HomeMy WebLinkAbout061223 Special Session City Council Business Meeting PacketPORT TOWNSEND CITY COUNCIL AGENDA
CITY HALL COUNCIL CHAMBERS, 540 WATER STREET
Special Session Business Meeting 6:00 p.m. June 12, 2023
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L Call to Order/ Pledge of Allegiance
II. Roll Call
III. Executive Session — pursuant to RCW 42.30.110 (1)(g) Performance of a Public
Employee. (approximately 20 minutes)
IV. Unfinished Business
a. Resolution 23-027 Creating the Equity, Access and Rights Advisory Board
Action: Move to approve Resolution 23-027 Creating the Equity, Access
and Rights Advisory Board
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
b. Resolution 23-035 Adopting an Equity, Diversity, and Inclusion Statement
Action: Move to approve Resolution 23-035 Adopting an Equity,
Diversity, and Inclusion Statement
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
V. New Business
Fort Worden PDA Annual Report and Response
Action: To be determined
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
b. Healthier Together Initiative Briefing
Action: None. Discussion only.
Staff Presentation
Public Comment
iii. Council Deliberation
VI. Adjourn
111y
(f port
Townsen
Submitted By: Heidi Greenwood
Department: City Attorney
Agenda Bill AB23-176
Meeting Date: June 12, 2023
Agenda Item: IV. A.
❑ Regular Business Meeting
❑ Workshop/Study Session
® Special Business Meeting
Date Submitted: May 30, 2023
Contact Phone: 360-379-5048
SUBJECT: Resolution 23-027 Creating the Equity, Access, and Rights Advisory Board
CATEGORY:
❑ Consent ❑x Resolution
❑ Staff Report ❑ Ordinance
BUDGET IMPACT:
Expenditure Amount (2023): $
Included in Budget? Yes ❑ No ❑
❑ Contract Approval ❑ Other: Discussion
❑ Public Hearing (Legislative, unless otherwise noted)
❑x 3 -Year Strategic Plan: 1 - Build small town quality of life
Cost Allocation Fund:
SUMMARY STATEMENT: During the April 17, 2023 City Council meeting, the City
Council considered the originating resolution for the Equity, Access, and Rights
Advisory Board. Council had some concerns with the resolution as drafted and asked
the Culture and Society Committee to revisit the draft resolution. The Culture and
Society Committee amended the resolution during their May 10, 2023 meeting.
The Culture and Society Committee discussion centered around the inherent tension in
creating this advisory board. The advisory board, like all City advisory boards, should
have a work plan approved by the City Council that is consistent with and
complementary to the City work plan. The board also requires freedom to explore
issues within the community and bring attention to issues facing marginalized persons.
The Culture and Society Committee attempted to reconcile, as much as possible, those
competing goals.
From the April 17, 2023 agenda bill: The City Council tasked the Council Culture and
Society Committee with reviewing and implementing the recommendations of the Ad
Hoc Committee on Public Safety and Law Enforcement which included a
recommendation to create a race and social justice advisory board. The Culture and
Society Committee spent time researching other cities' initiatives and reached out to
community members for feedback. The attached resolution is the culmination of that
effort.
The Committee also discussed the importance of removing barriers to access to this
advisory board and for all advisory boards. They discussed the possibility of
compensation for advisory board members, but the Committee acknowledged that
would require a change in policy. However, the Committee did request that the City
consider wider meeting locations and time options.
The Committee also discussed this advisory board's membership and how to ensure
greater diversity on the board. They recommended Council members intentionally
reach out to individuals and organizations to secure applications from a broad spectrum
of viewpoints.
ATTACHMENTS:
1. Resolution 23-027 updated
2. Resolution 23-027 in track changes
CITY COUNCIL COMMITTEE RECOMMENDATION: At its May 11, 2023 meeting, the
City Council Culture and Society Committee recommended approval of the Resolution
23-027 Creating the Equity, Access, and Rights Advisory Board
RECOMMENDED ACTION: Move to approve Resolution 23-027 Creating the Equity,
Access, and Rights Advisory Board.
Alternatively, if Council has significant changes, staff recommends moving to continue
the matter to the next City Council business meeting.
ALTERNATIVES:
❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
Resolution 23-027
Page 1 of 3
RESOLUTION 23-027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PORT TOWNSEND, WASHINGTON, CREATING THE EQUITY, ACCESS AND
RIGHTS ADVISORY BOARD
WHEREAS, on February 16, 2021, the City Council approved the Ad Hoc Committee
on Law Enforcement and Public Safety report that recommended the City create a Race and
Social Justice Advisory Board; and
WHEREAS, the City Council referred the recommendations of the Ad Hoc Committee
on Law Enforcement and Public Safety to the Council Culture and Society Committee for
consideration; and
WHEREAS, the Culture and Society Committee has researched other municipalities'
diversity and equity initiatives; and
WHEREAS, the Culture and Society Committee recommended the following provisions
for an Equity, Access, and Rights Advisory Board.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
SECTION 1. FORMATION
An Equity, Access, and Rights Advisory Board is hereby established, subject to the general
provisions in Article 4 of City Council Rules of Procedure pertaining to Committees, Boards,
Work Groups, & Commissions, including any amendments thereto.
SECTION 2. SCOPE OF WORK AND TASK DESCRIPTIONS
As directed by the City Council, the Equity, Access, and Rights Advisory Board is authorized to
advise on the following matters:
1. Adopt rules of operation and schedule meetings.
2. Serve as the resident advisory board regarding the following:
a. Access to staff and the City Council for community members to raise concerns about
equity and rights;
b. Outreach and collaboration with the community, community organizations, and other
jurisdictions, including maintaining a list of outside resources to assist community
members;
c. Issue resolution and informed feedback on proposed policies for staff and City Council;
d. Standing task force to assist the City Council Culture and Society Committee in
furthering equity, access, and rights in the City of Port Townsend;
Resolution 23-027
Page 2 of 3
e. Review and update assistance of the City's Equity, Diversity, and Inclusion Statement;
and
f. Barriers identification and possible solutions for participation in City government and
programs.
3. Formulate recommendations on select proposed ordinances, resolutions, proclamations,
plans, and procedures.
4. Formulate recommendations to City Council, staff, other advisory boards regarding equity,
access, and rights education, training, and resources.
5. Propose to City Council, and when directed, convene public listening sessions on difficult
community issues and recommend equitable and effective actions.
6. Provide a forum for discussing equity, access, and human rights issues.
7. Identify issues and provide City Council with feedback regarding equity, access, and rights.
8. Provide such other functions as directed by City Council.
SECTION 3. TERM OF COMMITTEE — SUNSET PROVISION
This committee shall constitute a standing advisory board, subject to further City Council
resolution. No sunset provision is established.
SECTION 4. MEMBERSHIP
The Equity, Access, and Rights Advisory Board shall consist of no less than five and no more
than nine members to be appointed by the Mayor with the consent of the City Council, from
residents, business owners, or others with a demonstrable tie to Port Townsend who are
recognized as having fitness for such positions, with the following additional provisions:
1. The members of the Equity, Access, and Rights Advisory Board should be at least fourteen
years old and should represent a broad spectrum of backgrounds and points of view.
Members should be collaborative active listeners who embrace diversity and understanding.
2. All members of the Advisory Board must have demonstrated interest in or knowledge of the
community's equity, access, and rights.
SECTION 5. TERMS OF OFFICE
The term of office shall be three years, except that the initial appointments shall be staggered
from one to three years, so that no more than three members shall have their terms expire in any
one year.
