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HomeMy WebLinkAbout98-042Resolution No. 98- Ot~2 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND APPROVING LICENSE TO USE PUBLIC RIGHTS OF WAY AND LOCATION AGREEMENT FOR THE PURPOSE OF FILMING A PORTION OF THE 'SNOW FALLING ON CEDARS" MOVIE IN PORT TOWNSEND The City Council of the City of Port Townsend, Washington, does resolve as follows: WHEREAS, during the month of April, 1998, Cedars Production Co., Inc. ("the Company") desires to film a portion of the film rifled "Snow Falling on Cedars" within the City of Port Townsend; and WHEREAS, a principal location of the filming will be the Quincy Street Dock and the Quincy Street end area. In order to complete necessary filming sequences on the Quincy Street Dock, the Company will need to ensure that access to the portion of Quincy Street which abuts the Quincy Street Dock be closed to public circulation, for a limited duration of time. Additionally, it will be necessary to stop traffic at the portion of Washington Street and Water Street near Quincy Street for filming sequences which may last several minutes, to have exclusive control of the parking lot behind City Hall, and to temporarily control street parking in certain locations; and WHEREAS, the Company will be utilizing the service of Port Townsend Police officers to assist with traffic and parking control and street closing. The Company will compensate the City for such services, by separate agreement. By separate agreement, the Company will also compensate the City for the usage of the Pope Marine Building, for the purpose of storing equipment and mobilization of crews and employees; and WHEREAS, the City Council finds that there is substantial benefit to the community resulting from enabling the Company to use the Quincy Street right of way, City-owned parking areas, and certain City streets, and for the City to assist with limited duration traffic closure and control on Washington and Water Streets, for the purpose of filming "Snow Falling on Cedars" within Port Townsend. The benefits include, but are not limited to, business sales promotion, sales tax generation, and tourism promotion. The Council further finds that with the exception of police services, provided by separate agreement, the temporary closure and control of these rights of way and public properties, will not add any additional costs, or occasion any financial loss to the City of Port Townsend, and that the benefits to the City adequately offset any potential costs or inconvenience to the public; and 1 Res. 98- Or4 L WHEREAS, pursuant to the attached Agreement, the Company has provided adequate insurance and risk management assurances to the City. Further, the attached Agreement adequately preserves the right and authority of the City to make any emergency use of all described streets, rights of way, and public property in accordance with Port Townsend's municipal police authority, NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Port Townsend that the Mayor is hereby authorized to sign the attached Agreement in substantially the form attached hereto. ADOPTED by the City Council of the City of Port Townsend and signed by the Mayor on this 6th day of April, 1998. /uli~eCulloch, Mayor Attest: Para Kolacy, City Clerk t~§fom(ro~m.~oo}[3131/98] ¥i~a~n, City Attorney 2 Res. 98- 0 c/Z_ LICENSE TO USE PUBLIC RIGHTS-OF-WAY AND LOCATION AGREEMENT PROPERTY OWNER: City of Port Townsend PICTURE TITLE: ADDRESS: 540 Water Street PRODUCTION Port Townsend, WA 98368 COMPANY: Snow Falling on Cedars Cedar Productions, Inc. 2400 Boundary Road Burnaby, BC V5M 3Z3 TELEPHONE: (360) 385-3000 TELEPHONE: (604) 205-5797 FAX: (360) 385-4290 FAX: (604) 205-5780 THIS AGREEMENT confirms the understanding between the City of Port Townsend, a Washington municipal corporation, ("City") and Cedar Productions, Inc., the production company ("Company") regarding the Company's use of the Premises described below in connection with the production of the above motion picture photoplay, hereinafter referred to as the "Photoplay." This letter sets forth the entire