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HomeMy WebLinkAbout05042023 Agenda ARTS COMMISSION MEETING AGENDA May 4, 2023, | 3:00 p.m. | In-person and Remote Meeting The meeting will be held in Council Chambers on the 2 nd floor of Historic City Hall. The entrance is the first door on Madison Street, which opens to the elevator. Please seat yourself in any available pews. Join virtually via computer or tablet at http://joinwebinar.com enter the 9-digit Webinar ID 729-067-131 Join by phone in listen-only mode: (360) 390-5064 ext. 6 access code: 496-365-513# Submit public comment emails to be included in the meeting record to: publiccomment@cityofpt.us I. Call to Order and Roll Call II. Approval of Agenda III. Approval of Minutes from the April 6, Meeting IV. Public Comment (3 minutes per person) V. Commission Business A. Chair Update B. Treasurer Update C. Project Seawolf D. Grant Funding E. PAC update F. Poet Laureate Update VI. Correspondence VII. Set Agenda for Next Meeting – Grant Funding VIII. Next Scheduled Meeting – June 1, 2023, at 3:00 p.m. IX. Adjourn ssman Motion carried ito, instead of approved tion f b land motioned to send letter osition o Alexis Arra to approve the , Dan Grou . . nged the the program to o motioned to approve econd et Laureate presentation M . pm second seconded. Agenda , 3 Kathie Meyer to p s sidents 0 pril 6, 2023 : . , Kathie Meyery Wayland,y Wayland Chair Nhatt Nichols called meeting to order 3 application and cha . Member Dan Groussman second deadline date to June 30, 2023. ssman Kiely motioned re eed to change local y Dan Grou Sall Motions/Recommendation/Action to the Project Seawolf. e Linds e for A Linds Minutes of the Port Townsend Arts Commission Meeting of . ssman Member was no correspondence Kiely Alexis Arrabito motioned address box City Counsel enjoyed the Po Nhatt Nichols Way unanimously Commissioner , , the Sally Joe Gillard, Kathie Meyer Dan Grou ommissioners agr Lindsey PAC for edits. actual address on . ichols unanimously comments Alexis Arrabito, Commissioner eck hair Nhatt Nichols, CommissionerCommissioner ssed ng .unanimously. Chair Nhatt N roduction unanimously rant Fundi nd ication include a ch public Kiely er . C Motion pa a passed Treasur minutes agenda back to here Sally C The appl y Wayland, Int o an NTG e Remote Commissioner Lindsey Wayland gave update and news on th e Linds bers and Lonnie Mickle . , Meeting Council letter about the city markers to minutes Joe Gillard person at City Council Cham , March 2, 2023 Nhatt Nichols, omas Deputy City Clerk Ben Thomas Ben Th meeting. r ber o : f Poet Laureate Update MEMBERS PRESENT bers: for next s genda Add Community Mem Treasurer Selection l of Minute : Public Comment SENT spondence : Community Mem - Call to Order In : son A Chair update f OCATION: PAC update RE t agenda o i l d Lia Roll Call ava P Approv program FF Appro opicCorre Boar STA Se T L Motions/Recommendation/Action p.m. 3:00 m. p. t a 56 2023, 4: d at , May 4 ne r adjou ay, ing sd Thur et he me : ng ti T n: Mee r ou opic xt dj Ne TA From:Project SeaWolf To:artscomm@cityofpt.us Cc:Project SeaWolf Subject:Introduction and Request for Possible Commission Presentation Date:Monday, March 13, 2023 11:11:02 AM CAUTION: External Email Good afternoon, members of the Port Townsend Arts Commission ~ I am Michael Kundu, previously a commissioner on the Snohomish County Arts Commission, who served on that commission for close to a decade. I'm reaching out today as part of a small project that our group would enjoy an opportunity to speak with you about - primarily to make you aware of a proposed installation that we're hoping to complete in your immediate vicinity. My group, Project SeaWolf Coastal Protection, has partnered with Vancouver, B.C. sculptor Simon Morris and the Washington Scuba Alliance's leaders Randy Williams and James Trask, to site an original, environmentally-sound underwater sculpture immediately off the breakwater of Port Hudson Marina - 8-meters under the surface. We are in the preliminary stages of permitting, socializing, and gaining support for this initiative, which will improve the ecological health, generate recreational interest, and increase recreational diving tourism in the Port Townsend area. This is a relatively new initiative, and we would love an opportunity to brief the commission about the proposed project, ideally through a video teleconference presentation by both the Artist and the team. Would it be possible for us to tentatively schedule a presentation with the commission over the next few months to tell you more about this effort? Thank you for your attention and consideration! Michael Kundu, Director Project SeaWolf Coastal Protection An All-Volunteer 501(c)3 Organization Dedicated to the Preservation of N.W. Habitat for Coastal Wildlife Post Office Box 929 Marysville, WA 98270 Facebook: https://scanmail.trustwave.com/?c=16439&d=sOeP5MN6bXs54jeX51mSwI7W- puItEfoOjy7eoevHw&u=https%3a%2f%2fwww%2efacebook%2ecom%2fgroups%2fProjectSeawolf