HomeMy WebLinkAbout081123 Special Session Civil Service Commission Meeting Packet
Civil Service Commission
Special Meeting Agenda
August 11, 2023 – 4:15 p.m.
City Council Chambers, 540 Water Street, Port Townsend, WA
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I. Call to Order/Roll Call
II. Approval of May 5 & 31, 2023 Minutes
III. Public Comment (3 minutes per person)
IV. Old Business - None
V. New Business
A. Hiring List for Academy-Certified Applicant
B. Hiring & Promotion Update
VI. Next Regular Meeting: September 14, 2023
VII. Adjourn
Civil Service Commission Special Meeting Minutes
Date: May 5,2023 Scheduled Time:4:15p.m.Location: City Council Chambers, 540 Water Street
Members Present: Richard Knight(Chair), Gail Ryan, and Troy Surber (virtual)
Staff Present: Interim HR ManagerAmber Long(Acting Chief Examiner) and Police Chief Tom Olson
TopicMotions/Recommendation/Action
Call to Order
The meeting was called to order at 4:15p.m.
Approval of Minutes
Motion to approve minutes of April 17,2023passed unanimously.
Public Comment
None
Sergeant Promotional Eligibility List
Amber Long described the testing conducted by Public Safety Testing on May 3,
2023 and how the final scores and rank were determined for the three candidates.
Chief Olson clarified that he intends to make a selection for promotion within the
next month, so there is overlap with Acting Sergeant Stuart’s temporary term in the
role.
Motion passed unanimously to certify the Sergeant Promotional Eligibility List as
presented. It will remain in effect for 18 months.
Next Meeting
Next regular meeting is June 8, 2023. A special meeting will likely be scheduled in
late May.
Meeting Adjourned
The meeting was adjourned at4:20p.m.
Civil Service Commission Minutes –May 5, 2023Page 1of 1
Civil Service Commission Special Meeting Minutes
Date: May 31,2023 Scheduled Time:4:15p.m.Location: City Council Chambers, 540 Water Street
Members Present: Richard Knight(Chair), Gail Ryan, and Troy Surber (virtual)
Staff Present: Interim HR ManagerAmber Long(Acting Chief Examiner) and Police Chief Tom Olson
TopicMotions/Recommendation/Action
Call to Order
The meeting was called to order at 4:16p.m.
Approval of Minutes–May 5, 2023
Motion to approve minutes passed unanimously.(Secretary’s note –the minutes
included in the final packet were from April, rather than May; the 5/5/23 minutes
will be included in the next meeting packet.)
Public Comment
None
Lateral Officer Hiring Eligibility List
Motion passed unanimously to certify the Lateral Officer Hiring Eligibility List as
presented. The list remains in effect for six months.
Application & Hiring Process for Academy
Amber Long described the current lateral officer application requirements and the
Graduates potential benefits of allowing Academy-certified applicants to apply separately from
entry level applicants. Chief Olson explained that there are three openings, with
one possible entry level hire in background process. No officers have yetbeen
promoted to sergeant, and the Deputy Chief candidate is in background.
Motion passed unanimously to establish an interim hiring processfor Academy-
certified applicants who meet the minimum requirements outlined in the 5/30/23
staff memo but who do not qualify as lateral officers and to establish a separate
hiring list for Academy-certified candidates. TheCommissioners agreed to
reevaluate the interim process in one yearand determine whether to incorporate it
into the Civil Service Rules.
Meeting Adjourned
The meeting was adjourned at4:27p.m.
Civil Service Commission Minutes –May 31, 2023Page 1of 1