HomeMy WebLinkAbout2023 Final BudgetCity Manager ’s Final Budget 2023
TABLE OF CONTENTS
2023 City Manager Budget Message……………………………………………................3
2023 Fund Summaries……………………………………………………………….………23
Staffing & Compensation Summary…………………………………………………..……59
CIP Summary and Project Pages…………………………………………………..………67
Council, Committees & Advisory Boards……………………………………..………...…99
* Cover Photo, “Concerts on the dock” by David Conklin Photography
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CITY OF PORT TOWNSEND VISION
A thriving community for all...
CITY OF PORT TOWNSEND MISSION STATEMENT
Champion aspirations for a thriving community as envisioned in our Comprehensive Plan
THE 2023 CITY MANAGER BUDGET AND 2022 REVIEW
Message from the City Manager:
I am proud of our community for how well we have bounced back – and forward – from
some of the most difficult years in memory. Our renown festivals, events, performances,
and activities came fully alive after a bit of dormancy the last few years, igniting our
imaginations, spirits and the kind of cohesiveness that brings a great community together.
Of course, this makes me deeply proud of our partners from all sectors that put their
energies, inspiration, hard work and creativity to the task of breathing this new life into
Port Townsend. Thank you.
I am also proud of our City team for how they have continued to work diligently through
real adversity to deliver the services you depend on – everything from water, streets and
library books to parks, permits and public safety. Not only has the team worked through
unprecedented difficulties related to Covid, but they have done so in the face of issues
amplified by Covid, like our historic staff recruitment and retention challenges. Almost all
City teams were understaffed and many still are. Because our staff count has been
trending downward the past decade, we were already operating beyond maximum effort.
Being down further puts far more load on everyone and makes it harder to get the job
done.
Despite these challenges, the team and I have focused squarely and holistically on the
budget process, as the budget underpins everything we do. Together, we have created
better processes, better collaboration, better tools, better delivery, and better strategy. I’d
like to explain each of these to you briefly.
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Better Processes
Like the last couple of years, we front-loaded our 2023 strategic workplan retreat with City
Council in the summer, a half-year earlier than usual. Doing this allows us to decide our
priorities first, and then let those priorities shape the development of a budget that focuses
on delivering and investing in our priorities. With new finance team leadership, we have
also been working to reexamine and understand the past with an aim for wholesale
improvements in how we do things. One of these areas was the all-team development of
a Capital Facilities Plan so we have a good trajectory for across-the-board investments
over the next 6+ years and continue to build out a more forward-thinking and
comprehensive vision. Another area was in unraveling layers of unnecessary complexity
in general revenue to create one main revenue line to the general fund. This strategy
allows us to determine the best allocation of general revenue to best support
departments, programs, and priorities.
Better Collaboration
Similar to how all departments collaborated together on the Capital Facilities Plan,
department directors have been increasingly involving their managers and teams in the
budget process, so the budget reflects their expertise, observations and experience.
Department directors and I continue to work through the budget together almost every
step of the way – and this has been enjoyable as we’ve onboarded new department
directors who have embraced this approach. Beyond our direct City team, we continue
to collaborate on budget-related items with other organizations and agencies. For
instance, the Intergovernmental Collaborative Group (ICG) has held public sessions on
coordinated capital investments, projects and housing, fueled by renewed commitments
and the momentum of recent state and national awards to take us to greater heights.
Each investment or project has a direct budget impact or strategic investment angle, so
the better we collaborate, the better we all do.
Better Delivery
Collaboration and hard work have driven several successes this past year. They help
build momentum and practice – and we try to learn from them as well as from our
mistakes. Despite the problems borne by the pandemic, we have made new headway
like planning and building new projects, signing new historic agreements, recruiting and
retaining great talent, making investments in streets and parks, delivering great programs
and committing to even more productive partnerships. Whether on the streets, in our
water system or at our library, the City team continues to innovate for better delivery for
our community.
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Better Tools
Our financial forecasting continues to resemble a quality crystal ball. The team continues
to work with high uncertainty and to do very well anticipating and preparing for trends.
The financial forecast looks strong for 2023 as we come through Covid with most revenue
streams on the rise. Of course, inflation and costs are on a fast rise too, so that’s why
I’m thrilled to have excellent financial firepower in the team to get the balance right.
Beyond the team, we have a second installation of one-time federal ARPA fund dollars to
program and another year of restricted “banked capacity” funds from the annexation of
our Fire Department into East Jefferson Fire Rescue. Those tools will likely help us fill
gaps created and exacerbated by Covid. They also may be forerunners for others that
might emerge from our Financial Sustainability Task Force and their report to City Council
next year.
Better Strategy
Making those improvements above are an awesome start, but if we just cruised along
year to year, we would start to lose ground on longer-term financial sustainability and the
challenges of balancing a budget would only get more difficult. That’s why we are lining
up our 2023 budget process within the context of our financial sustainability project – and
why one of the top strategic priorities is “strengthen our financial position.” Doing so will
help ensure our year-by-year budget priorities and investments put and keep us on a
financially sustainable path so we can do what we do indefinitely.
Where they come together is our integrated approach of using one-time federal ARPA
funds strategically alongside the highly disciplined use of a healthy general fund reserve
balance to pay off some of our debt. Doing so both provides priority tools and resources
we need to be more effective while building some space otherwise occupied by debt
payments.
You might recognize those financial sustainability principles in practice elsewhere, too.
For instance, they show up in everything from the reconstruction of a road like Walnut
Street and the installation of an Edge Lane Road to the completion of Banked Capacity
projects for parks and the development of the Capital Facilities Plan. We are committed
both right now and in the long run to stewarding every dollar of public funds for the best
positive benefit for all of our community.
Now that you know a little bit about the budget philosophy and what guided the budget
development, what’s the snapshot of what’s actually in the 2023 budget? A few highlights:
New positions. There are a total of 100.7 Full Time Equivalent (FTE) positions,
up from 95.2 in 2022. This is an increase after consecutive years of reduction
(from 109.2 in 2018). New budgeted positions include a Long-Range Planner, a
Communications and Marketing Manager, a Deputy Police Chief, an HR Assistant,
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an in-house Behavioral Health Navigator, a Housing Grant Coordinator and five
seasonal workers (Parks, Streets, Facilities).
New equipment and resources. Use of a healthy equipment reserve fund and
one-time federal funding allows for the purchase of long-needed equipment to
make work more efficient and effective. This includes a temporary long-range
planning position referenced above, parking management implementation support,
public record scanning, audio-visual improvements for public meetings, security
and performance upgrades to Information Technology systems, replacement of
key City vehicles, match for Kah Tai restroom improvements, and improvements
in the City Hall staff working environment.
New collaborations/projects. “Banked Capacity” annexation levy funding
prioritizes street improvements across the city. The “How Your City Works”
program will be scaled up in 2023 and the Communications and Marketing
Manager position will amplify existing relationships and opportunities. A number
of task forces – including Financial Sustainability, Envision the Golf Course,
Healthier Together, deer management, Equity-Diversity-Inclusion Advisory Body –
will advance complex issues for City Council consideration.
New savings. New approaches and innovation in how we deliver services will
create savings. These include but are not limited to road surfacing, traffic calming
treatments, LED lighting, and facility repair and maintenance.
New revenue. The Port Townsend Paper Corporation (Mill) will continue to
contribute capital (and some general) funding to the water system through the
water use agreement and this will be the first full year of billing for their water
consumption. ARPA and Banked Capacity funding continues in 2023, with Banked
Capacity funding increasing by approximately $300,000 (to deliver on street
projects noted above).
New approach to pay down debt. Using our healthy general fund reserve
balance, currently far above the 8-15% policy, to pay off some of our existing debt
(bonds totaling about $600,000 and $1,000,000) will help provide some headroom
for the coming years which would have otherwise been used for debt payments.
Thank you for your interest and involvement in this community endeavor. I encourage
you to dive into more detail in the budget book. I hope you’ll see that we have started to
move past these difficult years to put ourselves in a better financial position for the long
term. After all, our community depends on the City to be stable, sustainable and
supportive – and we all depend on each other to create a healthy, inclusive and resilient
community for us and for future generations.
John Mauro
City Manager
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2023 BUDGET
The budget is adopted at the fund level. The chart below (which represents Exhibit A to
the budget ordinance) provides an overview of the revenues, expenditures, and projected
ending fund balances:
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AMERICAN RESCUE PLAN ACT
The American Rescue Plan Act of 2021 (ARPA) provided $350 billion in funding for state
and local governments. The City of Port Townsend was awarded $2,755,388. The first
tranche of this funding, $1,373,493, was received in July 2021. The second half was
received in July 2022. The funding has limited eligible uses but, in general, can be used
for:
Revenue replacement for the provision of government services to the extent the
reduction in revenue was due to the COVID-19 public health emergency.
COVID-19 expenditures or negative economic impacts of COVID-19, including
assistance to small businesses, households, industries, and economic recovery.
Premium pay for essential workers.
Investments in water, sewer, and broadband infrastructure.
Based on updated guidance received from the Federal Treasury in March 2022, the City
determined that the best use of the funds received from ARPA is Revenue Replacement.
These funds are temporary in nature and non-recurring so care should be used in
allocating these funds in ways that do not add programs that require ongoing financial
commitments.
In September 2021, the City Council discussed the adoption of three priority pillars when
determining the programs/projects these funds would be allocated to. These pillars are
1) support staff, 2) support financial sustainability, and 3) deliver an integrated community
backed vision for parks and recreation. Based on these pillars, an array of projects was
presented for consideration in both 2021 and 2022. In 2022, all prior projects were
reviewed to ensure federal guidance requirements will be met.
The funds must be obligated before December 31, 2024 and spent by the end of 2026 as
specified in the ARPA Treasury guidelines.
The updated project list below totals $2,755,388 and allocates both tranches of funds:
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In 2022, a Special Revenue Fund was established to monitor the ARPA revenues and
proposed expenditures based on best practice guidance received from the State Auditor’s
Office to ensure proper accounting and coding for these funds. Anticipated operating
expenses and corresponding transfers are reflected in the graphs and materials
presented in the budget.
2023 BUDGET ASSUMPTIONS
The 2023 City Manager Proposed Budget allocates resources to initiatives included in
the City’s 2023 strategic workplan. This workplan was developed by staff and reviewed
and workshopped with the City Council at an all-day retreat held on July 18, 2022.
The 2023 strategic workplan is broken down into seven major categories:
INVEST IN OUR PEOPLE
Build and nurture the capacity of our staff, teams, volunteers, advisory board
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members, Councilmembers and partnerships and provide them the toolsets,
skillsets, and mindsets to achieve more together
ENGAGE OUR COMMUNITY
Build beyond notification and response to more deeply and inclusively engage
our community in decisions that affect their lives and livelihoods as well as
ground civic dialogue in civility and kindness
STRENGTHEN OUR FINANCIAL POSITION
Set the City and community up for sustained success by deliberately choosing to
build financial sustainability to address the challenges of today and prepare for
tomorrow
ENVISION OUR SUSTAINABLE FUTURE
Determine the future of parks, streets, facilities, community assets, as well as our
strategic direction as an organization and community
EMBRACE AND RESOLVE OUR COMMUNITY'S CHALLENGES
Work through additional challenging decisions previously deferred that help
shape our community's well-being, including many that have been put off for
years or decades
DELIVER THE BASICS
Advance additional capital & operational departmental priorities with needed City
Council policy or budget action(s)
SERVE OUR COMMUNITY
Deliver on critical operations, ongoing statutory responsibilities, and core City
functions
Associated funding in the 2023 budget has been given to specific budgeted items. Staff
time for many of the projects is a key component to successful completion. A summary
of the City’s 2023 strategic workplan is included as part of the 2023 Budget Book.
AFFORDABLE HOUSING
Affordable Housing is a key priority for 2023 and beyond. The City continues its
work to support efforts for affordable housing in the city and region. The City has
made significant contributions to housing in a variety of ways. Some key examples of
these contributions are:
Implementation of a Sales & Use Tax for Affordable and Supportive Housing
(Substitute House Bill 1406) in 2020. This tax is a tax credit against the state
portion of our City sales tax and did not increase the total amount of retail sales
tax. Investment of approximately $21,000 per year; cumulative total of $63,000
through 2022.
Fee deferrals for housing providers for certain permit fees and system
development charges. Providers include Habitat for Humanity, Peninsula
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Housing, Olympic Community Action Program and Bayside Housing & Services.
Total investment from 2011-2021 of $420,914.
The City Council directed staff to pursue different options for the Cherry Street
property after several failed attempts to materialize affordable housing
construction. This year’s budget includes funding to prepare the City’s Cherry
Street property for surplus. Proceeds from the property may be dedicated to
support affordable housing in other locations. In 2022 $100,000 was approved by
City Council to accomplish this work. The work will likely be performed in 2023.
Investment of approximately $62,000 annually for debt service payment with a total
commitment over a 20-year period of $1,324,125 for total principal and interest
payments.
The City obtained a grant from Department of Commerce in 2021 to acquire
property that will be earmarked for affordable housing – Grant provides investment
of $1,375,000 for the property purchase. Fourteen acres was acquired for the
Evans Vista Neighborhood.
The City obtained a grant from Department of Commerce in 2021 to build utility
infrastructure to support affordable housing – Grant provides investment of
$1,700,000 for the extension of utilities to lower the cost of building affordable
housing.
The City secured $500,000 in 2022 to Master Plan the Evans Vista neighborhood
from the Jefferson County American Rescue Plan Act funds.
The City Council has also made legislative changes related to housing including:
Adopted multi-family tax exemption (Ordinance 3200, 2018) – provided limited or
12-year exemptions from ad valorem property taxation for qualified new multiple-
unit housing in targeted areas
Removed the owner-occupied requirement for Accessory Dwelling Units (ADUs)
(Ordinance 3241, 2019)
Adopted regulations to allow up to an eight-plex in the R-II single-family zone
through a conditional use permit (Ord. 3241, 2019)
Raised the maximum SEPA threshold exemption to the maximum allowable (Ord.
3241, 2019). Projects that may be eligible for SEPA exemption include single-
family residential projects, up to 20 dwelling units, and multi-family residential
projects, up to 60 dwelling units.
Repealed modulation requirements (Ordinance 3247, 2020)
Increased the size allowed for an attached ADU to 1000 square feet (Ordinance
3247, 2020)
Decreased the lot size allowed in a cottage development to 2500 square feet
(Ordinance 3247, 2020)
Adopted regulations allowing zero lot line/shared wall construction duplexes
(Ordinance 3272, 2021)
Reduced the minimum lot size allowed in a Planned Unit Development to 2000
square feet (Ordinance 3272, 2021)
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The City also worked in partnership with Jefferson County through our Interlocal
Agreement to support affordable housing and homeless housing programs. The new
Housing Fund Board builds on collaborative efforts from the previous Joint Oversight
Board and Housing Task Force to create a budget and plan for the use of collective
affordable housing funds like the aforementioned Sales and Use Tax as well as other
local-authority funding.
This effort aims at greater participation by elected officials and greater transparency in
the granting process for a more successful and coordinated program.
The City continues to explore additional strategies to promote affordable housing. The
2023 budget includes the following request to further affordable housing initiatives:
Long Range Planner funded with 2-year American Rescue Plan Act allocation.
Professional Services Budget for code amendments that build residential capacity
and key up prioritization for an annual 2023 Comprehensive Plan Amendment.
KEY REVENUE ASSUMPTIONS
The City’s Property Tax Levy for 2023 is proposed at $3,874,792, which includes the
allowable statutory increase of 1.0% plus an adjustment for the value of new construction
and refunds. The 1% statutory increase is budgeted at $33,248 for 2023. Additionally,
the City’s property tax levy includes $311,549 of banked capacity (discussed below). New
construction in the city is estimated at $24,219,067. Property values in the city grew in
the aggregate by 20% or approximately $442,107,433. The General Levy totals
$2,531,637. The General Levy is allocated via internal transfers to Public Safety &
General Services, Community Services (Parks, Trails, Facilities), Affordable Housing
initiatives, Debt Service and Fireman’s Pension. The Library Lid Lift component of the
levy is budgeted at $1,193,155 and is available to be used for library operations.
An excess property tax assessment of approximately $150,000 related to the Mountain
View Commons voted tax assessment will be levied to fund 50% of the annual debt
service for this voted bond.
The City had $908,724 of banked levy capacity related to the annexation of City fire
services into the East Jefferson Fire District service area. The City Council adopted a
post-annexation policy which allowed the City to levy the banked capacity incrementally
over a 3-year period.
