HomeMy WebLinkAbout041723 City Council Business Meeting PacketPORT TOWNSEND CITY COUNCIL AGENDA
CITY HALL COUNCIL CHAMBERS, 540 WATER STREET
Business Meeting 6:00 p.m. April 17, 2023
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I. Call to Order/ Pledge of Allegiance
II. Roll Call
III. Changes to the Agenda
IV. Executive Session — pursuant to RCW 42.30.110 (1)(g) Performance of a Public
Employee. (approximately 15 minutes)
V. Special Presentations
A. Volunteer Appreciation Month Proclamation
VI. Comments from the Public (re consent agenda items and items not on the agenda)
(Each person has 3 min. to comment- City Clerk will signal at 2 min. 30 sec.)
A. Public comment
B. City Staff Response
VII. Consent Agenda
Action: Move to adopt the consent agenda or request to remove any individual
item from the consent agenda.
A. Approval of Bills, Claims and Warrants
B. Approval of Minutes: March 13, 2023, March 27, 2023
C. Authorizing the City Manager to Execute an Extension of the Contract with
BigBelly Connect Collection Facilities in the Amount of $1,663.66 per month.
D. Authorizing the City Manager to Enter into Two -Year Contracts for On -Call
Engineering Services
VIII. Unfinished Business - None Scheduled
IX. New Business
A. Ordinance 3310 Adopting 2023 Supplemental Budget Appropriations
Action: Move to approve the first reading of Ordinance 3310 Adopting
2023 Supplemental Budget Appropriations
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
B. Resolution 23-027 Creating the Equity, Access and Rights Advisory Board
Action: Move to approve Resolution 23-027 Creating the Equity, Access
and Rights Advisory Board
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
C. 1) Resolution 23-028 Updating and Providing for Planning and Community
Development and Public Works Departments Fees
2) Ordinance 3311 Related to City Public Works Fees and Repealing Section
3.36.018 of the Port Townsend Municipal Code
Action:
])Move to approve Resolution 23-028 Updating and Providing for
Planning and Community Development and Public Works Departments
Fees
2) Move to waive Council Rules and approve Ordinance 3311 Related to
City Public Works Fees and Repealing Section 3.36.018 of the Port
Townsend Municipal Code
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
D. Ordinance 3312 Related to System Development Fees and Amending Section
13.03.080 and Repealing Section 13.03.090 of the Port Townsend Municipal
Code
Action: Move to waive Council Rules and approve Ordinance 3312
Related to System Development Fees and Amending Section 13.03.080 and
Repealing Section 13.03.090 of the Port Townsend Municipal Code
i. Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
E. Authorizing the City Manager to enter into an engineering services contract
for a preliminary Mill Road/SR20/Discovery Road intersection analysis and
design.
Action: Move to authorize the City Manager to enter into an engineering
services contract for a preliminary Mill Road/SR20/Discovery Road intersection
analysis and design
Staff Presentation
ii. Public Comment
iii. Council Deliberation and Action
X. Presiding Officer's Report
XI. City Manager's Report
XII. Suggestions for next or future agenda, regular meeting and/or study session
XIII. Comments from Council
XIV. Adjourn
Cityaf ort,
Townsen
PROCLAMATION
WHEREAS, the Mayo Clinic reports that volunteering improves health and leads
to lower rates of depression and anxiety; and
WHEREAS, "No act of kindness, no matter how small, is ever wasted" according
to a quote attributed to Aesop; and
WHEREAS, April is National Volunteer Month and governments and
organizations are celebrating volunteers; and
WHEREAS, the contribution of time and talent to advisory boards, task forces,
and commissions improves the lives of Port Townsend's residents and visitors; and
WHEREAS, many City residents volunteer their time and talents as members of
advisory boards, task forces, and commissions; and
WHEREAS, the City recognizes the library, parks, trails, and police volunteers
support of and dedication to the City of Port Townsend; and
WHEREAS, the City of Port Townsend honors the hard work and selfless
dedication of the numerous volunteers who make the City of Port Townsend a vibrant
and integral cornerstone of the community. By recognizing those who serve, we turn
outward and celebrate their collective accomplishments and unwavering efforts; and
NOW, THEREFORE, I, David J. Faber, Mayor of the City of Port Townsend, do
hereby proclaim the month of April 2023 as
City Volunteer Appreciation Month
in the City of Port Townsend. On behalf of the City, I thank all our dedicated volunteers
for the City.
David J. Faber, Mayor
From:
parking20C6forestgems.corn
To:
Publiccomment
Subject:
Fwd: 10 year anniversary of parking chaos
Date:
Saturday, April 15, 2023 1:09:15 PM
-------- Original Message --------
Subject: 10 year anniversary of parking chaos
Date: 2023-04-15 13:49
From: parking200aforestgems.com
To: Dfaber <dfaber@cityofpt.us>
Happy Anniversary!!! A reminder of your individual responsibility
Council. Again. For the record.
A quick story, I was in earlier this week to bring in wood we mill. A
regular customer who has a walker and barely gets around came in. He is
always cheerful and positive. He purchased some wood to work with and
mentioned that he was parked a couple of blocks away when it came time
to get his purchases to his vehicle. No closer spaces for him as I
looked out and saw many spaces taken by regular all -day parkers. Council
feels no responsibility. Mauro has the sense of responsibility Sandoval
taught him. Another repeat high-end customer stopped by in January and
complained about not finding parking. My business depends on folks like
him. How should I feel about you a117 Respect?
There was a Port Townsend police officer walking around this morning,
Saturday April 15, 2023. Good to see. Nice person. I spoke with him at
length about the decade long problem with parking that City Council has
created along with their employees, Timmons and now Mauro. It was
understood the sworn officer would do nothing about a regular parked in
front of my business this morning, and is not allowed to. He works for a
corrupted system, City Council and the City Manager. City Attorney
facilitates.
One more time again for the record
You and your employee John Mauro damage business into the millions of
dollars according to your own parking study as Mauro spouts
sustainability, community, resilience, and other empty sound bites. Who
does he foo17 Who do you f6o17 After enough years you fool no one.
One photo with Mauro attached is from January and was sent to council.
The other is from today Saturday. Both show a neighbor's trick who has
his own parking spot behind the Washington Hotel, that he owns. He
chooses to park in front of my business and others instead of his. Only
one example of dozens of cultivated neighbors and new employees taking
spaces. There are dozens and dozens of days per year this trick takes a
public asset illegally, and dozens like him. Council obviously knows
this and has created this. Old and new members who play along alike.
I did speak at length with the police officer. No action was taken
regarding the trick which also is parked beyond the space markings,
making the other space less usable for some. A broken system. From the
top down. Mr. Rowe at a council meeting said he do not like the "tone"
of some. He conveniently shifts where the focus should be. Himself,
yourselves. Corrupted sold out selves. Absolutely plain as day. Damaging
the community you are sworn to serve.
Below is from the Free Press. Ben Thomas made the mistake of commenting
there. The problem is that one only needs to keep following up with
other questions or points until the following happens. Ben has slipped
beneath the waves and acts as though he does not know it. Excuse?
Council is too busy to deal with the basics. Monica seems lost as well.
Excuses. Empty excuses.
You kill your credibility. No one else has to do it for you.
From the Free Press -
Hey Ben -
I had just recently said that tools of the system can't comment publicly
because they are not really free people. And here you are. Didn't you
read the riles? Now see what happens.
Don't know if you remember the whole mess tent taking limited public
parking space for private use thing, but at one meeting I attended in
'22 Council person Monica gushed about the great parking plan that was
coming this year as council in lock step voted to keep mess tents taking
limited parking spaces through the end of 2022. For very special special
interests.
Damn, where does the time go? Busy season is upon us. Time for vibrant
recovery.
I really want to be vibrant and resilient, but the same old folks and
new ones are still taking tip the limited asset of parking. Is Johnny
back from vacation yet?
The same old corrupted city government, Faber, Mauro, Council, City
Attorney Greenwood, and Chief whoever are still not following their own
laws and codes. That practice is sustained. Corruption sure seems to be
resilient.
I didn't believe it when Monica gushed it then and know why now. Seems
that the self -trashing of council and Mauro's credibility in a vibrant
and sustained way lives on. And on.
Glad you are poking your head out here so we can "never agree to be in
lock step, but to see how we can improve our mutual lot." That's a "lot"
of crap Ben.
My lot in the real world I inhabit seems unchanged as Mauro gets raises
and 5 week vacations. Haven't heard anything regarding cleaning up the
chaos and losses Council and Mauro sustain and seen even less action.
10 -year anniversary of corrupted parking and 3 years in for Mauro. Is it
two years now for Monica and you Ben?
That is millions and millions of dollars lost to the community according
to an expensive study Council had done Ben. Hardly sustainable for us
not so special folks, isn't it7
Just wondering. Are you a free man and able to answer? Mauro surely is
not. Perhaps a new study? That's the formula.
REPLY
Ben Thomas
Ben Thomas on March 28, 2023 at 10:15 pm
Of course I'm free to answer, Harvey. We have been pushing for a
comprehensive parking plan. It's gotten slotted behind creating a
strategy for affordable housing and making it easier to build in town,
especially smaller units. That has frankly pushed parking further along
than I had wanted. And obviously the Golf Course is taking up a lot of
energy.
