit Fee
Ft Fee
2%
5%
Sidewalk cafes, or similar
use where the use is
$510.00
$2.14
$10.20
$10.00
$530.20
restricted to the
applicant or business
If use is
Annual Renewal Fee for
reestablished
$170.00
$2.14
$5.00
$8.50
$183.50
Sidewalk Cafes
with no change
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Tables and chairs only on
sidewalk - where the use
is open to members of
the public without
$170.00
$5.00
$8.50
$183.50
restriction (need not be
customer of applicant or
business)
If use is
Annual Renewal Fee for
reestablished
$85.00
$5.00
$4.25
$94.25
Tables &Chairs only
with no change
Not req. for
Planter boxes, short
permit renewal
$170.00
$5.00
$8.50
$183.50
term, and other items
if use remains
unchanged
Streateries when use is
restricted to applicant or
$2,550.00
$8.57
$51.00
$10.00
$2,611.00
business
If use is
Annual Renewal Fee for
reestablished
$170.00
$5.00
$8.50
$183.50
Streateries
with no change
Parklets where use is
open to the public
without restriction (need
$1,700.00
$8.57
$34.00
$10.00
$1,744.00
not be customer of
applicant or business)
If use is
Annual Renewal Fee for
reestablished
$170.00
$5.00
$8.50
$183.50
Parklets
with no change
SUP
Notes
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
A.1AII permits listed with a base fee shall include additional hourly charges when permits
require staff review time resulting in a total a cost of review in excess of the base fee. The
hourly charge shall be as established by resolution 21-065 and as amended consistent with
the Development Services Fee table hourly rate.
B.Hermits are required, but no fees apply to the following:
1.[L-mporary Street Closure — activities that require temporary closure of streets, lanes or
sidewalks for commercial loading/unloading, construction storage or repair purposes.
2.2rivate Mail/Parcel Boxes—commercial structures, other than individual US Postal Service
boxes, that use the street, sidewalk, and/or public right of way for extended periods for
newspaper sales or private collection of mail or parcels.
3.Hublic or community services structure, including, public art.
4.0ity sponsored uses of the right of way.
C.Ph addition to base fees for permits, an annual per SF charge shall apply at the time of
permit issuance and annually thereafter with a renewal date of January 1st.
FOOTNOTES
Should tees or hourly charges be contested by an applicant, the first recourse is with e
Department Head. Should the Department Head find that the City acted appropriately and
that the allegation has no merit, s/he shall respond in writing to the applicant stating the
basis for denial of the claim. This written response constitutes an administrative decision
aDDealable to the Hearing Examiner pursuant to PTMC Chapter 20.01. In the event the
(2) Record Retention fee is 5% of the fee rounded to the nearest 25C pursuant to PTMC
2.76.031
(3) The City charges $500.00 upfront for applications requiring a hearing before the Hearings
Examiner. If the actual cost is less or more the difference will be refunded or billed.
City of Port Townsend
-- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref Land Use Permit Name Type Base Staff Time 2% Tech 5% Record Hearing Total
# Permit Fee Allotted Fee - $5 Fee Examiner
(Hours) min. $3 - $102
136
(4) For critical areas, development proposals which contain only aquifer recharge areas,
frequently flooded areas or seismic hazard areas, the director may waive compliance with the
application requirements and delineations requirements of this section and compliance with
the performance standards for development contained in PTMC 19.05.060. The director must
be satisfied that the performance standards provided for in the individual critical area
regulations for a specific environmental category are met and no purpose established under
this chapter would be furthered by requiring compliance with application requirements or
the performance standards for development.
(5) One-half of the base fee may be credited to a subsequent, associated pre-application/land
use application if submitted within 12 months of the CAM.