In 2020, the City Council’s adopted post-annexation policy allowed the City to levy
the first 33% of the banked capacity. Due to the economic conditions during the
pandemic, the Council chose not to levy the banked capacity in 2020 for 2021
taxes.
In 2021, the City Council’s adopted post-annexation policy allowed the City to levy
66%, or $602,610 of the banked capacity in 2021 for 2022 taxes.
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In 2022, the City Council’s adopted post-annexation policy would allow the City to
levy the remaining 34%, or $306,114 of this banked capacity in 2022 for 2023
taxes.
The post-annexation policy restricts the use of these funds from 2020 through 2024 for
specific uses. The planned projects that this banked capacity levy will fund in 2023
include:
$800,000 - Residential Street Repair projects & contingency
$ 40,000 - RCO grant match or park related project
$ 68,000 - Contingency
$908,000 -Total Banked Capacity Projects
Additional detail is provided in the Capital Improvement Projects section of the budget
book.
Below is a chart showing the distribution of property taxes:
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Retail Sales Taxes in 2022 are projected to come in at 12% above the forecasted 2022
adopted budget reflecting continued recovery from Covid-19 related decreases in 2020.
A year over year comparison for the year-to-date period through Sept of sales tax data
indicates that all sectors showed improvement in 2022 as compared to the 2021 with the
exception of manufacturing which was showed a 7% decrease. Increases in
accommodation/food were up 13% compared to this period of time in 2021.
In 2023, the City’s budget anticipates sales tax revenue growth of 2.0% as compared to
the 2022 estimated revenue.
Below is a chart demonstrating the trend of retail sales taxes over the last five years
showing the forecasted growth for 2023.
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Retail sector as a % 2022 year to date Revenue through September.
Lodging Taxes are projected at $525,000 for 2022, which is 19% higher than the 2022
adopted budget of $441,0000. The 2023 budget forecast maintains this forecast for 2023.
Expenditures are restricted to marketing and tourism related infrastructure. The chart
below depicts the significant impact COVID-19 has had on tourism related taxes in Port
Townsend in 2020 and the recovery since then.
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Business & Occupation Taxes are projected to be above the budgeted amount of
$794,000 by 13% for 2023. The 2023 amount is maintained at this forecast of $900,000.
Real Estate Excise Taxes (REET) year to date collections in 2022 have been favorably
impacted by a robust housing market. The 2022 REET revenues are projected to be
$706,000 or 28% greater than the adopted budget. 2023 REET revenues are budgeted
at $700,000. It is difficult to forecast when large commercial properties or large dollar
home sales will occur, which can disproportionately distort this revenue source. These
funds are restricted to capital improvements or debt service, which reduces the City’s
reliance on general fund dollars to make up City matching project funds.
Utility Tax revenues in the proposed 2023 budget are based on all City water, sewer,
storm water and garbage services. In 2018, City Council renewed an additional 2% tax
for five more years (See Ordinance 3203). The additional 2% currently supports two
Community Services maintenance workers to serve Parks and the Mountain View facility.
Total public utility tax forecasted for 2023 is $2,011,466 and is split among General
Services (45%), Public Safety (7%), Streets (39%) and Community Services (9%).
Garbage service is required within the City. Garbage utility tax is slated to increase at the
monthly service rate increase of 8% (contracted CPI adjustment).
Private utility tax rates are 6% of the private utility revenue. The 2023 telephone and
electric private utility taxes are estimated to be $869,000. The electric and telephone
utility taxes are projected to increase by 2% compared to 2022 projections.
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State Shared Revenues are based on distributions that are shared via state revenue
assessments. The City receives distributions for liquor profits and tax, criminal justice and
marijuana tax distributions, fuel and multi-modal gas taxes, which primarily support Public
Safety and Streets. Some of these distributions are population-based with the City’s
population for 2022 listed by the Office of Financial Management as 10,290 (a 4.8%
increase from 2020’s population of 9,815). 2023 projected state shared revenue is
$401,209.
Overhead Cost Recovery is projected to increase by approximately $108,164, or 6% in
2023. This increase is the result of several factors that are inputs in the City’s adopted
overhead cost recovery model. The allocation model looks back two years to recover
overhead costs occurring in 2021 for 2023. The increased revenue in 2022 is primarily
the result of allocating more overhead to the Streets, Water, Sewer, and Community
Funds due to increased property valuations, debt service costs and Council agenda bills
in those funds.
Utility Revenues (Water, Sewer and Stormwater) are budgeted at the adopted rate
increases outlined in the rate tables in Ordinance 3281. The City uses utility rate models
provided by FCS Consulting Group, to analyze whether our utility rates fully support
capital infrastructure and operations of water, sewer, and stormwater.
In 2023, the City is projected to have a total of 5,235 water/sewer accounts with 464, or
8.9%, of those projected to be commercial accounts. Below is a chart demonstrating the
growth in commercial and residential water/sewer accounts from 2019 through projected
2023:
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Total water/sewer/stormwater revenue is forecasted to be $10,507,433 as compared to
$9,531,121 in 2022, or a 10% increase. As noted earlier, this represents scheduled rate
increases in ordinance 3281, and 1% account growth but also includes transfers in for
debt service and from the mill agreement for services and operating capital. Increases
excluding transfers in 2023 are 6% reflecting rate increases and growth in accounts.
Capital Revenues provide substantial funding for general government, street and utility
projects through state and federal grants and Department of Ecology loan proceeds. A
smaller amount of capital funding may be administered with inter-fund loans, transfers,
bank lines of credit or other debt financing. Additional details regarding capital projects
are provided later in this document.
Total Revenues budgeted for 2023 are $49,837,970, comprised of capital funding of
$3,304,181, fiduciary fund revenue of $34,235, and operating revenue of $46,499,554.
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KEY EXPENDITURE ASSUMPTIONS
2022 Proposed Total Expenditures of $48,836,451 include all operating fund
appropriations in addition to water, sewer, general and street capital funds.
Labor
Personnel Wages & Benefits represent a significant portion of the City’s operating
expenses at $12,781,776 or 26% of proposed operating costs. Removing internal
transfers and debt service from operating costs, staffing is 39% of the total. The City
continues to balance the need to retain qualified, capable staff by providing fair and
competitive wages while also maintaining appropriate service levels. Recruitment of key
positions and police officers will continue be a challenge in 2023 due to a competitive
labor market and housing affordability and availability.
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Council member health benefits considered for the first time - City Council Members
are considering the addition of health coverage. The budget as presented includes
$50,000 to cover the costs if voted.
For non-elected positions, the 2023 budget proposes a net increase of 5.5 positions.
There are a total of 100.7 Full Time Equivalent (FTE) positions, up from 95.2 in 2022.
This is an increase after consecutive years of reduction (from 109.2 in 2018). New
budgeted positions include a Long-Range Planner, a Communications and Marketing
Manager, a Deputy Police Chief, an HR Assistant, an in-house Behavioral Health
Navigator, a Housing Grant Coordinator and five seasonal workers (Parks, Streets,
Facilities). The positions are outlined by position in the chart below:
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Employee groups include three sectors, the Police Collective Bargaining Unit, General
Collective Bargaining Unit, and non-represented personnel.
The Police Collective Bargaining Unit ratified a 2-year contract in July 2022. The new
contract expires December 31, 2023. Negotiations for a new agreement will take place
in 2023. Assuming some vacancies will continue in 2023, 15.0 full-time officers and 1.10
reserve/provisional officers were included in the budget and a vacancy factor considered.
Recruiting and retaining officers continues to be a challenge for Port Townsend and
nationally.
The General Collective Bargaining Unit ratified a 3-year contract. The new contract
expires December 31, 2024.
With these collective bargaining agreements in place, wage rates for 2023 are contracted
to increase 5.0% for all City staff. Due to current labor market conditions and higher than
normal inflationary times, salary increases for staff are above average. All increases are
included in the budget estimates for 2023.
A full list of authorized positions along with the position classification salary schedule, and
more detailed budget assumptions is included in the Staffing and Compensation section
of the Proposed Budget Book.
Benefits offered to employees include medical, dental, vision, long-term disability, life
insurance and retirement. Medical costs for 2023 are forecast to increase by
approximately 4.0% for the AWC benefit plan (general government non-represented
employees), less the 2.0% WellCity discount. To achieve the discount, City employees
who receive AWC benefits participate in a variety of wellness activities that promote a
healthy lifestyle.
The Teamsters Local 589 benefit plan, which covers both the Police and General
Government union employees, is budgeted to increase 4.0% in 2023.
Retirement contributions for most employees (PERS) are funded at 10.39% of eligible
employee wages. The PERS contribution increase in September 2022. Police officers
are covered by the LEOFF retirement system at a rate of 5.30% of eligible employee
wages. This participation rate is mandated by the Washington State Retirement System.
Employees also have the choice of enrolling in either the MissionSquare (formerly ICMA)
or Washington State deferred compensation program which is not employer funded.
The 2023 budget includes 5 Seasonal Staff for Janitorial, Streets (2), and Parks (2)
maintenance. Seasonal staff are typically hired between May and October and are
budgeted at an equivalent to 0.50 FTE each. Seasonal staff support spring and summer
clean-up efforts in parks, maintain streets right of ways as well as assist with weekend
restroom and garbage collection.
Washington State minimum wage increases in 2023 to $15.74 per hour, which is a
$1.25 per hour, or 8.6%, increase. This increase impacts seasonal wage rates and some
part time library positions. Additionally, the increase impacts higher level position through
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wage compression. Wage compression occurs when pay adjustments regardless of
experience, skills or seniority increase the base wage and bring those wages closer to
the wages of more senior, experienced, skilled positions. The Director of People &
Performance will continue to monitor the impact of minimum wage adjustments on all City
positions.
2023 CAPITAL PROJECTS
The proposed 2023 budget has a variety of capital projects that add new infrastructure
investment and improve aging infrastructure. A breakdown of planned projects is listed
below and explained in more detail in the Capital Improvement Plan section of the budget
document.
General Government and Street Capital Projects:
Library windows & doors funded by 2017 bond proceeds
City Hall ARPA funded improvements
Kitchen shelter, kiosks/signs and playground funded by banked capacity
Kearney Street – WSDOT project
Kah Tai Restrooms
Affordable housing
Sims Way & Boatyard
Street & sidewalk projects funded by banked capacity
Water/Sewer and Stormwater Utility Capital Projects included in the capital budget:
1mg Standpipe project
OGWS master meters & cathodic protection
OGWS Lords lake
Water line replacements – funded with capital surcharge fees
Sewer outfall project funded with System Development and Department of
Ecology loans/grants
Wastewater nutrient study
General master plan for sewer
Affordable Housing Utility project
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Mayor & Council
Goal Statement:
To provide cogent strategic guidance and policy direction as elected leaders and positive
change-makers for the community they represent and serve, clearly understood and
operationalized by City staff.
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 23 of 102
2023 Key Goal:
Mayor and City Council are equipped with the tools and technical know-how to do their jobs
well on behalf of the community they serve.
Leverage relationships with AWC, including participation in their board of directors and
conferences.
2023 Work Plan:
Restore training budgets across departments and prioritize professional development
opportunities for staff and Councilmembers
Develop a handbook and enhanced, coordinated, and regular training
Upgrades to Council chambers
City Manager
Goal Statement:
To deliver integrated, strategic and sustainable value from the City organization to the
community by operationalizing City Council policy direction, developing and leveraging
partnerships, enhancing staff and team performance, providing clear direction, nurturing deep
community participation and engagement, and ensuring continuous delivery of quality services.
2023 Key Goal:
City Department Directors equipped and supported with the tools, skills and leadership know-
how to do their jobs well on behalf of the community they serve, including training in common
high performance organization methods and language to foster greater team cohesion and
success.
Strategic communications capacity builds public trust and confidence.
2023 Work Plan:
Provide coordinated, simultaneous executive leadership training for department directors to
build the best leadership team in WA
City Attorney and City Clerk
Goal Statement:
To ensure the City’s compliance with regulatory and legal requirements, including the open
public meetings act, the public records act, and bidding requirements; to provide clear and direct
legal advice and risk management services; and to support the other City departments in
completing their priorities
2023 Key Goal:
Council Chamber technology upgrades
Public records scanning and organization
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 24 of 102
2023 Work Plan:
Advisory Board Handbook
Equity, Diversity, and Inclusion Advisory Board
Human Resources
Goal Statement:
To create and support a culture of growth and development, accountability, engagement, and
effective communication.
2023 Key Goal:
Improve staff engagement and job satisfaction
Bolster training for all staff
2023 Work Plan:
Launch engagement survey, analyze results, act
Continue and improve staff training opportunities to include the Leadership Team
Planning & Development Services
Goal Statement:
To steward the public engagement and community visioning process with Planning Commission
and City Council to update the Comprehensive Plan in such a way that ensures equity,
sustainability, and consistent implementation. Administer and enforce provisions of building,
zoning, land division, environmental protection, streets, and relevant utility codes to ensure
compliance with the Comprehensive Plan, state, federal and other city statutes.
2023 Key Goal:
Streamline the process of adding housing units to the development pipeline with policy,
regulatory, and procedural improvements.
Complete e-permitting enhancements to be paperless in 2023.
2023 Work Plan:
Prioritize and deliver targeted, timed, and impactful zoning code changes to help unlock and
inspire affordable, dense, quality infill development.
Initiate preliminary work for the 2025 Comprehensive Plan Update including a Buildable
Lands Inventory.
Determine future of Evans Vista demonstration project and deliver infrastructure to make it
development ready.
Assist with maximizing disposition of the Cherry Street – Carmel Building
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 25 of 102
Finance Department
Goal Statement:
Provide required and desired financial reporting and practices, steward preparation and
collective oversight of balanced funds and budgets and information technology needs to ensure
the success of all departmental and organizational activities.
2023 Key Goal:
Work closely with the Financial Sustainability Task Force, City Council and City Leadership
to deliver a plan that will ensure a financially sustainable future for the City
2023 Work Plan:
Work with the Financial Sustainability Task Force to create a financial sustainability report
and action plan to deliver to Council for action and next steps
Revise budget schedule, process and reporting through improved processes and integrated
software
Analyze current debt load, capacity and propose sustainable debt policy
Police Department
Goal Statement:
To work in partnership with our community to provide a safe and compassionate environment
while reducing crime and the fear of crime.
2023 Key Goal:
Become fully staffed using innovative recruiting and retention strategies
Train and equip officers so they can provide the best possible service to the community
Partner with the community to build trust while solving crime and reducing the fear of crime
Hold officers to the highest standards through the use of policing best practices
2023 Work Plan:
Sustainable staffing for Police Team
Chief’s Cabinet/Advisory Forum
Strategic Planning
Path to Accreditation
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 26 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance 185,867 201,717 201,828 221,978
Revenues
Taxes - - - -
Licenses & Permits - - - -
Intergovernmental Services - - - -
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue 850 111 150 150 0.0%
Other Increases - - - -
Other Financing Sources (inc. Transfers In)15,000 - 20,000 60,000 200.0%
Total Revenue 15,850 111 20,150 60,150 198.5%
Expenditures
Salaries & Wages & Benefits - - - -
Supplies - - - -
Services - - - -
Capital Outlays - - - -
Debt Service - Principal - - - -
Debt Service - Interest - - - -
Other Financing Uses (inc. Transfers Out)- - - -
Total Expenditure - - - -
Net Change in Fund Balance 15,850 111 20,150 60,150 198.5%
Ending Fund Balance 201,717 201,828 221,978 282,128
Fund Balance 2% of GF Rev 2.0%1.7%1.8%2.0%MEETS POLICY
City of Port Townsend
DRUG ENFORCEMENT / CONTINGENCY FUND
BUDGET SUMMARY
Contingency Fund
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 27 of 102
Street Operations
Goal Statement:
The City of Port Townsend Streets and Collections Division of Public Works has the primary
responsibility of maintaining city streets, the wastewater collections system, and the stormwater
collection system. Maintenance includes street repair, vegetation control, garbage
management, special projects in right of way, event support, sidewalk repairs, annual cleaning
of sewer and stormwater pipes, catch basin and maintenance holes maintenance, sweeping,
and snow plowing.
2023 Key Goal:
A primary goal of this division is to migrate away from right of way mowing to street repairs.
This will involve drainage control work and moving to hot mix asphalt patching compared to
cold mix pothole repairs.
2023 Work Plan:
The division will play a primary role in supporting 2023 road restoration associated with
banked capacity funds. The division will perform drainage control ahead of street work.