Resolution 23-027
Page 3 of 3
SECTION 6. MEETINGS
The Advisory Board will begin meeting when five members have been appointed, but no sooner
than sixty days from the adoption of this resolution.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this day of 2023.
Attest:
Alyssa Rodrigues
City Clerk
David J. Faber
Mayor
Approved as to form:
Heidi Greenwood
City Attorney
Resolution 23-027
Page 1 of 3
RESOLUTION 23-02.7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PORT TOWNSEND, WASHINGTON, CREATING THE EQUITY, ACCESS AND
RIGHTS ADVISORY BOARD
WHEREAS, on February 16, 2021, the City Council approved the Ad Hoc Committee
on Law Enforcement and Public Safety report that recommended the City create a Race and
Social Justice Advisory Board; and
WHEREAS, the City Council referred the recommendations of the Ad Hoc Committee
on Law Enforcement and Public Safety to the Council Culture and Society Committee for
consideration; and
WHEREAS, the Culture and Society Committee has researched other municipalities'
diversity and equity initiatives; and
WHEREAS, the Culture and Society Committee recommended the following provisions
for an Equity, Access, and Rights Advisory Board.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
SECTION 1. FORMATION
An Equity, Access, and Rights Advisory Board is hereby established, subject to the general
provisions in Article 4 of City Council Rules of Procedure pertaining to Committees, Boards,
Work Groups, & Commissions, including any amendments thereto.
SECTION 2. SCOPE OF WORK AND TASK DESCRIPTIONS
TheAs e u to d , theEquity, Access, and Rights Advisory Board is
authorized to �uoa tua,)fn..as u.ilre tau.:by the City Catkfieiladvise on the following matters:
1. Adopt rules of operation and schedule meetings.
2. Serve as the resident advisory board to allow:..14)f:Towfisefid afid the
following as freed ud:
a. Pfovide .au a°ess..c....ce s��,�� to staff and the City Council for community members to raise
concerns about equity and rights;
b. PuFsu.ue o ui+eaeliOutte.«tu;h, and collaboration with the community, community
organizations, and other jurisdictions, including t?]�ut) autiuti'si .a list of outside resources to
assist community members;
c. '"'fA"e in afl ad°aC'isoy e.a piles"t'y to rw�a � 4 atttdCity Catkfleij seekiflglue resolution to ir,wstks
and informed fee ac on proposed policies �oir aii �......:.-
Resolution 23-027
Page 2 of 3
d. et as a' si i task force to assist the City Council Culture and Society
Committee in furthering equity, access, and rights in the City of Port Townsend.,
ifi feviewifigf� yje'N and utidatifigqpdate assistatice Qui the City's Equity, Diversity,
and Inclusion Statement;;:T
e.and
f. Barrien, identflication and p(Dssjlfle solutiotis (ti in tit and
)i PHD�11?911 � Jiy gQY�Jfl!i19
JM291,1171 S=-
..3 ... ...............makelorai ul ate recommendations to tui City Council otion select proposed ordinances,
resolutions, proclamations, plans, and procedures i)Y at)t)JYif1g afl equity Jetis as difeeted i�)Y
tke City Council.
o
4. Advise and makel� niiulate, recommendations to City Council, staff, other advisory boards
regarding gqjjjjy., g,cess, and Jgbjeducation, training, and resources k)f equity; ffilet'Ss; aflfl
i4ghts.
5� G0f1Vtf1t,
Pj(�I?Q�g !�� (J1y and when diTg(:,ted, g�flygflg public listening sessions on difficult
community issues and recommend equitable and effective actions RS dife(lted I)y dle City
C()Uffeij.
6. Provide a forum for discussing equity, access, and human rights issues.
7T Identi �� issues and 1?1(�yjde (J1y ('outicil with �'eedl)ack ireggIditig uMiiiy, 9,cess,, and Jgbj�,
8,. Provide such other functions as directed by City Council.
SECTION 3. TERM OF COMMITTEE — SUNSET PROVISION
This committee shall constitute a standing advisory board, subject to further City Council
resolution. No sunset provision is established.
SECTION 4. MEMBERSHIP
The Equity, Access, and Rights Advisory Board shall consist of no less than five and no more
than nine members to be appointed by the Mayor with the consent of the City Council, from
residents, business owners, or others with a demonstrable tie to Port Townsend who are
recognized as having fitness for such positions, with the following additional provisions:
1. The members of the Equity, Access, and Rights Advisory Board should be at least fourteen
years old and should represent a broad spectrum of backgrounds and points of view.
Members should be collaborative active listeners who embrace diversity and understanding.
2. All members of the Advisory Board must have demonstrated interest in or knowledge of the
community's equity, access, and rights.
Resolution 23-027
Page 3 of 3
SECTION 5. TERMS OF OFFICE
The term of office shall be three years, except that the initial appointments shall be staggered
from one to three years, so that no more than three members shall have their terms expire in any
one year.
SECTION 6. MEETINGS
The Advisory Board will begin meeting when five members have been appointed, but no sooner
than sixty days from the adoption of this resolution.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this 1 `" day of ffi. 2023.
Attest:
Alyssa Rodrigues
City Clerk
David J. Faber
Mayor
Approved as to form:
Heidi Greenwood
City Attorney
111y
(f port
Townsen
Submitted By: Heidi Greenwood
Department: City Attorney
Agenda Bill AB23-177
Meeting Date: June 12, 2023
Agenda Item: IV. B.
❑ Regular Business Meeting
❑ Workshop/Study Session
® Special Business Meeting
Date Submitted: May 30, 2023
Contact Phone: 360-379-5048
SUBJECT: Resolution 23-035 Adopting an Equity, Diversity, and Inclusion Statement
CATEGORY: BUDGET IMPACT:
❑ Consent ❑x Resolution Expenditure Amount (2023): $0
❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑ No ❑x
❑ Contract Approval ❑ Other: Discussion
❑ Public Hearing (Legislative, unless otherwise noted)
❑x 3 -Year Strategic Plan: 1 - Build small town quality of life
Cost Allocation Fund:
SUMMARY STATEMENT: In February 2021, the City Council approved the final report
of the Ad Hoc Committee on Law Enforcement and Public Safety. Following approval of
the report, the City Council tasked the City Manager to work on a policy that embraces
diversity, equity, and inclusion. The Culture and Society Committee was tasked with
creating such a policy statement. Over many months, the Committee has researched
other cities' diversity, equity, and inclusion statements; sought feedback from City staff,
advisory boards, and residents; and drafted the attached statement.
ATTACHMENTS: Resolution 23-035
CITY COUNCIL COMMITTEE RECOMMENDATION: At its February 8, 2023 meeting,
the Culture and Society Committee recommended presenting the draft statement to the
full City Council during a workshop meeting.