understanding between the Parties and may not be altered except by another written agreement signed by both Parties. I. The City hereby grants to the above'named production company ("Company") the exclusive license and right during the term hereof to enter upon the Premises (with personnel, materials, vehicles, and equipment), utilize the premises for parking purposes, erect motion picture sets and place props thereon, conduct activities upon and photograph and record at the Premises (including, without limitations, to photograph and record both the real and personal property, all of the signs, displays, interiors, exteriors, and the like appearing therein). 2. The term "Premises" as used herein refers to the premises located as described below, including the grounds at said address and all buildings and other structures located thereon, together with access to and egress from said Premises, as described in the following schedule: LICENSE TO USE PUBLIC RIGHTS-OF-WAY From 4/20/98 to 4/24/98, Page 2 PREMISES LOCATION SCHEDULED EXCLUSIVE USE Quincy Street, between Water Street and the Quincy APRIL 20 through APRIL 24, 1998 Street pier City Hall parking lot (located behind City Hall) APRIL 20 through APRIL 24, 1998 Bell Tower parking area on Washington Street During and prior to filming, APRIL 20 through APRIL 24, 1998 Temporary, short-term control of traffic movement on the following streets for the limited duration of filming sequences (approximately 3-4 minutes): Water Street in the vicinity of Quincy Street; Washington Street in the vicinity of Quincy Street; Quincy Street, between Water Street and Jefferson Street; and such other streets as may be needed for short duration filming. APRIL 20, 1998 through APRIL 24, 1998 In addition, the City shall provide parking control on the streets and areas as described in Attachment A, "Port Townsend Parking." The Company agrees to compensate the City for ali hours worked by the Port Townsend Police Department in assisting the Company with parking and street control, payable upon receipt of invoices, at the City's overtime compensation rate. Insubstantial modifications of these locations and schedules shall be permitted upon the written agreement of the Company and the Mayor of the City of Port Townsend. 3. The term of this Agreement (the "Term") shall commence on April 20, 1998, and shall continue until the Company has completed photography of the Photoplay at the Premises, but not beyond April 24, 1998, unless the Term is modified by the Company and the City due to weather conditions or changes in the Production schedules. The Company may at any time prior to commencement of the Term specified herein elect not. to use the Premises by giving the City notice of such election, in which case neither party shall have any further obligation. Any modification of the Term shall be approved in advance by the Mayor of the City of Port Townsend and the representative of the Company duly authorized to execute this Agreement. 4. The City hereby represents and warrants that: (a) the City has the authority to make and enter into this Agreement and to grant the Company rights set forth herein; (b) the consent or permission of no other person, firm, or corporation is necessary in order to enable the Company to enjoy full rights to the use of the publicly-owned LICENSE TO USE PUBLIC RIGHTS-OF-WAY From 4/20/98 to 4/24/98, Page 3 Premises as outlined herein; (c) the City will take no action, nor authorize any third party to take any action which might interfere with the full use and enjoyment of the Premises by the Company as outlined herein; and (d) there are no outstanding contracts or commitments of any kind which conflict with this Agreement or may limit, restrict or impair Company's use and enjoyment of the Premises or the rights granted to Company hereunder. 