The work plan includes purchasing hot mix asphalt repair equipment as well as performing a
test section repair of Lawrence Street using recycled concrete to stabilize the base.
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 28 of 102
Goal Statement:
The City Library’s mission is: Uplifting our community through reading, learning, connection, and
creativity.
Main areas of work:
Books and material circulation including curbside delivery, databases, e-books and e-
audiobooks, children’s web resources, grab bags, interlibrary loan
Programs and events, including virtual programming, youth programming and adult
programming
Staff response to patron requests and associated services
Access to technology
Link to library’s strategic plan:
https://ptpubliclibrary.org/sites/default/files/fileattachments/library/page/7905/ptpl_strategic_plan_202
1-25_updated_for_2022.pdf
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 29 of 102
2023 Key Goals:
We will use our Core Services, partnerships, assets, and resources to continue to advance four
Strategic Initiatives designed to help us be the best possible library for the Port Townsend
community:
o Increase equitable access to library offerings to serve all Port Townsend residents and visitors
according to their needs, interests, and abilities.
o Build community as a trusted convener and connector, both within and beyond library walls.
o Help our Port Townsend community learn, do, create, and share.
o Make efficient and effective use of local and regional resources.
2023 Work Plan:
Library Capital Projects: Pink House restoration, window replacement, bathroom remodel
Develop and launch "How Your City Works" v2.0, including curated and resourced short videos of
core city functions with support of other City departments.
Develop a 2023 theme and program (e.g., year of kindness) with tangible and visible participatory
elements
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 30 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance 453,932 468,588 332,524 348,158
Revenues
Taxes 522,565 842,221 550,000 700,000 27.3%
Licenses & Permits - - - -
Intergovernmental Services - - - -
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue 2,090 303 300 1,500 400.0%
Other Increases - - - -
Other Financing Sources (inc. Transfers In)- - - -
Total Revenue 524,656 842,524 550,300 701,500 27.5%
Expenditures
Salaries & Wages & Benefits - - - -
Personnel Benefits - - - -
Supplies - - - -
Services - - - -
Capital Outlays - - - -
Debt Service - Principal - - - -
Debt Service - Interest - - - -
Other Financing Uses (inc. Transfers Out)510,000 510,000 534,666 567,625 6.2%
Total Expenditure 510,000 510,000 534,666 567,625 6.2%
Net Change in Fund Balance 14,656 332,524 15,634 133,875 756.3%
Ending Fund Balance 468,588 801,111 348,158 482,033
Sufficient to Meet Obligations MEETS POLICY
City of Port Townsend
REAL ESTATE EXCISE TAX FUND
BUDGET SUMMARY
REET
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 31 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance - - - 2,052,861
Revenues
Taxes - - - -
Licenses & Permits - - - -
Intergovernmental Services - - - -
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue - - - -
Other Increases - - - -
Other Financing Sources (inc. Transfers In)- - 2,756,728 - -100.0%
Total Revenue - - 2,756,728 - -100.0%
Expenditures
Salaries & Wages & Benefits - - - -
Supplies - - - -
Services - - - -
Capital Outlays - - - -
Debt Service - Principal - - - -
Debt Service - Interest - - - -
Other Financing Uses (inc. Transfers Out)- - 703,867 1,673,000 137.7%
Total Expenditure - - 703,867 1,673,000 137.7%
Net Change in Fund Balance - - 2,052,861 (1,673,000) -181.5%
Ending Fund Balance - - 2,052,861 379,861
Sufficient to Meet Obligations 0.0%0.0%16.6%2.7%MEETS POLICY
City of Port Townsend
ARPA American Rescue Plan Act Fund
BUDGET SUMMARY
Contingency Fund
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 32 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Adopted Proposed
2023 Proposed vs
2022 Adopted
Beginning Fund Balance 270,864 178,656 415,629 522,592
Revenues
Taxes 339,547 525,079 441,000 525,000 19.0%
Licenses & Permits - - - -
Intergovernmental Services - - - -
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue 1,082 124 150 750 400.0%
Other Increases - - - -
Other Financing Sources (inc. Transfers In)- - - -
Total Revenue 340,628 525,203 441,150 525,750 19.2%
Expenditures
Salaries & Wages & Benefits - - - -
Supplies - - - -
Services 250,053 125,185 194,187 339,343 74.8%
Capital Outlays 57,783 38,045 15,000 15,000 0.0%
Debt Service - Principal - - - -
Debt Service - Interest - - - -
Other Financing Uses (inc. Transfers Out)125,000 125,000 125,000 125,000 0.0%
Total Expenditure 432,836 288,230 334,187 479,343 43.4%
Net Change in Fund Balance (92,208) 236,973 106,963 46,407 -56.6%
Ending Fund Balance 178,656 415,629 522,592 568,999
Sufficient to Meet Obligations MEETS POLICY
City of Port Townsend
LODGING TAX FUND
BUDGET SUMMARY
Lodging Tax
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 33 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance 7,242 7,278 9,569 9,569
Revenues
Taxes 15,813 5,957 4,000 4,000 0.0%
Licenses & Permits - - - -
Intergovernmental Services - - - -
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue 36 1 - -
Other Increases - - - -
Other Financing Sources (inc. Transfers In)- - - -
Total Revenue 15,848 5,958 4,000 4,000 0.0%
Expenditures
Salaries & Wages & Benefits - - - -
Supplies - - - -
Services 15,813 3,666 4,000 4,000 0.0%
Capital Outlays - - - -
Debt Service - Principal - - - -
Debt Service - Interest - - - -
Other Financing Uses (inc. Transfers Out)- - - -
Total Expenditure 15,813 3,666 4,000 4,000 0.0%
Net Change in Fund Balance 36 2,291 - -
Ending Fund Balance 7,278 9,569 9,569 9,569
Sufficient to Meet Obligations MEETS POLICY
City of Port Townsend
FIRE/EMS FUND
BUDGET SUMMARY
Fire/EMS
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 34 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance 31,184 41,437 87,658 47,664
Revenues
Taxes 78,307 118,265 96,302 30,001 -68.8%
Licenses & Permits - - - -
Intergovernmental Services - - - -
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue 134 28 100 100 0.0%
Other Increases - - - -
Other Financing Sources (inc. Transfers In)- - - 70,000
Total Revenue 78,441 118,292 96,402 100,101 3.8%
Expenditures
Salaries & Wages & Benefits - - - -
Supplies - - - -
Services 3,530 10,176 31,000 31,000 0.0%
Capital Outlays - - - -
Debt Service - Principal - - - -
Debt Service - Interest - - - -
Other Financing Uses (inc. Transfers Out)64,658 61,896 105,396 61,896 -41.3%
Total Expenditure 68,188 72,072 136,396 92,896 -31.9%
Net Change in Fund Balance 10,253 46,221 (39,994) 7,205 -118.0%
Ending Fund Balance 41,437 87,658 47,664 54,869
Sufficient to Meet Obligations MEETS POLICY
City of Port Townsend
AFFORDABLE HOUSING FUND
BUDGET SUMMARY
Affordable Housing
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 35 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance 192,350 191,956 163,538 155,438
Revenues
Taxes - - - -
Licenses & Permits - - - -
Intergovernmental Services 10,020 40,170 11,750 20,000 70.2%
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue 897 101 150 150 0.0%
Other Increases - - - -
Other Financing Sources (inc. Transfers In)- - - -
Total Revenue 10,918 40,270 11,900 20,150 69.3%
Expenditures
Salaries & Wages & Benefits - - - -
Personnel Benefits - - - -
Supplies - - - -
Services 11,311 68,689 20,000 20,000 0.0%
Capital Outlays - - - -
Debt Service - Principal - - - -
Debt Service - Interest - - - -
Other Financing Uses (inc. Transfers Out)- - - -
Total Expenditure 11,311 68,689 20,000 20,000 0.0%
Net Change in Fund Balance (394) (28,418) (8,100) 150 -101.9%
Ending Fund Balance 191,956 163,538 155,438 155,588
Sufficient to Meet Obligations MEETS POLICY
City of Port Townsend
COMMUNITY DEVELOPMENT BLOCK GRANTS
BUDGET SUMMARY
CDBG
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 36 of 102
Community Services – Facilities, Parks
Goal Statement:
The City of Port Townsend Community Services Department is a Division of Public Works. The
Department has the primary responsibility of managing city facilities, parks maintenance, the
pool contract with the YMCA, the golf contract for operations, and operations of the Mountain
View Campus. Additionally, the division expenses include funds for Strategic Parks Strategy in
the form of salary and services support. This is a short-term expense to facilitate sustainable
parks funding and to develop a vision for recreation and parks for the future.
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 37 of 102
2023 Key Goals:
The facilities division goal for next year is to improve internal service through training and
upgrades to city systems. The aging Mountain View Pool also is challenging for the facilities
team to maintain and keep operational.
Achieving facilities goals is reliant on seasonal and janitorial support included in this year’s
budget proposal. This strategy will provide the time for the skilled employees to perform
proactive maintenance and special projects such as small remodels that are typically
contracted.
The parks division proposes to expand deferred maintenance for trails and trees. The
division looks forward to expanding the volunteer program consistent with the work plan
goals. The department will look to hire and manage seasonals based on behalf of parks
and streets which also will leverage the volunteer efforts.
Parks will be hiring a new maintenance employee to fill the gap by a long-time retiring
employee.
Facilitate decision-making on the future of the golf course and Mountain View Campus and
begin implementing the community-backed preferred approach.
Develop sustainable park funding and strive for equitable distribution of funds in parks and
trails.
Embark on decision-making and engagement around the future of the aquatics/community
health and wellness center.
2023 Work Plan:
The facilities division will undertake City Hall HVAC, and a City Hall remodel as budgeted.
The Division also is evaluating the Pink House and Pope Marine for restoration opportunities.
The facilities division proposes to undertake the library projects associated with windows and
restroom restoration.
The parks division will undertake the kitchen shelter and install trail signage based on the
2022 banked capacity funding.
The facilities division seeks to perform a buildings assessment and capital improvement plan
to better understand investment needs based on proactive maintenance.
The parks division has the goal of compliance with RCO for the Kah Tai restrooms to facilitate
future parks grants.
The parks division will also be part of an open space planning effort in the coordination of
maintenance with the Jefferson Land Trust.
The parks division is in the process of reviewing and revising the rules of the parks.
The parks division includes short-term funding for parks strategy which includes significant
projects of evaluating a health and wellness center to replace Mountain View Pool as well as
evaluation of the Golf Course and its future use. It also includes working with the financial
sustainability task forces to explore options for Parks and Recreation dedicated funding.
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 38 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance 96,823 97,548 155,559 156,296
Revenues
Taxes 401,976 457,333 402,000 150,001 -62.7%
Licenses & Permits - - - -
Intergovernmental Services - - - -
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue 1,638 293 237 1,000 321.9%
Other Increases - - - -
Other Financing Sources (inc. Transfers In)4,060,250 1,302,467 1,309,180 2,644,637 102.0%
Total Revenue 4,463,864 1,760,093 1,711,417 2,795,638 63.4%
Expenditures
Salaries & Wages & Benefits - - - -
Supplies - - - -
Services - 1,326 2,500 2,500 0.0%
Capital Outlays - - - -
Debt Service - Principal 3,685,896 1,053,485 1,087,123 2,190,266 101.5%
Debt Service - Interest 777,243 647,272 621,057 606,250 -2.4%
Other Financing Uses (inc. Transfers Out)- - - -
Total Expenditure 4,463,139 1,702,082 1,710,680 2,799,016 63.6%
Net Change in Fund Balance 725 58,011 737 (3,378) -558.3%
Ending Fund Balance 97,548 155,559 156,296 152,918
Sufficient to Meet Obligations MEETS POLICY
City of Port Townsend
GENERAL OBLIGATION DEBT SERVICE
BUDGET SUMMARY
G.O. Debt Service
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 39 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Budget Proposed 2023 Proposed vs
2022 Budget
Beginning Fund Balance 538,656 428,596 403,245 403,149
Revenues
Taxes - - - -
Licenses & Permits - - - -
Intergovernmental Services - - 1,372,000 656,400
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue 2,267 237 - 1,000
Other Increases 12,961 - - -
Other Financing Sources (inc. Transfers In)291,386 34,524 492,308 881,500
Total Revenue 306,614 34,761 1,864,308 1,538,900
Expenditures
Salaries & Wages & Benefits - - - -
Supplies - - - -
Services 56,586 34,524 24,808 18,630 -24.9%
Capital Outlays 176,191 11,914 328,887 1,267,500 285.4%
Debt Service - Principal 60,000 - 1,415,500 - -100.0%
Debt Service - Interest 1,742 - --
Other Financing Uses (inc. Transfers Out)122,154 13,675 95,209 - -100.0%
Total Expenditure 416,673 60,113 1,864,404 1,286,130 -31.0%
Net Change in Fund Balance (110,060) (25,352) (96) 252,770 -263402.1%
Ending Fund Balance 428,596 403,245 403,149 655,919 62.7%
Sufficient to Meet Obligations MEETS POLICY
General CIP Fund Breakdown:
2020 Change in 2021 Change in 2022 Change in 2023 Change in
Fund Balance Fund Balance Fund Balance Fund Balance
301 - General Capital (47,252) (24,874) (34,887) 142,678
315 - 2015 Bonds - - - -
350 - 2017 Bonds (49,504) 53 (95,209) (95,209)
355 - 2018 Bonds (13,304) (531) - 500
360 - 2020 Bonds - - - -
Total (110,060) (25,352) (130,096) 47,969
City of Port Townsend
GENERAL CAPITAL PROJECTS
BUDGET SUMMARY
General CIP
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 40 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Adopted Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance 100,638 (71,221) 110,420 403,907
Revenues
Taxes - - - -
Licenses & Permits - - - -
Intergovernmental Services 144,944 550,738 4,260,918 503,775 -88.2%
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue 362 39 - 500
Other Increases 5,869 - - -
Other Financing Sources (inc. Transfers In)673,434 78,044 570,337 1,261,006 121.1%
Total Revenue 824,609 628,821 4,831,255 1,765,281 -63.5%
Expenditures
Salaries & Wages & Benefits - - - -
Supplies - - - -
Services 58,692 78,044 45,182 34,978 -22.6%
Capital Outlays 362,724 369,136 4,492,586 1,714,781 -61.8%
Debt Service - Principal 540,000 - - -
Debt Service - Interest 23,825 - - -
Other Financing Uses (inc. Transfers Out)11,226 - - -
Total Expenditure 996,468 447,180 4,537,768 1,749,759 -61.4%
Net Change in Fund Balance (171,859) 181,641 293,487 15,522 -94.7%
Ending Fund Balance (71,221) 110,420 403,907 419,429
Sufficient to Meet Obligations MEETS POLICY
Street CIP Fund Breakdown:
2020 Change in 2021 Change in 2022 Change in 2023 Change in
Fund Balance Fund Balance Fund Balance Fund Balance
304 - Street Vacation Proceeds 816 39 - -
305 - Street Capital Fund (172,675) 181,602 293,487 304,191
Total (171,859) 181,641 293,487 304,191
City of Port Townsend
STREET CAPITAL PROJECTS
BUDGET SUMMARY
Street CIP
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 41 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance 12,219 6,252 5,485 2,287
Revenues
Taxes - - - -
Licenses & Permits - - - -
Intergovernmental Services - - - -
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue 6,936 8,363 7,200 25,000 247.2%
Other Increases - - - -
Other Financing Sources (inc. Transfers In)- - 10,000 - -100.0%
Total Revenue 6,936 8,363 17,200 25,000 45.3%
Expenditures
Salaries & Wages & Benefits - - - -
Supplies 1,691 1,045 10,000 15,000 50.0%
Services 11,212 8,085 10,398 9,672 -7.0%
Capital Outlays - - - -
Debt Service - Principal - - - -
Debt Service - Interest - - - -
Other Financing Uses (inc. Transfers Out)- - - -
Total Expenditure 12,903 9,130 20,398 24,672 21.0%
Net Change in Fund Balance (5,967) (767) (3,198) 328 -110.3%
Ending Fund Balance 6,252 5,485 2,287 2,615
Sufficient to Meet Obligations MEETS POLICY
City of Port Townsend
GOLF COURSE FUND
BUDGET SUMMARY
Golf Course
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 42 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance 970,680 1,105,953 1,463,326 1,062,580
Revenues
Taxes - - - -
Licenses & Permits - - - -
Intergovernmental Services - - - -
Charges for Goods & Services 377,986 445,530 367,440 367,440 0.0%
Fines & Penalties - - - -
Miscellaneous Revenue 4,595 715 1,814 2,000 10.3%
Other Increases - - - -
Other Financing Sources (inc. Transfers In)- - - -
Total Revenue 382,581 446,245 369,254 369,440 0.1%
Expenditures
Salaries & Wages & Benefits - - - -
Supplies - - - -
Services - - - -
Capital Outlays - - - -
Debt Service - Principal - - - -
Debt Service - Interest - - - -
Other Financing Uses (inc. Transfers Out)247,309 88,872 770,000 33,500 -95.6%
Total Expenditure 247,309 88,872 770,000 33,500 -95.6%
Net Change in Fund Balance 135,273 357,373 (400,746) 335,940 -183.8%
Ending Fund Balance 1,105,953 1,463,326 1,062,580 1,398,520
Sufficient to Meet Obligations MEETS POLICY
City of Port Townsend
SYSTEM DEVELOPMENT CHARGES
BUDGET SUMMARY
SDCs
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 43 of 102
Water & Sewer Operations
Goal Statement:
The City of Port Townsend water and sewer (wastewater) fund is a combined fund although
expenditures and revenues are tracked separately between water and sewer. The goal of these
enterprise utilities is to work as a business unit to ensure that expenses do not exceed revenues
while providing reliable utility services as an essential public service.