RECOMMENDED ACTION: Move to approve Resolution 23-035 Adopting an Equity,
Diversity, and Inclusion Statement
ALTERNATIVES:
❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑x Postpone Action
❑x Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
Resolution 23-035
RESOLUTION NO. 23-035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT TOWNSEND,
WASHINGTON, ADOPTING AN EQUITY, DIVERSITY, AND INCLUSION
STATEMENT
WHEREAS, as part of the final report of the Ad Hoc Committee on Public Safety and
Law Enforcement, the City Council tasked the City with creating a policy, to be added to the
City ethics policy, that "white supremacy or white nationalism and membership in those
organizations is not tolerated by all of us (City Council and staff)"; and
WHEREAS, the City Council tasked the City Council Culture and Society Committee
with implementing the Ad Hoc Committee on Public Safety and Law Enforcement
recommendations; and
WHEREAS, the Culture and Society Committee considered how best to implement the
recommendations and as part of their remit, drafted an equity, diversity, and inclusion statement;
and
WHEREAS, the Culture and Society Committee, in drafting the equity, diversity, and
inclusion statement, researched other municipalities' similar statements and incorporated suggestions
from advisory boards, staff, and community members; and
WHEREAS, the full City Council considered the statement during the April 2023
workshop meeting; and
WHEREAS, the Culture and Society Committee recommended adoption to the full City
Council; and
WHEREAS, the statement should be prominently displayed on the City's website, in the
City Personnel Policy Manual, and other appropriate locations;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend adopts the following Equity, Diversity, and Inclusion Statement and directs the City
Manager to include it on the City's website, the City's Personnel Policy Manual, and other
appropriate locations:
The City of Port Townsend is committed to and accountable for advancing diversity, equity,
and inclusion in all its forms. We embrace individual uniqueness and foster a culture of inclusion
that supports both broad and specific diversity initiatives. We value inclusion as a core strength and
an essential element of our public service mission. The City of Port Townsend commits to:
• Attracting and welcoming residents and visitors from diverse backgrounds.
• Seeking out and eliminating institutional and unconscious bias in our municipal code and
City plans while supporting state and federal nondiscrimination laws regarding daily life in
our community.
• Fostering and maintaining a safe environment of respect and inclusion for all residents,
employees, and visitors to our community.
• Providing creative programs and environments that reflect the diversity of our community
and elevate cultural awareness.
Resolution 23-035
• Ensuring fair and inclusive access to our facilities, programs, resources, and services.
• Ensuring that all our plans, policies, and practices are inclusive and equitable for all our
residents and visitors in our delivery of services.
• Attracting, retaining, and developing talented employees and staff from diverse backgrounds
and underrepresented communities, and fostering a culture that allows employees to bring
their best, unique selves to the City.
• Ensuring equal access to justice and fair treatment for all residents and visitors.
• Partnering with tribal, local, state, and federal governments and nongovernmental
organizations to ensure equitable access to programs, resources, and services.
ADOPTED by the City Council of the City of Port Townsend at a special business
meeting thereof, held this 12'h day of June 2023.
Attest:
Alyssa Rodrigues
City Clerk
David J. Faber
Mayor
Approved as to form:
Heidi Greenwood
City Attorney
To: City Manager, John Mauro
From: David Timmons, Fort Worden Lifelong Learning Center Public Development
Authority (FWPDA) Executive Director
CC: Board of Directors
Date: June 8, 2023
Subject: City Council Annual Report
Per the request, David King, Chair attached a copy of the 2022 Annual Report. Per David King, it's
the opinion that this report provides the required documentation and is contained in the SAO
Annual reporting for the first 4 bullets:
• Statement of assets and liabilities (Page 14)
o Note the PDA has no long term fixed assets
• Income and expenditures and changes in financial position during the previous year (Page 2)
• Summary of significant accomplishments (Pages 3 — 5)
• List of depositories used (Page 6)
o Note the PDA only has depositories with Kitsap Bank
■ General Operating Account
■ Capital Account
■ Debt Service Account
■ Debt Reserve Account
■ Line of Credit Account
This memo supplements and addresses the remaining three bullets:
• Summary of projects and activities to be undertaken during the current year 2023:
o Network Systems Replacement — A campus wide network system replacement and
upgrade
o Implementing Interlocal contract with Jefferson PUD for fiber installation/access
campus wide as first phase of public safety campus monitoring
o Fire safety systems updates — Various small investments campus wide to address
current fire safety code compliance findings
o Implementing design engineering phase of campus wide geo-thermal district
heating/cooling capital investment
o Addressing critical maintenance of Commons Building HVAC
o Water/Electric Metering — Installation of individual buildings remote meter readers
200 Mittc°re �'�e, ��ox 'i'tarx�JSC° JCJ, \,rA 98368
campus wide
o Development and implementation of Partner Common Area costs sharing model
o Revising campus maintenance obligations with State Parks
o Managing campus ground maintenance service contract
o Updating various terms and conditions of Master Lease with Parks
o Establishing up to date AP/AR financial controls and measures
o Managing property management obligations for Makers Square
• List of Officers of the Board:
o Chair, David King
o Vice Chair, Celeste Tell
o John Begley, Treasurer
o Eva Weber, Secretary
• List of individuals that are bonded (pursuant to PTMC 2.88.060):
o All employers and Board members are covered by two policies:
■ Enduris Risk Pool Crime Policy $5,000.00 per occurrence
■ Travelers Insurance Crime Policy $1,500,000.00 per occurrence
200 Nittc°re ��'�e, �'ox�'i'r�w�JSC° JCJ, \, r 98368
ANNUAL REPORT CERTIFICATION
Fort Worden Public Development Authority
(Official Name of Government)
3074
MCAG No.
Submitted pursuant to RCW 43.09.230 to the Washington State Auditor's Office
For the Fiscal Year Ended 12/31/2022
GOVERNMENT INFORMATION:
Official Mailing Address
200 Battery Way
Port Townsend, WA 98368
Official Website Address
https://fwpda.gov/
Official E-mail Address
dtimmons@fortworden.org
Official Phone Number
AUDIT CONTACT or PREPARER INFORMATION and CERTIFICATION:
Audit Contact or Preparer Name and Title Becky Wagner Contract CPA
Contact Phone Number
Contact E-mail Address
bwagner@fwpda.gov
I certify 30th day of May, 2023, that annual report information is complete, accurate and in conformity
with the Budgeting, Accounting and Reporting Systems Manual, to the best of my knowledge and belief,
having reviewed this information and taken all appropriate steps in order to provide such certification. I
acknowledge and understand our responsibility for the design and implementation of controls to ensure
accurate financial reporting, comply with applicable laws and safeguard public resources, including
controls to prevent and detect fraud. Finally, I acknowledge and understand our responsibility for
immediately submitting corrected annual report information if any errors or an omission in such
information is subsequently identified.
Signatures
Becky Wagner(bwagner@fwpda.gov)
Fort Worden Public Development Authority
Fund Resources and Uses Arising from Cash Transactions
For the Year Ended December 31, 2022
The accompanying notes are an integral part of this statement.
401 Operations
Beginning Cash and Investments
308
Beginning Cash and Investments
546,425
388/588
Net Adjustments
-
Revenues
310
Taxes
320
Licenses and Permits
-
330
Intergovernmental Revenues
386,507
340
Charges for Goods and Services
350,103
350
Fines and Penalties
-
360
Miscellaneous Revenues
359,058
Total Revenues:
1,095,668
Expenditures
510
General Government
-
520
Public Safety
530
Utilities
540
Transportation
550
Natural/Economic Environment
560
Social Services
-
570
Culture and Recreation
1,814,541
Total Expenditures:
1,814,541
Excess (Deficiency)
Revenues over Expenditures:
(718,873)
Other Increases in
Fund Resources
391-393, 596
Debt Proceeds
6,852,461
397
Transfers -In
-
385
Special or Extraordinary Items
384,329
381, 382, 389,
Other Resources
35,904
395,398
Total Other Increases in Fund Resources:
7,272,694
Other Decreases in Fund Resources
594-595
Capital Expenditures
55,156
591-593, 599
Debt Service
6,574,136
597
Transfers -Out
-
585
Special or Extraordinary Items
-
581, 582, 589
Other Uses
28,648
Total Other Decreases
in Fund Resources:
6,657,940
Increase (Decrease) in Cash and Investments:
(104,119)
Ending Cash and Investments
50821
Nonspendable
-
50831
Restricted
378,000
50841
Committed
6,951
50851
Assigned
57,355
50891
Unassigned
-
Total Ending Cash and Investments
442,306
The accompanying notes are an integral part of this statement.