http://scanmail.trustwave.com/?c=16439&d=sOeP5MN6bXs54jeX51mSwI7W-puItEfoOj- 5KdOoHA&u=http%3a%2f%2fwww%2eprojectseawolf%2eorg <http://scanmail.trustwave.com/? c=16439&d=sOeP5MN6bXs54jeX51mSwI7W-puItEfoOj- 5KdOoHA&u=http%3a%2f%2fwww%2eprojectseawolf%2eorg> (425) 879-4676 From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Wednesday, April 5, 2023 12:42:17 PM CAUTION: External Email Submitted on Wednesday, April 5, 2023 - 12:42pm Submitted by anonymous user: 24.113.134.82 Submitted values are: Date of Application Wed, 04/05/2023 Organization Name Nadines House Primary Contact Grace Bias Phone Number 2064745180 Email grace@nadineshouse.org Project or Event Name Community Connection Project Event Location 363 discovery road Port Townsend wa 98368 Date(s) of Event 5/7/2023 Amount Requested 2800 Admission Charge Donation based Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? 4000 Please attach the proposed budget for this event tentative_carnival_budget_.png Has the venue for the event(s) been assessed as ADA accessible? No If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Enjoy and participate in the event as fully as a temporarily able- bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: This is event will create and provide knowledge for future plans on the land and the programs that are present. The staff and founders are all from diverse ethnic and social backgrounds. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: The project will shed light on listening to more diverse voices in the community while taking the burden of financial strains to create a popular and rich event. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: The target is the Port Townsend community and this will expand the reach of other thriving projects in the area and introduce not only rich art but new foods and space. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. We have not received funding from the arts commission. The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/44644 From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Monday, February 27, 2023 2:15:51 PM CAUTION: External Email Submitted on Monday, February 27, 2023 - 2:15pm Submitted by anonymous user: 104.33.237.145 Submitted values are: Date of Application Mon, 02/27/2023 Organization Name Port Townsend Summer Band Primary Contact Victor S Reed Phone Number 360-385-4245 Email steve.reed@cablespeed.com Project or Event Name Free Community Concerts Event Location American Legion Hall, typically Pope Marine and Chetzemoka Parks Date(s) of Event May 29, June 25, July 4, July 30, August 12, August 27, November 10. Venues are all local Amount Requested $800 Admission Charge free Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? $9,000 Please attach the proposed budget for this event approved_2023_budget_ptsb.xlsx Has the venue for the event(s) been assessed as ADA accessible? Yes If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: All area residents and visitors are welcome to the open, free concerts. No reservations are required, and no tickets so people just come by, sit on the lawn or in the American Legion Hall and enjoy a close-up experience. The concerts are well attended, and the events in the American legion Hall are in front of standing-room only audiences. No one is ever turned away. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: The PT Summer Band is composed of 100% volunteers and relies on donations and a few small grants to meet its annual expenses. The PTAC has provided generous grants in past years which have greatly helped the organization meet it financial obligations. As in the past, this grant would help fund the printing of brochures fliers, mailers and concert programs These materials are used for publicity, and for detailing program agendas. Should this grant not be awarded the Band would need to make up the difference with other donations. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: All area community members are always invited. Letters, brochures and fliers are printed and distributed to make our community and visitors aware of the times and dates of the concerts. Also reader boards are used at the Chamber of Commerce and Carl's Lumber. A flier is also distributed by the Chamber of Commerce. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. The events are the same as those funded by the Arts Commission in the past. The request has been increased $100 in 2023 due to rising printing cost. The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/44297 Actual 2023 2,250.00 75.00300.00300.00250.0010.00200.00150.00200.00500.00150.00100.00800.00175.00100.0050.0040.0095.00800.00200.00300.00750.0050.00300.0060.00100.00 Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Approved by the Board December 5, 2022 $ 2,000.001,602.70 65.00225.00295.00100.00176.25472.00120.9785.51892.15166.0048.6638.1665.02778.74180.00738.0044.7260.0077.44 ----- $ $ $ $ $ Actual $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 2022 2,000.001,000.00 