I wish we could just start enforcing current laws now (why else are the
signs there?), so perhaps we agree on that. But with anything on a
Council of 7, you would need 4 votes. And even then that doesn't
guarantee the staff is there to do the parking management. The issue is
far from dead, though apparently we're all dead to you.
REPLY
Harvey Windle Collateral Damage
Harvey Windle Collateral Damage on March 29, 2023 at 7:55 am
Does that answer make sense to you Benz Can't Council and Mauro walk and
chew gum at the same time?
I would not and cannot take over a month away with pressing obligations
and promises undone.
The detached and protected elite personified.
You have had 2 years to do something real regarding parking Ben. Other
players 10 years. The cities parrot organization Main Street could do
something as simple as handouts to educate merchants and line tip
volunteers to educate employees and visitors of options. But parking
simply does not exist and cannot be addressed in Mari or Main Street's
protected world.
For all who should be responsible parking issues are Port Townsend's
Hidden History.
Remember that parking has 3 parts. Planning, education, then
enforcement. The patient is dead Ben. Has not moved or shown life in
years.
Mauro and Faber were very instrumental in keeping everyone in the dark
regarding proposed Ordinance changes regarding permanent mess tents.
Hidden History. The "survey" that a couple of dozen businesses I took
the time to speak with one afternoon were unaware of the street scape
and parking changing move by the city. Hidden History.
What we have today is a manufactured problem that we have had for years.
I see it daily. Already this year there have been days customers
complain about parking and being able to easily see me and do vital
business. This is the case with all business in the Historic District.
Ben
I can't avoid the number of things I have to multitask and do to keep my
business going as you claim is the case with Mauro's version of city
management.
Remember he is your sole employee
The city has staff. And a ready tool in cheerleader Mari and Main
Street. Budget priorities are what they are. That which cost businesses
millions according to City studies and treats every visitor as a fool is
ignored.
Year after year after year. And even made worse during the dark days of
mess tents. Hidden History in plain sight.
Your excuse and Monica's gushing empty assurance are business as usual
Any entity is dead when it cannot hear or respond. So its vital
components are dead. Your excuse is no response. Corrupted thinking is
contagious and resilient. Ben.
REPLY
Ben Thomas
Ben Thomas on April 2, 2023 at 5:41 pm
Harvey, continuing to alienate everyone with strident absolutism is a
narcissistic strategy, and leads to a self-fulfilling fate of angst. I
can't help you there. I have a very full life with a lot of vying
priorities that you'll never understand. I want to help create (I can't
do it alone) a better downtown parking plan for the sake of downtown
business owners and employees. I've lived, worked and owned a business
downtown over the decades. I get the problem as well as you do.
Pedantically talking down to people will get you exactly nowhere.
AJ
AJ on April 3, 2023 at 6:07 am
But pedantically talking down to people, openly mocking them, inciting
violence, aligning with known pedophiles, and using one's platform as a
city official to publish degrading, vile commentary seems to be working
out perfectly for David Faber, doesn't it7 Ben, I admire the commitment
to community, the sacrifice of time away from job and family, the
vulnerability assumed when putting oneself in the line of public
criticism that is inherent to any elected or appointed public governance
role. Truly, if one's motives are to be of service and positive change,
I tip my hat to those who are willing to take on the mantle.
But you all — elected city councillors —by either directly supporting
or simply sitting on your hands and saying nothing —have failed this
community by not removing Faber as mayor, neither censuring him nor
Libby Wenstrom for their failures of judgment and in doing so, condoned
behavior that is not worthy of their offices. You are therefore
complicit. I have lost all respect for and trust in this body of
"leaders". I know there are good folks amongst you, but you chose to do
the wrong thing.
Harvey Windle Collateral Damage
Harvey Windle Collateral Damage on April 1, 2023 at 12:27 pm
I sent 2 items regarding parking to Ben Thomas and council on 2/5/23.
First, empty promises from then city manager Timmons from about 6 years
ago. Ben had asked about that. Here is Timmon's empty assurance. "We
will be updating our efforts soon via Main Street discussions this fall
and winter. I am hoping to have a plan ready for implementation next
spring". That obviously never happened.
The longer letter was written by a police volunteer as Mauro came on
board a few years ago. It is edited due to 500 -word FP limit.
It is not about parking. It is about city government not following its
laws and codes, and new clean hands getting dirty.
"As a former Police Volunteer and Parking Enforcement Officer, I wish to
comment on the issue of parking in the city of Port Townsend. The root
of the problem is the city council and its refusal to adequately address
the problem. The police department does not make the laws but only
enforces them. The department is at the mercy of the city to pass
reasonable laws and provide the police with the means to enforce them.
Sergeant Troy Surber is correct when he recently commented that there
are adequate parking places in Port Townsend. Unfortunately, there are
also an adequate number of persons who repeatedly flaunt the laws. Fines
are a necessary evil to curb these violators in order to provide
available parking places and ensure reasonable access to our businesses.
However, the fines are antiquated and ineffectual. The fine for
violation of the two-hour limit in much of downtown is $15.00 and cannot
be given to a car more than once in a day. In 2919, $15.00 for a full
day of parking is a bargain, and in this case, a joke. Too many times, I
have written a citation only to see the violator come to his car, look
at the ticket and laugh over his getting away with this parking bargain.
Then, he/she usually repeats the act time and time again, occupying a
space all day for days on end.
As I said, this is not a police matter but one for the city council who
pass the laws and set the fines. In addition, they are the people who
determine the financial resources of the police department with which to
enforce the laws.
It is also disheartening to know the offenders scoff at the fines and
repeatedly come back for more.
As a former volunteer, this policy is one of the reasons why I am a
former, not current, volunteer. The other is the "dumbing down" of the
volunteer organization, but that is another subject for another
discussion. It would be great if there were 30 volunteers as there were
just a few years ago. This is possible to achieve because there are
other cities with such organizations that have even larger volunteer
groups. Achieving that goal requires significant alterations in policies
and this also is a different topic for another day...."
From: Reverend Crustal Cox
To: publiccommentCcitvofpt.us; newsL612eninsuladailvnews. com; news6ptleader.com
Subject: Port Townsend is a Welcoming Community
Date: Sunday, April 16, 2023 1:44:02 PM
This Could Be Your Welcoming Port Townsend Event. You are NOT Safe having an
Event in Port Townsend, unless the City approves of your Belief, your Rights, your God,
your Politics, your Gender, your Ideology and sees you as deserving Human Rights,
Dignity and Equality.
Odd, Delusional and Hypocritical that the City of Port Townsend worked the Community up
to Fear Robert Zerfing, yet when he came to town to film an event he and all of us were
attacked. They are the Violent Ones yet Convince the Community they are Peaceful and We
are Violent.
"Port Townsend is a Welcoming Community" Says Mayor David Faber. Let's Take a Look at
How Welcoming the Port Townsend "Community" is.
This Could Be Your Welcoming Port Townsend Event.
These are Scenes from Amy Sousa's Press Conference, a Women's Free Speech Event
downtown Port Townsend in Pope Marine Park, next to the Cotton Building. 4LetJulieSwim
Press Conference. #LetWomenSpeak #UseYourWords STOP Bullying those you don't agree
with.
Why not Human Rights and Dignity for All?
Don't Forget Mayor David Faber said this was Beautiful and Supportive. Makes him Proud.
Oh and the Man Who assaulted Jennifer Thomas and Others, Mayor David Faber's Law Firm
got him out of the charges.
No Discussion. No Trying to Convince Hearts and Minds. Simply Mob Rule, Violence, Noise,
Bullying, Intimidation. No Words to Convince others to Love You, Support You. This Violent
Mob supported, incited and protected by your Tax Dollars, by the City of Port Townsend Shut
Women Down, Hurt Women, Violated Woman and Continue to Do so to this Day. If you were
trying to Convince us we are Safe with You, You FAILED. If you were trying to convince us
you are loving and kind, You Failed. If you were trying to say hey believe how we do, well
there is no opening for that now that you have assaulted women in the streets of Port
Townsend. I have no fear of PRIDE until that night. Now I See Pride and the Trans
Community of PT as Violent, Closed Minded, Mean, Cruel Bullies.
I have been an Out Lesbian for over 40 years, Never saw anything like it. You don't convince
people to like you by hitting them. You listen to them, then you make the intelligent counter
argument. Now We don't want to Hear you Ever for Any Reason, as you are no Feared, guess
that is what you were going for.
From: Julie Jaman
To: publiccommentCcitvofot.us
Cc: CitvCouncil
Subject: resending comments for city council
Date: Monday, April 17, 2023 4:22:22 PM
To be sure that my comments are logged as comments
I am resending the comments I sent to cit, councilc&citoft.us.
to publicommment(a)citvofDt.us
thank you
Julie jaman
Port Townsend City Council
4-17-23
RE: Healthier Together Aquatic Center or HTAC
I, just by chance, became aware of a survey regarding a plan for
a facility titled Healthier Together Aquatic Center or HTAC. I don't know if
the City provided a notice of such a survey in the monthly utility bill, I hope so.
The survey appeared to be a web app, inexpensive but dubious in many aspects:
One link to the survey popped up as a 404 message, which may have ended
participation by some people.
The introduction statement to the survey stated "the HTAC" as if this concept idea
was already adopted. Is it?
One question showed photos of possible activities such as multiple pools, play areas,
energy intensive whirlpools and saunas similar to super YMCA facilities located in
dense
urban population areas. Is little Port Townsend expected to afford such a facility?
On some questions the responder was directed to make multiple choices with no
option for "none of the above".