Fort Worden Public Development Authority
Notes to the Financial Statements
For the year ended December 31, 2022
Note 1— Summary of Significant Accounting Policies
The Fort Worden Lifelong Learning Center Public Development Authority (PDA) was incorporated
September 2011 and operates under the laws of the State of Washington applicable to a public
corporation. The PDA is a special purpose district that manages, promotes, develops, and secures funding
to enhance the Fort Worden State Park and Lifelong Learning Center.
The PDA reports financial activity in accordance with the Cash Basis Budgeting, Accounting and Reporting
System (BARS) Manual prescribed by the State Auditor's Office under the authority of Washington State
law, Chapter 43.09 RCW. This manual prescribes a financial reporting framework that differs from
generally accepted accounting principles (GAAP) in the following manner:
• Financial transactions are recognized on a cash basis of accounting as described below.
• Government -wide statements, as defined in GAAP, are not presented.
• All funds are presented, rather than a focus on major funds.
• The Schedule of Liabilities is required to be presented with the financials as supplementary
information.
• Supplementary information required by GAAP is not presented.
• Ending balances are not presented using the classifications defined in GAAP.
A. Fund Accounting
Financial transactions of the government are reported as a single fund. The fund uses a set of self -
balancing accounts that comprises its cash and investments, revenues, and expenditures
Enterprise Fund: this fund is the operating fund of the PDA and is supported primarily by user
charges.
B. Basis of Accounting and Measurement Focus
Financial statements are prepared using the cash basis of accounting and measurement focus. Revenues
are recognized when cash is received, and expenditures are recognized when paid.
C. Cash and Investments
See Note 6 — Deposits and Investments
D. Capital Assets
Capital assets are assets with an initial cost of more than $5,000 and an estimated useful life in excess of
five years. Capital assets and inventory are recorded as capital expenditures when purchased.
E. Compensated Absences
Vacation leave may be accumulated up to one year's accrual and is payable upon separation or retirement.
Sick leave may be accumulated up to a maximum of 160 hours. Upon separation or retirement employees
do not receive payment for unused sick leave. Payments are recognized as expenditures when paid.
F. Long Term Debt
See Note 4 — Long Term Debt
G. Restricted and Committed Portion of Ending Cash and Investments
Beginning and Ending Cash and Investments are reported as restricted and committed when it is subject to
restrictions on use imposed by external parties or due to internal commitments established by the PDA
Board of Directors. When expenditures that meet restrictions are incurred, the PDA intends to use the
most restricted resources first.
Restrictions of Ending Cash and Investments consist of philanthropic gifts.
Note 2 — Component Unit & Related Party
The Fort Worden Foundation (FWF) a WA non -for-profit corporation was incorporated on April 15, 2016
to operate as an IRC Section 509(a)(3), Type I supporting organization for the PDA. On June 3, 2021 the
Fort Worden Foundation, a public charity under IRC Section 501(c )(3), amended its Articles of
Incorporation to eliminate its status as a Type I supporting organization. Its newly broadened purpose is
to support Section 501(c )(3) organizations which operate in, or are affiliated with Fort Worden State
Park and further the purposes of lifelong learning.
Beginning in 2022 the FWF no longer served as a fiscal agent, or provided support exclusively to the
PDA.
Note 3 — Divestiture
The PDA established Fort Worden Hospitality Services (an LLC not-for-profit) effective February 14, 2022.
Staff, resources and assigned facilities were transferred to the new LLC under a 25 -year franchise to
operate all campus hospitality services. Two PDA board members provide oversight to the new
organization. The LLC will pay a concession fee monthly of 3% of gross operating profit in years 1-5 and
3.5% thereafter. All assets and liabilities held by the PDA for Hospitality Services were transferred to the
new LLC.
Note 4 — Lone -Term Debt
In 2022 the PDA issued an additional $1,101,726 of taxable revenue bonds 2021C at 4% interest,
bringing the total issued to $1,322,726. Not to Exceed $250,000 Revenue Anticipation Note, 2021A was
Issued November 17, 2021. Repayments of $888,726 were made on revenue bond 2019A, reducing the
outstanding balance to $611,274.
On November 30, 2022 the PDA issued Revenue Refunding Bond, 2022 (Taxable) for $5,973,498,
consisting of the following:
Retire Bond 2021A $1,698,277
Retire Bond 2021B 2,107,863
Retire Bond 2021C
918,726
Retire Bond 2019A
1,015,274
Capitalized interest
233,358
Interest rate is 4%, maturity date December 1, 2046.
This refunding was undertaken to capitalize accrued interest, delay initial repayments for 2 years and
extend total debt service payments over the next 25 years.
The Not to Exceed $250,000 Revenue Anticipation Note, 2021A (Taxable) was modified with Substitution
Date November 30, 2022 and Maturity Date December 31, 2025. $191,237 was drawn against the note,
leaving an available balance of $58,763.
The accompanying Schedule of Liabilities provides more details of the outstanding debt and liabilities of
the PDA and summarizes the PDA's debt transactions for the year ended December 31, 2022.
The debt service requirements for Revenue Refunding Bond are as follows:
Note 5 — Financial Condition
Lack of timely financial reporting for 2018 and 2019, followed by the catastrophic financial impact to the
PDA of the COVID shutdown in 2020 caused substantial doubt about the PDA's ability to continue as a
going concern at the end of 2021.
Major initiatives taken in 2022 to remedy the situation included: working with lenders to consolidate
debt and extend terms, restructure a 2020 unawarded grant to qualify for a $697,760 reimbursement in
2023 (see Note 7), divestiture of Hospitality Services (see Note 3),timely financial reporting to
management and bankers, completing past due State Auditor submissions, maintaining minimal staff
levels and expenditures, entering negotiations with State Parks to cover deferred maintenance repairs
and working with the City to explore code revisions. Ongoing dialog with bankers on restructuring Bond
debt and advances of Historic Tax Credits gave time for the foregoing initiatives to bear fruit and gain the
trust needed to provide critical financial relief for the advancement of the recovery. Adherence to strict
financial controls and focused board oversight are ongoing.
Principal
Interest
Total
2023
100
239,604
239,704
2024
67,400
2381268
305,668
2025
78,000
235,460
313,460
2026
91,000
232,220
323,220
2027
103,000
228,460
331,460
2028-2032
780,000
1,065,360
1,845,360
2033-2037
1,314,000
861,500
2,175,500
2038-2042
1,935,000
546,040
2,481,040
2043-2046
1,604, 998
119,820
1,724, 818
Note 5 — Financial Condition
Lack of timely financial reporting for 2018 and 2019, followed by the catastrophic financial impact to the
PDA of the COVID shutdown in 2020 caused substantial doubt about the PDA's ability to continue as a
going concern at the end of 2021.
Major initiatives taken in 2022 to remedy the situation included: working with lenders to consolidate
debt and extend terms, restructure a 2020 unawarded grant to qualify for a $697,760 reimbursement in
2023 (see Note 7), divestiture of Hospitality Services (see Note 3),timely financial reporting to
management and bankers, completing past due State Auditor submissions, maintaining minimal staff
levels and expenditures, entering negotiations with State Parks to cover deferred maintenance repairs
and working with the City to explore code revisions. Ongoing dialog with bankers on restructuring Bond
debt and advances of Historic Tax Credits gave time for the foregoing initiatives to bear fruit and gain the
trust needed to provide critical financial relief for the advancement of the recovery. Adherence to strict
financial controls and focused board oversight are ongoing.