75.00250.00300.00250.0010.00200.00100.00100.00450.00250.00800.00150.00100.0010.0040.0095.00700.00150.00700.00100.0050.00100.00 -- Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ PT SUMMER BAND BUDGET FOR 2023 225.00295.002,075.00100.00401.00493.39590.12134.003.43672.00125.54277.66 65.0019.6355.0026.9350.00 Actual ------- $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 2021 75.00250.00300.00100.0010.00200.00350.00200.00800.0095.00100.0010.0040.0095.00700.00150.00500.00600.00100.00100.00 1,575.00 Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,575.009.40 65.00225.00295.00340.00106.0059.6033.00682.98 Actual $ $ $ $ $ $ $ $ $ $ 2020 250.00300.00100.00200.00350.00200.00800.00100.00700.00150.00500.00600.00100.00100.00 75.0010.001,500.0095.0010.0040.0095.00 Budget $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ PayPal Fees from Donations Pay Pal, Ipage & Facebook ASCAP/BMI Perf. Fees (Actual 2021=3 yrs) Jefferson County CofC Federal Taxes & Fees CategoriesEXPENSES Dues & Memberships Hall/Venue Rental Music, Purchased Scholarship Fund ASCAP Dues Miscellaneous Music, PrintedWA Filing Fee Guest Player Fund-Raising Paper & Ink Equipment Conductor Web Site Insurance Uniforms P.O. Box Supplies Publicity Postage Storage Printing 8,305.00 6,200.001,800.00 9,000.00 500.00500.00 695.00 -- $ $ $ $ $ $ $ $ $ 12/5/2022 8,231.32 6,084.991,521.002,000.00 10,105.992,169.67 500.00700.00 - $ $ $ $ $ $ $ $ $ 7,980.00 6,500.001,000.001,000.00 9,000.001,020.00 500.00 - $ $ $ $ $ $ $ $ $ 195.91 5,608.70 4,068.61656.001,080.00 5,804.61 $ $ $ $ $ 800.00400.00500.00 850.00 6,350.00 5,500.00 7,200.00 $ $ $ $ $ $ $ $ (1,423.54) 3,390.98 1,783.44184.00 1,967.44 $ $ $ $ 800.00400.00500.00 925.00 6,275.00 5,500.00 7,200.00 $ $ $ $ $ $ $ Grant - P.T. Arts Comm. File: Approved Budget 2022 1.17.22 Grant - P.T. Rotary TOTAL INCOME Concert Receipts INCOME CARES Act/CRF TOTAL Expenses NET INCOME EDC ARPA Donations 1/17/2022 From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Monday, March 13, 2023 4:01:42 PM CAUTION: External Email Submitted on Monday, March 13, 2023 - 4:01pm Submitted by anonymous user: 156.146.48.39 Submitted values are: Date of Application Mon, 03/13/2023 Organization Name PT Swing Outs Primary Contact Michael McCurdy Phone Number 2063078409 Email michaelmcrdy@gmail.com Project or Event Name June 10th Community Swing Dance with Jonathon Doyle and Friends Event Location Port Townsend (venueyet to be determined) Date(s) of Event June 10th Amount Requested $600 Admission Charge free/by donation Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? $750 Please attach the proposed budget for this event june_10_swing_dance_2023-03-13_153939.jpg Has the venue for the event(s) been assessed as ADA accessible? No If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: By hiring the renowned Swing Jazz musician Jonathon Doyle and other musician guests we hope to create an enticing event that will draw locals from Port Townsend, Jefferson County, and folks from other cities in Washington for an evening of dancing and live music. Our event will be by donation and no one will be turned away from lack of funds. Based on similar past events people have traveled from as far as Olympia and Tacoma to attend live music swing events in Port Townsend where Jonathon Doyle has performed. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: The event is not likely to happen without grant funding as we are hoping to hire at minimum 4 or 5 musicians. This is by far the largest expense. We will likely receive enough from donations to cover the venue but will need help to pay for the band. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: It will likely draw in locals and visitors alike. Our volunteer swing group has a mailing list of those interested in such events, as well as an active facebook page. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. n/a The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/44431 From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Wednesday, April 12, 2023 12:02:59 PM CAUTION: External Email Submitted on Wednesday, April 12, 2023 - 12:02pm Submitted by anonymous user: 24.113.167.110 Submitted values are: Date of Application Wed, 04/12/2023 Organization Name Primary Contact Bill Evans Phone Number 505-280-6250 Email billevansdance@gmail.com Project or Event Name SummerDance Concerts Event Location JKF Hall, Fort Worden campus Date(s) of Event July 21, 22, 28, 2023 Amount Requested 1000 Admission Charge Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? 