The Healthier Together Aquatic Center, a very clunky title with no local relevance,
is being promoted as a feel good project with something for everyone but, so far,
there
has been little practical information: A general idea for each scenario of a cost to
build,
a projected annual budget to maintain and staff; the basic mineral mining for materials
and technologies with concomitant greenhouse/CO2 footprint of such a facility from
concrete
to techno/digital appliances and heating.
It is essential to survey local private businesses that already provide many of the
services
this HTAC plan envisions to understand the commercial impacts.
Does the council intend to allow the taxpayers to vote on such a plan?
Overall it appears the HTAC is a refreshed version of the 2015 study funded by the
Olympic YMCA for a $25M facility; a full service super Y aquatic center, with FEMA
as one funding source.Port Townsend, in collaboration with junior taxing districts and
with the possibility of
tapping medicare funds, is reviving this multi-million dollar project .
A more realistic plan would be to conserve and maintain the existing Mt View pool:
upgrading
and repairing the facility; installing heat pumps to move away from propane;
remodeling to install individual shower/dressing areas; repairing the pool/natatorium
area; and redesigning the parking area. The well built Mt View facility, a community -
owned asset, could have a significantly lower greenhouse/CO2 footprint and many
more years of service for recreation and sports.
It should be taken into consideration that aquatic and health programs are much
broader categories than swimming pools. They are key parts of the recreation in our
seaport town: boating, wharfs, School District and Marine Science Center offerings,
beaches, snorkeling and scuba diving, wetlands, ponds,lagoons, boating, windsurfing,
SEPA mitigated areas, surf fishing, rain gardens, informal splash puddles,fountains.
all the human uses of aquatic ecosystems in and around this community.
Rather than contrive a huge aquatic facility that would displace private business and
impose a heavy financial burden, it would be prudent to provide a thorough inventory
of both public and private health and recreational activities that abound in these parts
and determine city infrastructure needs into the future.
Provide the data from the Office of Financial Management (OFM) on census and
population
projections as required for the Comprehensive Plan and plan for wise use and
improvements
of existing facilities and robust volunteer participation with long range planning based
on data and financial feasibility.
Julie Jaman
Quimper Peninsula
Check out my Video Massup of How Welcoming of a Community Port Townsend is
Reverend Crystal Cox
Universal Church of Light
a New Earth Ministry
PORT TOWNSEND CITY COUNCIL
CONSENT AGENDA
April 17, 2023
A. Approval of Bills, Claims and Warrants:
Vouchers 612 through 612 in the amount of $434.50
Vouchers 171858 through 171864 in the amount of $2,893.13
Vouchers 171828 through 171844 in the amount of $83,211.47
B. Approval of Minutes: March 13, 2023 Workshop Meeting
March 27, 2023 Special Session Business Meeting
C. Authorizing the City Manager to Execute an Extension of the Contract with
BigBelly Connect Collection Facilities in the Amount of $1,663.66 per month.
D. Authorizing the City Manager to Enter into Two-year Contracts for On -Call
Engineering Services
Action: Move to adopt the consent agenda or request to remove any individual
item from the consent agenda. (Short statements or easily resolved questions are
appropriate without removing item from the consent agenda).
DRAFT
CITY OF PORT TOWNSEND
MINUTES OF THE CITY COUNCIL WORKSHOP MEETING OF MARCH 13, 2023
CALL TO ORDER/ ROLL CALL
The Port Townsend City Council met in a Regular Workshop Meeting on the 13th day
of March 2023 in Council Chambers at 540 Water Street. Mayor David Faber called the
meeting to order at 6:00pm.
Councilmembers present at roll call were David Faber, Aislinn Diamanti, Ben Thomas,
Libby Wennstrom, Amy Howard, Owen Rowe, and Monica MickHager.
Staff members present were City Attorney Heidi Greenwood , Director of Parks and
Recreation Strategy Carrie Hite, Public Works Director Steve King , City Manager John
Mauro, and Public Records Officer Haylie Clement.
GENERAL PUBLIC COMMENT (REGARDING ITEMS NOT ON THE AGENDA)
There was no public comment.
DISCUSSION ITEMS
Healthier Together Initiative
City Manager John Mauro introduced the Healthier Together Initiative.
Director of Parks and Recreation Strategy Carrie Hite provided an overview and
introduced Jim Kalvelage, Founding Partner and Eric Dunn, Senior
Associate/Architect/Project Manager of Opsis Architecture.
Opsis Architecture and Ms. Hite provided the Healthier Together Center Feasibility
Study presentation which included Meeting Agenda, Project Vision, Goals of Study,
Project Calendar, Guiding Principles, Expression of Community and Place, Project
Guiding Principles, Potential Service Area, Space Program & Needs, Program
Spaces to Support Activities, Lap & Competition Pool -Cool Water, Recreation Pool -
Warm Water, Fitness Room-Cardio/Weights, Group Exercise Room,
Classroom ITeaching Kitchen & Birthday Parties, Physical Therapy, Initial Thoughts
on Key Amenities, Site Evaluation Criteria, Potential Sites & Analysis, Site Options,
Evan's Vista Context and Site, Jeff. Healthcare Context and Site, Golf Course
Context and Site, and Mtn. View context and Site.
In response to Council's clarifying questions Opsis Architecture and Ms.
Hite explained the service area being an evolving conversation, depth of warm water
pool being around 5ft, district boundaries/census block issues, proximity to hospital,
therapy/rehab needs, engagement with private fitness providers, fitness room being
March 13, 2023 City Council Workshop Meeting Minutes Page 1 of 2
open to everyone, proposed kitchen in relation to Fairgrounds commercial kitchen, DRAFT
historic data/thorough analysis on sites, Evan's Vista funding possible constraints,
accessibility exclusively by car, possibility of multiple stories, who will operate the
facility, and Y status when new facility is built.
Public Comment:
Stephen Schumacher spoke about being in favor of public health facilities, concerns
around overlapping/competing with already existing facilities, current public facility
buildings, and fees.
Scott Walker spoke about local Y history and his involvement, Y funding in relation to
pools and fitness clubs, parking management policies, Right of Way, and setbacks.
Discussion ensued around parking in relation to physical therapy/rehab/exercise,
school identified sites, summer project coordination amongst organizational
partners, more than minimum amount of ADA Parking, splash pad, parking, and
covered bike shed, Golf Course site exploration, and dog park option at Golf Course
site.
In addition, Council discussed tax component and fee discount rate, limited services
by other entities, current pool issues, amenities that meet the needs of community,
updates needed for rec center, concerns around parking, removal of setbacks,
outside component, removal of pool regardless, sewer issues at Golf Course site,
parking for families, drop off area, Open Houses, survey, next steps, and importance
of community partners.
ADJOURN
There being no further business, the meeting adjourned at 7:41 pm.
Attest:
Alyssa Rodrigues
City Clerk
March 13, 2023 City Council Workshop Meeting Minutes Page 2 of 2
DRAFT
CITY OF PORT TOWNSEND
MINUTES OF THE REGULAR SESSION OF MARCH 27, 2023
CALL TO ORDER/ PLEDGE OF ALLEGIANCE
The Port Townsend City Council met in a Special Session Business Meeting on the 27th
day of March 2023 in Council Chambers at 540 Water Street. Mayor David Faber called
the meeting to order at 6:00pm.
ROLL CALL
Councilmembers present at roll call were David Faber, Aislinn Diamanti, Monica
MickHager, Ben Thomas, Owen Rowe, Libby Wennstrom, and Amy Howard.
Staff members present were City Manager John Mauro , Planning and Community
Development Director Emma Bolin , Public Works Director Steve King , City Attorney
Heidi Greenwood , Planning Manager Judy Surber, and City Clerk Alyssa Rodrigues.
UNFINISHED BUSINESS
Ordinance 3306 Related to Increasing Residential Building Capacity; Amending
Titles 17, 18, and 20 of the Port Townsend Municipal Code
City Manager John Mauro introduced Ordinance 3306 Related to Increasing
Residential Building Capacity; Amending Titles 17,18 and 20 of the Port Townsend
Municipal Code.
Planning and Community Development Director Emma Bolin and Planning Manager
Judy Surber provided the Ordinance 3306 presentation which included 2023
Housing Code Amendments, Long Range Planner starting in next two weeks,
Comprehensive Plan amendment, and first phase of periodic update of 2025
Comprehensive Plan. Ms. Bolin went on to explain changes made after first reading
of Ordinance 3306, recommended motion, and adding the authorization of staff to
correct any inaccurate citations.
Ms. Bolin reviewed changes made from first reading.
In response to Council's clarifying questions Ms. Bolin explained the Tiny House on
Wheels community no longer has the porch requirement, maximum cottage density
per lot discussed previously, increasing maximum lot coverage forADU's to 45%
being achievable for R -I and R -II and could be added in changes for tonight but
cautioned reserving R -I increases for comprehensive plan amendment.
Kat Murphy spoke about the importance of mandating affordable housing and
personal rental experience.
March 27, 2023 Special Session City Council Business Meeting Page 1 of 4
Liz Revord spoke about proposed amendments being helpful for housing options, DRAFT
HSN recognizing work of city staff, community engagement, looking forward to next
phase, celebration of community, and small wins to enact big change.
Jamie Maciejewski spoke about being thankful for amount of work done by city staff,
big wins, tools for Habitat for Humanity, and encouraged development of
comprehensive affordable housing plan.