Note 6 — Deposits and Investments
Investments are reported at original cost. Deposits and investments by type at December 31, 2022 are
as follows:
PDA's Own Bank Deposits $442,306
Custodial credit risk is the risk that, in the event of a failure of a depository financial institution, the PDA
would not be able to recover deposits or would not be able to recover collateral securities that are in
possession of an outside party. The PDA's bank deposits are mostly covered by federal depository
insurance (FDIC). All investments are insured, registered or held by the PDA or its agent in the
government's name.
Note 7 — Subsequent Events
On May 23, 2023 the PDA received grant proceeds of $697,760 from the Department of Commerce
through the 2020 Local and Community Projects Program for Rehabilitating Fort Worden's Historic
Warehouses for New Artistic Uses. A legislative change request was approved transferring the unused
Foundation grant for Makers Square building 305 to the PDA for reimbursement of construction
expenses paid by the PDA in 2020.
Note 8 — Risk Management
Fort Worden Public Development Auth is a member of the Enduris Washington (Pool). Chapter 48.62
RCW provides the exclusive source of local government entity authority to individually or jointly self -
insure risks, jointly purchase insurance or reinsurance, and to contract for risk management, claims, and
administrative services. The Pool was formed July 10, 1987 pursuant to the provisions of Chapter 48.62
RCW, Chapter 200-100 WAC, and Chapter 39.34 RCW when two counties and two cities in the State of
Washington joined together by signing an interlocal governmental agreement to fund their self-insured
losses and jointly purchase insurance and administrative services. For the Pool's fiscal year ending
August 31, 2022, there were 527 Enduris members representing a broad array of special purpose
districts throughout the state.
The Enduris program provides for various forms of joint self-insurance and reinsurance coverage for its
members: Liability coverage, which includes: General Liability, Automobile Liability, Public Officials'
Errors and Omissions liability, Terrorism liability and Employment Practices liability; Property coverage,
which includes: Building and Contents, Mobile Equipment, Boiler and Machinery, and Business
Interruption/Extra Expense; Automobile Physical Damage coverage; Cyber coverage; Crime blanket
coverage; Named Position coverage; and an Identity Fraud reimbursement policy. Pollution and Cyber
coverage are provided on a claims made coverage form. Crime coverage is provided on a discovery form.
All other coverage is provided on an occurrence coverage form.
Members are responsible for a coverage deductible or co -pay on each covered loss. Each policy year
members receive a Memorandum of Coverage (MOC) outlining the specific coverage, limits, and
deductibles/co-pays that are applicable to them. In certain cases the Pool may allow members to elect
to participate in the programs at limits, coverage, deductibles, and co -pays that are specific to their
needs. Enduris is responsible for payment of all covered losses above the member retention, up to the
Pool self-insured retention (SIR). Enduris acquires excess/reinsurance from unrelated insurance
companies to cover losses above the Pool's SIR up to the coverage maximum limit of liability. The tables
below reflect the Pool's SIR, reinsurance limits and member deductibles/co-pays by coverage type.
Comprehensive General Per Occurrence $1 million $20 million $1,000 - $100,000
Liability
Automobile Liability
Public Officials Errors and
Omissions Liability
Terrorism Liability(2)
Employment Practices
Liability
Per Occurrence
$1 million
$20 million
$1,000 - $100,000
Each Wrongful Act
$1 million
$20 million
$1,000 - $100,000
Member Aggregate
Varies
$100 million
Varies
Business Interruption (BI)/ Per Occurrence
$250,000
$20 million
$1,000 - $250,000
Per Occurrence
$500,000
$0
$1,000 - $100,000
Pool Aggregate
$1 million
Fully funded by Pool
Per Occurrence
$1 million
$20 million
20% Copay(3)
Member Aggregate
$20 million
(1) Members may request or be required to pay a higher deductible than the minimum for certain coverage and certain types of losses require a
specific co -pay or deductible
(2) Terrorism liability is fully funded by the Pool i.e. no excess/reinsurance is procured.
(3) Members pay a 20% co -pay of costs. By meeting established guidelines, the co -pay may be waived.
Property (2):
Buildings and Contents Per Occurrence
$250,000
$1 billion
$1,000 - $250,000
Mobile Equipment Per Occurrence
$250,000
$1 billion
$1,000 - $250,000
Boiler and Machinery (3) Per Occurrence
Varies
$100 million
Varies
Business Interruption (BI)/ Per Occurrence
$250,000
$100 million (BI)/
$1,000 - $250,000
Extra Expense(EE) (4)
$50 million (EE)
Sublimit (s
Flood
Per Occurrence
$250,000
$50 million
$1,000 - $250,000
(shared by Pool
members)
Earthquake
Per Occurrence
5% of indemnity,
$10 million
$1,000 - $250,000
subject to $250,000
minimum
(shared by Pool
members)
Terrorism Primary
Per Occurrence
$250,000
$100 million per
$1,000 - $250,000
Pool Aggregate
occurrence
$200 million aggregate
Terrorism Excess
Per Occurrence
$500,000
$600 million/
$0
APIP Per Occurrence
APIP Aggregate
Pool aggregate
$1.1 billion/
per occurrence
APIP program
$1.4 billion/ APIP
program aggregate
Automobile Physical $25,000;
Damage(6)
Per Occurrence $100,000 for $1 billion $250 - $1,000
Emergency
Vehicles; $250,000
for Emergency
Vehicles valued
>$750,000
Crime Blanket(') Per Occurrence $50,000 $1 million $1,000
Named Position (8) Per Occurrence $50,000 $1 million $1,000
Cyber (9) Each Claim $100,000 $2 million 20% Copay
APIP Aggregate
$40 million
Identity Fraud Expense Member Aggregate $0 $25,000 $0
Reimbursement 00)
(1) Members may request or be required to pay a higher deductible than the minimum for certain coverage and certain types of losses require a
specific co -pay or deductible.
(2) Property coverage for each member is based on detailed property schedule. Scheduled items are covered to the extent of the cost of repair or
replacement pursuant to the excess/reinsurance policy terms. Under the Alliant Property Insurance Program (APIP) Reinsurance carriers cover
insured losses over $250,000 to the limit of $1 billion except for certain types of sub -limited property losses such as flood, earthquake, and
terrorism.
(3) Boiler and Machinery self-insured retention for the Pool varies depending on motor horsepower.
(4) Business Interruption/ Extra expense coverage is based on scheduled revenue generating locations/operations. A limited number of members
schedule and the rest are limited to $500,000 of coverage with a $2.5 million Pool maximum for undeclared exposure. The waiting period
(deductible) is typically 24 hours but there are exceptions specific to the type of exposure covered.
(5) This sublimit list is simplified and is not all-inclusive. In addition, sub -limits are often shared or aggregated by all pool members and, in a few
cases, are shared by all APIP members. Deductibles often vary by coverage sub -limit.
(6) Auto Physical Damage coverage includes comprehensive, named perils and collision. Coverage for each member is based on a detail vehicle
schedule.
(7) Crime Blanket coverage (also referred to as "Employee Dishonesty Coverage with Faithful Performance" of $2,500 is provided to each
member. Member's may elect to "buy -up" the level of coverage from $5,000 to $2 million.
(8) Named Position coverage is optional. Members may elect to schedule various employees, directors, and commissioners, with individual limits
of between $5,000 and $1 million.
(9) Cyber coverage is included under the Pool's Property program. Members are subject to a 20% co -pay per loss and the Pool's SIR is tiered
between $50,000 and $100,000 depending on the insured/members property TIV with an 8 hour waiting period. By meeting established
guidelines, the co -pay may be waived. The reinsurance maximum limit of liability is $2 million, with various declared sub -limits.