5. Compensation for the Company's use of the Premises during the Term shall be the mutual benefits derived from the Company's use of the Premises, as' provided in the Resolution of the City Council authorizing this Agreement. No further charge or payment shall be due to the City. 6. If following the Term the Company requires use of the Premises for additional use in connection with the Photoplay, the City may permit the Company to re-enter upon and again utilize the Premises for such purpose. The dates for such additional use shall be subject to the City's approval, which approval the City shall not unreasonably withhold. If the Company utilizes the Premises for additional filming, the City reserves the right to seek such additional compensation as may offset the City's direct costs. 7. Nothing herein shall obligate the Company to photograph or to use the photography of the Premises, but the Company reserves the right to construct a set duplicating all or part of the Premises, accurately or otherwise, including but not limited to interiors, the actual name, signs, Iogos, trademarks and other identifying features thereof in connection with the Photoplay and any other photoplay produced by the Company or by others for the purpose of completing scheduled work or for filming retakes, added scenes, advertisements or promotions. 8. The Company agrees to leave the Premises in the same condition and order as existed prior to the Term of this Agreement, and to use reasonable care to prevent damage to the Premises. Promptly following the expiration of the Term and, if applicable, promptly upon the completion of any additional use by the Company of the Premises, but not later than three (3) calendar days after such expiration of the Term and completion of additional use, respectively, the Company shall remove from the Premises all structures, equipment and other materials placed thereon by the Company. 9. The Company agrees to hold the City harmless and to indemnify the City for damage to the Premises and property located thereon and for personal injury occurring on the Premises during the Term and from any and all liability and loss which the City may incur by reason of any accidents, injuries, death or other damage to the Premises directly caused by the Company's negligence in connection with the Company's use of the Premises. In connection therewith, the City agrees to submit to the Company in writing, within five (5) business days after the expiration of the Term (including any LICENSE TO USE PUBLIC RIGHTS-OF-WAY From 4/20/98 to 4/24/98, Page 4 additional use by the Company of the Premises) a detailed listing of all claimed property damage or personal injuries for which the Company is responsible, or within five (5) business days from the City's notification of any claims, whichever event occurs last, and the City shall permit the Company's representatives to inspect the property so damaged. The City hereby agrees to indemnify and hold the Company, its licensees, successors, assigns, its and their employees, agents, officers, and suppliers free and harmless from and against any and all loss, costs, liability, damages, claims, demands, action or cause of action, and expenses (including, but not limited to, attorneys' fees) of any nature arising from, growing out of, or concerning: (a) any breach by the City of any of the above warranties or any provision of this Agreement; and (b) any accidents, injuries, death or other damage directly caused by the negligence of the City or its agents, of the Premises. 10. The Company agrees to provide the following insurance coverage during the Term of this Agreement: The Company shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to Premises which may arise from or in connection with the use of City property and all work performed on the Premises by the Company or their agents, representatives, employees or subcontractors. The Company shall provide a Certificate of Insurance evidencing: 1. Automobile liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial general liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations; broad form property damage; explosion, collapse and underground (XCU) if applicable; and employer's liability. Any payment of deductible or self-insured retention shall be the sole responsibility of the Company. The City shall be named as an additional insured on the Commercial General Liability insurance policy. A copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. LICENSE TO USE PUBLIC RIGHTS-OF-WAY From 4/20/98 to 4/24/98, Page 5 The Company's insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit. is brought, except with respects to the limits of the insurer's liability. 