Rick Jahnke spoke about encouraged approval of ordinance, Ordinance 3200, no
affordable units built through process in Ordinance 3200, and the importance of
addressing all available strategies for housing challenges.
Discussion ensued around minimum lot size for cottage housing.
Motion: Libby Wennstrom moved to amend the table in Exhibit N to show R-111 also
have a 5, 000sf minimum lot size. Owen Rowe seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
Discussion ensued around R -II maximum lot coverage increasing up to 45%, future
development of ADU, and deed restriction process.
Motion: David Faber moved to amend the R-11 maximum lot coverage for
development with ADU's to 45%. Monica MickHager seconded.
Discussion ensued around stormwater with R -I.
Vote: motion carried unanimously, 7-0 by voice vote.
Discussion ensued around Tiny Houses on Wheels and if electricity precludes solar,
health codes regarding utility connections for Tiny Houses on Wheels and
permitting.
Motion: Libby Wennstrom moved to amend Exhibit Z in 17.58.030 subitem C to be
re written to read "C. Utilities. Tiny Houses on Wheels shall be connected to
municipal utilities as required by City and State Law" Amy Howard seconded.
Vote: motion carried unanimously, 7-0 by voice vote.
Mayor Faber discussed housing affordability, next phase, guarantee affordable
housing is built in Port Townsend, HB1110, challenges around building four-plexes,
market challenges, housing providers to do more with land for less money, target
working community, and appreciation for staff.
Discussion ensued around development pressure, challenges around local funding
and bonding, shortage of builders, Long Range Planner, importance of community
showing up, tasking Planning Commission with looking at affordability as next
highest priority and setting up next phase.
March 27, 2023 Special Session City Council Business Meeting Page 2 of 4
Motion: Aislinn Diamanti moved to approve Ordinance 3306 Related to Increasing DRAFT
Residential Building Capacity, Amending Titles 17, 18, and 20 of the Port Townsend
Municipal Code and authorize staff correct any inaccurate citations as amended.
Amy Howard seconded.
Discussion ensued around a scrivener's error on pg. 23 of Exhibits to state, "Private
space shall create a sense of privacy..." instead of "Private space shall to create a
sense of privacy..."
Vote: motion carried unanimously, 7-0 by voice vote.
NEW BUSINESS
Poet Laureate
Mr. Mauro introduced the Poet Laureate program.
City Attorney Heidi Greenwood introduced Nhatt Nichols and Lindsay Wayland from
the Arts Commission. Ms. Greenwood introduced the Poet Laureate program and
proposal. Ms. Nichols and Ms. Wayland provided the Poet Laureate presentation
which included, resiliency, pilot program, Small Kindnesses poem, more connectivity
amongst people in community with Poet Laureate, other people's experiences with
Poet Laureates in other towns, explore if literary arts position is sustainable and
viability program for Port Townsend, inspired by program, work done to create
program, excitement in community, Copper Canyon Press, excitement around poetry,
civic third place, and Arts being an essential way to relate between civic bodies and
general populous.
In response to Council's clarifying questions Ms. Nichols and Ms. Wayland confirmed
the Poet Laureate would be paid out of next year's budget and Mayor appointed Poet
Laureate.
There was no public comment.
Discussion ensued around appreciation for Arts Commission for their work on Poet
Laureate and proposal, well laid out proposal, and excitement for next year's Poet
Laureate.
Motion: Ben Thomas moved to authorize the Mayor to appoint a Port Townsend Poet
Laureate, as recommended by the Port Townsend Arts Commission, for calendar year
2024 Owen Rowe seconded.
Discussion ensued around the good work done with Poet Laureate proposal and
appreciation for Small Kindnesses poem.
Vote: motion carried unanimously, 7-0 by voice vote.
March 27, 2023 Special Session City Council Business Meeting Page 3 of 4
Ms. Greenwood explained the Arts Commission recommends Council member DRAFT
Thomas as the member of City Council to the Selection Panel.
Mayor Faber appointed Council member Thomas as the member of City Council to the
Selection Panel.
Year End Financial Report
Mr. Mauro introduced the Year End Financial Report.
Finance and Technology Services Director Connie Anderson presented the Year End
Financial Report which included the Revenue vs. Expense Summary for the Period
Ending December 31, 2022.
In response to Council's clarifying questions Ms. Anderson explained regarding
Fire/EMS she would need to look into why it was budgeted the way it was, and
Custodial/Refundable deposits are related to construction hold backs.
There was no public comment.
Discussion ensued around appreciation for Ms. Anderson answering questions, look
at strategic projects that could use reserves, Financial Sustainability/Council
Workshop, paid off debt, transparency, color coding of financial reports, and staffing
level concerns.
ADJOURN
There being no further business, the meeting adjourned at 7:34pm.
Attest:
Alyssa Rodrigues
City Clerk
March 27, 2023 Special Session City Council Business Meeting Page 4 of 4
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Submitted By: Steve King, PW Director
Department: Public Works
Agenda Bill AB23-154
Meeting Date: April 17, 2023
Agenda Item: VILC
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Date Submitted: April 11, 2023
Contact Phone: 360-379-5090
SUBJECT: Motion authorizing the City Manager to execute an extension of the
contract with BigBelly Connect collection facilities in the amount of $1,663.66 per
month.
CATEGORY: BUDGET IMPACT: N/A
❑ Consent ❑ Resolution Expenditure Amount: $54,897
❑ Staff Report ❑ Ordinance Included in Budget? Yes ❑x No ❑
❑x Contract Approval ❑ Other:
❑ Public Hearing (Legislative, unless otherwise noted)
❑ 3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities
Cost Allocation Fund: 103 Street
SUMMARY STATEMENT:
The City entered into a 5 -year contract with BigBelly Connect LX to provide 10
collection stations throughout Downtown and Uptown. The existing contract is set to
expire this summer. Staff is requesting authorization to enter into a 3 -year extension for
the same 10 facilities.
The proposed extension will include the following services:
The new contract cost increased $28 per month per unit to $1,663.66 per month
including sales tax. This will also include replacing the plastic bubble over the solar
panel, annual cleaning, as well the items listed above. The cost of this contract has
historically been budgeted 50-50 between streets and Lodging Tax. The 2023 budget
includes funds to pay for this service. The 2024, 2025, and 2026 will also need to
include budget authorization for this contract.
The BigBelly's have been a good addition to downtown and are highly utilized. They
provide better trach collection capacity compared to the existing cans and notify the City
as well as Olympic Disposal when they are 80% full. The City and Olympic Disposal
coordination on the all downtown cans have improved over the last several years and
the BigBelly's have helped that coordinate significantly by allowing both entities to
monitor can usage rates in real time.
After the next three years is complete, the City will need to evaluate the condition of the
units to see if replacement is necessary.
Staff recommends the City Council authorize an extension of this contract.
ATTACHMENTS: N/A
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action
is needed; this effectively represents unanimous approval for the City Manager to
execute the contract.
ALTERNATIVES:
❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
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Submitted By: Steve King, PW Director
Department: Public Works
Agenda Bill AB23-155
Meeting Date: April 17, 2023
Agenda Item: VILD
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Date Submitted: April 11, 2023
Contact Phone: 360-379-5090
SUBJECT: Motion authorizing the City Manager to enter into two-year contracts
for on-call engineering services
CATEGORY:
❑x Consent ❑ Resolution
❑x
Staff Report ❑ Ordinance
Contract Approval ❑ Other:
BUDGET IMPACT: N/A
Expenditure Amount: $30,000
Included in Budget? Yes ❑x No ❑
Public Hearing (Legislative, unless otherwise noted)
El
3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities
Cost Allocation Fund: Choose an item,
.
SUMMARY STATEMENT:
Engineering services are generally provided through the engineering department of the
City. However, certain services are not available from City staff. These services are
typically specialty services such as geotechnical engineering, surveying, hydraulics, and
other specific needs. Additionally, the city engineering department is down two staff
members and has a large project backlog. The intent of hiring on-call services is to
supplement expertise of the engineering department and provide relief when the work
load exceeds staff capacity.
One point to note is that on-call services do irk„ necessarily equate to more projects
being completed given it requires staff to manage consultants. In some cases, it takes
more staff resources to manage consultants as compared to doing the engineering
work. Therefore, use of on-call services is selective based on the need and available
budget using a gap filling approach.
The City budget include„ $30,000 for on-call services in the Public Works Administration
fund (540). The city anticipates selecting three firms to provide on call services for
transportation related engineering, utilities, and surveying. The budget will be managed
between all three firms and on-call services will be requested on a task order basis.
This will allow staff to evaluate the cost for each task requested.
Staff is recommending Council authorization for the City Manager to enter into up to
three contracts and expend funds authorized in the adopted or subsequently amended
2023 budget. Staff also recommends this authorization extend into 2024 and follow the
adopted 2024 budget.
ATTACHMENTS: N/A
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: If adopted as part of the Consent Agenda, no further action is
needed; this effectively represents unanimous approval for the City Manager to execute the
contract.