"'Yof
Code limit
Request
Agenda Bill AB23-281
Meeting Date: December 11 2023
No limit
$131,054
port°;��
4 SFR/year
$18,900
Building Permit
4 SFR/year
$32,533.84
(�
Agenda Item: V.F
❑ Regular Business Meeting
ownsen
❑ Workshop/Study Session
® Special Business Meeting
Submitted By: Emma Bolin Date Submitted: 12.6.23
Department: PCD Contact Phone: 360-390-4048
SUBJECT: Authorizing deferral of building fees and utility connection charges for
Habitat for Humanity Low Income Housing Unit
CATEGORY: BUDGET IMPACT:
0 Consent ❑ Resolution Expenditure Amount: $ $51,433.84
❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No 0
❑ Contract Approval ❑ Other: Discussion Item
❑ Public Hearing (Legislative, unless otherwise noted)
❑ 3 -Year Strategic Plan: N/A
Cost Allocation Fund: Cheese an item,
SUMMARY STATEMENT: Through the City's low-income housing fee deferral program
(PTMC 3.36.011) private or public nonprofit organizations' developing or constructing housing
units for low-income household S2 are eligible for the following deferrals:
a. Eligible single-family units: building fees3 and utility connection charges4, four dwelling
units per applicant per year; System Development Charges (SDCs), no limit.
Requests for deferrals above the limit are subject to approval by the City Council on a case-by-
case basis. The Council will evaluate, among other things, number of entities expected to
request deferrals within the current budget cycle, the impact to city department budgets from
processing an increased number of deferral requests. (PTMC 3.36.011 (F)).
Habitat for Humanity is building 14 homes as part of 7 duplexes. They have requested fee
deferrals for these units.
Fee
Code limit
Request
SDC's
No limit
$131,054
Utility
Connection
4 SFR/year
$18,900
Building Permit
4 SFR/year
$32,533.84
1 As defined in PTMC 3.36.011 B(2)
Z As defined in PTMC 3.36.011B(1) at or below 80 percent of the median family income adjusted by family size, for
the county where the project is located, as reported by HUD.
s As defined in PTMC 3.36.011 B(3)
4 As defined in PTMC 3.36.011 B(4)
ATTACHMENTS:
1. Habitat for Humanity Request, letter dated November 27, 2023
2. Low Income Housing (LIG) Fee Deferral Request form
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: Move to authorize deferral of building fees and utility
connection charges for Habitat for Humanity Low Income Housing Unit
ALTERNATIVES:
❑x Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑x Postpone Action
❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
pityP250 Madison Street, Suite 3 Port Townsend, WA 98368 1360.379.5095 1 www.cityofpt.us
0/
lownsen
PLANNING 8c COMMUNITY
DEVELOPMENT
Through the City's low-income housing fee deferral program (PTMC 3.36.011) private or public nonprofit
organizations' developing or constructing housing units for low-income households' are eligible for the
following deferrals:
a. Eligible single-family units: building fees' and utility connection charge S4, four dwelling units per
applicant per year; Sl no limit.
b. Eligible multi -family units: building fees' and utility connection charges4 up to $10,000 per project; Sl
no limit.
You are encouraged to submit this request a minimum of TWO weeks in advance of your permit application.
Name of Organization: Habitat for Humanity EJC Federal ID No: 91-1885667
Contact Name (print) _Julie Miles Date: November 27, 2023
Phone: 360-379-2827 Address: PO Box 658 -Port Townsend. WA 98368 ................
Project Address or Parcel Number: 948 302 901
City Permit# or Estimate# BLD. EST -23-0079,-0080,-0081,-0082,-0083,-0084,-0085
SDP or MIP: EST -23-0069
Single-family Units:
Have you received fee deferrals within the current calendar year? " e J, No
If yes, please provide number of units, address(es), associated permit number(s). Attach additional sheets if
needed.
3 units total: 1893 Eddy St, SDP22-080 & BLD22-308, 2509 Eddy St, SDP23-067 & BLD23-252,
2519 Eddy St, SDP23-068 & BLD23-253
1 As defined in PTMC 3.36.011 B(2)
z As defined in PTMC 3.36.011B(1) at or below 80 percent of the median family income adjusted by family size, for the county where
the project is located, as reported by HUD.