7100 Please attach the proposed budget for this event evans_summerdance_budget_ptac_2023.pdf Has the venue for the event(s) been assessed as ADA accessible? Yes If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: Bill Evans’ SummerDance Concerts (July 21, 22, and 28 at the JFK Hall on the Fort Worden campus) are an inclusive opportunity for the local community and visitors to come together! The SummerDance Concerts are couched in the 9th annual Somatic Dance Conference and the 24th annual Bill Evans Teaching Institute, both occurring on the Fort Worden campus. The three concerts that comprise SummerDance 2023 will benefit many members of our community who will enjoy world-class dance concerts right here in our magical hometown. Those who come from a distance will be exposed to our vibrant Port Townsend performing arts scene. Bill Evans, permanent resident of Port Townsend since September, 2018 and internationally- renowned professional artist, has had an extensive impact on the global dance-world as a choreographer, performer, producer and educator. He is investing his time and wisdom in our local dance community. He has trained and featured Jefferson County dancers in his performances and has supported their creative and artistic endeavors as choreographers. Additionally, he brings guest artists from all over the world to our doorstep. Most recently Utah’s Repertory Dance Theatre (RDT) performed Quadruple Bill, an evening of Evans’ works free of charge in the Fort Worden Chapel, followed by a community class taught by Evans free and open to the public. The SummerDance concerts will feature a comprehensive variety of artistic and choreographic voices. Participating dancers will come from Washington, New York, Texas, Oklahoma, Kansas, Georgia, California and Maryland. This concert series will be a celebratory, thought-provoking and engaging—an opportunity for the public to see a range of artistic perspectives in dance from around the country and to contemplate the content of the work. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: We will offer the evenings of July 21 and 28 as “pay what you can.” To do this, we ask for assistance from the Port Townsend Arts Commission. The cash expenses required to produce these concerts are greater than the anticipated income. Evans is asking for $1,000 from PTAC to help reduce the shortfall. Help from the PTAC would be deeply appreciated and fully acknowledged. This is the perfect concert series for both newcomers to dance and performing arts veterans to enjoy local and national talent. We want the productions to be as accessible to the public as possible. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: The Port Townsend Leader, The Peninsula Daily News, KTPZ and Bareboards Arts and Entertainment have all supported previous Evans’ shows effectively. Evans has also accumulated a list of emails of people who have purchased tickets to his Port Townsend performances and those who have taken Evans’ community classes since 2019. All of those supporters will receive messages about these shows. In addition, Evans makes donations to two local theatre and dance/movement organizations that have online newsletters and have helped promote Evans’ events in the past. We will also post information on these concerts to Nextdoor. Social media are also effective, both locally and elsewhere. Because Evans was based in Seattle in the ’70s and ‘80s, he expects that social media posts will attract some of his followers from there to spend a day and maybe an evening in Port Townsend. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. PTAC has awarded Evans funding for a previous show in the JFK Hall at Fort Worden. Amidst the pandemic, in September 2021, Evans asked for and received $500. For a weekend production in June 2022, he asked for and received $1,000. Both grants helped make “pay what you can” performances possible. Those grants were deeply appreciated, and all attendees were aware of the support of the Port Townsend Arts Commission. This event will be different from the previous concerts, as a number of local and national choreographers as well as Evans, who is curating the series, will present work. The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/44719 BUDGET for Port Townsend Arts Commission Grant Application SummerDance Concerts 2023 in JFK Hall at Fort Worden Projected Income: Two pay what you wish performances (July 21 and 28), anticipated average of $5 per person: 70 people x $5 x 2 concerts: $700 ΛLƓ {ĻƦƷĻƒĬĻƩͲ ЋЉЋЊͲ ЎВ ƦĻƚƦƌĻ Ʀğźķ ğ ƷƚƷğƌ ƚŅ υЌЊЌ ŅƚƩ ƷŷĻ ƦğǤ ǞŷğƷ Ǥƚǒ Ǟźƭŷ ƦĻƩŅƚƩƒğƓĭĻͲ υЎ͵ЌЉ ƦĻƩ ƦĻƩƭƚƓ͵Μ One fixed-price ticket concert (July 22): 70 people x $25: $1,750 ΫbƚƷĻ źƓ ğķķźƷźƚƓ Ʒƚ ƷŷĻ ƦĻƚƦƌĻ ğƷƷĻƓķ ƷŷĻ {ǒƒƒĻƩ5ğƓĭĻ /ƚƓĭĻƩƷƭͲ ğƦƦƩƚǣźƒğƷĻƌǤ ЌЉ ƦğƩƷźĭźƦğƓƷƭ źƓ ƷŷĻ .