ALTERNATIVES:
❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
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Agenda Bill AB23-156
Meeting Date: April 17, 2023
Agenda Item: IX.A
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Submitted By: Connie Anderson, Director of Finance & Technology Services
Date Submitted: April 12, 2023
Department: Finance
Contact Phone: 360-379-4403
SUBJECT: Ordinance 3310 Adopting 2023 Supplemental Budget Appropriations
CATEGORY: BUDGET IMPACT:
❑ Consent ❑ Resolution Expenditure Amount:
❑ Staff Report ❑x Ordinance Included in Budget? Yes ❑ No ❑x
❑ Contract Approval ❑ Other:
❑ Public Hearing (Legislative, unless otherwise noted)
❑ 3 -Year Strategic Plan: N/A
Cost Allocation Fund: N/A
SUMMARY STATEMENT:
First quarter of the year is the initial opportunity to review funds, projects, and
expenditures that were not included in the adopted budget. Supplemental appropriations
are required to provide the needed resources to support operations and capital projects.
There are many reasons why supplemental appropriations are needed.
• The timing of expenses across budget years requires the spending authority to be
carried forward.
• Additional expenditures emerge as new information or activity occurs that was not
previously known or available when compiling the current year budget.
• Increased costs due to supply chain issues, labor shortages and inflation factors.
• Unforeseen emergencies.
• Obtaining legislative authority for the proper management of funds in the general
ledger.
A noticeable impact in the 1St supplemental budget for 2023 is the number of capital
projects requiring the expenses to carry forward from the 2022 budget. This reflects the
lost productivity the organization is experiencing because of the historically high vacancy
rate. The result is both operational and capital project work remaining on the books and
work pushing forward into subsequent years.
This budget supplemental includes utilization of consultants to keep work moving forward.
Consultants, when used in conjunction with full time staff, are an effective tool in the work
process. The key is to find the right balance, as consultants require full time staff to
effectively manage their work. Professional services include: 1) utility tax analysis and
review 2) on call permit review and associated engineering services 3) engineering
roundabout analysis and 4) accounting services contract. This will be an area staff will
continue to use in 2023 to boost operational and project work where appropriate.
A portion of on call services for permit review and associated engineering services will be
revenue neutral as staff will establish an expedited permit review fee. However, staff
recommends that a portion of the funding approved on April 3rd, 2023, be expensed from
the General Fund so that on call consultants can perform an optional task to update
engineering review design standards and related codes to implement tactical infill code
changes such as parking reductions.
Also included in the budget supplemental are requests to cover expenses for city-wide
initiatives such as Envision the PT Golf Course and Mountain View Commons, Healthier
Together (community partnerships) and the Creative District.
And finally, the budget supplemental includes requests for expenses that are higher than
anticipated when the budget was put together or are the result of an unforeseen
circumstance. Expenses include: 1) increased insurance premium 2) pool roof repairs
3) elevator call service 4) equipment purchases 5) check reissuance and 6) Evans Vista
clean up.
The 1St supplemental detail is attached for your review. The supplemental budget
ordinance is presented on April 17, 2023, for a first reading. The second reading is
scheduled for May 1, 2023.
ATTACHMENTS:
1. Ordinance 3310
2. City of Port Townsend 2023 Supplemental #1 Detail
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION:
Move to approve the first reading of Ordinance 3310 Adopting 2023 Supplemental
Budget Appropriations.
ALTERNATIVES:
❑x Take No Action ❑ Refer to Committee ❑ Refer to Staff ❑x Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
Ordinance 3310
Page 1 of 2
ORDINANCE NO. 3310
AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON,
ADOPTING 2023 SUPPLEMENTAL BUDGET APPROPRIATIONS
WHEREAS, for some capital projects, funds appropriated in 2022 were not spent either
due to project delays or project changes; and,
WHEREAS, staff recommends "carrying -over" those funds not spent in 2022, and
appropriating them to the same projects in 2023; and,
WHEREAS, new or unforeseen projects were not identified at the time of compiling the
2023 budget; and,
WHEREAS, staff recommends appropriating funds for the new and unforeseen projects
as identified for 2023; and,
WHEREAS, the City Council reviewed the supplemental budget on April 17, 2023, and
considered the matter further on May 1, 2023;
NOW, THEREFORE, the City Council of the City of Port Townsend, Washington, do
ordain as follows:
Section 1. The supplemental budget for the City of Port Townsend, Washington, for the
fiscal year 2023, is adopted as set forth in the document entitled "City of Port Townsend 2023
Budget Supplemental 41 Fund Summary," a copy of which is attached as Exhibit A, making
revenue and expenditure revisions.
Section 2. This Ordinance shall take effect upon its passage, approval, and publication
in the form and manner provided by law.
Ordinance 3310
Page 2 of 2
ADOPTED by the City Council of the City of Port Townsend, Washington, by a vote of
the majority of the City Council plus one, at a regular business meeting thereof, held this I" day
of May 2023.
Attest:
Alyssa Rodrigues
City Clerk
David J. Faber
Mayor
Approved as to legal form:
Heidi Greenwood
City Attorney
City of Port Townsend
2023 Supplemental p1 Detail
101`3
Fund Balance
Supplemental
2023 Expense
Fund Balance
after
Description
Fund
Account Description
Budget ql
Increase/
Proposed
Funding Source
Explanation
Request
(Decrease)
Mar 31, 2023
Supplemental
Change
Salary Survey
General Fund
Professional Services
38,000
(38,000)
Fund Balance
Carryforward 2022 Budget
50% Permit Fees&
consultant for on-call permit review and
On Call Permit Review Service
General Fund
Professional Services
150,000
(150,000)
50% Fund Balanceciated
engineering services
Accounting Services Contract
General Fund
Professional Services
12,750
(12,750)
Fund Balance
Carryforward 2022 Budget
Increased Insurance Expense
General Fund
Insurance
163,667
(163,667)
Fund Balance
For premium increase compared to budget
Transferto Capital
General Fund
Transfer Out
625,159
(625,159)
Fund Balance
(989,576)
6,073,174
5,083,598
General Capital
Transfer In
625,159
625,159
City Hall Space Planning (ARTA 2022) Phase III
General Capital
Capital Improvements
$60,297
(60,297)
Contractfor$5Kfor demolition in January 2023
Kitchen Shelter
General Capital
Capital Improvements
$34,887
(34,887)
Carryforward 2022 Budget
Cherry St 4 Plex- Bond funds
General Capital
Capital Improvements
$150,000
(150,000)
Carryforward 2022 Budget
Evans Vista- Affordable Housing Funds
General Capital
Capital Improvements
11,975
(11,975)
Carryforward 2022 Budget
Envision PT Golf Course & Mountain View Commons
General Capital
Capital Improvements
86,000
(86,000)
Carryforward 2022 Budget
ARTA +Partner
CoPT leading the project, hiring consultant and
Healthier Together lnitiatve w/ Partner Agencies
193,000
(193,000)
Contributions
sharing costs with partner agencies
Healthier Together lniative(initial city portion)
General Capital
Capital Improvements
$80,000
(80,000)
Carryforward 2022 Budget
Pool roof repairs coating
General Capital
Capital Improvements
$76,000
(76,000)
Carryforward 2022 Budget
Library Windows- Carry forward and Add grant
General Capital
Capital Improvements
$243,000
(243,000)
Carryforward 2022 Budget
Library bathrooms- carry forward and add grant
General Capital
Capital Improvements
$33,000
(33,000)
Carryforward 2022 Budget
(343,000)
519,487
176,487
Roundabout Analysis
FEET
Transfer Out
20,000
(20,000)
TIB Grant for Tyler Street
FEET
Transfer Out
75,000
(75,000)
EV Charging
FEET
Transfer Out
10,000
(10,000)
Pool Roof Repair
FEET
Transfer Out
76,000
(76,000)
(181,000)
1,292,654
1,111,654
consultant to review monthly utility tax reporting
Utility tax analysis
Water Sewer Operating -Wtr Dist
Professional Services
$8,000
(8,000)
Fund Balance
to Department of Revenue
consultantto review monthly utility tax reporting
Utility tax analysis
Water Sewer Operating -Wst Wtr Coll
Professional Services
$8,000
(8,000)
Fund Balance
to Department of Revenue
Transfer Out
Water Sewer Operating
Transfers Out
$1,174,208
(1,174,208)
Scale software for Jeff Co. per agreement
Water Sewer Operating - Compost
Machinery & Equipment
$35,000
(35,000)
Fund Balance
Per Jeff. Co agreement
(1,225,208)
4,961,110
3,735,902
101`3
(25,000) 84,350 59,350
2 of3
Fund Balance
Supplemental
2023 Expense
after
Description
Fund
Account Description
Budget#1
Increase/
Fund Balance
proposed
Funding Source
Explanation
Request
(Decrease)
Mar 31, 2023
Supplemental
Change
Transfersln
1,174,208
1,174,208
Reissue payment to supplier for PM #6402.0,
2022 fraud issue that was resolved; reissuing
Oldcastle infracturcture
Water Sewer Capital
Capital Improvements
26,000
(26,000)
Fund Balance
payment to vendor. Carryforward 2022 Budget.