3 As defined in PTMC 3.36.011 B(3)
'As defined in PTMC 3.36.011 B(4)
Q'.R%I 1 V
Multi -family Units:
Is this a mixed-use developments?
If yes, complete the following:
Total square footage:
Is this a mixed -income development?
If yes, number of low-income units:
Legal Description of Property:
Addition:
LIH Fee Deferral Request
Yes No
Square footage dedicated to low-income units
Block:
Yes No
Total Number of Units in Project:
Lots:
540 HOW v
Have you applied for funding through another housing program? Yes iso
If yes, please attach documentation. For projects subject to an equivalent housing program, the City Manager
may waive the requirements for a lien.
for d'efiwlil
1) Fees requested for deferral:
_✓.......................... ._
.....__..........__.....
Type Estimated Value 6: Limits ForStaffUse. Approved
Value
,054limit ... .................._ No l._�.......__
SDCs $131mit
...................... ..................... ..._ .............. ........._
Utility SFR: 4/Year
connections $18,900
MFR: $10,000 per
................... ........ ........._
Building project
Permit $32,533.84
Unless approved by
Council
5 For mixed-income/mixed-use development, the amount of the fees deferred shall be a percentage proportionate to the low-income
housing provided; (e.g. if 20 percent of the square footage of the project is dedicated to low-income housing, 20 percent of the total
fees would be eligible for deferral up) to the limit specified in 3.36.011 F.
e For Multi -family, a maximum of $10,000 may be deferred for building and utility connection charges PTMC3.36.011F
Page: 2 of 4 Rev. 12.22
Ci1Y0�J1ortA,.,,>
ToWnsen(
LIH Fee Deferral Request
2) Describe units and persons served (attach separate sheet if necessary). This information will be used by the
City to update data on housing needs.
........._........
Unit
.........
Unit mix
Covered
__............................... __
Size of Unit
Affordability
AMI adjusted
...
Other (e.g.,
#
(e.g. # of
decks/porches
(break out any
Limits (%
for family size
handicap/senior)
bedrooms)
sq ft
garage sq ft)
AMI) 7
per month?
1A, 2A,
3A 2 BR
65 sf
... ..................................
908 sf/57 sf shed
80% and bel
.............._.
w 5621 and below
_ .I',
1B, 2B,
313 2 BR
50WWsfWWm .......
908 sf / 57 sf shE
d 80% and be
ow 5621 and below
4A, 5A,
6A, 7A 2 BR
65 sf
904 sf / 57 sf shed
g0%and below
5621 and below
413, 513,
66, 7B 3 BR
72 sf
1019 sf / 40sf shed
80% and below
6071 and below
3) Attach proof that your organization is a qualified recipient of tax-deductible charitable contributions under
United States Internal Revenue Code (this may include but is not limited to a 501(c)(3) corporation and
municipal public housing authorities established pursuant to Washington law).
In signing this request, I hereby certify that, at the time of certificate of occupancy, the units will be occupied by
a "low income household" as defined by the City's low-income fee deferral program. Furthermore, I
understand and accept the City's terms to deferral per PTMC 3.36 including but not limited to: recordation of a
lien against the property, reporting requirements, and repayment.
Authorized Signature;. �..._ _.. on behalf of
Name Printed: c,t I C1lei �i._: e- t4 r
App roved :
City Manager
Date;
Use Data from HUD - "area median income" (AMI) adjusted for family size for Jefferson County
Page: 3 of 4 Rev. 12.22
t OP ||A Fee Deferral Request
FOR STAFF USE:
Date
Dept.
Action
----Initials--
Finance
Applicant has submitted a complete request with proof
of eligibility meeting the requirements of PTIVIC 3.36.
Legal
Covenant drafted, signed by City Manager, and delivered
to applicant.