źƌƌ 9ǝğƓƭ {ƚƒğƷźĭ 5ğƓĭĻ /ƚƓŅĻƩĻƓĭĻ ğƓķ 5ğƓĭĻ ĻğĭŷĻƩƭ LƓƭƷźƷǒƷĻ Ǟźƌƌ ğƷƷĻƓķ ĭƚƓĭĻƩƷƭ ŅƩĻĻ ƚŅ ĭŷğƩŭĻ͵ Request to Port Townsend Arts Commission: $1,000 Total Projected Income: $3,450 Cash Expenses: Guest artist fees: $5,000 Guest artist travel: $1,250 Performance space rental: $600 Technical support: $150 Marketing: $100 Total Cash Expenses: $7,100 In-Kind Expenses Dancer/Choreographers donated time: $1,200 Administrative and production time: $350 Total In-Kind Expenses: $1,550 From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Wednesday, April 12, 2023 8:50:36 AM CAUTION: External Email Submitted on Wednesday, April 12, 2023 - 8:50am Submitted by anonymous user: 75.213.88.202 Submitted values are: Date of Application Wed, 04/12/2023 Organization Name Black Lives Matter of Jefferson County Primary Contact Oceana Sawyer Phone Number 415-336-4479 Email oceanaeold@gmail.com Project or Event Name Talkin Story Podcast Event Location Finn River Cider Garden Date(s) of Event October 3, 2023 Amount Requested $2000.00 Admission Charge free Donations Accepted? No Is there at least one free or "pay what you wish" performance? Yes Total Budget? $8000.00 Please attach the proposed budget for this event talkin_story_podcast_budget_-_sheet1.pdf Has the venue for the event(s) been assessed as ADA accessible? Yes If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: The Talkin Story podcast will feature local people of the global majority (PGM aka BIPOC) who are quietly acting as flashpoints for social and cultural transformation within Port Townsend/East Jefferson county. These are the people who have been steadily working almost under the radar to craft a world in which they exist with sovereignty and creativity. They may or may not be in designated leadership roles, but their very existence is a source of inspiration and a touchstone within the PGM community primarily and the broader community as well. Each episode in the podcast will not only spotlight the stories of local people of the global majority in a high-quality format that will combine local music (where possible) with storytelling. This project also seeks to provide opportunities for PGM youth mentorship with summer internships for 1-2 high school students, who will hone written and verbal communication skills in the process of supporting the development of the podcast series. The podcast will be housed on easily accessible online platforms. We will also explore having it publicly broadcast via the local Port Townsend radio station. The series will culminate in a public “wrap” party at the Finn River Cider Garden in October. This event will not only celebrate the completion of the project, it will also highlight the storytellers in both visual and live performance formats. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: We are requesting $2000 which will go towards hiring a technician to do the post-production on the 13 episodes. The project cannot be done without this technical support. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: This project will almost exclusively involve the support and stories of local PGM who reside in Port Townsend and East Jefferson county as indicated above. During the “wrap” party, the entire community will be able to experience and be inspired by some of the unique talents of their PGM neighbors and friends. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. This project/event has not received funding from the Arts Commission in the past. The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/44713 From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Tuesday, April 11, 2023 2:10:34 PM CAUTION: External Email Submitted on Tuesday, April 11, 2023 - 2:10pm Submitted by anonymous user: 24.113.166.43 Submitted values are: Date of Application Tue, 04/11/2023 Organization Name The Production Alliance Primary Contact Kathryn Hunt Phone Number 3603790817 Email kathryn@kathrynhunt.net Project or Event Name Wilderbee Farm Poetry Series Event Location Wilderbee Farm in Port Townsend, 223 Cook Ave Date(s) of Event FREE EVENTS May 21, June 25, July 23, August 20, September 10, October 1 Amount Requested $770.00 Admission Charge 0 Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? $6120.00 cash and in-kind Please attach the proposed budget for this event pt_arts_commission_budget.pdf Has the venue for the event(s) been assessed as ADA accessible? Yes If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: This summer the Wilderbee Farm Poetry Series will host monthly poetry readings by poets from around the Olympic Peninsula and beyond at the Wilderbee Farm in Port Townsend.. The first poetry reading is scheduled for Sunday, May 21 at 3:00pm in Wilderbee’s meadery garden. The farm is located just outside Port Townsend at 223 Cook Avenue. Our intention is to connect literary arts to the land; as caretakers, farmers, and lovers of the Earth, and celebrate the natural abundance and strong literary arts community in the region. Among the poets are Tess Gallagher, Kathleen Flenniken, Laura Da', Lisbeth White, Rick Barot, and Gary Copeland Lilley. This FREE poetry series is sponsored by Wilderbee Farm and The Production Alliance. (Check wilderbeefarm.com for a list of upcoming dates, time, and guest poets.) The series is co-sponsored by Wilderbee Farm, which is providing the venue at no cost, and the Production Alliance, which is providing sound equipment and promotional assistance. Poetry is intimate and compelling speech that can cross borders and awaken hearts and minds. The Wilderbee Farm Poetry Series is dedicated to bringing people together to hear and enjoy the voices of a variety of poets, poems, and poetic traditions. The participating poets are women and men from a variety of backgrounds, encompassing