(10) Identity Fraud Expense Reimbursement coverage is purchased by Enduris. Member claims do not have a deductible. There is a $25,000 limit
per member.
Members make an annual contribution to fund the Pool. Since Enduris is a cooperative program, there is
joint liability among the participating members. There were no claim settlements in excess of the
insurance coverage in any of the last three policy years.
Upon joining the Pool, members are contractually obligated to remain in the Pool for a minimum of one
year and must give notice 60 days before renewal in order to terminate participation. The Interlocal
Governmental Agreement (formerly known as the Master Agreement) is automatically renewed each
year unless provisions for withdrawal or termination are applied. Even after termination, a member is
still responsible for contribution to Enduris for any unresolved, unreported and in process claims for the
period they were a signatory to the Interlocal Governmental Agreement.
Enduris is fully funded by its member participants. Claims are filed by members with the Pool who
determines coverage and administers the claims.
The Pool is governed by a Board of Directors which is comprised of seven board members. The Pool's
members elect the Board, and the positions are filled on a rotating basis. The Board meets quarterly and
is responsible for overseeing the business affairs of Enduris and providing policy direction to the Pool's
Executive Director.
Fort Worden Public Development Authority
Schedule 01
For the year ended December 31, 2022
3074
401
Operations
3083100
Restricted Cash and
$427,016
Investments - Beginning
3074
401
Operations
3085100
Assigned Cash and
$119,409
Investments - Beginning
3074
401
Operations
3370000
Local Grants,
$386,507
Entitlements and Other
Payments
3074
401
Operations
3473000
Activity Fees
$350,103
3074
401
Operations
3614000
Other Interest
$66
3074
401
Operations
3670000
Contributions and
$358,992
Donations from
Nongovernmental
Sources
3074
401
Operations
5755010
Multipurpose and
$466,252
Community Centers
3074
401
Operations
5755020
Multipurpose and
$115,690
Community Centers
3074
401
Operations
5755030
Multipurpose and
$8,692
Community Centers
3074
401
Operations
5755040
Multipurpose and
$1,223,907
Community Centers
3074
401
Operations
5083100
Restricted Cash and
$378,000
Investments - Ending
3074
401
Operations
5084100
Committed Cash and
$6,951
Investments - Ending
3074
401
Operations
5085100
Assigned Cash and
$57,355
Investments - Ending
3074
401
Operations
5089100
Unassigned Cash and
$0
Investments - Ending
3074
401
Operations
3829000
Immaterial Fiduciary
$33,472
Collections
3074
401
Operations
3829000
Immaterial Fiduciary
$2,432
Collections
3074
401
Operations
3912000
Revenue Bonds Issued
$878,963
3074
401
Operations
3930000
Refunding Long -Term
$5,973,498
Debt Issued
3074
401
Operations
3850000
Special or Extraordinary
$384,329
Items
3074
401
Operations
5917570
Debt Repayment -
$484,726
Cultural and
Recreational Facilities
3074
401
Operations
5829000
Immaterial Fiduciary
$240
Remittance
3074
401
Operations
5829000
Immaterial Fiduciary
$28,408
Remittance
3074
401
Operations
5997570
Payments for Refunded
$5,740,140
Debt - Cultural and
Recreational Facilities
3074
401
Operations
5927580
Interest and Other Debt
$349,270
Service Cost - Cultural
and Recreational
Facilities
3074
401
Operations
5947560
Capital
$55,156
Expenditures/Expenses -
Cultural and
Recreational Facilities
Fort Worden Public Development Authority
Schedule of Liabilities
For the Year Ended December 31, 2022
Beginning
ID. No.
Description
Due Date
Balance
Additions
Reductions
Ending Balance
Revenue and Other (non G.O.) Debt/Liabilities
259.12
Compensated Absences
39,676
37,541
2,135
252.11
Refunding Bond 2021A
9/10/2046
1,698,277
1,698,277
-
252.11
Refunding Bond 2021B
9/10/2046
2,107,863
2,107,863
252.11
Revenue Bond, 2019A
12/1/2022
1,500,000
1,500,000
252.11
Revenue Bond 2021C
9/10/2046
231,000
687,726
918,726
-
252.11
Refunding Revenue Bond 2022
6/1/2046
-
5,973,498
-
5,973,498
252.11
Revenue Anticipation Note 2021A
12/31/2025
-
191,237
191,237
Total Revenue and
Other (non G.O.)
5,576,816
6,852,461
6,262,407
6,166,870
Debt/Liabilities:
Total Liabilities:
5,576,816
6,852,461
6,262,407
6,166,870
Schedule 21
LOCAL GOVERNMENT RISK -ASSUMPTION
For the Year Ended December 31, 20_
1. no Does the entity self -insure for any class of risk, including liability, property, health and welfare,
unemployment compensation, workers' compensation? (yes/no)
If NO, STOP, you do not need to complete the rest of this Schedule.
If YES, continue below.
a. Which class of risk does the entity self -insure? Check all that apply.
i. Liability
ii. Property
iii. Health and Welfare (medical, vision, dental, prescription)
lv
v
vi.
Unemployment Compensation
Workers' Compensation
Other - please describe:
b. Does the entity self -insure as an individual program? (yes/no)
i. If answered YES, does the entity allow another separate legal entity into its self-
insurance program(s)? (yes/no) For example, employees of a different organization
participate in a health and welfare program of a city.
If so, list the entity or entities:
C. Does the entity self -insure as a joint program? (yes/no)
If answered YES, list the other member(s):
BARS MANUAL
CASH BASIS
PT CH PAGE
4 3 57
2. Does the entity administer its own claims? (yes/no)
3. Does the entity contract with a third parry administrator for claims administration? (yes/no)
4. Did the entity receive a claims audit in the last three years, regardless of who administered the
claims? (yes/no)
5. Were the program's revenues sufficient to cover the program's expenses? (yes/no)
6. Did the program use an actuary to determine its liabilities? (yes/no)
EXAMPLE
Description of Risk Type
Number of
claims
Number of
Total amount
Description of Risk Type
received
claims paid
of claims paid
during the
during the
during the
period
period
period
Liability (automobile)
354
279
$104,366
Description of Risk Type
Number of
claims
received
during the
period
Number of
claims paid
during the
period
Total amount
of claims paid
during the
period
EFF DATE SUPERSEDES
1-1-11 1-1-10
BARS MANUAL
CASH BASIS
PT CH PAGE
4 3 57
111y
(f port
Townsen
Agenda Bill AB23-178
Meeting Date: June 12, 2023
Agenda Item: V. B.
❑ Regular Business Meeting
® Workshop/Study Session
® Special Business Meeting
Submitted By: Carrie Hite, Director of Parks Strategy Date Submitted: June 6, 2023
Departments: Administrative
Contact Phone: 360-379-2979
SUBJECT: Healthier Together Initiative Briefing
CATEGORY: BUDGET IMPACT: 0
❑ Consent ❑ Resolution Expenditure Amount:
❑x Staff Report ❑ Ordinance Included in Budget? Yes ❑x No ❑
❑ Contract Approval ❑ Other:
❑ Public Hearing (Legislative, unless otherwise noted)
❑ 3 -Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item,
.
SUMMARY STATEMENT:
Opportunities to live an active and healthy life play a vital role in every community. The
purpose of this partnership and initiative is to reinvigorate the effort to rebuild the
Mountain View pool and provide much-needed amenities within the community, i.e.,
build a community health and wellness center.