Legal
Applicant h a s rec o rded lien and returned original lien to
DSD
Permit issued: BLD
DSD
I Notify Public Works: Water/Sewer Hookups may occur
Trans Codes 21633treet/Storm: lZ46Sewer: ................... __1246Water:
0 o Habitat.
for Humanity' WE/ I)UH tIl' lI th, stabifuty„ soK refiaance, and mbhe c r
of East Jefferson County
November 27, 2023
Development Services Department
City of Port Townsend
250 Madison Street, Suite 3
Port Townsend, WA 98368
To Whom It May Concern:
This letter accompanies our application(s) for deferral of system development charges for 14 homes /
7 duplexes to be constructed by Habitat for Humanity of East Jefferson County. Pursuant to
requirements in Port Townsend Municipal Code 13.03.110, we affirm the following:
The new homeowners meetthe qualifications for low-income as defined byfederal standard at or
below 80% Area Median income.
2. Proof of our organization's private or public nonprofit organization status is attached.
3. The project development includes"sweat equity" by the prospective homeowner and/or volunteer
labor contributed through community donation.
Sincerely,
AAA
Jame Maciejwsvi
Executive Director
Approved by:
CITY OF PORT TOWNSEND
John Mauro, City Manager
PO Box 658, Port Townsend, WA 98368 tel (360) 379-2827 info@habitatejc.org www.habitatejc.org
Habitat
for Humanity® Wn haul!M H11Teulugth, StabiilIfty, SE:4 irr kfl'oCQ, and a sha76teir..
of East Jefferson County
November 27, 2023
Development Services Department
City of Port Townsend
250 Madison Street, Suite 3
Port Townsend, WA 98368
.. •,; 1 -w
To Whom It May Concern:
This letter:.
1. Serves as our request for approval of a 5th through 17th Low -Income Housing Program fee deferral for the 2023
calendar year, pursuant to PTMC 3.36.014F. We have received three fee deferrals this calendar year, and this
affordable cottage development is comprised of 14 homes, as noted on the attached application. While there is
no limit on the number of System Development Charge fee deferrals, we request approval for 13 additional
deferrals of building fees and utility connection charges.
2. Accompanies our application(s) for deferral of system development charges for the 14 homes/7 duplexes that
will be under construction by Habitat for Humanity of East Jefferson County. Pursuant to requirements in Port
Townsend Municipal Code (PTMC) 13.03.110, we affirm the following:
1) The new homeowners meet the qualifications for low-income as defined by federal standard at or below 80%
Area Median income.
2) Proof of our organization's private or public nonprofit organization status is attached.
3) The project development includes "sweat equity" by the prospective homeowner and/or volunteer labor
contributed through community donation.
Sincerely,
Jarwi iVGaciejewski
Executive Director
Approved by:
CITY OF PORTTOWNSEND
John Mauro, City Manager
PO Box 658, Port Townsend, WA 98368 tel (360) 379-2827 info@habitatejc.org www.habitatejc.org
111y
(f port
Townsen
Submitted By: Chief Olson
Department: Police Department
Agenda Bill 23-282
Meeting Date: December 11, 2023
Agenda Item: V.G.
❑ Regular Business Meeting
❑ Workshop/Study Session
® Special Business Meeting
Date Submitted: 12/07/2023
Contact Phone:
SUBJECT: Authorizing the City Manager to Execute a Contract with RACOM Critical
Communications in an Amount not to Exceed $60,000,
CATEGORY: BUDGET IMPACT:
❑ Consent ❑ Resolution Expenditure Amount: $
❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑x
❑ Contract Approval ❑ Other: Discussion Item
❑ Public Hearing (Legislative, unless otherwise noted)
❑ 3 -Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item,
.
SUMMARY STATEMENT:
Portable radios are a critical lifeline for our officers once they step outside their patrol
vehicle. Our current radios are substandard equipment for our profession. They're small
brick type radios that were designed more for event security. They lack accessories
such as being dual band, full color screen (so the officer can be fully informed at a
glance), and a functioning emergency button that if triggered would identify the officer
who is assigned to the radio. Emergency buttons are standard equipment on all police
probable radios.
The new portable radio (Tait TP9800) will meet all our current needs and future needs
as Jeffcom upgrades its dispatching terminals. It is expected that this portable radio will
be in the police department inventory for 10-12 years.