underserved and marginalized communities and experiences and including LBGTQ, African American, Indigenous, Latinx, Asian, and elder poets. The Wilderbee Farm and the Production Alliance will market the readings through a spectrum of media to reach diverse audiences in Eastern Jefferson County, the Olympic Peninsula, and Seattle. (See Marketing Plan below) Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: The support of the PT Arts Commission would allow us to move forward and realize our project by enabling us to hire a professional sound technician for six poetry events and to pay a portion of our promotional expenses. A good sound system and technician are especially crucial because we expect most of the readings will be held outside, in the Wilderbee Farm garden, and sound quality could be affected by wind, car and truck traffic, and small planes. We want to ensure that our audience members are able to hear the poets clearly. Our budget covers the fee for a professional audio technician for all six events ($720), as well as printing expenses for postcards and one-page programs to be distributed at the readings ($50). The Production Alliance has donated the sound equipment. Additionally, the support of the Arts Commission would help us to establish a new venue for the literary arts in East Jefferson County. For many years NorthwindArt sponsored regular, well- attended poetry readings as part of its mission, but ended their sponsorship of the literary arts in 2020, leaving poets and writers with few opportunities for public performances in Port Townsend and East Jefferson County. Aside from pop-up readings from time to time, practioners of the literary arts currently have few options for venues and performances. The Wilderbee Farm Poetry Series seeks to remedy that by offering FREE public poetry readings six months out of the year. Among the confirmed poets for the 2023 season are Rick Barot, Laura Da' (Eastern Shawnee), Alice Derry, Tess Gallagher, Kathleen Flenniken (former Washington State Poet Laureate), Gary Copeland Lilley (Artistic Curator, Port Townsend Writers’ Conference), Peter Pereira, Arianne True (Choctaw & Chickasaw), and Lisbeth White. This year (2023) is our inaugural season, our funding is limited, and the Arts Commission’s support would greatly improve our changes of establishing a significant new venue for the literary arts, with a professional technician to help ensure excellent sound quality and support toward printing costs for postcards and programs. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: We'll publicize the series with paid advertising; social media; e-newsletters; newspapers, including PT Leader, Peninsula Daily News, and Seattle-based publications; KPTZ; with regional tribes and allied organizations; the Rose Theatre; and Bareboards to draw an audience of young and elder residents, students, and visitors from the Olympic Peninsula and the wider region. The Wilderbee Farm Poetry Series will connect the literary arts to the land, as caretakers, farmers, and lovers of the Earth and celebrate the natural abundance and strong literary arts community in the Pacific Northwest. We will be organized around a theme of caregiving for the series: Poets as caregivers of the wider world, our beautiful, beleaguered world; of poetry; of families, communities of humans, all manner of flora and fauna; tribes; nations; children; languages; our indivisible world. Our vocation to take care as poets, whatever that means to each person. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. We have not received funding in the past. The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/44708 The Wilderbee Farm Poetry Series 2023 Wilderbee Farm and the Production Alliance: Co-sponsors The Production Alliance: Fiscal Sponsor Wilderbee Farm: Host and In-kind Contributor B2023 UDGET Sound technician Six events/15 hours 720.00 Program and postcards 50.00 Stipends, 18 poets @ $50 per 900.00 1 Venue In-kind donation 3000.00 2 Sound equipment In-kind donation 1200.00 3 Publicity In-kind donation 250.00 Grants and donations $1670.00 In-kind $4450.00 TOTAL $6120.00 1 for use of the Wilderbee Farm Meadery and gardens, 6 events, 2.5 hours each @ $200 an hour 2 for sound equipment provided by The Production Alliance 3 for paid (newspaper ads) and social media (free) promotion by the Wilderbee Farm and The Production Alliance From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Monday, February 20, 2023 9:27:52 AM CAUTION: External Email Submitted on Monday, February 20, 2023 - 9:27am Submitted by anonymous user: 24.113.10.200 Submitted values are: Date of Application Mon, 02/20/2023 Organization Name Mark Schlenz/Kozmopolis Theater Project Primary Contact Mark Schlenz Phone Number 4066004849 Email markschlenz@icloud.com Project or Event Name Voices from Ukraine Event Location The Chameleon Theater Date(s) of Event April 28 and 29, 2023 Amount Requested $1,000.00 Admission Charge Donations Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? $1, 535.00 Please attach the proposed budget for this event ktp_budget.pdf Has the venue for the event(s) been assessed as ADA accessible? Yes If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: Kozmopolis Theater Project (KTP). is committed to a post-pandemic rejuvenation our City's only true "black box" theater as a vital "workshop" component of a thriving larger Port Townsend theatre arts community. KTP plans to develop ongoing reader's theater and process theater programs to foster amateur performances of contemporary and original monologues and one-act plays that address the aspirations of diverse individuals and peoples for world community. Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: The City's funding of this project will allow KTP to meet the Chameleon Theatre's rent rate schedule for 9 workshop-rehearsals and 2 weekend performances of a production of "Voices of Ukraine" in conjunction with the Center for International Theatre's "Worldwide Readings of Ukrainian Plays" program. It will also provide for event promotion and necessary tech support. The project could still be done without City funding, but KTP would need donated space for rehearsal and performance and would not be able to provide synergistic support for the Chameleon Theatre. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: These workshop rehearsals and performances will be announced in the Leader and in flyers to invite participants and supporters throughout the project.The proposed project is a pilot-workshop program targeting larger, more public productions of "Voices of Ukraine" that KTP is planning to stage in September. KTP envisions the City of Port Townsend as a festival-destination arts community capable of hosting a live theatre festival. The black box space of the Chameleon Theatre can provide an essential incubator for youth and the entire community to find and their theatrical talents. As such, it could be an integral component--in conjunction with Key City Theatre and the possibility of a Centrum theater arts space--of our City's live theater infrastructure. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. None The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/44244 The Wilderbee Farm Poetry Series 2023 Wilderbee Farm and the Production Alliance: Co-sponsors The Production Alliance: Fiscal Sponsor Wilderbee Farm: Host and In-kind Contributor B2023 UDGET Sound technician Six events/15 hours 720.00 Program and postcards 50.00 Stipends, 18 poets @ $50 per 900.00 1 Venue In-kind donation 3000.00 2 Sound equipment In-kind donation 1200.00 3 Publicity In-kind donation 250.00 Grants and donations $1670.00 In-kind $4450.00 TOTAL $6120.00 1 for use of the Wilderbee Farm Meadery and gardens, 6 events, 2.5 hours each @ $200 an hour 2 for sound equipment provided by The Production Alliance 3 for paid (newspaper ads) and social media (free) promotion by the Wilderbee Farm and The Production Alliance From:City of Port Townsend To:Lonnie Mickle Subject:Arts Commission - Online Application Date:Tuesday, April 11, 2023 2:10:34 PM CAUTION: External Email Submitted on Tuesday, April 11, 2023 - 2:10pm Submitted by anonymous user: 24.113.166.43 Submitted values are: Date of Application Tue, 04/11/2023 Organization Name The Production Alliance Primary Contact Kathryn Hunt Phone Number 3603790817 Email kathryn@kathrynhunt.net Project or Event Name Wilderbee Farm Poetry Series Event Location Wilderbee Farm in Port Townsend, 223 Cook Ave Date(s) of Event FREE EVENTS May 21, June 25, July 23, August 20, September 10, October 1 Amount Requested $770.00 Admission Charge 0 Donations Accepted? Yes Is there at least one free or "pay what you wish" performance? Yes Total Budget? $6120.00 cash and in-kind Please attach the proposed budget for this event pt_arts_commission_budget.pdf Has the venue for the event(s) been assessed as ADA accessible? Yes If yes, please attach a copy of the assessment report or complete the Venue Accessibility Statement below. Venue Accessibility Statement Park near venue in a handicapped parking space? Enter the building without assistance? (i.e. no stairs or barriers to entry, door(s) able to be opened with closed fist and not too heavily weighted) Enjoy and participate in the event as fully as a temporarily able-bodied person? (i.e., wheelchair seating, elevator or lift if more than one floor) Are the restroom facilities accessible? (i.e., toilet at least 17" high, grab bars) Describe how your project will benefit and consider the diverse population of the greater Port Townsend community: This summer the Wilderbee Farm Poetry Series will host monthly poetry readings by poets from around the Olympic Peninsula and beyond at the Wilderbee Farm in Port Townsend.. The first poetry reading is scheduled for Sunday, May 21 at 3:00pm in Wilderbee’s meadery garden. The farm is located just outside Port Townsend at 223 Cook Avenue. Our intention is to connect literary arts to the land; as caretakers, farmers, and lovers of the Earth, and celebrate the natural