BACKGROUND
Over the past decades, there have been many efforts to plan for and rebuild the pool
and/or a community health and wellness facility for Port Townsend, East Jefferson
County, and Jefferson County as a whole. These efforts are fully explained in the
Healthier Together framework (attached) as is the proposed path forward that this
partnership will implement.
The collaboration includes the City of Port Townsend, Jefferson Hospital District,
Jefferson County, Port Townsend School District, the Olympic Peninsula YMCA,
Jefferson Aquatic Coalition, and the Port of Port Townsend. The City had the
opportunity to present the Healthier Together framework to each of the boards and
commission of these partner agencies and have received overwhelming support from all
of them.
The community planning effort will include research, concepts, feasibility for siting,
costing, managing expectations, and an implementation, operations and financing plan.
Depending on the financing plan, this effort could also include polling and community
tolerance for voted initiatives.
This effort will be framed very similarly to the golf course community engagement and is
outlined in the Healthier Together document. The City will take the lead in convening
and implementing this initiative, as well as the fiscal lead.
The establishment of a community health and wellness facility has been discussed for
decades. The common thread through previous planning efforts is the strong desire
voiced by the community for a facility. Failed attempts over the past quarter century
have demonstrated that this is a heavy lift requiring all public entities to engage in the
process and collaborate on implementation. A robust, inclusive, and agreed framework
is the start of a successful attempt to do just that.
The partnership team published an RFQ, received 5 submittals, shortlisted this to 3
entities and performed interviews. The City entered into a contract with Opsis
Architecture in January 2023 to guide this effort.
Since this time, we have had two open houses at Fort Warden, one open house at the
County in Chimacum, we are maintaining a webpage at
„„y;p;,,u,a„g,,l„u„ 5 steering committee meetings, and the architects
will provide an update.
ATTACHMENTS: Presentation
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: None. Discussion only.
ALTERNATIVES:
❑x Take No Action ❑x Refer to Committee
❑ Remove from Consent Agenda
approve Ordinance
❑ Other:
061
❑x Refer to Staff ❑ Postpone Action
❑ Waive Council Rules and
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City Council Presentation
June 12, 2023
R TOG
0 p@pmiumipl S a S
b���
Meeting Agenda
00 We�corine ar,)d P ��,,oces,s, U�,,-)date
0`111 Site Ar,4ysis,
03 Cl'Ulf,Hlf'R,-fl1)�ty �� eecfl'--,)ad,,(,,
s, '�ig J cl a t e
06
Project Calendar
COMMUNITY ENGAGEMENT
FEB MAR APR MAY JUN JUL
PRESENTATION 1
PRESENTATION 2
PRESENTATION 3
• Program
Concept Design
Final Report
• Site
Options
OPEN HOUSE 1
OPEN HOUSE 2 _._.
OPEN HOUSE 3
Site Options
Evan's Vista Context
Area: l4acres
PROS
Accornrnod�tesBn��d�n��nd P�rk�n�
Proximity toCompatible Amenities
Partnership Potential
Timing of Site Decision with this Study
Enhances Adjacent Context
Site Avoids Controversy
Minimizes Impact to Pool Operations
CONS
Prorn�nent Front��e�ndV�s�b�Uty
[ost AecoveryPotent���
Jeff. Healthcare Context
Area: 0.74 acres
PROS
Proximity to Compatible Amenities
Timing of Site Decision with this Study
Enhances Adjacent Context
Cost Recovery Potential
Site Avoids Controversy
Minimizes Impact to Pool Operations
CONS
i irr,1.� I'>uillir �r l I ,ar'I�ir
Location Supports South County Participation
Convenient Access to Bus & Bike Routes
Mtn View Context
Area: 3.9 acres
PROS
�,a ir�l Al, I i
Convenient Access to Bus & Bike Routes
Partnership Potential
Timing of Site Decision with this Study
Enhances Adjacent Context
Cost Recovery Potential
Site Avoids Controversy
Minimizes Impact to Pool Operations
CONS
r
Location Supports South County Participation
Golf Course Context
Area: 58acres
PROS
Accornrnod�tesBn��d�n� �nd P�rk�n�
Prorn�nent Front��e�ndV�s�b���ty
[ost AecoveryPotent���
Proximity toCompatible Amenities
Convenient Access to Bus& Bike Routes
Partnership Potential
Minimizes Impact toPool Operations
Location Supports South County Participation
Site Selection - Golf Course Update
f,", 0 tl C E P T 1
RESTORED,
CONCEPT 2
HDf B R I D G 0 L. F < OURSE
CONCEPT I
SPACE POF1, NATURE
CONCEPT 4:
THE COMMONS
Golf Course Test Fit Diagram
PROS:
• Prominence from Kearney
CONS:
• Timing of Golf Course Study
• Interrupts linear park approach
• More public interest in Mountain View
Site Analysis
Cost Recovery Potential
Convenient Access to Bus & Bike Poutes
Impacts to Existing Site Amenities
Good
Fair
Poor
Community Feedback on Site
4. What is your preferred site:
Non's Vista (14 ocres) 253
Jefferson Heafthcare (1 acre,) 86
Port lbwnsend Golf: Cowse (58— 296
Mouritain View Corrinvns (3,9 a— 565
Program Elements
- Lap/ Competition Pool
- Recreation Pool
- Whirlpool
- Dry Sauna
- Exterior Splash pad/Chi ldren's Play Area
- Cardio -Weight Fitness Room
- Multi- Purpose Group Exercise Room
- Classroom/Teaching Kitchen
- Birthday Party Room
- Childcare/Child Watch
- Physical Therapy
10,1,11,i t Jk.ar°i (not originally in program options)
Community Feedback on Program
What top 3 amenities would you like to see incorporated into a new aquatics wellness center?
Ob
Competition Lap Pool
731
Warm Water Rec Pool
850
Exterior Splash Pad
459
Dry Sauna
469
Whirlpool
612
Community Feedback on Program
What top 5 activities do you most want to take part in at a new aquatics wellness center?
10
Clhflldreri� Waterplay
581
(fW�
Swim I ,,;lns
6211
Imm
Water Aerobic.s
480
Physical nerapy
341
53
Recreatimial SMnllmfing
075
k��J�J�
Comi:bre hfive SMmrning 247
x00
Scuba Traming 103
I(Oga/pilates 273
Imm
Dance 119
k��J�J�
Aerobk: fxerrise
x00
10,00
Cyckng Classes
53
�VOO
Ii Chi/Medit,,Uo, 1
129
81,10
SArangth Iraining/Vifnghts
32
700
600
Heatth and WedhessClaso.�s
'173
500
Nlutritaon ClassQs
43
400
:00
Heatthy Cooking Claaws
78
200
Ndhday Parlies
23.7
'100
C Ofl) Tl Ll rUty' M eel i rag S
7t
Program Options
Base Option A
34,000 sf 40,500 sf
Building
$15.7M
Sitework
$3.9M
Contingency*
$8.2M
Const. Cost
$27.8M
Soft Cost
$9.8M
Total Project $37.6M
Building $18.OM
Sitework $3.6M
Continaencv* $9.OM
Const. Cost $30.6M
Soft Cost $10.7M
Total Project $41.3M
Option B
45,500 sf
Building
$20.OM
Sitework
$3.4M
Contingency*
$9.7M
Const. Cost
$33.1M
Soft Cost
$11.6M
Total Project $44.7M
* Contingency= Design/Construction Contingency, Escalation, and GC Markup
Option C
53,700 sf
Building
$24.5M
Sitework
$3.1M
Contingency*
$11.4M
Const. Cost
$39.OM
Soft Cost
$13.7M
Total Project $52.7M
Community Feedback on Program
Which combination of spaces is your preference for the new Aquatics Center?