To equip the entire department, 23 radios, batteries, antennas, speaker mics, earbuds,
chargers, and one bank charger will be needed. The radios will be purchased through
RACOM Critical Communications located in Lacey WA. The purchase will be done
through a cooperative purchasing program called HGACBuy. The use of HGACBuy
greatly reduces the cost of equipment purchases for government and public safety
agencies. The city of Port Townsend is a current member of HGACBuy.
The current portable radios are about five years old and can be re -purposed for
volunteers, reserve officers, and visiting officers for special events. The department's
current back-up radios are 15-20 years old.
ATTACHMENTS:
• Quote from vendor
• Flyer for Radio
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: Move to authorize the City Manager to execute a contract
with RACOM Critical Communications in an amount not to exceed $60,000.
ALTERNATIVES:
❑x Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
1220 Tracey Ln SE
Lacey, WA 98503
www.RACOM.com
Quote 23 -EO- 1113230830
Proposal Prepared for: Chief Tom Olson
Address 1925 Blaine St #100
City Port Townsend
State & Zip Code WA, 98369
County Jefferson
Phone/FAX 360 385 2322
Contact Name Chief Tom Olson
Contact E-mail to1-n9_cltyofptus
Tait TP9800- HGAC
ITEM QTY PART NO. DESCRIPTION
UNIT
EXTENDED
1 23 TP9855NOBC-T 136-941M 4Ky Full Blk BodyOnly
$
1,464.46
$ 33,682.58
2 26 T03-0001 1 -EAAA TP9 Battery High Capacity Li -Ion 3.3Ah
$
102.86
$ 2,674.36
3 23 TPA -AN -051 TP97/98 Ant Tri 136-174/378-520/757-87OMHz SMA Whip
$
88.80
$ 2,042.40
4 23 T03-00045-PCAA TP3/TP9 S kr Mic TSM4 3W IP68 E -button Fctn-button 3.5mm-Jack
$
144.30
$ 3,318.90
5 23 TPA -CA -201 TP8/9 Belt Clip 55mm
$
10.36
$ 238.28
6 23 T03-00012-AEAA TP8/9 Charger Single Fast Li -Ion US/CAN Plug Pack
$
74.74
$ 1,719.02
7 23 TPAS133 SFE Ke - Dual Band Radio
$
370.00
$ 8,510.00
8 23 T03-00120-KAAE TP3/8/9 Earpiece Ear -bud C -hook Blk 3.5mm RA Jack Shrt-lead
$
11.84
$ 272.32
9 1 T03-00013-AEAA TP8/9 Charger MultiLi-Ion Wall Kit US/CAN
$
1,422.28
$ 1,422.28
10 23 Initial assembly and configurations - No charge
$
-
$ -
$
$
RACOM's standard terms and conditions of sale apply per contract.
Payment terms are on pre -approved account or payment with order.
This quote is valid and open for acceptance for 90 days.
Taxes or other local fees are not included or part of this quote unless shown on the quote
Shipppping cost TBD
Per HGAC Contract # RA05-21
Total Equipment Price $
Installation $
Subtotal
tl'ax 11^a c,, 9.1% Taxes $
Shipping $
Total
53,880.14
-
53,880.14
4,903.09
58,783.23
System Description:
Quanity 23 Tait TP 9300 radios with listed accessories and services
Proposal Presented By. Eric Olsen eric.olsen@racom.net 425.864.1529 Date: 11/13/23
Proposal Accepted By:
Port Townsend PO T.it 9800 23EO-1113230830 - Pfttsd M1312023
Date:
0
Page 2
Port Townsend PO T.it 9800 23EO-1113230830 - Printed 11/13/2023
Port Townsend PO Teit 9800 23EO-1113230830 - Printed 11/13/2023
Tait P25
Multiband
a
RUGGED, LIGHTWEIGHT,
MULTI -AGENCY COOPERATION
SEAMLESS MULTIBAND
PERFORMANCE
The TP9800 Multiband Portable
is configurable to operate on any
combination of VHF, UHF and
700/800MHz bands. Flexible and simple
ordering and deployment of single.
dual and multiband operation at time
of purchase, or subsequently over the
air. Bands are not locked and can be
reconfigured.