Pacific &Spruce wtr
Water Sewer Capital
Capital Improvements
$75,000
(75,000)
Fund Balance
Carryforward from 2022 Budget
Discovery Road Swr
Water Sewer Capital
Capital Improvements
$100,000
(100,000)
Fund Balance
Carryforward from 2022 Budget
Pacific &Spruce swr
Water Sewer Capital
Capital Improvements
$60,000
(60,000)
Fund Balance
Carryforward from 2022 Budget
Affordable Housing
Water Sewer Capital
Capital Improvements
$200,000
(200,000)
Fund Balance
Carryforward from 2022 Budget
Nutrient Study
Water Sewer Capital
Capital Improvements
$138,000
(138,000)
Fund Balance
Carryforward from 2022 Budget
Discovery Road Wtr
Water Sewer Capital
Capital Improvements
$180,000
(180,000)
Fund Balance
Carryforward from 2022 Budget
Gaines Street
Water Sewer Capital
Capital Improvements
$235,000
(235,000)
Fund Balance
Carryforward from 2022 Budget
Lords Lake
Water Sewer Capital
Capital Improvements
$75,000
(75,000)
Fund Balance
Carryforward from 2022 Budget
General Sewer Plan
Water Sewer Capital
Capital Improvements
$85,208
(85,208)
Fund Balance
Carryforward from 2022 Budget
-
9,721 9,721
consultantto review monthly utility tax reporting
Utility Tax Analysis
Stormwater Operating
Professional Services
8,000
(8,000)
to Department of Revenue
Transfers to Capital
Stormwater Operating
Transfer Out
290,000
(290,000)
Fund Balance
Carryforward from 2022 Budget
(298,000)
677,661 379,661
Transfer In
290,000
ADA Lawrence
Stormwater Capital
Capital Improvements
$15,000
(15,000)
Transferfrom Ops
Carryforward from 2022 Budget
Pacific &Spruce
Stormwater Capital
Capital Improvements
$25,000
(25,000)
Transferfrom Ops
Carryforward from 2022 Budget
Discovery Road
Stormwater Capital
Capital Improvements
250,000
(250,000)
Transferfrom Ops
Carryforward from 2022 Budget
-
26,773 26,773
Transfers Out
350,000
(350,000)
EV Charging Station
Streets Operating
$10,000
(10,000)
FEET
Community Project
(360,000)
479,484 119,484
Grant Reciepts/transfers in
4,815,215
TIB Grantfor Tyler Street
Streets Capital
Capital Improvements
$446,299
(446,299)
REET/ Banked Capacity
Carryforward from 2022 Budget
Discovery Road
Streets Capital
Capital Improvements
$4,340,000
(4,340,000)
Carryforward from 2022 Budget
HSIP Discovery Road
Streets Capital
Capital Improvements
$33,000
(33,000)
Carryforward from 2022 Budget
Sims Way Boatyard
Streets Capital
Capital Improvements
$97,000
(97,000)
Carryforward from 2022 Budget
(101,084)
143,227 42,143
Creative District (Yr 1 of 4, $30,400) & Retreat
Creative Districts &Facilitator
LTAC
Professional Services
$31,900
(31,900)
Lodging Tax Revenues
Facilitator ($1500)
(31,900)
754,255 722,355
Machinery&Egipment
IT Operating&Maint
Machinery&Equipt
$25,000
(25,000)
Fund Balance
Carryforward from 2022 Budget
(25,000) 84,350 59,350
2 of3
3 of3
Fund Balance
Supplemental
2023 Expense
after
Description
Fund
Account Description
Budget #1
Increase/
Fund Balance
proposed
Funding Source
Explanation
Request
(Decrease)
Mar 31, 2023
Supplemental
Change
Roundabout Analysis
Public Works Admin
Professional Services
$20,000
(20,000)
FEET
Professional servicesto complete analysis
(20,000)
116,127
96,127
Computers
IT Replacement
Computers
$9,000
(9,000)
Fund Balance
Carryforward from 2022 Budget
(9,000)
53,855
44,855
Ranger for Facilities
ARPA
Transfer Out
$35,000
(35,000)
Fund Balance
Carryforward from 2022 Budget
Liftgatefor Facilities New Ranger
ARPA
Transfer Out
$4,000
(4,000)
Fund Balance
Carryforward from 2022 Budget
(39,000)
2,367,930
2,328,930
3 of3
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Submitted By: Heidi Greenwood
Department: City Attorney
Agenda Bill AB23-157
Meeting Date: April 17, 2023
Agenda Item: IX.B
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Date Submitted: April 11, 2023
Contact Phone: 360-379-5048
SUBJECT: Resolution 23-027 Creating the Equity, Access, and Rights Advisory Board
CATEGORY:
❑ Consent ❑x Resolution
❑ Staff Report ❑ Ordinance
BUDGET IMPACT:
Expenditure Amount (2023): $
Included in Budget? Yes ❑ No ❑
❑ Contract Approval ❑ Other: Discussion
❑ Public Hearing (Legislative, unless otherwise noted)
❑x 3 -Year Strategic Plan: 1 - Build small town quality of life
Cost Allocation Fund:
SUMMARY STATEMENT: The City Council tasked the Council Culture and Society
Committee with reviewing and implementing the recommendations of the Ad Hoc
Committee on Public Safety and Law Enforcement which included a recommendation to
create a race and social justice advisory board. The Culture and Society Committee
spent time researching other cities' initiatives and reached out to community members
for feedback. The attached resolution is the culmination of that effort.
The Committee also discussed the importance of removing barriers to access to this
advisory board and for all advisory boards. They discussed the possibility of
compensation for advisory board members, but the Committee acknowledged that
would require a change in policy. However, the Committee did request that the City
consider wider meeting locations and time options.
The Committee also discussed this advisory board's membership and how to ensure
greater diversity on the board. They recommended Council members intentionally
reach out to individuals and organizations to secure applications from a broad spectrum
of viewpoints.
ATTACHMENTS: Resolution 23-027
CITY COUNCIL COMMITTEE RECOMMENDATION: At its March 8, 2023 meeting, the
City Council Culture and Society Committee recommended approval of the Resolution
23-027 Creating the Equity, Access, and Rights Advisory Board
RECOMMENDED ACTION: Move to approve Resolution 23-027 Creating the Equity,
Access, and Rights Advisory Board
ALTERNATIVES:
❑x Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
Resolution 23-027
Page 1 of 3
RESOLUTION 23-027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PORT TOWNSEND, WASHINGTON, CREATING THE EQUITY, ACCESS AND
RIGHTS ADVISORY BOARD
WHEREAS, on February 16, 2021, the City Council approved the Ad Hoc Committee
on Law Enforcement and Public Safety report that recommended the City create a Race and
Social Justice Advisory Board; and
WHEREAS, the City Council referred the recommendations of the Ad Hoc Committee
on Law Enforcement and Public Safety to the Council Culture and Society Committee for
consideration; and
WHEREAS, the Culture and Society Committee has researched other municipalities'
diversity and equity initiatives; and
WHEREAS, the Culture and Society Committee recommended the following provisions
for an Equity, Access, and Rights Advisory Board.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
SECTION 1. FORMATION
An Equity, Access, and Rights Advisory Board is hereby established, subject to the general
provisions in Article 4 of City Council Rules of Procedure pertaining to Committees, Boards,
Work Groups, & Commissions, including any amendments thereto.
SECTION 2. SCOPE OF WORK AND TASK DESCRIPTIONS
The Equity, Access, and Rights Advisory Board is authorized to function as directed by the City
Council on the following matters:
1. Adopt rules of operation and schedule meetings.
2. Serve as the resident advisory board to allow Port Townsend and perform the following as
needed:
a. Provide access to staff and the City Council for community members to raise concerns
about equity and rights;
b. Pursue outreach and collaboration with the community, community organizations, and
other jurisdictions, including a list of outside resources to assist community members;
c. Serve in an advisory capacity to staff and City Council seeking resolution to issues and
informed feedback on proposed policies;
Resolution 23-027
Page 2 of 3
d. Act as a standing task force to assist the City Council Culture and Society Committee in
furthering equity, access, and rights in the City of Port Townsend.
e. Assist in reviewing and updating the City's Equity, Diversity, and Inclusion Statement.
3. Advise and make recommendations to the City Council on proposed ordinances, resolutions,
proclamations, plans, and procedures by applying an equity lens as directed by the City
Council.
4. Advise and make recommendations to City Council, staff, other advisory boards regarding
education, training, and resources for equity, access, and rights.
5. Convene public listening sessions on difficult community issues and recommend equitable
and effective actions as directed by the City Council.
6. Provide a forum for discussing equity, access, and human rights issues.
7. Provide such other functions as directed by City Council.
SECTION 3. TERM OF COMMITTEE — SUNSET PROVISION
This committee shall constitute a standing advisory board, subject to further City Council
resolution. No sunset provision is established.
SECTION 4. MEMBERSHIP
The Equity, Access, and Rights Advisory Board shall consist of no less than five and no more
than nine members to be appointed by the Mayor with the consent of the City Council, from
residents, business owners, or others with a demonstrable tie to Port Townsend who are
recognized as having fitness for such positions, with the following additional provisions:
1. The members of the Equity, Access, and Rights Advisory Board should be at least fourteen
years old and should represent a broad spectrum of backgrounds and points of view.
Members should be collaborative active listeners who embrace diversity and understanding.
2. All members of the Advisory Board must have demonstrated interest in or knowledge of the
community's equity, access, and rights.
SECTION 5. TERMS OF OFFICE
The term of office shall be three years, except that the initial appointments shall be staggered
from one to three years, so that no more than three members shall have their terms expire in any
one year.
SECTION 6. MEETINGS
Resolution 23-027
Page 3 of 3
The Advisory Board will begin meeting when five members have been appointed, but no sooner
than sixty days from the adoption of this resolution.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this 17Th day of April 2023.