11. The City hereby acknowledges that the City does not have any interest in the Company's photography or recording on or of the Premises, nor any right of action against the Company or any other party arising out of any use of said photography. The City hereby grants to the Company, its successors and assigns the irrevocable and perpetual right, throughout the universe, in any manner and in any media to use and exploit the films, photographs, and recordings made of or on the Premises in connection with the Photoplay in such manner and to such extent as Company desires in its sole discretion. The Company and its licensees, assigns and successors shall be the sole and exclusive owner of all rights of whatever nature, including all copyrights, in and to all films, photographs and recordings made on or of the Premises, in perpetuity throughout the universe. 12. In the event of any breach or alleged breach of this Agreement, the Parties shall have all rights available to them under Washington law; provided however, the City forever waives and releases any right or claim in the Photoplay, photography and/or recording as provided in paragraph 11 herein, and in no event may the City obtain injunctive or other equitable relief as respects the distribution thereof. 13. In the event of any emergency requiring use and/or control of the Premises by the City, this Agreement shall be canceled and terminated without prior notice and without liability of the City. 14. The Parties executing this Agreement hereby warrant that they are authorized to execute this Agreement on behalf of the Parties. IN WITNESS WHEREOF, Cedar Productions, Inc., and the City of Port Townsend have executed this Agreement as of the date and year last written below. CEDAR PRODUCTIONS, INC. By: ' / ,, Date: Apri'l 4~ ' , 1998 ! 04/06/98 [98-24] ca§Agree {1Lic-ROW.Agr} APPROVED AND ACCEPTED: City of Port Townsend, a Washington municipal corporation ulloch, Mayor Date: April ~ ,1998 Pam Kolacy, City Clerk PORT TOWNSEND PARKING QUINCY STREET PIER :' NO PARKING - 6am Monday April 20 thru midnight Friday April 24: Parking all along dock area behind Water Street Hotel etc. B/S of Quincy from dock to Jefferson St. Lot between Elevated Ice Cream and Police Station Police Station lot (leaving access for police cars) CLOSE B/S Madison St. between Water St. and Washington St. City Hall Parking lot along Madison St. POST OFFICE: NO PARKING - 6am Tuesday April 21 thru midnight Friday April 24: W/S of Harrison from Jefferson to Washington B/S of Washington from Filmore to VanBuren S/S (post office side) of Jefferson between VanBuren to Filmore WEBSTER HOUSE - 909 JEFFERSON: NO PARKING - 6am Wednesday Apdl 22 thru midnight Friday April 24: B/S of Jefferson from Polk to Quincy Bell Tower parking area off Jefferson BUS STOP PARKING TBD ON MONDAY APRIL 20 A_'I"Y.A~ A LICENS.I~ TO USE PUBLIC RIGRTS-OF-I4A¥ AND LOCATION AG PRODUCER THIS CERTIFICATE IS ISSUED AS A MAI lEK OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ADH/RUBEN-WINKLER INSURANCE SERVICES HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR AON/A.G. RUBEN INS. SERVICES, INC ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. t0880 WILSHIRE BL, 8TH FL 2{:)0 FRONT ST., WEST COMPANIES AFFORDING COVERAGE Los ANGELES, CA 90024 PO BOX 14, 2200 TORO ETD, ONTARIO COMPANY (3~0) 234-6820 (4t6)868-2460 A CONTINENTAL INSURANCE COMPANY OF CANADA INSURED UNIVERSAL STUDIOS, INC., MCA INC., UNIVERSAL CITY COMPANY STUDIOS, INC., UNIVERSAL RECORDS~ MCA RECORDS, INC., B CONTINENTAL CASUALTY COMPANY GEFFEN RECORDS, INC. GRP RECORDS, INC., SPENCER COMPANY GIFTS, INC., UNIVERSAL CONCERTS CANADA, ET AL C CEDAR PRODS, INC. COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED B Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POUCIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. co