HomeMy WebLinkAbout23-003 Adopting a Material Change PolicyResolution 23-003
RESOLUTION NO. 23-003
A RESOLUTION OF THE GOVERNING BODY OF THE PORT TOWNSEND
TRANSPORTATION BENEFIT DISTRICT OF THE CITY OF PORT TOWNSEND
ADOPTING A MATERIAL CHANGE POLICY
WHEREAS, the City of Port Townsend approved Ordinance No. 3319 on July 24, 2023
establishing the Port Townsend Transportation Benefit District of the City of Port Townsend
pursuant to Chapter 36.73 R.CW; and
WHEREAS, RCW 36.73.160 requires the Transportation Benefit District to adopt a
material change policy to address major plan changes that affect project deliver or ability to
finance the plan and address material changes to cost, scope, and schedule; the level of change
that will require governing body involvement;
NOW, "THEREFORE, BE IT RESOLVED by the Governing Board of the Port Townsend
Transportation Benefit District as follows:
Section 1 - Material Cham -ye to Cost. In the event an approved transportation
improvement project exceeds its original cost by more than twenty percent (20%), the Board
shall hold a public hearing to solicit comments from the public regarding how the cost change
should be resolved. TBD staff shall consult with the Board Chair prior to setting the public
hearing.
Section 2 - MN41aq,qrijq1 Change to In the event that the scope of a transportation
improvement project materially changes from that originally anticipated at project approval,
TBD staff shall consult with and review the changes with the Board Chair. The Board Chair
shall determine whether or not to convene a meeting of the Board for discussion. If the scope
of the change will result in an increase in cost by more than twenty percent (20%), the Board
shall hold a public hearing to solicit comments from the public regarding how the change of
scope should be resolved.
Section 3 - Malc�ri�al Chant �c A �, i ale. In the event that the schedule of a
transportation improvement project materially changes in a way that significantly impacts
other TBD projects for funding, or schedule changes exceed 180 days, TBD staff shall consult
with and review such changes with the Board Chair. The Board Chair shall determine whether
or not to convene a meeting of the Board for discussion. In the event that the schedule change
of a transportation improvement project will result in an increase in cost by more than twenty
percent (20%), the Board shall hold a public hearing to solicit comments from the public
regarding how the schedule change should be resolved.
Section 4 - Definition of Material Change. Material change as used in Sections 2 and
3 above shall be defined as a change, knowledge of which would more likely than not have
affected the Board's decision regarding the project. The Board Chair shall have the authority
to determine whether material changes have occurred that require a meeting of the Board.
Resolution 23-003
PASSED by the Board of the Port Townsend Transportation Benefit District, Port
Angeles, Washington, at a special open public meeting thereof on the I" day of August 2023.
................ .
Jolalr-'-�, hIair
Attest:
. . .......
...
Alys,O,)aiigties
Clerk, of the Board
Approved as to farm:
3 cef9vond"'
Transportation Benefit District
Attorney