2023 Key Goal:
The water division of public works will seek to implement the new cross connection program
adopted by the City Council as required by the Washington Administrative Code.
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 44 of 102
The water division will continue replacing aging pipelines in order to make the system more
reliable and minimize distribution system leakage.
The water division will continue to implement the Water Supply Agreement with the Port
Townsend Paper Mill and facilitate capital improvements into the Olympic Gravity Water
System
The wastewater division anticipates updating the NPDES Permit for the Wastewater
Treatment Plant Discharge to the Salish Sea.
The wastewater division is in the process of completing an update to the General Sewer Plan
including an evaluation of nutrients as part of the city’s nutrient permit and evaluation of the
compost facility/septage handling.
2023 Work Plan:
The work plan for the water division is mostly focused on capital projects and filling the key
position of Water Operations Manager.
The water division has several capital projects such as the raw water master meter
installation, OGWS pipeline assessment, Lords Lake East Dam stability evaluation, 1 MG
standpipe coating design, cathodic protection of the OGWS, and rehabilitation of the control
valve structure at the Big Quilcene Diversion.
The work plan for the wastewater division is focused on capital projects such as the outfall
subject to staffing, and preparation for the 2022 banked capacity investments at Pacific
Street.
Water and sewer project achievement is dependent on filling engineering staff positions.
The wastewater division with the help of the PW administration, engineering, and finance,
need to update the sewer rate model for the five-year period beginning in 2024 for City
Council consideration.
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 45 of 102
2020 2023 2022 2023 Increase/Decrease
Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance 688,212 630,243 545,057 3,037,643
Revenues
Taxes - - - -
Licenses & Permits - - - -
Intergovernmental Services - - - -
Charges for Goods & Services - - 3,500,000 4,892,500 39.8%
Fines & Penalties - - - -
Miscellaneous Revenue 3,711 338 - -
Other Increases 30,000 - 30,000 - -100.0%
Other Financing Sources (inc. Transfers In)54,000 54,079 54,248 - -100.0%
Total Revenue 87,711 54,417 3,584,248 4,892,500 36.5%
Expenditures
Salaries & Wages & Benefits - - - -
Supplies - - - -
Services 81,389 50,777 787,714 1,127,134 43.1%
Capital Outlays 10,081 34,747 - -
Debt Service - Principal 52,632 52,632 52,632 - -100.0%
Debt Service - Interest 1,579 1,447 1,316 - -100.0%
Other Financing Uses (inc. Transfers Out)***- - 250,000 429,000 71.6%
Total Expenditure 145,680 139,603 1,091,662 1,556,134 42.5%
Net Change in Fund Balance (57,969) (85,186) 2,492,586 3,336,366 33.9%
Ending Fund Balance 630,243 545,057 3,037,643 6,374,009
City of Port Townsend
Olympic Gravity Water System (OGWS)
BUDGET SUMMARY
Water Sewer CIP
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 46 of 102
2020 2023 2022 2023 Increase/Decrease
Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance 2,167,498 2,471,741 2,564,787 1,823,542
Revenues
Taxes - - - -
Licenses & Permits - - - -
Intergovernmental Services - - 90,000 191,500 112.8%
Charges for Goods & Services 1,355,769 1,427,205 1,461,329 1,461,329 0.0%
Fines & Penalties - - - -
Miscellaneous Revenue 10,529 1,407 961,500 1,427,500 48.5%
Other Increases - - - -
Other Financing Sources (inc. Transfers In)2,603,324 248,726 2,748,525 697,500 -74.6%
Total Revenue 3,969,622 1,677,338 5,261,354 3,777,829 -28.2%
Expenditures
Salaries & Wages & Benefits - - - -
Supplies - - - -
Services 100,976 41,409 24,895 17,917 -28.0%
Capital Outlays 505,545 215,301 4,000,125 1,374,000 -65.7%
Debt Service - Principal 1,862,500 - - -
Debt Service - Interest 49,639 - - -
Other Financing Uses (inc. Transfers Out)***1,146,718 1,327,582 1,977,579 2,083,824 5.4%
Total Expenditure 3,665,379 1,584,292 6,002,599 3,475,741 -42.1%
Net Change in Fund Balance 304,243 93,046 (741,245) 302,088 -140.8%
Ending Fund Balance 2,471,741 2,564,787 1,823,542 2,125,630
Sufficient to Meet Obligations MEETS POLICY
Water/Sewer CIP Fund Breakdown:
2020 Change in 2021 Change in 2022Change in 2022 Change in
Fund Balance Fund Balance Fund Balance Fund Balance
415 - Water / Sewer CIP 51,859 (7,946) (226,495) 169,690
420 - 2020 Revenue Bond Fund - - - -
430 - Utility Debt Reserve Fund 252,384 100,992 (514,750) 236,275
Total 304,243 93,046 (741,245) 405,965
*** Operating Transfers include funding Water Capital Debt Service in the Water / Sewer Operating Fund
City of Port Townsend
WATER/SEWER CAPITAL
BUDGET SUMMARY
Water Sewer CIP
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 47 of 102
Stormwater Operations
Goal Statement:
The City of Port Townend owns and operates a stormwater collection system that includes
roadside ditches, wedge asphalt curbs, concrete curbs, rain gardens, and stormwater facilities
such as Froggy bottoms. The Streets and Collections Division of Public Works is responsible
for annual maintenance which includes cleaning, street sweeping, and stormwater repairs. This
includes responding to heavy rain events to manage localized flooding. Leaf control is a major
proactive maintenance strategy.
The stormwater system is also managed by the engineering division to implement the Western
Washington Stormwater Manual for water quality improvement.
2023 Key Goals:
The Streets division seeks to shift resource investment from vegetation control to street
repair. In particular, stormwater management is a key function that needs to be restored prior
to street investments. The division will spend considerable time in 2024 working on restoring
ditches and making small drainage improvements.
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 48 of 102
2023 Work Plan:
In 2024, the City will become a NPDES Phase II community which means, the City will be
required to obtain a NPDES permit for stormwater discharges to the Salish Sea. This will
involve developing a compliance program in 2023. This may also involve hiring a new
position to serve as the city stormwater compliance manager.
The Stormwater system rates are due to be updated by January 1, 2024. Thus, a stormwater
rate study will need to be performed in 2023.
Additional projects include the construction of Discovery Road and restoration of stormwater
control ahead of the 2023 Banked Capacity Street repairs. Stormwater management is
required ahead of street investments.
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 49 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance (10,580) (188,183) 580 580
Revenues
Taxes - - - -
Licenses & Permits - - - -
Intergovernmental Services 69,785 230,215 - -
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue - 480,023 - 200
Other Increases - -- -
Other Financing Sources (inc. Transfers In)483,120 532,474 312,185 335,000 7.3%
Total Revenue 552,905 1,242,712 312,185 335,200 7.4%
Expenditures
Salaries & Wages & Benefits - - - -
Supplies - - - -
Services - 9,014 22,185 29,510 33.0%
Capital Outlays 449,010 1,044,935 290,000 301,970 4.1%
Debt Service - Principal 270,000 - - -
Debt Service - Interest 11,499 - - -
Other Financing Uses (inc. Transfers Out)- - - -
Total Expenditure 730,509 1,053,949 312,185 331,480 6.2%
Net Change in Fund Balance (177,603) 188,763 - 3,720
Ending Fund Balance (188,183) 580 580 4,300
Sufficient to Meet Obligations MEETS POLICY
City of Port Townsend
STORMWATER CAPITAL
BUDGET SUMMARY
Stormwater CIP
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 50 of 102
Public Works Administration
Goal Statement:
The City of Port Townend Public Works Administration division is responsible for providing
oversight and direction of the Public Works Department. The division goal is to provide support
to all the divisions of public works in terms of budgeting and team development, compliance with
regulations, development of partnerships, and implementation of best available science and
practices subject to available resources. The division also leads large special projects and public
engagement. Engineering also supports Public Works Administration with 50% of the City
Engineer being funded from revenues of this division.
2023 Key Goals:
The number one goal for this division is to fill the Deputy Public Works/City Engineer position.
Until this position and the empty project engineer is filled, the capacity of Public Works to
take on capital and special projects is limited.
Fill the key role of water operations manager.
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 51 of 102
2023 Work Plan:
Subject to budget and filling the City Engineer position, this division will lead the development
and implementation of a parking management plan.
This division will lead rate studies for the stormwater utility as well as the sewer utility.
Lead preparation for NDPES Phase II implementation in 2024 across the engineering division
and the streets/collections division.
Support director team development of management and leadership training.
Support the Planning and Community Development in housing solutions such as code
updates, Cherry Street, and Evans Vista development.
Support the engineering department in the update of engineering standards
Support the Administration and Finance Departments in Financial Sustainability
Support the Parks Strategy effort.
Support the HR Department with training and skills development program.
Support the City Hall Departments with implementation of City Hall improvements subject to
funding.
Support implementation of the Comprehensive Streets program, particularly associated with
banked capacity projects.
Support Planning and Community Development Department in Open Space Planning and
Buildable Lands Inventory.
Support Capital Projects
Support implementation of the Water Supply Agreement projects and coordination.
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 52 of 102
Fleet Rental & Replacement
Goal Statement:
The City of Port Townsend Fleet division is a Public Works internal service function. The division
focuses on repair and maintenance of the City’s fleet. The division also purchase replacement
vehicles for those departments contributing to the replacement funds. A key goal of the division
is to restore general fund replacement funding of vehicles. The Police Department, Community
Services Department, and other administration departments currently do not pay for
replacement.
The division seeks to provide reliable internal service to sustain an aging fleet.
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 53 of 102
2023 Key Goal:
Purchase of street sweeper, 10 CY dump truck, and a water distribution pickup.
Subject to funding, purchase of hot mix asphalt repair equipment to allow the street division
to transition from cold mix to hot mix street repair.
2023 Work Plan:
Work with the Police Department and Parks Division to evaluate options for development of
a sustainable funding program for vehicle replacement.
Perform a study on the city’s fleet to recommend greenhouse gas emission reduction.
Information Technology (IT) Rental & Replacement
Goal Statement:
The City of Port Townsend Information Technology (IT) division is a Finance and Technology
Services internal service function. The division focuses on the repair and maintenance of the
City’s technology infrastructure. The City also replaces aging equipment across all City
departments based on equipment age and functional needs.
2023 Key Goal:
Support departments at all levels with technology needs through computer hardware,
software programs and technology-related projects
2023 Work Plan:
Improve IT infrastructure, robustness, and cybersecurity
City Hall and Chamber technology upgrades
Support the City’s preparedness for disasters, including a continuity of operations plan
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 54 of 102
Engineering
Goal Statement:
The City of Port Townsend engineering division is an enterprise fund within the Public Works
Department. This means that the division bills other funds for every hour worked. As such, the
revenues in the budget often are shown to exceed expenses indicating that there is more work
than can be performed by the division staff. In actuality, the division struggles to cover costs
and the fund balance is near zero making it challenging for the division to take on tasks unless
there is billing authority granted from other funds.
The underlying goal of the division is to provide technical support for management of existing
assets and the development of new public infrastructure. Engineering is a key division providing
support to Public Works administration. This support comes in the form of internal service to
other departments such as GIS mapping, software support, development review, contracting,
bidding, purchasing, code enforcement, planning for future infrastructure and technical support
to operations, planning for future infrastructure. External services are also a key element of
engineering’s responsibilities such as right of way management, permitting, franchise utility
management, traffic analysis, and environmental compliance.
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 55 of 102
Design of capital projects makes up over half of the engineering division's work which includes
design and development of new infrastructure as well as capital repairs replacements, grant
procurement, and capital funding program management.
2023 Key Goals:
Become fully staffed if not accomplished in 2022. Consider hiring an additional project
engineering staff position subject to approval through a supplemental budget.
Update GIS delivery application to replace outdated software.
If staffing is available, delivery of capital projects
Improved development review and infrastructure inspection in coordination with the Planning
and Community Development Department.
Subject to staffing, update of engineering standards and related codes.
Continued development of a city-wide infrastructure extension plan for 2024 code updates.
Move to a digital office and records management through training and use of digital resources
in coordination with the public records officer.
2023 Work Plan:
If staffing is available and subject to funding, support the parking plan development and
implementation.
Focus on construction projects including Discovery, 2022 banked capacity, and 2023 banked
capacity with existing resources.
If staffing is available, support of engineering studies and designs including rate studies,
general sewer plan update,
Subject to funding, buildable lands and open space support
Support NPDES Phase II stormwater program
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 56 of 102
2020 2021 2022 2023 Increase/Decrease
Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance 25,474 25,590 22,231 22,231
Revenues
Taxes - - - -
Licenses & Permits - - - -
Intergovernmental Services - - - -
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue 116 14 - -
Other Increases - - - -
Other Financing Sources (inc. Transfers In)72,492 22,631 - 50,000
Total Revenue 72,609 22,646 - 50,000
Expenditures
Salaries & Wages & Benefits 72,492 26,004 - 50,000
Supplies - - - -
Services - - - -
Capital Outlays - - - -
Debt Service - Principal - - - -
Debt Service - Interest - - - -
Other Financing Uses (inc. Transfers Out)- - - -
Total Expenditure 72,492 26,004 - 50,000
Net Change in Fund Balance 116 (3,359) - -
Ending Fund Balance 25,590 22,231 22,231 22,231
Sufficient to Meet Obligations MEETS POLICY
City of Port Townsend
UNEMPLOYMENT RESERVE FUND
BUDGET SUMMARY
Unemployment Internal
Service Fund
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 57 of 102
LEOFF 1 2020 2021 2022 2023 Increase/Decrease
Fiduciary Fund Actual Actual Budget Proposed
2023 Proposed vs
2022 Budget
Beginning Fund Balance 258,871 277,705 294,571 302,244
Revenues
Taxes - - - -
Licenses & Permits - - - -
Intergovernmental Services - - - -
Charges for Goods & Services - - - -
Fines & Penalties - - - -
Miscellaneous Revenue 1,211 160 - -
Other Increases - - - -
Other Financing Sources (inc. Transfers In)34,235 34,235 34,235 34,235 0.0%
Total Revenue 35,446 34,395 34,235 34,235 0.0%
Expenditures
Salaries & Wages & Benefits 1 15,388 16,189 25,202 25,202 0.0%
Supplies 3 - - - -
Services 4 1,224 1,340 1,360 1,346 -1.0%
Capital Outlays 6 - - - -
Debt Service - Principal 7 - - - -
Debt Service - Interest 8 - - - -
Other Financing Uses (inc. Transfers Out)0 - - - -
Total Expenditure 16,612 17,529 26,562 26,548 -0.1%
Net Change in Fund Balance 18,834 16,866 7,673 7,687 0.2%
Ending Fund Balance 277,705 294,571 302,244 309,931
Sufficient to Meet Obligations MEETS POLICY
City of Port Townsend
FIREMEN'S PENSION FUND
BUDGET SUMMARY
Port Townsend
2023 Fund Summary
2023 Budget Book - Page 58 of 102
CITY OF PORT TOWNSEND, WASHINGTON
STAFFING AND COMPENSATION SUMMARY
The City of Port Townsend employs approximately 100 individuals. City employees are
made up of four groups:
General Government Bargaining Unit - employees who are members of the Local
Union No. 589 of the International Brotherhood of Teamsters
Police Department Bargaining Unit - employees who are members of the Local
Union No. 589 of the International Brotherhood of Teamsters
Non-represented management, library and “confidential” employees who do not
belong to any bargaining group
Part-time and temporary/seasonal employees
Compensation and benefits for the two Teamsters bargaining units are negotiated and
certain wage changes, pay scales and benefit packages are administered based on the
contractual agreements.