IN
Aquatics Only 35 S"k
W� Aquatics, Group/Strength 17 30
Aquatics, Group/Strength, PT 16
Aquatics, Group/Strength, PT, Gym 36
11�
None of the Above 31
Other 18
0
Survey 1 Results -1,206 Responses
1. Responders primarily between 35 44, a n d ove ii,, years of a g e
2. Key Amenities: Waii,,irn Wateiii' Z,.eciieafloir,, ),oW and Coir nllleflfloir,, II aIl111 Ilpo6,�
3. Responders primarily from��),oii t owirisrr, "id
4. Preferred Site: Voew Coirnirnor"is
S. Activities (1/3 or more of votes):
11
4, VV�f,,�,�Oj. ir A ir c) Nb il c s,
6, tg1j.] t, T"Irah tlii tq 8", VVNugll
Survey 2 Results -125 Responses
1. Responders primarily between 35 44, a n d ove ii,, years of a g e
2. Responders primarily from��),oii t owirisrr, ii -id
3. Mountain View site supported by'77%
4. Preferred Program: Even split between Aqj))),aflcs oiri4y, and)),oirirr, of,fl,",irr, A4uove
S. YMCA managing supported by 65%
Community Concerns
• Concern oftM(,,Jir,,,,�, away fromocaflIy owirirr, dssrr,, s
)),o irnoii,,rr, 'taxes - Take care of what we currently have (ii,,oads, Cherry Street Project), not add more
00 exllleirIsMr, 'to �e so)) 111 ti111 o ii trr, d by our population
• Don't tear down the existing/ °Ix,d-,Irr, (r,
W,",iatMIU[",irr, �,,etorinrr, to use the facilities? Taxes? Membership?
s,d""irr, w Aqj),.)),afir. s Ceiriteii,, a ii -i? Not enough discussion/opportunity for voting
• Failure to ii -it
Capital Cost Summary
Base
34,000 sf
Building
$15.7M
Sitework
$3.9M
Contingency*
$8.2M
Const. Cost
$27.8M
Soft Cost
$9.8M
Total Project $37.6M
* Contingency= Design/Construction Contingency, Escalation, and GC Markup
Option 3
53,700 sf
Building
$24.5M
Sitework
$3.1M
Contingency*
$11.4M
Const. Cost
$39.OM
Soft Cost
$13.7M
Total Project $52.7M
Shore Aquatics Precedent
.. 4.
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ACTWITY POOL
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Shore Aquatics
30,000 sf
Renovation $6.61M
New/Site
$ 7.11M
Contingency*
$3.81M
Const. Cost
$17.SM
Escalation**
$10.1M
Const. Cost
$27.6M
Soft Cost
$9.7M
Total Project $37.3M
......... ......... ..............
alt
DIFFERENCES:
Not a 25 -yard pool
• 20,000sf of Renovation
Y G OMW
:au;rMawd
10,000sf of Addition
• No visibility into pool
E]If wr fiir +gig1:1 AMvw.pr�
k ri�laeu:elry
* Contingency includes contractor's
mark-up, sales tax, and construction
contingency. No escalation
**Project was designed in 2018 and
construction started in 2019.
Escalation aligns with start of
construction in summer 2025.
Updated Base Plan (Aquatics) - 29,700sf
Full Build Out with Cardio/Weights + Gym - 40,200sf
Site Plan - Base Plan
Anticipated Required Parking
Existing 1925 Building: 28 stalls
Pecyclery: 0 stalls
Existing Gym: 13 stalls
Community Center: 65 stalls
Anticipated Parking: 106 stalls
Provided Parking =123 stalls
On -Street Parking on Blaine St.
Parallel Parking: 28 spaces
Angled Parking: 36 spaces
Site Plan - Full Build Out
Anticipated Required Parking
Existing 1925 Building: 28 stalls
Pecyclery: 0 stalls
Community Center: 6S stalls
Future 10,000SF Addition: 22 stalls
Anticipated Parking: 128 stalls
Provided Parking =123 stalls
On -Street Parking on Blaine St.
Parallel Parking: 28 spaces
Angled Parking: 36 spaces
Expression of Community and Place
Building Form
Existing Service Providers
Public/Non-Profit Aquatic & Rec Facilities Private Fitness/Wellness Facilities
1. William Shore Memorial Pool & YMCA of Port Angeles
2. YMCAof Seq uim
3. Olympic Peninsula YMCA
4, Mountain View Pool
5, Kala Point Clubhouse&Pool
6, Port Ludlow Beach Club
7, Hazelwood Family YMCA
8, Bainbridge Island Aquatic Center
1, S3Training
8, Salish Sea Judo
2, Madrona Mind Body Institute
g, Mystic Monkey Yoga
3, Jen Freeman Pilates
SBC Martial Arts
4, Anchor Gym
10, Next Level Athletics
NW Yoga & Fitness
11. Fyzical Therapy& Balance
Hand to Hand Fitness
12, Evergreen Fitness
5, Port Townsend Athletic Club
13. Twister Gymnastics
6, Energy Stretch
Pop -Up Movement
7, Pilates Gig
14, All Points Pilates
Dancing Sky Studio
Service Areas
Primary
Secondary
Preliminary Capital Cost Summary
Base
29,700 sf
Building
$14.91M
Sitework
$4.1M
Contingency*
$7.91M
Const. Cost
$26.911A
Soft Cost
$9.4111A
Total Project $36.311A
Full Build Out
40,200 sf
* Contingency= Design/Construction Contingency, Escalation, and GC Markup
Building
$20.91M
Sitework
$3.51M
Contingency*
$10.1M
Const. Cost
$34.5111A
Soft Cost
$12.0111A
Total Project $46.5111A
Preliminary Operational Cost Summary
Base
29,700 sf
Expense $1.21M
Revenue $0.45M
**Subsidy $0.72M
Cost Recovery 38%
** Subsidy = Net Annual Operating Cost; Current City Subsidy is $0.40M
Full Build Out
40,200 sf
Expense $2.12M
Revenue $1.37M
**Subsidy $0.75M
Cost Recovery 55%
Public Funding Considerations
Potential funding sources:
• Public Facilities District (PFD) - SWestax
• Metropolitan Parks District (MPD) ),rq,mrty rax
• Jefferson Co. PFD sales tax includes some taxafloir',,(� of out-of-communityvWtor
• PFD combined with an MPD requirestwo votes and more public messaging
IIkIII RD
• MPD wullll m -,(ecessary (and potentially sufficient) for most options.
• MPD District Qrdoir',,(� ]� does most of the IIleavy[fflii,-,(c]I on the revenues
• MPD District Q,,"',,rdoii,-,o 2 only adds more tax base
Financial Summary
Base (Aquatics)
$36,309,260
$1,175,166
Full Build Out $46,517,939 $2,120,405
$451,269
$1,368,757
$723,897
$751,648
Design Options - With a n d Without P F D
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n P,�®.:
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Tax Burden Comparisons
Base (Aquatics) $307
Full Build Out $345
$163
$201
Estimated Year 10 levy rates
Four Counter Propositions
Next Steps
• Based on Council Feedback
• Finalize Design
• Finalize Operations and Funding Approach
• Steering Committee Workshop S — June 16
• Steering Committee Workshop 6 -July s
• Review Draft of Final Report
• Final Funding, Operations and Implementation
• Final Open House 3-July12/13
• Final Council Presentation-July17
• Final Report -July 21