RUGGED, LIGHTWEIGHT DESIGN
Experience the lightest P25 multlband
portable radio on the market with high
capacity battery and compact design,
providing up to 17 hours of shift life in
P25 Phase 2 mode,
To give you maximum reliability, the Tait
Tough design is certified IP68 dust and
waterproof, IP65 protected from water
jets and MIL-STD81OG to withstand high
and low temperatures, vibration, shock
(drop), humidity, salt fog, rain, immersion,
sand and dust.
wmew.qai tcaunurmm%,urill iicwVoriaa,Coma
MAXIMUM CONNECTIVITY
Connect to the range of networks in
current operations or future technology
migrations: Conventional Analog, P25
Conventional Digital, P25 Trunking Phase
1 and Phase 2, with integrated GNSS
option for Location Services, Bluetooth°
for wireless voice accessories. and
WiFi OTAP
Analog signaling options include Two
Tone decode, MDC1200, PL (CTCSS),
DPL (DCS), and Selcall.
EXCEPTIONAL AUDIO
Hear and be heard. even in the most
extreme environments, with a powerful
3W speaker, and dual microphone
active noise cancellation that removes
background noise in both analog and
digital modes.
ENHANCED WORKER SAFETY
Man Down and Lone Worker features are
included as standard to send automated
safety alerts and can combine with
location data and Tait Geo Fencing
software options to guide an effective
response. The programmable Emergency
key can also send these safety alerts
manually
ERGONOMIC USER EXPERIENCE
The TP9800 is designed for easy use in
emergency situations, with ergonomic,
easy -grip control options; four
programmable function keys and a three-
way selector; and a range of accessories
to tailor your experience
COMPATIBLE BATTERIES
& ACCESSORIES
The TP9800 shares common batteries,
chargers and audio accessories that
are compatible with all current TP9000
series portables.
PROVEN P25 INTEROPERABILITY
Enable multi -agency response and multi-
vendor compatibility for voice, data and
encryption methods - the TP9800 is
approved by the TIA-102 P25 Compliance
Assessment Program.
SECURE
COMMUNICATION
Ensure only authorized personnel can
hear your communications with end-to-
end encryption management options,
FIPS 140-2 certified module, AES, DES and
ARCO algorithms, Tait Enable Protect Key
Fill Device and Key Management Facility.
800
p, MoJ
GENERAL
Frequency stability
Channels/zones
Talk groups
Scan groups
Bluetooth"
Encryption (via Key -Fill Device or OTAR)
OTAP
Dimensions (with High Capacity battery)
Weight (with High Capacity battery)
Supported Languages
Channel Spacing
Frequency increment
Radio Operating temperature
Vocodertype
Audio Output
Signaling options (analog)
Water and dust protection
MILITARY STANDARDS 81007
±05ppm (-22°F to +140°F/ -300C to +60°C)
2,000 channels/100 zones
1000 talk groups, up to 2,000 members total
300 with up to 10 members each, maximum of 2,000 members total
Supported
Supported in P25 Operation (FIPS Certified 256 -bit AES, DES, ARC4)
Supported (P25 Trunking, WiFi) — Requires Tait EnableFleet
1.77 x 2 56 x 5 71i / 45 x 65 x 145mm (DxWxH excluding knobs and antenna)
13.42oz / 382g (without antenna)
English, German, French, Spanish, Portuguese, Czech, Polish, Bulgarian
6.25/12.5/15/20/25/30kHz z
2 5/3.125/5/6.25kHz
-22°F to +140°F (-30°C to +60°C)
AMBE +2"'
3W
MDC1200 encode and decode. Two Tone decode, PL (CTCSS), DPL (DCS). Selcall
IP68 & IP65
Applicable MIL -STD
Method
Procedure
Applicable MIL -STD
Method
Procedure
Low pressure
5005
2
Humidity
5075
2
High temperature
501.5
1,2
Salt fog
509.5
1
Low temperature
502.5
1,2
Sand & Dust
510.5
1.2
Temperature shock
503.5
1
Immersion
512.5
1
Solar radiation
505.5
1
Vibration
514,6
1
Rain
506.5
1,3
Shock
516.6
1, 4, 5, 6
BATTEW
P25 Phase 2 / TDMA Mode Shift Life (5/5/90) with High Capacity battery 17 hours
Analog and P25 Phase 1 / FDMA Mode Shift Life (5/5/90) with High Capacity battery 13 hours
CHARGER
Charger options (Li -Ion) Fast desktop single charger, 6 -way multi charger, vehicle charger and battery only vehicle charger
REGULATORY DATA USA (FCC) CANADA (ISED) EUROPE/UK (CE) AUSTRALIA/NEW ZEALAND (AS/NZ)
VHF (136-174MHz) d d d d
UHF (378-520MHz) d d d d `
700/800MHz
900MHz' d d
C
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,ch�
oito� V� II ..........