The Police Collective Bargaining Unit ratified a 2-year contract in July 2022. The new
contract expires December 31, 2023. Negotiations for a new agreement will take place
in 2023. Assuming some vacancies will continue in 2023, 15.0 full-time officers and 1.10
reserve/provisional officers were included in the budget and a vacancy factor considered.
Recruiting and retaining officers continues to be a challenge for Port Townsend and
nationally.
The General Collective Bargaining Unit ratified a 3-year contract. The new contract
expires December 31, 2024.
With these collective bargaining agreements in place, wage rates for 2023 are contracted
to increase 5.0% for all City staff. Due to current labor market conditions and higher than
normal inflationary times, salary increases for staff are above average. All increases are
included in the budget estimates for 2023.
Changes to Council members’ compensation were considered by an independent Salary
Commission during the fall of 2021. Council compensation had not been changed since
2007. Five commission members were appointed to determine whether and what
changes were necessary to monthly salaries for these elected officials. The
commissioners considered multiple points of data including cost of living changes during
the period of 2007-2021, salaries for officials in comparable communities, time required
to carry out the functions of the office, and salaries received by members of other
governing boards in Jefferson County. Individual interviews with council members were
conducted by the commission to better assess time commitment to the position. The
commission’s binding decision on compensation was presented to the City Clerk on
November 9, 2021. Based on the commission’s determination, compensation levels for
2022-3 are as follows:
2023 Budget Book - Page 59 of 102
Effective January 1, 2022 – the Mayor’s monthly salary will be $1,025.
Effective January 1, 2022 – each Council member’s monthly salary will be $700.
Salaries will be increased by $25-$50 per month every two years between now and 2028
when a subsequent Salary Commission consideration is statutorily required.
The binding decision can be challenged by referendum within 30 days
Medical insurance for Council members was determined to be separate from
compensation by the 2021 Salary Commission. Staff and Council are researching the
possibility of providing medical coverage for the first time. The budget as presented
includes $50,000 to cover the costs if voted in by Council. Depending on the final decision
made by Council, a budget supplemental may need to be brough forward in 2023 to cover
any additional costs.
The 2023 budget reflects a total of 100.7 full time equivalents (FTEs) excluding Council
members. This is an increase after consecutive years of reduction (from 109.2 in 2018).
The FTE count reflects an increase of 5.5 positions compared to the 2022 budgeted
positions.
Additions include:
Temporary Long-Range Planner – 2-year temporary position funded by ARPA will
help to support updates to the City’s Comprehensive Plan as well as assist with
the delivery of code amendments to streamline processes
Communications and Marketing Manager – this position will develop and
implement a cohesive and coordinated communications strategy to support
internal and external City communications and functions, helping to tell a
compelling and nested set of narratives to build community trust and confidence
in the City. The position will also manage critical contracts and relationships to
maximize the positive benefit of tourism in our community.
Deputy Police Chief – this position will handle the day-to-day operations of the
Police department, including the supervision of patrol, traffic, investigations, drug
enforcement, training. Crime prevention and the School Resource Program
(SRO). The Deputy Police Chief will physically work in the field, key to improving
department morale and reducing use of force incidents and citizen complaints.
HR Assistant – provide administrative support to the Human Resources
department allowing the Director of People and Performance as well as the HR
Generalist to focus on high-impact strategic HR initiatives while continuing to
support all staff.
Behavioral Health Navigator (in-house, grant funded) –The Navigator assists
police with the increasing number of calls for service for individuals with mental
health and/or substance abuse disorders. The services provided by the Navigator
help extend the police staff.
Housing Grant Coordinator – this is a shared, grant funded position with local
community partners. This role will be developed in 2023 to best fit the needs of
the partners.
2023 Budget Book - Page 60 of 102
Seasonal Workers – Janitorial (1), Streets (2), and Parks (2) maintenance.
Seasonal staff are typically hired between May and October and are budgeted at
an equivalent to 0.50 FTE each. Seasonal staff support spring and summer clean-
up efforts in parks, maintain streets right of ways as well as assist with weekend
restroom and garbage collection.
Despite these additions, City staffing is still not back to 2018 staffing levels. Service
requests from our community often exceed our staff’s capacity to respond; setting service
level expectations and matching the City’s ability to fund these service levels will be a key
topic in discussions with the Financial Sustainability Task Force.
Details on the assumptions used in preparation of the 2023 salary and benefit budget,
including details regarding the proposed staff reductions, are provided below.
2023 Budget Assumptions for General Government Agreement
The General Government Agreement covers Public Works, Development Services,
Finance and Police Administration employees. The General Government Agreement with
the Teamsters defines the pay scales, seniority rates and annual inflationary adjustments
to salaries for this group of employees. The proposed 2023 budget was prepared by
reviewing each employee’s position and seniority as compared to the wage charts, as
well as including a rate increase of 5.00%, which is higher than rates normally included
in the City’s long-range forecast.
Full time employees receive a full benefit package that includes health, life, dental and
retirement benefits. The current contract calls for employees in this group to contribute
10% of the total cost of the medical benefit costs for themselves and any covered
dependents, which is how the City budgeted these costs. Teamster benefit rates are
budgeted to increase 4.0% in 2023.
2023 Budget Assumptions for Police Agreement
The Police Agreement with the Teamsters defines the pay scales, compensated hours,
seniority rates and cost of living adjustments to salaries for police officers and sergeants.
The Police Collective Bargaining Unit ratified a 2-year contract in July 2022. The new
contract expires December 31, 2023.
2023 Budget assumptions are forecasted with an hourly rate increase of 5.0%, which is
higher than rates normally included in the City’s long-range forecast. Full-time
employees receive a full benefit package that includes health, life, dental and retirement
benefits. Employees contribute 10% of the medical benefit costs for themselves and any
covered dependents. Teamster benefit rates are budgeted to increase 4.0% in 2023.
2023 Budget Book - Page 61 of 102
2023 Budget Assumptions for Non-represented employees
The non-represented employee group is made up of management and professional level
staff, part-time library staff, and confidential/administrative staff. This group has no formal
contractual agreement and benefit and wage increases have historically been dictated by
performance and availability of budget dollars. Full time employees receive a full benefit
package that includes health, life, dental and retirement benefits. Employees contribute
15% of the total cost of these benefits for themselves and any covered dependents.
Medical benefit rates are forecasted to increase 4.5% which is partially offset by a 2.0%
discount for WellCity designation. Employees may choose from two dental plans. The
dental premiums are budgeted for no increases in 2023. There are no increases
forecasted for vision benefit rates.
A classification scale and compensation policy for non-represented employees was
approved by the City Council in 2015 to formalize wages and establish a predictable
compensation system. Due to today’s competitive recruitment and retention environment,
a comprehensive review of both represented and non-represented compensation is being
conducted in Fall 2022 with results to follow in early 2023. Depending on the results of
the compensation study, the salary schedules may require adjustments. Any adjustments
will be brought forward in 2023 budget supplemental
The 2023 budget includes a wage adjustment for non-represented employees of 5.0%
consistent with bargaining unit staff.
Minimum Wage - For 2023, the minimum wage will increase $1.25 or 8.6% to $15.74 per
hour. This increase impacts library and seasonal wage rates. Additionally, the increase
begins to impact higher level position through wage compression. Wage compression
occurs when pay adjustments regardless of experience, skills or seniority increase the
base wage and bring those wages closer to the wages of more senior, experienced,
skilled positions. The Director of People & Performance will continue to monitor the
impact of minimum wage adjustments on all City positions.
Recruiting Staff, Succession Planning and Best Practices
The City continues to strive to foster a healthy City organization through investing in
leadership development and training and adopting and implementing best employment
practices.
In 2021, the City Manager restructured the Human Resources Department by hiring a
Director of People & Performance. This position reports directly to the City Manager and
is a key member of the City’s leadership team. This position is supported by a full time
Human Resource Specialist/Generalist. Additionally, in 2023, a full time Human
Resource Assistant will be recruited to support this effort. The Director will focus on
recruitment, retention, and development of City staff. Development of career pathing and
City-wide training opportunities for growth will enhance the City’s ability to retain valued
employees and set standards for a high-performance culture. The 2023 budget adds
2023 Budget Book - Page 62 of 102
resources for staff training and education that were significantly reduced during the
pandemic.
A total of 100.7 positions are included in the budget for 2023, not including volunteer
hours or accrued leave payouts. Volunteer hours amount to approximately 3.36 FTEs and
assist with police operations, library operations, and parks maintenance.
A chart below shows the trend by department of authorized staffing over the last five
years:
2023 Budget Book - Page 63 of 102
Elected Officials
Classification Minimum Maximum Positions
Mayor 12,300.00$ 12,300.00$ 1.00
Councilmembers 8,400.00$ 8,400.00$ 6.00
Non Represented Employees
Classification Minimum Maximum Positions
City Manager 138,338$ 198,762$ 1.00
Public Works Director 133,474$ 163,342$ 1.00
City Attorney 130,896$ 157,075$ 1.00
Chief of Police 121,079$ 154,289$ 1.00
Director of Finance & Technology Services 117,806$ 150,531$ 1.00
Planning & Community Development Director 117,806$ 143,985$ 1.00
Parks & Recreation Strategic Director 117,806$ 143,985$ 1.00
Deputy Police Chief 107,021$ 130,431$ 1.00
Deputy Public Works Director/City Engineer 107,021$ 130,431$ 1.00
Director of People & Performance 107,021$ 130,431$ 1.00
Parks, Recreation & Community Services Director 107,021$ 130,431$ 0.00
Assistant City Engineer II 98,221$ 123,203$ 0.00
Assistant City Engineer I 94,899$ 119,037$ 0.00
Library Director 94,899$ 117,806$ 1.00
Human Resources Manager 91,876$ 127,256$ 0.00
Prosecuting Attorney/Assistant City Attorney 91,113$ 112,032$ 0.00
Planning Manager 91,114$ 112,032$ 1.00
Building Official 89,991$ 107,988$ 1.00
Parks & Facilities Manager 89,991$ 107,988$ 1.00
Public Works Operations Manager - WW/Bio 89,991$ 107,988$ 1.00
Public Works Operations Manager - Water Resources 89,991$ 107,988$ 1.00
Public Works Operations Manager - Streets/Sewer/Stormwater 89,991$ 107,988$ 1.00
Civil Engineer II 89,991$ 107,988$ 1.00
City Clerk 86,980$ 112,981$ 1.00
Public Records Officer 86,980$ 112,981$ 1.00
Operations Manager - Parks, Recreation & Facilities 85,082$ 117,806$ 0.00
Finance Manager 87,691$ 122,109$ 1.00
Accounting Manager 87,691$ 122,109$ 1.00
Civil Engineer III 83,101$ 114,610$ 1.00
Senior Planner 81,994$ 104,808$ 1.00
Finance & Budget Analyst 81,994$ 104,808$ 0.00
Project Manager 81,994$ 104,808$ 0.00
Library Manager - Public and Technical Services 71,856$ 84,589$ 1.00
Library Manager - Youth Services 71,856$ 84,589$ 1.00
Civil Engineer EIT 67,152$ 86,797$ 1.00
Deputy City Clerk 64,194$ 84,973$ 0.00
Executive Assistant to City Manager 64,194$ 84,973$ 0.00
Human Resources Specialist or Generalist 64,194$ 84,973$ 1.00
Legal Assistant/Deputy Clerk 64,194$ 84,973$ 1.00
Legal Assistant 64,194$ 84,973$ 0.00
Payroll and Benefits Administrator 64,194$ 84,973$ 0.00
Executive Assistant to Chief of Police 60,628$ 80,298$ 0.00
Hourly Part-Time Positions
Library Associate 22.71$ 26.76$ 0.50
Library Assistant 17.12$ 20.19$ 3.51
Library Assistant Substitute -$ 0.54
Library Courier, Library Page 15.74$ 18.99$ 1.30
Reserve and Seasonal Positions
** Seasonals not included in Total FTE count
CITY OF PORT TOWNSEND
NON-BARGAINING EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE
BUDGET 2023
2023 Budget Book - Page 64 of 102
Reserve Police Officers, commissioned 37.79$ 1.00
Reserve Police Officers, noncommissioned 25.00$ 0.35
Seasonal Workers 15.74$ 18.99$ 2.50
Total Non-Represented Employees 36.20
Classification Minimum Maximum Positions
Temporary Long Range Planner 1.00
Communications/Marketing Manager 1.00
Human Resources Assistant 1.00
Housing Grants Coordinator 0.50
Navigator 1.00
Total Unclassified Employees 4.50
Union/Represented Employees
Classification Minimum/hr Maximum/hr **Positions
IT Network Administrator 43.85$ 49.77$ 1.00
Accountant 37.81$ 42.90$ 0.00
Associate Planner 36.49$ 44.14$ 0.00
Crew Chief 35.79$ 40.66$ 1.00
GIS Coordinator 35.13$ 39.94$ 1.00
IT Technical Support 35.13$ 39.94$ 0.00
Building Inspector 34.30$ 38.97$ 1.00
Code Compliance Officer 34.30$ 38.97$ 1.00
Public Works Inspector 34.30$ 38.97$ 1.00
Crew Chief Apprentice 33.30$ 37.82$ 1.00
Lead Equipment Operator 33.30$ 37.82$ 4.00
Lead Operator 33.30$ 37.82$ 2.00
Police Records Lead 33.30$ 37.82$ 1.00
Assistant Planner 32.75$ 37.19$ 0.00
Finance Specialist 32.75$ 37.19$ 1.00
Land Use Specialist 32.75$ 37.19$ 1.00
Project Accounting Specialist 32.75$ 37.19$ 1.00
Purchasing/Contracts Specialist 32.75$ 37.19$ 0.00
Mechanic 31.79$ 36.12$ 0.00
Equipment Operator 31.09$ 35.18$ 12.00
Finance Tech III 28.04$ 31.83$ 1.00
Police Clerk 28.04$ 31.83$ 1.00
Public Works/Engineering Support Specialist III 28.04$ 31.83$ 0.00
Parks, Rec & Community Services Admin Support Spec 26.03$ 29.47$ 0.00
Public Experience Liaison 26.03$ 29.47$ 3.00
Community Services Officer 25.56$ 29.23$ 1.00
Finance Tech II 25.56$ 29.23$ 1.00
Maintenance Worker 25.56$ 29.23$ 7.00
Permit Tech 25.56$ 29.23$ 2.00
Public Works/Engineering Support Specialist II 25.56$ 29.23$ 0.00
Administrative Assistant 24.72$ 28.08$ 0.00
Public Works Administrative Assistant 25.77$ 29.13$ 0.00
Police Officer 37.79$ 43.37$ 12.00
Sergeant 48.58$ 53.14$ 3.00
Total Union/Represented Employees
** max pay does not include longevity or other premiums as may be applicable 60.00
TOTAL CITY POSITIONS (Excluding Elected Officials, Seasonals & Reserve Officers)100.70
BUDGET 2023
CITY OF PORT TOWNSEND
UNION/REPRESENTED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE
CITY OF PORT TOWNSEND
UNCLASSIFIED EMPLOYEE POSITION CLASSIFICATION SALARY SCHEDULE
BUDGET 2023
to be determined
to be determined
to be determined
to be determined
to be determined
2023 Budget Book - Page 65 of 102
2023 Budget Book - Page 66 of 102
CITY OF PORT TOWNSEND, WASHINGTON
2023 CAPITAL PLAN
The City developed a Capital Facilities Plan (CFP) in 2022 to serve as a six-year capital
improvement plan which is updated at least once every 2 years consistent with the
requirements of the Growth Management Act. The CFP was adopted in 2022 for the
years 2023 – 2028. This plan includes both funded and unfunded capital projects that
add new infrastructure to the City and those that replace and improve aging City
infrastructure. The most significant funded capital projects planned in 2023 or those
already underway are described below with project budget summaries and project
pages to follow:
Transportation Projects
The City is currently developing a Comprehensive Streets Program to prioritize and
develop strategies to address the back-log of street maintenance needs. This will
continue an aggressive grant program to help fund transportation improvements. The
following two improvement projects are currently underway.