POLICY EFFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE POLICY NUMBER DATE (MMIDDiYY) ' DATE {MM/DD/YY) LIMITS GENERAL LIABILITY CBP10014505 5/5/97 5/5/98 GENERAL AGGREGATE $' '} ,000,000 A X COMMERCIAL GENERAL LIABILITY PRODUCTS- COMP/DP AGG $ 1,000,000 I CLAIMS MADE ~ OCCUR PERSONAL & ADV INJURY $ 1,000,000 OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 1 ~000,000 X CONTRACTUAL LIABILITY FIRE DAMAGE (Any one fire) $ 50~000 X PRIMARY & NON CONTRIBUTING MED EXP (Any one person) $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY. EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE EXCESS LIABILITY CUP 45141902 9/15/97 9/15/98 EACH OCCURRENCE $ 2,000,000 B / UMBRELLA FORM AGGREGATE $ 2,000~000 __X_.I OTHER THAN UMBRELLA FORM EXCESS OF $ 1,000,000 WORKE.'s COMPENS*T,O. A.D I I EMPLOYERS' LIABILITY EL EACH ACCIDENT $ THE PROPRIETOR/ ~ INCL EL DISEASE - POLICY LIMIT $ pAR3NERS/EXECUTIVE OFFICERS ARE: EXCL EL DISEASE - EA EMPLOYEE $ A 3~[~RTY PROP. DAMAGE ENT 67130147 (MP) 9/15/97 9/15/98 MISCELLANEOUS EQUIPMENT $1,000,000. PROPS, SETS, & WARDROBE AUTO PHYSICAL DAMAGE $ 500,000./AUTO PHY. DMG. DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS CERTIFICATE HOLDER IS ADDED AS ADDITIONAL INSURED TO THE GENERAL LIABILITY POLICY AND PRODUCTION PACKAGE BUT ONLY WITH RESPECT TO NEGLIGENCE OF UNIVERSAL STUDIOS, AS LEASEE OF THE PREMISES. CERTIFICATE HOLDER IS AFFORDED NO COVERAGE UNDER ANY POLICIES LISTED FOR SOLE NEGLIGENCE OF THE CERTIFICATE HOLDER OR FOR ANY CLAIM OR LIABILITY FOR DEFECTS, EITHER ACTUAL OR ALLEGED, IN LEASED PROPERTY DESCRIBED IN WRITFEN AGREEMENT WiTH CERTIFICATE HOLDER AND INSURED. FOR: "SNOW FALLING ON CEDARS'' LOCATION: 540 WATER STREET ON OR ABOUT DATES: 4/17/98-4/25198 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE CITY OF PORT TOWNSEND EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 540 WATER STREET 30 DAYs WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, PORT TOWNSEND, WA 98368 BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE CQMPANY~ ITS AGENTS OR REPRESENTATIVES. AUTHOR,ZED.EPRESE.TAT,VE '~ '~ ' ~ "'~ "~" ~1~,~.,.,~..,,.~.~~ DATE(MMIDD/YY) A CORD 4/14/98 PRODUCER THIS CERTIFICATE-I~ ISSUED AS A MAi i,-R OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE J&H MARSH & MCLENNAN, INC. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1166AVENUE OF THE AMERICAS ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. NEW YORK, N.Y. 10036 COMPANIES AFFORDING COVERAGE COMPANY A CONTINENTAL CASUALTY COMPANY INSURED UNIVERSAL STUDIOS, INC., MCA INC., UNIVERSAL COMPANY CITY STUDIOS INC., UNIVERSAL RECORDS, MCA B RECORDS, INC., GEFFEN RECORDS, INC. GRP COMPANY RECORDS, INC., SPENCER GIFTS,-INC., ET AL, C CEDAR PRODUCTIONS, INC. COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED B Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POLICY EFFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE POLICY NUMBER DATE (MM/DD/YY) DATE (MMIDD/YY) LIMITS GENERAL LIABILITY GENERAL AGGREGATE $ COMMERCIAL GENERAL LIAB,LITY PRODUCTS- COMP/OP AGG $ I CLA,MS MADE ~ OCCUR PERSONAL & ADV ,N JURY $ OWNER'S CON.ACTOR'S PROT EACH OCCURRENCE FIRE DAMAGE (Any one fire) MED EXP (Any one pemon) $ AUTOMOBILE LIABILITY BUA 157357378 A/O 1/1/98 1/1/99 COMBINED SINGLE LIMIT $ 2,000,000 A X ANYAUTO BUA 157357381 TX 1/1/98 1/1/99 ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) PROPER'FY DAMAGE $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBI~ELLA FORM $ I WORKER'S COMPENSATION AND We STA'fU- OTH- EMPLOYERS' LIABILITY EL EACH ACCIDENT $ THE PROPRIETOPJ [--~ INCL EL DISEASE. POUCY LIMIT $ pARTNERS~EXECU'i~VE OFFICERS ARE: EXCL EL DISEASE- EA EMPLOYEE $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS CERTIFICATE HOLDER IS ADDED AS ADDITIONAL INSURED TO THE AUTO POLICY BUT ONLY WITH RESPECT TO USE OF PROPS, EQUIPMENT AND OR VEHICLES LEASED BY UNIVERSAL CiTY STUDI INC. (AND ~S AGENTS AND EMPLOYEES). CERTIF CATE HOLDER IS AFFORDED NO COVERAGE UNDER ANY POLICIES LISTED FOR SOLE NEGLIGENCE OF THE CERTIFICATE HOLDER OR FOR ANY CLAIM OR LIABILITY FOR DEFECTS, EITHER ACTUAL