Attest:
Alyssa Rodrigues
City Clerk
David J. Faber
Mayor
Approved as to form:
Heidi Greenwood
City Attorney
111y
(f port
Townsen
Agenda Bill AB23-158
Meeting Date: April 17, 2023
Agenda Item: IX.0
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Submitted By: Emma Bolin, PCD Director Date Submitted: April 17 2023
Department: Planning/Community Dev. Contact Phone: 360-390-4048
SUBJECT:
Resolution 23-028 Updating and Providing for Planning and Community
Development and Public Works Departments Fees
Ordinance 3311 Related to City Public Works Fees and Repealing Section
3.36.018 of the Port Townsend Municipal Code
CATEGORY: BUDGET IMPACT:
❑ Consent ❑x Resolution Expenditure Amount: $ 0
❑ Staff Report ❑x Ordinance Included in Budget? Yes ❑ No ❑
❑ Contract Approval ❑ Other: Discussion Item
❑ Public Hearing (Legislative, unless otherwise noted)
❑ 3 -Year Strategic Plan: N/A
Cost Allocation Fund: Choose an item,
.
SUMMARY STATEMENT:
With the Tactical Infill code amendments (specifically Ordinance 3306 relating to
increasing residential building capacity; amending Titles 17, 18 and 20 PTMC), there is
a need to amend fees charged by the Department of Planning & Community
Development (PCD) to reflect new permit processes and amend others streamlined by
the new ordinance. These include:
• Unit lot subdivision fees (new)
• Tiny House on Wheel site plan review (new)
• Tiny House on Wheel Community Conditional Use Permits (new)
• Cottage Housing Development (amended fee reducing Typing and amount
charged, with optional Type II review if requested).
Staff amended the property appraisal fee required for street vacation to reflect changes
in Ordinance 3309 related to street vacations and amending Chapter 12.20 PTMC.
As part of the fee update, staff also noted that the right of way, sewer, water, and
stormwater improvements standard waivers and variances (provided for in Titles 12 and
13 PTMC) require more staff hours than that charged in the fee list, which is $384 for
variances and $192 for waivers. If the waivers or variances issued are appealed, they
are only charged $200.00 in accordance with Section 3.36.018 PTMC. They are heard
by a Hearing Examiner and $200.00 does not cover the Hearing Examiner or staff
review fees. In comparison land use appeals are charged at cost for the hearing
examiner plus $500 for noticing. Staff recommends increasing the fees for processing
waivers and variances and making corresponding edits to appeal charges for variances
and waivers based on actual costs through Section 3.36.018 repeal.
Finally, at the April 3rd, 2023 Council meeting, Council approved resolution 23-025 to
authorize the City Manager to execute an agreement for on call land use permit review.
The services provided for permit review are revenue neutral and enable the City to
initiate Directed Service Task Orders for on call review at the developer's cost. At this
time, staff anticipates that those applicants electing this option may experience
enhanced permitting timelines and thus, will result in enhanced City staff capacity for all
permit reviews. Would-be users will be able to review cost summary and expected
turnaround timelines in a task review order estimate before selection and payment. We
propose that the following services be made available for enhanced capacity permit
review:
• Shoreline Permit Review
• Critical Area Review
• Special Study Third Party Review (includes critical area reports, traffic impact
studies, Environmental Impact Studies etc.)
• Public Works Site Plan Review
The intent is to start with enhanced capacity permit reviews for these services and
expand later if this program successfully reduces permit review timelines, clears staff
backlog, and results in equitable outcomes for all customers.
ATTACHMENTS:
a. Resolution 23-028 and Exhibit A Development Services Fee Schedule
b. Ordinance 3311 Related to City Public Works Fees and Repealing Section
3.36.018 of the Port Townsend Municipal Code
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION:
1. Move to approve Resolution 23-028 Updating and Providing for Planning and
Community Development and Public Works Department Fees.
2. Move to waive Council rules and approve Ordinance 3311 Related to City Public
Works Fees and Repealing Section 3.36.018 of the Port Townsend Municipal
Code.
ALTERNATIVES:
❑ Take No Action ❑x Refer to Committee ❑x Refer to Staff ❑x Postpone Action
❑ Remove from Consent Agenda ❑x Waive Council Rules and approve Ordinance
❑ Other:
Resolution 23-028
Page 1 of 1
Resolution No. 23-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT
TOWNSEND UPDATING AND PROVIDING FOR PLANNING AND
COMMUNITY DEVELOPMENT AND PUBLIC WORKS
DEPARTMENTS FEES
WHEREAS, the City Council of the City of Port Townsend, on recommendation of the
City Manager and City Public Works Director, determines it appropriate to update fees
established in Resolution 11-041 (approved December 19, 2011) and updated in Resolution 22-
041 (approved October 17, 2022) as set forth in this Resolution; and
WHEREAS, the City Council of the City of Port Townsend, on recommendation of the
City Manager and City Planning and Community Development Director, determines it
appropriate to update fees established in Resolution 11-041 (approved December 19, 2011) and
updated in Resolution 22-051 (approved December 5, 2022) as set forth in this Resolution.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Townsend as follows:
SECTION 1. New Fees Established.
Effective April 18th 2023, the fees for various Planning and Community
Development and Public Works Departments services, as set forth in Exhibit A
(attached hereto and incorporated by reference) are hereby established (and prior
fees are rescinded).
SECTION 2. Severability.
If any provision of this Resolution or its application to any person or circumstance
is held invalid, the remainder of the ordinance, or the application of the provision
to other persons or circumstances is not affected.
ADOPTED by the City Council of the City of Port Townsend at a regular meeting
thereof, held this 171h day of April 2023.
Attest.
Alyssa Rodrigues
City Clerk
David J Faber
Mayor
Approved as to form:
Heidi Greenwood
City Attorney
City of Port Townsend, Planning and Community Development
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
DEVELOPMENT SERVICES FEE SCHEDULE
Land Use Fees - Fees associated with land use and planning services shall be as specified in the table below. In general, fees
are calculated as follows: Land Use Base Fee (as listed in Part A) + SEPA(State Environmental Policy Act) Fee, if applicable
(Part B) + Noticing Fees (Part C) = Total. Please note that each application is unique and thus, actual costs may vary.For
example: 1) The base permit fee in Part A and B is a minimum fee- if actual staff review time is exceeded, the City will notify
the applicant and begin billing at $96/hr. 2) Review by City Engineering Department Staff of land use projects will be billed at
$96/hr to cover actual costs incurred. Estimates will be made available upon request. 3) Any costs incurred from the need to
use outside consultants shall be in addition to fees listed and are the responsibility of the applicant. 4) The City charges $500
upfront for applications requiring a hearing before the Hearings Examiner. If the actual cost is less or more the difference
will be refunded or billed. 5) Any recording fees incurred shall be the responsibility of the applicant . 6) Minimum fees are
paid at time of application; any additional fees must be paid within 30 -days of billing unless the City pre -approves other
arrangements. The City may place permits on hold and the application processing timeline may be held in abeyance pending
payment of fees. 7) See footnote 1 on page 18 for process if fees are disputed.
rrXR I H— LMNU UJC rcniyii I DtA3c r«
Ref Land Use Permit Name Type Base Staff Time 2% Tech 5% Record Hearing Total
# Permit Fee Allotted Fee - $5 Fee Examiner
(Hours) I min. $3 - $102
ADDITIONAL REVIEW FEES
Additional Review Fees,
the base permit fee is a
minimum; if actual staff
2 review time is exceeded, $0.00 1 $0.00
the city will notify the
applicant and begin
billing at $96/hr.(1)
BINDING SITE PLAN
JBinding Site Plan, Mixed
3 Use/Commercial I I -A $1,920.00 1 20 1 $38.40 1 $10.00 1 1 $1,968.40
Binding Site Plan,
4 modification or 1 $576.00 6 $11.52 $10.00 $597.52
amendment
Binding Site Plan,
5
Residential (oii laorlc,...
I -A
$576.00
6
$11.52
$10.00
$597.52
COMPREHENSIVE PLAN
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Comprehensive Plan -
Formal Amendments by
Government/ jurisdiction
(Rezones or Subarea Plan
Amendments or
Shoreline Master
6
Program Amendment).
V
TBD
TBD
TBD
TBD
TBD
TBD
NOTE: Applications will
require third party
review. Contact city staff
to determine applicable
fees.
Comprehensive Plan -
Formal Amendments by
non-government/
jurisdiction (Rezones or
Subarea Plan
7
Amendments or
V
$960.00
10
$19.20
$10.00
$989.20
Shoreline Master
Program Amendment).
NOTE: Applicant must
also pay for SEPA, see
page 12.
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Comprehensive Plan
Amendment, Suggested
No charge
may or
8
V
may not
get on the
docket
CONDITIONAL
USE
Conditional Use, Major.
9
See definition in PTMC
III
$2,400.00
25
$48.00
$10.00
$500.00
$2,958.00
17.08.020.
Conditional Use, Minor.
10
See definition in PTMC
II
$672.00
7
$13.44
$10.00
$695.44
17.08.020.
11
Conditional Use
II
$288.00
3
$5.76
$10.00
$303.76
Modification
COTTAGE HOUSING
12
Cottage Housing, K 4...
I IV
$192.00
2
$5.00
$9.50
$206.50
,Z a :i.e...
Cottage Housing, .I ....-44...
........................................................................
13
yu wwitliAd\/r Su y
II
$2,880.00
30
$57.60
$10.00
$2,947.60
�....�?..I:::r::l..L.......!................�'.�....L.......L..........:;I
14
Aii=iu Adr':ri4i i,,44k,,e...