abundance and strong literary arts community in the region. Among the poets are Tess Gallagher, Kathleen Flenniken, Laura Da', Lisbeth White, Rick Barot, and Gary Copeland Lilley. This FREE poetry series is sponsored by Wilderbee Farm and The Production Alliance. (Check wilderbeefarm.com for a list of upcoming dates, time, and guest poets.) The series is co-sponsored by Wilderbee Farm, which is providing the venue at no cost, and the Production Alliance, which is providing sound equipment and promotional assistance. Poetry is intimate and compelling speech that can cross borders and awaken hearts and minds. The Wilderbee Farm Poetry Series is dedicated to bringing people together to hear and enjoy the voices of a variety of poets, poems, and poetic traditions. The participating poets are women and men from a variety of backgrounds, encompassing underserved and marginalized communities and experiences and including LBGTQ, African American, Indigenous, Latinx, Asian, and elder poets. The Wilderbee Farm and the Production Alliance will market the readings through a spectrum of media to reach diverse audiences in Eastern Jefferson County, the Olympic Peninsula, and Seattle. (See Marketing Plan below) Explain how the City’s funding will support the project. If the project can still be done without City funding, show how the requested funds will improve the project: The support of the PT Arts Commission would allow us to move forward and realize our project by enabling us to hire a professional sound technician for six poetry events and to pay a portion of our promotional expenses. A good sound system and technician are especially crucial because we expect most of the readings will be held outside, in the Wilderbee Farm garden, and sound quality could be affected by wind, car and truck traffic, and small planes. We want to ensure that our audience members are able to hear the poets clearly. Our budget covers the fee for a professional audio technician for all six events ($720), as well as printing expenses for postcards and one-page programs to be distributed at the readings ($50). The Production Alliance has donated the sound equipment. Additionally, the support of the Arts Commission would help us to establish a new venue for the literary arts in East Jefferson County. For many years NorthwindArt sponsored regular, well- attended poetry readings as part of its mission, but ended their sponsorship of the literary arts in 2020, leaving poets and writers with few opportunities for public performances in Port Townsend and East Jefferson County. Aside from pop-up readings from time to time, practioners of the literary arts currently have few options for venues and performances. The Wilderbee Farm Poetry Series seeks to remedy that by offering FREE public poetry readings six months out of the year. Among the confirmed poets for the 2023 season are Rick Barot, Laura Da' (Eastern Shawnee), Alice Derry, Tess Gallagher, Kathleen Flenniken (former Washington State Poet Laureate), Gary Copeland Lilley (Artistic Curator, Port Townsend Writers’ Conference), Peter Pereira, Arianne True (Choctaw & Chickasaw), and Lisbeth White. This year (2023) is our inaugural season, our funding is limited, and the Arts Commission’s support would greatly improve our changes of establishing a significant new venue for the literary arts, with a professional technician to help ensure excellent sound quality and support toward printing costs for postcards and programs. Explain how the project will either target Port Townsend/East Jefferson residents or, if the event is designed to bring in visitors from the area, how you will advertise to those visitors: We'll publicize the series with paid advertising; social media; e-newsletters; newspapers, including PT Leader, Peninsula Daily News, and Seattle-based publications; KPTZ; with regional tribes and allied organizations; the Rose Theatre; and Bareboards to draw an audience of young and elder residents, students, and visitors from the Olympic Peninsula and the wider region. The Wilderbee Farm Poetry Series will connect the literary arts to the land, as caretakers, farmers, and lovers of the Earth and celebrate the natural abundance and strong literary arts community in the Pacific Northwest. We will be organized around a theme of caregiving for the series: Poets as caregivers of the wider world, our beautiful, beleaguered world; of poetry; of families, communities of humans, all manner of flora and fauna; tribes; nations; children; languages; our indivisible world. Our vocation to take care as poets, whatever that means to each person. If this event has received Arts Commission funding in the past, please explain any proposed changes to the event and any change in the requested funding amount. We have not received funding in the past. The results of this submission may be viewed at: https://cityofpt.us/node/12931/submission/44708 QPSU!UPXOTFOE!BSUT!DPNNJTTJPO ! GJOBODJBM!TVQQPSU!GPMMPX.VQ!SFQPSU! 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