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it ivsu� �o�„u� I �� �"" PORTABLES uul��” slim �il�lli
TECHNICAL SPECIFICATIONS continued
TRANSMITTER
VHF
UHF
700/800MHz
(Note - Radio can be configured to operate on any
combination of the supported bands)
Intermodulation rejection (P25) TIA-102
Frequency range
136-174MHz
378-520MHz
757-870MHz
Output power (nom)
6W, 5W, 3W, 2W, 1W
5W', 4W. 2 5W. 2W,
1W 3W. 2.5W. 2W. 1W
Modulation limiting
15%
1.5%
Spurious response rejection (P25) TIA-102
12.5/15kHz channel
±2.5kHz
±2.5kHz
±2.5kHz
25/30kHzchannel
±5kHz
±5kHz
±5kHz
FM hum and noise
12.5kHz channel 2
12 5kHz channel
-45dB
-45dB
-40dB
25kHzchannel2
-48dB
-48dB
-45dB
Radiated and conducted emissions
-75dBc
-72dBc
-75dBc
Audio response (analog)
+1/-3dB
+1/-3dB
+1/-3dB
Audio distortion (analog @1kHz, 60% mod) s
2%
2%
2%
RECEIVER VHF UHF
(Note - Radio can be configured to operate on any combination of the supper ted bands)
Frequency range 136-174MHz 378-520MHz
0.22uV (-120dl3m)
0.2uV (-121dBm)
75dB
Sensitivity (analog) 12dB SINAD (TA -6031)
0.22uV (-120dBm)
60clB
Sensitivity (P25) 5% BER
0.2uV (-121dBm)
70dB
Intermodulation rejection (P25) TIA-102
75dB
75dB
Adjacent channel rejection
70dB
70dB
12.5kHz (P25) TIA-102
45dB
45dB
25kHz TIA-603 (2 -tone)
15%
1.5%
Spurious response rejection (P25) TIA-102
15%
Residual audio noise ratio (P25) TIA-102
Audio distortion (rated audio)
FM hum and noise (Analog)
12.5kHz channel 2
-50dB
-50c1B
700/800MHz
757-776 M Hz,
851-870MHz
0 22uV (-120dBm)
0.2uV (-121dBm)
70dB
900MHz6
896-941MHz
3W, 2.5W, 2W, 1W
±2.5kHz
±5kHz
-40dB
-45dB
-75dBc
+1/-3dB
2%
900MHz 6
935-941 M Hz
0 22uV (-120dBm)
0.2uV (-121dBm)
70dB
60dB
60d6
60clB
60clB
70dB
70dB
65dB
65dB
75dB
80dB
70dB
70dB
45dB
45dB
45dB
45dB
15%
1.5%
1.5%
15%
NOTE:
1, Very high power only available in USA/Canada.