Discovery Road Bikeway, Roadway and Sidewalk Project includes the planning,
design and construction of a sidewalk on both sides of the street, a bicycle
pathway on the south side of Discovery Road from Rainier Street to McClellan
Street, along with stormwater improvements and reconstruction of the existing
failed pavement. The project is funded by a Federal Surface Transportation
Program (STP) grant, a State grant through WSDOT’s Pedestrian & Bicycle
Safety Program, Federal Surface Transportation Block Grant funds, a State of
Washington Transportation Improvement Board grant, and City matching funds.
The City went through a public stakeholder process for establishing the project
design features in 2021. Construction is planned in 2023. The first quarter
supplement for 2023 will roll previously budgeted funds forward into 2023.
The City secured STBG funds in 2021 to support the WSDOT Kearny Street
Roundabout Project. These funds are intended to make improvements to City
streets that abut the WSDOT project and enhance pedestrian and bicycle safety
with additional project features. A portion of this project will be rolled forward into
the 2023 budget in the first quarter supplemental.
Banked Capacity Projects
The City Council approved increasing the property tax levy rate to fund approximately
$600,000 of parks and streets capital needs. Based on fiscal sustainability principles,
the backlog of maintenance challenges, and the goal of making improvements that met
a number of key criteria outlined below, the following projects were prioritized. These
projects were initiated in 2022 and expect to be completed by 2023. Some of these
2023 Budget Book - Page 67 of 102
projects will be rolled forward into the 2023 budget as part of the first quarter
supplemental..
2022 Banked Capacity Projects
Banked capacity projects for 2023 focus on street repairs with a small amount of
funding supporting Kah Tai Nature Park. 2023 banked capacity projects are included in
the 2023 budget as follows:
• RCO grant match = $40,000
• Residential street repair projects = $800,000
• Contingency = $68,000
Total = $908,000
Stormwater Projects
The stormwater capital improvements for 2023 include support for banked capacity
projects associated with road work. One of the key elements of road repair is to
address drainage problems ahead of the street work. Some capital funds were
budgeted in 2022 and will be rolled forward to 2023 in the first quarter supplemental.
The City also budgets a small amount of stormwater work associated with repair and
maintenance.
2023 Budget Book - Page 68 of 102
Wastewater Projects
Several projects are planned in 2023 to improve the City’s wastewater system. These
projects include
General Sewer Plan update and Nutrient Study. These two projects address the
future of the wastewater system in order to prioritize investment in the system.
This includes analyzing what upgrades are needed at the Wastewater Treatment
Plant to address the forthcoming required reduction of nutrient discharges.
These projects were initiated in 2022 and will be completed in 2023. The 2023
budget will need to be amended to account for project roll forward in the 1st
quarter supplemental.
The City is working through the permitting phase of replacing the Wastewater
Treatment Plant outfall. Construction is anticipated in 2024.
The wastewater fund will contribute to capital improvements associated with
banked capacity projects to ensure sewer lines are extended and repaired ahead
of road construction.
Water Projects
The City will be working on the following water system improvements in 2022.
Installation of water meters on the Olympic Gravity Water System to support the
new Mill agreement. A portion of this work is completed. The remainder of the
work will be budgeted in 2023 in the 1st quarter supplemental.
The east dam of Lords Lake will be upgraded to address seismic stability
concerns. In 2023, an engineering study of the dam will assess the scope of the
work necessary. This project was budgeted in 2022 and will be rolled forwarded
in the first quarter supplemental. This project is largely grant funded and the City
is waiting for FEMA authorization.
The 1 million gallon steel reservoir (standpipe) is in need of repainting. Design
will occur in 2023. .
Additional Olympic Gravity Water System projects are included in the 2023
budget including:
o A pipeline condition assessment
o Cathodic protection
o Big Quilcene Main Valve Control building upgrades
The City also budgets $200,000 annually to remove spaghetti lines and address
other capital replacement.
Facilities Projects
The Port Townsend Library annex needs window replacement and rehabilitation of the
restrooms. These projects are anticipated to be completed in 2023 and 2024. A portion
of these funds will be rolled forward to 2023 as part of the 1st quarter supplemental.
2023 Budget Book - Page 69 of 102
Utilizing ARPA funds, the 2023 budget includes City Hall upgrades to be constructed in
2023. This work follows up on spacing planning and investments performed in 2022.
Affordable Housing Project
An affordable housing support project is underway utilizing State grant funds. These
grant funds will allow the City to purchase property to be used for affordable and
workforce housing as well as to expand the City’s utilities to ensure adequate service to
support housing development. The 2023 budget includes funding from the County
ARPA funds for site master planning and permitting.
Economic Development Projects
The City partnered with the Port of Port Townsend and the Jefferson County PUD to
secure Jefferson County Public Infrastructure Funds for a project that achieves multiple
objectives, primarily for safety and economic development. Approximately $1.6 million
of Port, PUD, and grant funds will expand the Boat Haven Boat Yard and underground
the transmission power lines. This project will impact the Flats District and poplar trees
along Sims Way. The City is contributing $135,000 along with grant funds to replace
the poplars and support the installation of a path along SR 20.
2022 Completed Projects
The Gaines Street pump station project was completed in 2022. A number of other
projects included much work in preparation for completion in 2023.
2023 Budget Book - Page 70 of 102
2023 Budget Project Status by Fund 2023 Project
Budget
General Government
Pink House 100,000
Library Windows 100,000
Library Restrooms -
Chetzemoka Kitchen Shelter 92,500
Kah Tai Restrooms 75,000
City Hall Upgrades Phase 3 400,000
Affordable Housing 500,000
Subtotals 1,267,500
Street
Sims Way and Boatyard Expansion Project 135,000
Pacific & Spruce 72,881
9th St Sidewalk 212,500
ADA Lawrence St -
Kearney St 426,400
2023 Banked Capacity Street Repair Projects 868,000
Discovery Road -
Subtotals 1,714,781
Water
Discovery Road -
Pacific & Spruce -
1 MG Standpipe Coating 140,000
General Water Capital Replacement, Improvements, and Repairs 200,000
OGWS Master Meters 125,000
Lords Lake 75,000
Big Quilcene Main Control Valve Building Replacement 125,000
Pipeline Condition Assessment - 1928 OGWS Pipeline 150,000
Cathodic Protection - 1928 OGWS Pipeline 154,000
Subtotals 969,000
Sewer
Discovery Road -
Pacific & Spruce -
2023 General Sewer Capital Replacement, Improvements, and Repairs 200,000
Sewer Outfall 100,000
General Sewer Plan 50,000
Wastewater Nutrient 15,000
Affordable Housing 40,000
Subtotals 405,000
Storm
General Stormwater Capital Replacement, Improvements, and Repairs 50,000
ADA Lawrence St -
Discovery Road -
Pacific & Spruce -
2023 Banked Capacity Street Repair Projects 251,970
Subtotals 301,970
TOTALS 4,658,251
2023 Budget Book - Page 71 of 102
Pink House
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Actual 2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
ARPA 305,000$ 5,000 100,000 205,000 305,000
- - -
-
Total Revenue 305,000$ - - - 100,000 205,000 305,000 -
Expense Prior Year
Expenditures
2022 Actual 2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
Terrapin Contract $12,000 35,000$ 780 5,000 35,000 35,000
- -
- -
- -
- -
Subtotal 35,000$ - -
Construction
General Government 250,000$ 65,000 185,000 250,000 -
- -
- -
- -
- -
Subtotal 250,000$ - -
Project Management
General Government 20,000$ 20,000 20,000 -
- -
- -
- -
- -
Subtotal 20,000$ - -
Project Contingency - -
-$ - -
Total Expense 305,000$ - - 5,000 - 100,000 205,000 305,000 -
Evaluate and make repairs to exterior of the Charles Pink House. The siding and trim are in disrepair.
2023 Budget Book - Page 72 of 102
Library Windows
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Actuals 2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues
Bond Fund 62,209$ - 500 62,209 62,209
Real Estate Excise Tax 7,791$ - 7,791 7,791
Federal Grant (ARPA)100,000$ 100,000 100,000
-
-
-
-
Total Revenue 170,000$ - - 500 70,000 100,000 170,000
Expense Prior Year
Expenditures
2022 Actuals 2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Design Engineering / Permitting
-
-
-
-
-
Subtotal -$ -
Construction
General Government 167,500$ - 67,500 100,000 167,500
-
-
-
-
Subtotal 167,500$ -
Project Management
General Government 2,500$ 197 500 2,500 2,500
-
-
-
-
Subtotal 2,500$ -
Project Contingency -
-$ -
Total Expense 170,000$ - 197 500 70,000 100,000 170,000
The 1989 additon to the Port Townsend Library has windows with frames that are beginning to rot due to moisture intrusion and window failure. This project replaces the windows for this portion of the library. The source of funds
for this project are bond revenues as well as American Rescure Plan Act funds.
2023 Budget Book - Page 73 of 102
Library Restrooms
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
General Government or Federal Funds 33,000$ - 33,000 33,000
-
-
-
-
-
Total Revenue 33,000$ - - 33,000 - 33,000 -
Expense Prior Year
Expenditures
2022 est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
- -
- -
- -
- -
Subtotal -$ - -
Construction -
General Government 30,500$ 30,500 30,500 -
- -
- -
- -
- -
Subtotal 30,500$ - -
Project Management
General Government 2,500$ 2,500 2,500 -
- -
- -
- -
- -
Subtotal 2,500$ - -
Project Contingency - -
-$ - -
Total Expense 33,000$ - - 33,000 - - 33,000 -
The library restrooms in the 1989 addition to the Library are in need of rehabilitating. The project includes: demolishing and replacing all fixtures, toilet partitions, all toilet accessories and finishes. Also included is: painting, tile
removal, and rot repair in Men’s and Women’s restrooms. The source of funds for this project are bond revenue as well as American Rescue Plan Act funds.
2023 Budget Book - Page 74 of 102
Chetzemoka Kitchen Shelter
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
Banked Capacity 50,000$ - 7,500 42,500 50,000 -
Donations 50,000$ 50,000 50,000 -
-
-
-
-
-
Total Revenue 100,000$ - - 7,500 92,500 100,000 -
Expense Prior Year
Expenditures
2022 Est.
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
- -
- -
- -
- -
Subtotal -$ - -
Construction
General Government 92,500$ 92,500 92,500 -
- -
- -
- -
- -
Subtotal 92,500$ - -
Project Management
General Government 7,500$ 7,500 7,500 -
- -
- -
- -
- -
Subtotal 7,500$ - -
Project Contingency - -
-$ - -
Total Expense 100,000$ - - 7,500 92,500 100,000 -
The Chetzemoka Kitchen Shelter is currently closed due to failing structural elements. The roof was rebuilt in recent years; however, the remaining elements of this historic structure need to be rehabilitated. This project uses a
combination of banked capacity and a donation for Chetzemoka Park as revenue to fund the project.
2023 Budget Book - Page 75 of 102
Kah Tai Restrooms
Project Description
Revenue Project Budget Prior Year
Revenues
2023 Budget 2024 Budget Future Budget Total Revenues Actuals To Date
2023 Banked Capacity 40,000$ 40,000 40,000 -
- -
-
ARPA 35,000$ 35,000 35,000
-
-
Total Revenue 75,000$ - 75,000 - 75,000 -
Expense Prior Year
Expenditures
2023 Budget 2024 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
General Government 10,000$ 10,000 10,000 -
- -
- -
- -
Subtotal 10,000$ - -
Construction
General Government 60,000$ 60,000 60,000 -
- -
- -
- -
- -
Subtotal 60,000$ - -
Project Management
General Government 5,000$ 5,000 5,000 -
- -
- -
- -
- -
Subtotal 5,000$ - -
Project Contingency - -
-$ - -
Total Expense 75,000$ - 75,000 - 75,000 -
Staff submitted for a RCO grant to rehabilitate Kah Tai Restrooms to bring the City into compliance with the original land water conservation grant for the park.
2023 Budget Book - Page 76 of 102
Affordable Housing
Project Description
Revenue Prior Year
Revenues
2022 Actuals 2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
Federal Grant (Anticipated)2,500,000$ 800,000 2,500,000 2,500,000 -
State Utility Grant 1,700,000$ 26,500 1,673,500 1,700,000 -
State Affordable Housing Grant 1,372,000$ 1,355,476 16,523.71 1,372,000 1,372,000
City Funds 43,500$ 30,000.00 13,500 43,500 30,000
Jefferson County ARPA 500,000$ 500,000 500,000
- -
-
Total Revenue 6,115,500$ 1,355,476 46,523.71 800,000 540,000 4,173,500 6,115,500 1,402,000
Expense Prior Year
Expenditures
2022 Actuals 2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Land Purchase / Permitting
Land Purchase 1,372,000$ 1,355,476 16,523.71 1,372,000 1,355,476
Planning and Permitting 500,000$ 500,000 500,000 -
Cultural resources General Government 43,500$ 30,973.20 43,500.00 43,500 30,973
- -
- -
Subtotal 1,915,500$ - -
Construction
- -
- -
- -
Sewer Lift Station and Forcemain Sewer 3,150,000$ 700,000 2,450,000 3,150,000 -
- -
Subtotal 3,150,000$ - -
Project Management/Design Engineering
General Government 2,500$ 1,661.93 2,500.00 2,500 1,662
- -
- -
Sewer 1,047,500$ 133.72 500.00 100,000 40,000 1,007,000 1,047,500 134
- -
Subtotal 1,050,000$ - -
Project Contingency - -
-$ - -
Total Expense 6,115,500$ 1,355,476 32,769 63,023.71 800,000 540,000 3,457,000 6,115,500 1,388,245
The City received two grants for affordable housing in 2021. An additional Federal Grant is anticipated in late 2021 as well. The funding is directed to create land available for affordable housing through acquisition of property and the construction of
sewer infrastructure to support full develompent of the land. An interfund loan will provide cashflow until reimbursement from the State is received for the acquisition of property.
2023 Budget Book - Page 77 of 102
City Hall Upgrades Phase 3
Project Description
Revenue Project Budget Prior Year
Revenues
2023 Budget 2024 Budget Future Budget Total Revenues Actuals To Date
ARPA 400,000$ 400,000 400,000 -
- -
-
-
-
-
Total Revenue 400,000$ - 400,000 - 400,000 -
Expense Prior Year
Expenditures
2023 Budget 2024 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
- -
- -
- -
- -
Subtotal -$ - -
Construction
General Government 350,000$ 350,000 350,000 -
- -
- -
- -
- -
Subtotal 350,000$ - -
Project Management
General Government 50,000$ 50,000 50,000 -
- -
- -
- -
- -
Subtotal 50,000$ - -
Project Contingency - -
-$ - -
Total Expense 400,000$ - 400,000 - 400,000 -
City Hall underwent a remodel in 2007 and left many parts of the project incomplete. In 2021 a front counter was added to the lobby. After space planning in 2022, a continued phased approach to upgrading
the City Hall office spaces on floors 2R and 3 were recommended. These floors were never completed in the earlier remodels of City Hall. The work proposed includes sound control, HVAC, carpet replacement,
furniture, and conference room development.