OR ALLEGED, IN LEASED PROPS, EQUIPMENT AND OR VEHICLES FOR DATES ON OR ABOUT: 4/17/98-4/25/98 FOR: "SNOW FALLING ON CEDARS" SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE CITY OF PORT TOWNSEND EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 540 WATER STREET 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, PORT TOWNSEND, WA 98368 ~ BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANYt ITS AGENTS OR REPRESENTATIVES. MEMORANDUM TO: Conner L. Daily, Interim Chief of Police FROM: Edgar J. Green, A/Sergeant DATE: March 30, 1998 SUBJECT: FILMING LOCATIONS, "SNOW FALLING ON CEDARS" The film crew, along with their trucks, will start to arrive in Port Townsend on April 16, 1998. I did a complete walk through of all the filming sites that the filming crew has taken "under consideration" for the filming of this particular movie. The plan is for them to park the majority of their trucks on Washington Street, between Monroe and Quincy Streets, with some of the vehicles parking along Madison Street, incorporating City Hall's parking lot. This will act as their base of operation and, for insurance purposes will be secured from the public through the use of a private security firm. They will be securing the area by using a yellow "construction/hazardous area" tape. The sidewalks will remain open to insure access to the Burrito Depot and the Port Townsend Athletic Club. Representatives from the movie Production Company, along with Chamber of Commerce President, Tim Caldwell, will be having a meeting with the owners of both businesses. I have asked to be notified of the meeting so I can attend. Filming will start at dawn on April 23, 1998 at the old Quincy Street ferry Dock. When the "cameras are rolling" all traffic will be stopped at the following locations: Water Street at Quincy Street; from the 100 to 300 blocks of Quincy Street; the intersection of Washington and Quincy Streets; and the corner of Jefferson and Quincy Streets. These times will vary from 1 to 10 minutes in length. The film crew will have people present while city police officer stops and controls traffic. Traffic flow will resume between filming. Also, requested by the film crew is the closure of the city parking lot between the police station and Elevated Ice Cream. This will permit them to park their camera truck out of the camera's view, but close enough to have access to their equipment. It is at this location that they will be FILMING LOCATIONS "SNOW FALLING ON CEDARS" Page 2 changing the street lamps, stop signs, repainting the streets and curbs. All of these changes will be returned to their original condition at the conclusion of the filming. The next filming location will be at a private residence located at 909 Jefferson Street. The crew estimates that filming at this location will last for % of a day. The only impact this will have will be the closure of the Bell · Tower at the corner of Tyler and Jefferson Streets. This area will be secured for the camera trucks, so that the equipment is close for the crews' use. The remainder of the trucks will be parked along Jefferson Street between Adams and Polk Streets. The next film location will be one of three possible locations: Taft and Taylor Street, Polk and Garfield Streets or Franklin and Harrison Streets. Filming will be short in duration and it will require some parking and traffic control. The set up time for this location is estimated for 1/2 of a day. There is a possibility that filming at this location will be done on the same day as the filming at the Jefferson Street location. The final film location is scheduled to take place at the U.S. Post Office, 1322 Washington Street. This filming should have a minimal effect because all filming is scheduled to take place inside of the building. There will be a loss of parking space on the north side of Washington Street. This area will be reserved for the film crew trucks and one spot on the west side will be reserved for an industrial generator. Cc: Julie McCulloch, Mayor Michael Hildt, City Administrator Joe Finnie, Chair, Public Safety Committee Tim McMahan, City Attorney