2. Wideband operation is not available in the USA in some bands
3. Battery performance is dependent on frequency. temperature, and operational configuration
4 The UHF band radios are approved for use in Citizen Band in Australia and New Zealand
when programmed to meet the requirements of AS/NZS4365,
5 Rated audio (for performance testing) 0 5W
6 900MHz singleband operation only, requires matching 900MHz singleband antenna
7 Designed to meet MIL Standards. Compliance pending.
Tait has taken every care in compiling this brochure, but we're always innovating and therefore changes to our
models, designs, technical specifications, visuals and other information included in this brochure could occur.. For
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CITY MEETINGS SCHEDULE
(This schedule is draft only, subject to change. See City website w cityofpteus)
Day
Date
Time
Type of Meeting
Tentative Agenda Item
Location
Absent
Thurs
Dec 7
3:00
Arts Commission
Chambers
AH
Mon
Dec 11
6:00
Special Session City Council Business
Docket formal and suggested Comprehensive Plan and
development regulation amendments for 2025 (for
consideration during Phase 2 of the 2025 Comprehensive Plan
periodic plan update in lieu of 2024 annual amendment
consistent with Section 20.04.020.D PTMC)
Memorandum of Understanding with EJFR to extend Exhibit A
of Interlocal Agreement.
Y contract. Working Image contract
2nd reading 2023 Budget 2n1 supplemental
3rd Quarter Financials
Annual building and development review fee increase
Chambers
Tues
Dec 12
1:00
Library Advisory Board
Pink House
Tues
Dec 12
3:00
Climate Action Committee
Pacific Room
Wed
Dec 13
3:00
Council Culture and Society Committee
CANCELED
Chambers
AH
Wed
Dec 13
5:30
Joint JeffCo and City of PT Planning Commission
Pre -Approved Stock Plan Subcommittee Meeting
Tri- Area
Community
Center
Thurs
Dec 14
4:15
Civil Service Commission
Chambers
Thurs
Dec 14
6:30
Planning Commission
Chambers
Mon
Dec 18
6:00
City Council Business Meeting
0 Tentatively Canceled
Chambers
Tues
Dec 19
4:30
Special Session Parks, Recreation Trees and Trails
Advisory Bd.
Chambers
Wed
Dec 20
3:00
Council Finance and Budget Committee
Chambers
Thurs
Dec 21
3:00
Public Art Committee
Chambers
Mon
Dec 25
HOLIDAY -CITY OFFICES CLOSED
Tues
Dec 26
HOLIDAY -CITY OFFICES CLOSED
Tues
Dec 26
4:30
Parks, Recreation, Trees and Trails Advisory Bd
CANCELED
Chambers
Wed
Dec 27
2:30
Jefferson County Housing Fund Board
BOCC
Thurs
Dec 28
6:30
Planning Commission
Chambers
Mon
Jan 1
HOLIDAY -CITY OFFICES CLOSED
Tues
Jan 2
3:00
Historic Preservation Committee
CANCELED
Chambers
Tues Jan 2
6:00
City Council Business Meeting
.
•
•
Swearing in
Election of Mayor and Deputy Mayor
Public hearing on Cass Street vacation
2024 Legislative Agenda
Collection Development Policy Update (Library)
Lot Line Adjustment Joint Application Approval- Cherry
Street Project
Chambers
Wed Jan 3
3:00
Council Infrastructure and Development Comm.
Chambers
Thurs Jan 4
3:00
Arts Commission
Chambers
Mon Jan 8
6:00
City Council Workshop
.
General Sewer Plan and Rate Impacts
Chambers
Intergovernmental Collaborative Group Update of Engineering Design Standards
Jeffco.Housing Fund Bd Records Management Policies
Adoption of Shoreline Master Program Update Mountain View Leases (December)
Suggestion Board and Workplan Review (Jan, Apr., July, Oct.) Budget Hearings and Adoption (Nov -Dec)
Council Committee Reports (April, July, October) Contract Renewals
Financial Sustainability Task Force
Annual Update to the City's Comprehensive Land Use Plan