2023 Budget Book - Page 78 of 102
Project Description
Revenue Project Budget 2022 Actuals 2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
-
ARPA 50,000$ 2,000 50,000 50,000 -
In Kind Match - North Side - $100,000 - -
PIF 185,000$ 30,000 50,000 135,000 - 185,000 -
-
-
Total Revenue 235,000$ - 32,000 100,000 135,000 - 235,000 -
Expense 2022 Actuals 2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
Design Consultant - Port 30,000$ 30,000 30,000 30,000 -
- -
- -
- -
- -
Subtotal 30,000$ - -
Construction
Construction Contract 190,000$ 100,000 90,000 190,000 -
In Kind Match - North Side $100,000 - -
- -
- -
- -
Subtotal 190,000$ - -
Project Management
Engineering Administration - -
15,000$ 1,376 2,000 15,000 15,000 1,376
- -
- -
- -
Subtotal 15,000$ - -
Project Contingency - -
-$ - - -
Total Expense 235,000$ 1,376 32,000 100,000 135,000 - 235,000 1,376
The Sims Way and Boatyard Expansion project was approved by the City Council, Port of Port Townsend, and Jefferson County PUD on 9/12/22. The construction of the south side of the project will be led by the Port with the City
doing work overtime on the north side. The project involves removal of the existing Poplar trees, expanding the boatyard, and planting new trees on the south side. The project involves selective removal over time on the Kah Tai
side by the City
2023 Budget Book - Page 79 of 102
Pacific & Spruce
Project Description
Revenue Project Budget 2022 Actuals 2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
Banked Capacity 87,881$ 5,000 15,000 72,881 87,881 -
Water 75,000$ 5,000 75,000 - 75,000 -
Sewer 60,000$ 5,000 60,000 - 60,000 -
Stormwater 25,000$ 5,000 25,000 - 25,000 -
Total Revenue 247,881$ - 20,000 175,000 72,881 247,881 -
Expense 2022 Actuals 2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
- -
- -
- -
- -
Subtotal -$ - -
Construction
- -
Street 72,881$ 7,560 72,881 80,441 7,560
Water 60,000$ 60,000 - 60,000 -
Sewer 49,000$ 49,000 - 49,000 -
Storm 19,000$ 19,000 - 19,000 -
Subtotal 200,881$ 128,000 72,881 200,881 -
Project Management
General Government - -
Street 15,000$ 1,268 5,000 15,000 - 16,268 1,268
Water 15,000$ 5,000 15,000 - 15,000 -
Sewer 11,000$ 5,000 11,000 - 11,000 -
Storm 6,000$ 5,000 6,000 - 6,000 -
Subtotal 47,000$ - -
Project Contingency - -
-$ 20,000 47,000 - - 47,000
Total Expense 247,881$ 8,828 40,000 175,000 72,881 247,881 8,828
Pacific Street is currently a gravel street. The street also is part of the Valley Trail leading from Kah Tai to Fort Worden. This project includes the construction of a 16’ wide asphalt shared-use street on Pacific Avenue between
Tremont Street and Cedar Street. This will connect to and pave the Spruce Street trail easement between Cedar Street and Center Street. Banked capcaity funds make this project possible. Water, Sewer, and Stormwater work will
also be performed prior to construction of the street improvements.
2023 Budget Book - Page 80 of 102
9th St Sidewalk
Project Description
Revenue Project Budget 2022 Actuals 2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
Banked Capacity 227,500$ 15,000 35,000 212,500 227,500 -
- -
- -
- -
- -
-
Total Revenue 227,500$ - 15,000 35,000 212,500 - 227,500 -
Expense 2022 Actuals 2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
- -
- -
- -
- -
Subtotal -$ - -
Construction
- -
Street 182,500$ 8,325 30,000 182,500 182,500 8,325
- -
- -
- -
Subtotal 182,500$ - -
Project Management
- -
Street 45,000$ 584 15,000 5,000 30,000 45,000 584
- -
- -
- -
Subtotal 45,000$ - -
Project Contingency - -
-$ - -
Total Expense 227,500$ 8,909 15,000 35,000 212,500 227,500 8,909
This project constructs a 6’ wide sidewalk on 9th Street between McPherson Street and the recently finished Complete Streets sidewalk which ends at Hancock Street and connects to Sheridan Street. This project will connect the
business park to Sheridan serving pedestrians in the neighborhood with a continuous sidewalk. Banked Capacity funding makes this project possible.
2023 Budget Book - Page 81 of 102
ADA Lawrence St
Project Description
Revenue Project Budget 2022 Actuals 2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
-
Banked Capacity 60,000$ 5,000 60,000 5,000 -
- -
- -
- -
Storm 15,000$ 15,000 - -
Total Revenue 75,000$ - 5,000 75,000 - 5,000 -
Expense 2022 Actuals 2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
- -
- -
- -
- -
Subtotal -$ - -
Construction
- -
Street 38,000$ 38,000 38,000 -
- -
- -
Storm 12,000$ 12,000 12,000 -
Subtotal 50,000$ - -
Project Management
- -
Street 22,000$ 800 5,000 22,000 22,000 800
- -
Sewer - -
Storm 3,000$ - -
Subtotal 25,000$ 3,000 3,000 -
Project Contingency - -
-$ - -
Total Expense 75,000$ 800 5,000 75,000 - 75,000 800
The Lawrence American Disabilites Act project provides for improved accessibility to the existing sidewalk network. This project is a high priority for Disability Awareness Starts Here and the City given the intensity of pedestrian
activitng in the center of Uptown and proximity to Farmers Market. This project is made possible with revenues from banked capacity.
2023 Budget Book - Page 82 of 102
Kearney St
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Actuals 2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues
Federal Grant Funds (STBG)476,900$ 74,390 108,125 368,775 476,900
Real Estate Excise Tax 74,500$ 11,610 16,875 57,625 74,500
-
-
-
-
Total Revenue 551,400$ - 86,000 125,000 426,400 551,400
Expense Prior Year
Expenditures
2022 Actuals 2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Design Engineering / Permitting
-
Street 86,000$ 81,000 86,000 - 86,000
-
-
-
Subtotal 86,000$ -
Construction
-
Street 465,400$ 14,000 424,400 438,400
-
-
-
Subtotal 465,400$ -
Project Management
-
Street -$ 1,528 5,000 25,000 2,000 27,000
-
-
-
Subtotal -$ -
Project Contingency -
-
Total Expense 551,400$ - 86,000 125,000 426,400 551,400
Washington State Department Of Transportation is replacing signals at Mill Road/SR20 and Kearney/SR20 with compact roundabouts at each location. The City secured Federal Surface Transportation Block Grant funds through a
competive process adminstered by Jefferson County. The funds will be used to enhance the WSDOT project with improved pedestrian and bike facilities as well as work on the roundabout approaches. The project was approved
by the City Council on August 16, 2021.
2023 Budget Book - Page 83 of 102
2023 Banked Capacity Street Repair Projects
Project Description
Revenue Project Budget 2022 Actuals 2022 Est. Actual
Revenues
2023 Budget Future Budget Total Revenues
Banked Capacity 868,000$ 868,000 868,000
Water -$ -
Sewer -$ -
Stormwater 251,970$ 251,970 251,970
-
Total Revenue 1,119,970$ - - 1,119,970 1,119,970
Expense 2022 Actuals 2022 Est. Actual
Expenditures
2023 Budget Future Budget Total
Expenditures
Design Engineering / Permitting
-
Street 130,200$ 130,200 130,200
Storm 62,993$ 62,993 62,993
-
-
Subtotal 193,193$ -$ 193,193$ -$ 193,193
Construction
-
Street 694,400$ 694,400 694,400
Water -$ - -
Sewer -$ - -
Storm 188,977$ 188,977 188,977
Subtotal 883,377$ 883,377 883,377
Project Management
- -
Street 43,400$ - - 43,400 43,400
Water -$ - -
Sewer -$ - -
Storm -$ - -
Subtotal 43,400$ -
Project Contingency -
-$ 43,400 - 43,400
Total Expense 1,119,970$ - 1,119,970 1,119,970
The City proposes to invest up to 868,000 of banked capacity (property tax) into repair of streets. This project will include a number of stormwater management improvements prior to
applying repair treatment to the street.
2023 Budget Book - Page 84 of 102
Discovery Road
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Actuals 2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
Transportation Improvement Board - State Grant (UAP)2,629,618$ 28,211 281,396 2,551,133 50,274 2,629,618 28,211
Washington State Department Of Transportation 1,442,082$ - 37,339 1,442,082 1,442,082 -
Federal Grant Funds STP 621,515$ 265,292 303,468 356,223 159,578 621,515 568,759
Local - Street Funds - Bond 270,000$ 270,000 (123,831) 270,000 270,000
Water 240,000$ 776 49,224 180,000 180,000 776
Sewer 115,000$ - 20,000 180,000 180,000 -
Storm 250,000$ - 250,000 250,000 -
Total Revenue 5,568,215$ 564,278 620,352 4,762,793 50,274 - 5,573,215 867,746
Expense Prior Year
Expenditures
2022 Actuals 2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
Street 755,854$ 339,058 287,592 416,796 339,058 626,649
Water 34,216$ 34,216 - -
Sewer 13,217$ 13,217 - -
- -
Subtotal 803,287$ - -
Construction
- -
Street 3,322,829$ - 4,030,719 4,030,719 -
Water 190,937$ - 150,000 150,000 -
Sewer 92,877$ - 160,000 160,000 -
Storm 250,000$ - 230,000 230,000 -
Subtotal 3,856,643$ - -
Project Management
- -
Street 197,810$ 259,856 54,603 (123,831) 126,867 386,723 314,459
Water 12,833$ 776 1,649 30,000 30,776 2,425
Sewer 6,242$ 1,523 20,000 20,000 1,523
Storm -$ 98 20,000 20,000 98
Subtotal 216,885$ - -
Project Contingency - -
691,400$ - -
Total Expense 5,568,215$ 599,689 340,398 4,767,586 - - 5,367,275 945,154
The Discovery Road Project includes constructing a bicycle way, sidewalks, and curb ramps between the roundabout at Rainier Street and McClellan Street near Salish Coast Elementary School. The project will
completely rebuild the failing pavement as well. The City received several grants to fund this large project. Discovery Road is an important arterial street connecting SR20 to Fort Worden. The City and
stakeholders evaluated options for this project in the spring of 2021. City Council approved the concept design on May 17, 2021. Construction is anticipated in summer 2022.
2023 Budget Book - Page 85 of 102
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Actual
Revenues
2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues
-
Water Rates 200,000$ 200,000 200,000
-
Total Revenue 200,000$ - - - - 200,000 200,000
Expense Prior Year
Expenditures
2022 Actual
Expenditures
2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Design Engineering / Permitting
-
-
-
-
-
Subtotal -$ -
Construction
-
Water 200,000$ 9,894 200,000 209,894
-
-
-
Subtotal 200,000$ -
Project Management
1,110 1,110
-
-
-
-
Subtotal -$ -
Project Contingency -
-$ -
Total Expense 200,000$ - - 200,000 211,004
Miscelaneous capital repairs and replacment work comes up most years. The rate analysis includes $200,000 per year of miscelaneous and unforeseen capital improvements. These funds also support removal and replacment of
several thousand feet of spaghetti lines (4" or smaller pipes) which are a sources of leaks and system service failures. The city has started replacing 20 year old water meters as well.
2023 Budget Book - Page 86 of 102
OGWS Master Meters
Project Description
Revenue Project Budget Actual 2022 2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
Water Operating 275,000$ 119,000 150,000 125,000 275,000 119,000
- -
- -
- -
- -
- -
-
Total Revenue 275,000$ - 119,000 150,000 125,000 275,000 119,000
Expense Actual 2022 2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
- -
RH2 Contract $44,000 Water 55,000$ 40,551 44,000 42,500 12,500 55,000 40,551
- -
- -
Subtotal 55,000$
Construction*
- -
- -
Water 200,000$ 33,109 70,000 102,500 97,500 200,000 103,109
- -
- -
Subtotal 200,000$ - -
Project Management
- -
- -
Water 20,000$ 491 5,000 5,000 15,000 20,000 5,491
- -
- -
Subtotal 20,000$ - -
Project Contingency - -
-$ - -
Total Expense 275,000$ 74,151 119,000 150,000 125,000 275,000 149,151
Accurate metering is necessary to ensure equitable water system cost sharing for the Olympic Gravity Water System operations and asset replacement. Port Townsend Municipal and the Mill water consumption will be individually
metered at the point of delivery, located at the intersection of Mill Road and South 8th Street. Engineering and design for the metering is underway in 2021 and installation of the meters will occur in March 2022 during the annual
paper mill maintenance shutdown.
2023 Budget Book - Page 87 of 102
1 MG Standpipe Coating
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Actual
Revenues
2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues
Water Operating 850,000$ - 150,000 140,000 710,000 850,000
-
-
-
-
-
-
Total Revenue 850,000$ - - - 150,000 140,000 850,000
Expense Prior Year
Expenditures
2022 Actual
Expenditures
2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Design Engineering / Permitting
-
-
Water 100,000$ - 140,000 100,000 100,000
-
-
Subtotal 100,000$ -
Construction
-
-
Water 710,000$ - 710,000 710,000
-
-
Subtotal 710,000$ -
Project Management
-
- 10,000 40,000 40,000
Water 40,000$ -
-
-
Subtotal 40,000$ -
Project Contingency -
-$ -
Total Expense 850,000$ - - - 150,000 140,000 710,000 850,000
The 1-million gallon steel standpipe needs periodic repainting to preserve the structure. The tank has not been recoated since it was constructed in 1995. Engineering and design for painting and corrosion protection is scheduled
for 2022 and repainting in 2023. The project will require taking the standpipe offline for approximately 2 months to sandblast and recoat the tank.
2023 Budget Book - Page 88 of 102
Big Quilcene Main Control Valve Building Replacement
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
Water - Olympic Gravity Water System Fund 125,000$ 125,000 - 125,000 -
- -
- -
- -
- -
-
Total Revenue 125,000$ - - - 125,000 125,000 -
Expense Prior Year
Expenditures
2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
Water 15,000$ 15,000 15,000 -
- -
- -
- -
Subtotal 15,000$ - -
Construction*
General Government - -
- -
Water 100,000$ 100,000 100,000 -
- -
Storm - -
Subtotal 100,000$ - -
Project Management
- -
- -
Water 10,000$ 10,000 10,000 -
- -
- -
Subtotal 10,000$ - -
Project Contingency - -
-$ - -
Total Expense 125,000$ - - 125,000 - 125,000 -
As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Investments in the diversions are anticipated in the long-term plan. The main control vavle buidling at the Big
Quilcene Diversion has experienced significant rot and needs replacing at the request of the operating crew.
2023 Budget Book - Page 89 of 102
Pipeline Condition Assessment - 1928 OGWS Pipeline
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
Water - Olympic Gravity Water System Fund 550,000$ 150,000 400,000 550,000 -
- -
- -
- -
- -
-
Total Revenue 550,000$ - - - 150,000 550,000 -
Expense Prior Year
Expenditures
2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
Water 425,000$ 125,000 300,000 425,000 -
- -
- -
- -
Subtotal 425,000$ - -
Construction*
General Government - -
- -
Water - -
- -
Storm - -
Subtotal -$ - -
Project Management
- -
- -
Water 125,000$ 25,000 100,000 125,000 -
- -
- -
Subtotal 125,000$ - -
Project Contingency - -
-$ - -
Total Expense 550,000$ - - 150,000 400,000 550,000 -
As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Evaluation of the 1928 section of the pipeline is included in the plan to accurately assess the remaining useful
life. This study will guide replacement strategies to ensure water delivery is sustained.
2023 Budget Book - Page 90 of 102
Lords Lake
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
Water - Olympic Gravity Water System Fund 88,100$ 88,100 88,100 -
FEMA Grant - Hazard Mitigation Grant 86,900$ 11,900 75,000 86,900 -
- -
- -
- -
-
Total Revenue 175,000$ - - 100,000 75,000 175,000 -
Expense Prior Year
Expenditures
2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
Water 130,000$ - 95,000 35,000 130,000 -
- -
- -
- -
Subtotal 130,000$ - -
Construction*
General Government - -
- -
Water - -
- -
Storm - -
Subtotal -$ - -
Project Management
- -
- -
Water 45,000$ 5,000 40,000 45,000 -
- -
- -
Subtotal 45,000$ - -
Project Contingency - -
-$ - -
Total Expense 175,000$ - 100,000 75,000 - 175,000 -
The City is required to retain an engineering consultant to develop alternatives for improving East Dam stability during possible seismic events. The alternatives will also examine minimizing earthquake-induced embankment
deformations which can lead to uncontrolled release of reservoir contents. The City is applying for a High Hazard Potential Dams Grant in 2021 in order to conduct the engineering study in 2022.
2023 Budget Book - Page 91 of 102
Cathodic Protection - 1928 OGWS Pipeline
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
Water - Olympic Gravity Water System Fund 154,000$ 154,000 154,000 -
- -
- -
- -
- -
-
Total Revenue 154,000$ - - - 154,000 154,000 -
Expense Prior Year
Expenditures
2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
Water -$ - -
- -
- -
- -
Subtotal -$ - -
Construction*
General Government - -
- -
Water 130,000$ 130,000 130,000 -
- -
Storm - -
Subtotal 130,000$ - -
Project Management Cathodic Protection - 1928 OGWS Pipeline
- -
- -
Water 24,000$ 24,000 24,000 -
- -
- -
Subtotal 24,000$ - -
Project Contingency - -
-$ - -
Total Expense 154,000$ - - 154,000 - 154,000 -
As part of the water supply agreement, a capital spending plan was developed to address system long term reliability. Cathodic protection is a key feature in the system needed to extend the life of the pipeline. Cathodic protection
is missing in the area between the Master meters and south past Otto Street. This project will install a new cathodic system for this section of the pipeline.
2023 Budget Book - Page 92 of 102
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues Actuals To Date
-
Water Rates 200,000$ 200,000 200,000 -
-
Total Revenue 200,000$ - - - 200,000 200,000 -
Expense Prior Year
Expenditures
2022 Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
-
- -
- -
- -
- -
Subtotal -$ - -
Construction
- -
Water 200,000$ 200,000 200,000 -
- -
- -
- -
Subtotal 200,000$ - -
Project Management
- -
- -
- -
- -
- -
Subtotal -$ - -
Project Contingency - -
-$ - -
Total Expense 200,000$ - - 200,000 200,000 -
Miscelaneous capital repairs and replacment work comes up most years. The rate analysis includes $200,000 per year of miscelaneous and unforeseen capital improvements. These funds support pipe replacement, and rehabilation
such as CIPP or slip lining.
2023 Budget Book - Page 93 of 102
Sewer Outfall
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Actuals 2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total Revenues
Department of Ecology (ECY) Loan/Grant 408,000$ 408,000 408,000
Department of Ecology (ECY) Loan 3,330,000$ 90,000 90,000 3,240,000 3,330,000
Sewer System Development Charge 200,000$ 92,576 107,424 200,000
Sewer 170,000$ 11,000 10,000 10,000 149,000 170,000
-
-
-
Total Revenue 4,108,000$ 500,576 11,000 100,000 100,000 3,496,424 4,108,000
Expense Prior Year
Expenditures
2022 Actuals 2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Design Engineering / Permitting
-
-
-
Sewer 805,000$ 394,222 2,582 10,000 80,000 80,000 320,778 805,000
-
Subtotal 805,000$ -
Construction
-
-
-
Sewer 2,710,000$ 2,710,000 2,710,000
-
Subtotal 2,710,000$ -
Project Management
-
-
-
Sewer 403,000$ 92,428 126 1,000 20,000 20,000 289,572 403,000
-
Subtotal 403,000$ -
Project Contingency -
190,000$ 190,000 190,000
Total Expense 4,108,000$ 486,650 11,000 100,000 100,000 3,510,350 4,108,000
This project includes permitting, design and construction to replace or rehabilitate the off-shore portion of the existing wastewater treatment plant outfall system with a new outfall and diffuser. The City has secured Department of
Ecology loans to help construct this project.
2023 Budget Book - Page 94 of 102
General Sewer Plan
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Actual
Revenues
2022 Est. Actuals 2022 Budget
Sewer
2023 Budget Future Budget Total Revenues Actuals To Date
Sewer System Development Charge 230,000$ 37,777 100,000 210,000 20,000 230,000 37,777
Interlocal Agreement with Jeff. Co 30,000$ 10,000 30,000 30,000 -
-
-
-
-
Total Revenue 260,000$ 37,777 - 110,000 210,000 50,000 260,000 37,777
Expense Prior Year
Expenditures
2022 Actual
Expenditures
2022 Est. Actuals 2022 Budget
Sewer
2023 Budget Future Budget Total
Expenditures
Actuals to Date
Design Engineering / Permitting
- -
- -
- -
RH2 Contract = 198522+30000 Sewer 230,000$ 27,571 47,566 100,000 180,000 50,000 230,000 75,137
- -
Subtotal 230,000$ -
Construction
- -
- -
- -
- -
- -
Subtotal -$ - -
Project Management
- -
- -
- -
Sewer 30,000$ 10,206 3,565 10,000 30,000 30,000 13,771
- -
Subtotal 30,000$ - -
Project Contingency - -
-$ - -
Total Expense 260,000$ 37,777 51,131 210,000 50,000 260,000 88,908
The General Sewer Plan for the City was last updated in 2000. This update involves a signficant review of the entire sanitary sewer system to plan for the next 20 years. The City selected RH2 Engineering in 2021 to complete the plan update in 2022.
The plan will result in an updated Capital Plan as well as project operational needs for operating the sewer system.2 2023 Budget Book - Page 95 of 102
Wastewater Nutrient
Project Description
Revenue Prior Year
Revenues
2022 Actuals 2022 Est. Actual
Revenues
2022 Budget
Sewer
2023 Budget Future Budget Total Revenues
Department of Ecology (ECY) Nutrient Grant 160,000$ 160,000 160,000
Sewer Rates 15,000$ 3,500 15,000 15,000
-
-
-
-
Total Revenue 175,000$ - 3,500 160,000 15,000 175,000
Expense Prior Year
Expenditures
2022 Actuals 2022 Est. Actual
Expenditures
2022 Budget
Sewer
2023 Budget Future Budget Total
Expenditures
Design Engineering / Permitting
-
-
-
Sewer 160,000$ 1,655 2,500 155,000 5,000 160,000
-
Subtotal 160,000$ -
Construction
-
-
-
-
-
Subtotal -$ -
Project Management
-
-
Water -
Sewer 15,000$ 98 1,000 5,000 10,000 15,000
-
Subtotal 15,000$ -
Project Contingency -
-$ -
Total Expense 175,000$ - 3,500 160,000 15,000 175,000
The City's Wastewater Treatment Plant does an exceptional job removing nutrients from the waste stream before reclaimed water is released into the Straight of Juan De Fuca. In order to reduce nutrient loading to the Puget
Sound, the Department of Ecology is expected to place new limits on the City's National Pollutant Discharge Elimination System (NPDES) permit. The City will receive a grant to perform a study of the plant to determine what
upgrades are necesary to comply with the new permit.
2023 Budget Book - Page 96 of 102
Project Description
Revenue Project Budget Prior Year
Revenues
2022 Actual
Revenues
2022 Est. Actual
Revenues
2022 Budget 2023 Budget Future Budget Total Revenues
-
Stormwater Rates 50,000$ 5,000 50,000 55,000
-
Total Revenue 50,000$ - - - - 50,000 55,000
Expense Prior Year
Expenditures
2022 Actual
Expenditures
2022 Est. Actual
Expenditures
2022 Budget 2023 Budget Future Budget Total
Expenditures
Design Engineering / Permitting
-
-
-
-
-
Subtotal -$ -
Construction
-
Storm 50,000$ 4,711 5,000 50,000 55,000
-
-
-
Subtotal 50,000$ -
Project Management
54 -
-
-
-
-
Subtotal -$ -
Project Contingency -
-$ -
Total Expense 50,000$ - - 50,000 55,000
Miscelaneous capital repairs and replacment work comes up most years. The rate analysis includes $50,000 per year of miscelaneous and unforeseen capital improvements.
2023 Budget Book - Page 97 of 102
2023 Budget Book - Page 98 of 102
City Council 2022
Fax Number for all Council members is the Admin fax line: 360-385-4290
Name Public Phone Email Term Expires
Ben Thomas 360-379-2980 bthomas@cityofpt.us 12/31/25 Pos. 1
Aislinn Diamanti 360-379-2980 adiamanti@cityofpt.us 12/31/25 Pos. 2
Monica MickHager 360-379-2980 mmickhager@cityofpt.us 12/31/23 Pos. 3
Owen Rowe 360-379-2980 orowe@cityofpt.us 12/31/23 Pos. 4
Libby Urner
Wennstrom 360-379-2980 lwennstrom@cityofpt.us 12/31/25 Pos. 5
Amy Howard 360-379-2980 ahoward@cityofpt.us 12/31/23 Pos. 6
David Faber 360-379-2980 dfaber@cityofpt.us 12/31/23 Pos. 7
2023 Budget Book - Page 99 of 102
COUNCIL COMMITTEE ASSIGNMENTS Updated March 16, 2022
COUNCIL STANDING COMMITTEES
Infrastructure and Development (1st Wed. 3pm Virtual/Chambers) ----------------------- DF, AH, AD
Culture and Society (2nd Wed. at 4:30pm, Virtual/Chambers) ---------------------------- MM, OR, BT Finance and Budget (3rd Wed. 3pm / Virtual/Chambers) ----------------------------------- LW, AH, MM Intergovernmental Collaborative Group (Board of Commissioners) ---------- Council of the Whole
CITY BODIES WITH COUNCIL REPRESENTATIVES
Alternative Electric Management Committee -------------------------------------------------- Unassigned Lodging Tax Advisory Committee (LTAC) ------------------------------------------------------------------ DF
OUTSIDE BODIES WITH COUNCIL REPRESENTATIVES
Economic Development North Olympic Peninsula Resource Conservation & Development Council (NODC) AD (MM alt.)
Health Jefferson County Board of Health --------------------------------------------------------------------------- LW
Jefferson County Developmental Disabilities Advisory Board ---------------------------------------- OR Jefferson County Clean Water District Advisory Council ----------------------------------------------- MM Jefferson County Behavioral Health Committee---------------------------------------------------------- AD
Jefferson County Solid Waste Facilities Task Force ---------------------------------------------------- OR
Housing Affordable Housing Task Force --------------------------------- Unassigned (doesn't currently exist) Housing Fund Board ----------------------------------------------------------------------------------------AH, AD
Infrastructure Public Infrastructure Board ------------------------------------------------------------------------------------- DF
Law and Justice Jefferson County/Port Townsend Regional Emergency Planning Committee -------------------- MM
Transportation Jefferson Transit Authority Board ----------------------------------------------------------------------- BT, DF
Peninsula Regional Transportation Planning Organization Executive Board------------ BT (DF Alt) Surface Transportation Block Grant (STBG) Selection Committee------------------------------------DF
Other Climate Action Committee ------------------------------------------------------------------------------------- OR Jefferson County/City of Port Townsend LEOFF I Retirement/Disability Board ------------------- DF
JeffCom Administrative Board ------------------------------------------------------------------------------ Staff OlyCAP Board of Directors ------------------------------------------------------------------------------------ AH Joint Growth Management Steering Committee----------------------------------------------- AD, DF, BT Jefferson County FEMA funds (Dove House Advocacy Services, administrative agency) ----- AD Port Townsend Main Street HUD Loan Committee ------------------------------------------------------ AH Creative District -------------------------------------------------------------------------------------------------- OR Fort Worden Public Development Authority --------------------------------------------------------------- LW Jefferson Broadband Action Team ------------------------------------------------------------------------- LW Team Jefferson Economic Development Council (EDC) ----------------------------------------------- MM
2023 Budget Book - Page 100 of 102
Pos.Name & Experience Exp.Pos.Name Exp.
1 Matt Miner 5/1/25 1 Kathleen Knoblock 5/1/23
2 Jim Todd 5/1/23 2 Michael D'Alessandro 5/1/23
3 Jennifer Rotermund 5/1/24 3 George Randels 5/1/23
4 Pamela Adams 5/1/25 4 Walt Galitzki 5/1/24
5 Rebecca Kimball 5/1/25 5 Richard Berg, Chair 5/1/24
6 Russell Hill 5/1/24 6 Craig Britton, Vice Chair 5/1/25
7 Deborah Jahnke, Chair 5/1/24 7 Kathleen Croston 5/1/25
Pos.Name & Role Exp.Pos.Name Exp.
1 David Faber, Chair (Elected Official)N/A 1 Nan Toby Tyrrell 5/1/23
2 Sherri Hanke (At Large Position)5/1/23 2 Alexis Arrabito 5/1/23
3 Cindy Finnie (At Large Position)5/1/25 3 Sheila Long 5/1/23
4 Katy Goodman (Recipient)5/1/25 4 Cosmo Rapaport 5/1/24
5 Barb Trailer (Recipient)5/1/24 5 Lindsey Wayland 5/1/25
6 Danielle McClelland (Recipient)5/1/25 6 Sally Kiely 5/1/25
7 Denise Winter (Recipient)5/1/25 7 Joe Gillard 5/1/24
8 VACANT 5/1/22 8 Dan Groussman 5/1/25
9 VACANT (Collector)5/1/22 9 Nhattaleah Nichols, Chair 5/1/24
10 Natalie Maitland, Fort Worden PDA Designee
(Collector)
5/1/23
11 Nathan Barnett (Collector)5/1/24
12 Main Street Designee (Nonvoting)5/1/24
13 Arlene Alen (Nonvoting)5/1/23
14 VACANT (Nonvoting)5/1/20 Pos.Name Exp.
1 Ann Katzenbach 5/1/25
2 Ellie Mathews 5/1/24
3 Jacqueline Mention, Chair 5/1/24
4 Kathy Ryan 5/1/23
Pos.Name Exp.5 Kathleen Hawn 5/1/23
1 Catharine Robinson N/A 6 Rebakah Daro Minarchek 5/1/23
2 Earll Murman N/A 7 David Tolmie 5/1/25
3 John Nowak N/A
4 Richard Jahnke N/A
5 Troy Surber N/A
6 VACANT N/A
7 VACANT N/A
8 VACANT N/A
PARKS, REC, TREES & TRAILS ADVISORY BOARD (5-7)
Meets Bi-monthly 4:30pm 4th Tuesday at City Hall
Council Liaison: None
HISTORIC PRESERVATION COMMITTEE (5-7)
Meets 3:00pm 1st Tuesday at City Hall
ARTS COMMISSION (9 max.)
Meets 3:00pm 1st Wednesday at City Hall
LIBRARY ADVISORY BOARD (5-7)
Council Liaison: Owen Rowe
Council Liaison: Monica MickHagerCouncil Liaison: Amy Howard
Council Liaison: Ben Thomas
LODGING TAX ADVISORY COMMITTEE (11 voting)
Meets 3:00pm quarterly 2nd Tuesday at City Hall
Meets Bi-monthly 1:00pm 2nd Tuesday at the LLC
FINANCIAL SUSTAINABILITY TASK FORCE
TBD
Council Liaison: None
2023 Budget Book - Page 101 of 102
Pos.Name Exp.
1 Samantha Bair Jones 12/31/24
2 Neil Nelson 12/31/23
3 Rick Jahnke, Vice Chair 12/31/24
4 Viki Sonntag 12/31/23
5 Lois Stanford, Chair 12/31/22
6 Robert Doyle 12/31/22
7 Andreas Andreadis 12/31/24
Pos.Name Exp.
1 Gail Ryan 12/31/25
2 Troy Surber 12/31/24
3 Richard Knight, Chair 12/31/23
Pos.Name Exp.
1 Jefferson County BoCC ( Kate Dean)N/A
2 City Council (Owen Rowe)N/A
3 JeffPUD (Jeff Randall - Vice Chair )N/A
4 Jefferson County Public Health (Laura Tucker)N/A Pos.Name Exp.
5 Jefferson Healthcare (Chris O'Higgins)N/A 1 Brad Mace 10/24/22
6 Jeff. Transit (John Bender)N/A 2 Victoria Brazitis 10/24/22
7 Port of PT ( Eric Toews/Jim Pivarnik)N/A 3 David King 10/24/23
8 PT Paper Corp. (Michael Clea)N/A 4 Eva Weber 10/24/23
9 Cindy Jayne -Chair 12/31/23 5 John Begley 10/24/24
10 Arlene Alen 12/31/24 6 Rodger Schmitt 10/24/24
11 David Wilkinson 12/31/22 7 Celeste Tell 10/24/24 `
12 Diane McDade 12/31/24 8 VACANT 10/24/22
13 Cara Loriz 12/31/24 9 10/24/25
14 Kate Chadwick (Policy)12/31/23 10 10/24/25
15 Dave Seabrook 12/31/24 11 10/24/25
Meets at Fort Worden Commons B
Council Liaison: Libby Wennstrom
FORT WORDEN PDA (9-11)
Name
Joanna Sanders, City Clerk
Melody Eisler, Library Director
_______, City Council (Chair)
John Polm, School District Superintendent
Richard Durr, School District Representative
________, School District Video Instructor
VACANT Education Group Representative (Optional)
CLIMATE ACTION COMMITTEE (15)
Meets bi-monthly 3:00 p.m. on 2nd Tuesday
VACANT, Student Representative CIVIL SERVICE COMMISSION (3)
Meets as needed
PLANNING COMMISSION (7)
_____________, Citizen Representative
VACANT Producers Group Representative (Optional)
PEG ACCESS COORDINATING COMMITTEE (8)
Meets 3:30pm 2nd Tuesday at the Gael Stuart Building
VACANT, Video Professional
Meets 6:30pm 2nd & 4th Thursday at City Hall
2023 Budget Book - Page 102 of 102