L .
$., �6I6IC?��C' ��
� C�„
!;:�� a C'?
0 00
Review Vu'id
CRITICAL AREAS
Critical Area - Major. See
15
definition in PTMC
II
$960.00
10
$19.20
$10.00
$989.20
19.05.040.
16
Critical Area Advance
II
$192.00
2
$5.00
$9.50
$206.50
Determination
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Critical Area Reasonable
Use Exception. NOTE:
The base fee is in
17
addition to the Major
II
$480.00
5
$9.60
$10.00
$499.60
Critical Area permit and
shall not be halved.
Critical Area Waiver. Per
18
PTMC
1
$192.00
2
$5.00
$9.50
$206.50
19.05.040.E.j:(footnote 4
page 18
Critical Area, Minor. See
definition in PTMC
1
$480.00
5
$9.60
$10.00
$499.60
19.05.040.
Flood Development
I -A
$288.00
3
$5.76
$10.00
$303.76
Permit
Flood Development
11
$672.00
7
$13.44
$10.00
$695.44
Permit Variance
Habitat Assessment
19
Required per PTMC
$192.00
2
$5.00
$9.50
$206.50
16.08.130(F)
DESIGN
REVIEW
Design Review -
20
Administrative only per
I -A
$48.00
0.5
$5.00
$3.00
$56.00
PTMC 17.30.020(4)
Historic Residential
21
Departure Request:
$0.00
$5.00
$3.00
$8.00
Design Review -
22
Administrative Only
I -A
$96.00
1
$5.00
$4.75
$105.75
Secondary Home
Design Review -
23
Administrative Only
I -A
$96.00
1
$5.00
$4.75
$105.75
Primary Home
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Design Review -
24
Administrative only
I -A
$96.00
1
$5.00
$4.75
$105.75
Pivotal Home
25
Secondary Home
11
$192.00
2
$5.00
$9.50
$206.50
26
Primary Home
11
$192.00
2
$5.00
$9.50
$206.50
27
Pivotal Home
11
$192.00
2
$5.00
$9.50
$206.50
Design Review- Minor
28
Requiring HPC
1-A
$96.00
1
$5.00
$4.75
$105.75
Committee review per
PTMC 17.30.020
Design Review - Major
Commercial and Major
HPC Review -Note: all
commercial projects in
29
excess of 10,000 square
11
$960.00
10
$19.20
$10.00
$989.20
feet are considered
Major projects.
30
Pivotal Home
11
$192.00
2
$5.00
$9.50
$206.50
Multi -family Review -
31
Track 1 per definition in
I -A
$288.00
3
$5.76
$10.00
$303.76
PTMC 17.46.030
Multi -family Review -
32
Track 2 per definition in
I -A
$960.00
10
$19.20
$10.00
$989.20
PTMC 17.46.030
36
Special Valuation:
37
Residential
I -A
$96.00
1
$5.00
$4.75
$105.75
38
Commercial
I -A
$384.00
4
$7.68
$10.00
$401.68
HOME OCCUPATION
39 Home Occupation 1 $288.00 3
$5.76 $10.00 $303.76
LONG PLAT
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Long Plat Amendment/
Alteration - Major - See
40
definition PTMC
III
$2,400.00
25
$48.00
$10.00
$500.00
$2,458.00
18.16.090
Long Plat Amendment/
Alteration - Minor- See
41
definition PTMC
1
$480.00
5
$9.60
$10.00
$499.60
18.16.090
42
Long Plat or Extension
111
$480.00
5
$9.60
$10.00
$499.60
43
Long Plat, Final
IV
$960.00
10
$19.20
$10.00
$989.20
Long Plat, Preliminary, -
Final plat fee will be paid
44
later (see Long Plat,
111
$4,800.00
50
$96.00
$10.00
$500.00
$5,406.00
Final)
LOT LINE
ADJUSTMENT
Lot Line Adjustment
45
Type I - no reorientation;
1
$384.00
4
$7.68
$10.00
$401.68
move lot line in parallel
46
Lot Line Adjustment
11
$576.00
6
$11.52
$10.00
$597.52
Type 11
LOTS OF RECORD
47
Lots of Record (2 - 9 lots)
I -A
$384.00
4
$7.68
$10.00
$401.68
48
Lots of Record (single lot)
I -A
$192.00
2
$5.00
$9.50
$206.50
PLAT
VACATION
49
1 Plat Vacation
111
$2,496.00
1 26
$49.92
$10.00
$500.00
1 $3,055.92
PLANNED UNIT DEVELOPMENT (PUD)
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
PUD (Planned Unit
Development) -
Preliminary. PUDs are
not subject to associate
50
subdivision fees (short
III
$4,800.00
50
$96.00
$10.00
$500.00
$5,406.00
plat, long plat, binding
site plan). Fee for "PUD
Final" to be paid later.
PUD Amendment/
51
Alteration - Major (as
III
$2,400.00
25
$48.00
$10.00
$500.00
$2,958.00
defined in PTMC
17.32.130).
PUD Amendment/
52
Alteration - Minor (as
1
$480.00
5
$9.60
$10.00
$499.60
defined in PTMC
117.32.130).
53
JPUD, Final
IV
$960.00
10
$19.20
$10.00
$989.20
RECORDING
FEES
Recording Fees - the
54
applicant shall pay the
Actual Cost
cost of all recording fees.
SHORELINES
55
Shoreline Exemption
I -A
$288.00
3
$5.76
$10.00
$303.76
Shoreline Master
Program Amendments.
56
See Comprehensive Plan
V
$3.00
Amendment
Shoreline Substantial
57
Development Permit -
'111
$1,152.00
12
$23.04
$10.00
$500.00
$1,685.04
Conditional
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Shoreline Substantial
58
Development Permit -
II
$768.00
8
$15.36
$10.00
$793.36
Minor as defined in SMP
Section 10.4.1
Shoreline Substantial
59
Development Permit -
III
$960.00
10
$19.20
$10.00
$500.00
$1,489.20
Major as defined in SMP
Section 10.4.1
Shoreline Variance,
60
Minor. (See definition
II
$768.00
8
$15.36
$10.00
$793.36
SMP 10.7.2
Shoreline Variance,
61
Major. (See definition
III
$768.00
8
$15.36
$10.00
$500.00
$1,293.36
SMP 10.7.3
62
Shoreline Permit
II
$288.00
3
$5.76
$10.00
$303.76
Revision
SHORT PLAT
63
Short Plat Amendment
1
$576.00
6
$11.52
$10.00
$597.52
64
Short Plat Approval, Final
1
$960.00
10
$19.20
$10.00
$989.20
for 3-9 lots
65
Short Plat Extension
11
$288.00
3
$5.76
$10.00
$303.76
Short Plat Preliminary -
2 lots. Note: Final Plat
66
fee included in these
11
$576.00
6
$11.52
$10.00
$597.52
fees.
Short Plat, Preliminary -
67
3 - 9 lots. Will also need
11
$3,456.00
36
$69.12
$10.00
$3,535.12
to pay Short Plat Final
fees.
QlNllPl L ..IIL.5VIII: DIIIVIIISIII N
City of Port Townsend
Fee List " 2023 (Reso. 19-084)
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA
98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 _ $102
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7
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SIGN PERMIT
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Sign Permits (Note: if in
73
Historic District, Design
1
$96.00
1
$5.00
$4.75
$105.75
Review is also required)
74
IDeparture Permanent
IA
$192.00
2
$5.00
$9.50
$206.50
Seasonal Temporary Sign
75
Departure (up to 9
1
$96.00
1
$5.00
$4.75
$105.75
months
Temporary Sign
76
Departure (15 days or
1
$48.00
0.5
$5.00
$3.00
$56.00
less
Sims to Kearney LIS
(Local Information Sign)
77
Project and M.I.S.
1
$96.00
1
$5.00
$0.00
$101.00
(Merchant Information
systems) program -
Annual fee
78
ISign Variance
11
$288.00
3
$5.76
$10.00
$303.76
STREET VACATION
Street Vacation
(Appraisal Deposit of
$ x-50"���00 to be
made by separate check
79
and receipted in Finance
V
$576.00
6
$11.52
$10.00
$597.52
w/cover memo.
Proceeds to be used to
pay for appraisa I.).
TEMPORARY USE
80
Temporary Use
1
$144.00
1.5
$5.00
$7.25
$156.25
Temporary Use re -
81
established from prior
1
$96.00
1
$5.00
$4.75
$105.75
ear, no change
Street Vendor -
82
**Plus annual permit fee
$96.00
1
$5.00
$4.75
$105.75
of $350.00
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
TREE CONSERVATION
83
Tree Conservation
Permit Approval:
Affecting 40,000 square
84
feet land area or less
II
$192.00
2
$5.00
$9.50
$206.50
Affecting in excess of
85
40,000 square feet land
II
$480.00
5
$9.60
$10.00
$499.60
area but not exceeding
five acres
86
Affecting land area of
II
$960.00
10
$19.20
$10.00
$989.20
five acres or more
Tree Removal - Forest
Practice (Combined with
87
statement of intent not
I-A
$96.00
1
$5.00
$4.75
$105.75
to convert commercial
forest lands PTMC
19.06.060 E)
Tree Permit/Plan - Minor
88
Modification to
I-A
$192.00
2
$5.00
$9.50
$206.50
Approved
89
Tree Removal -Written
I-A
$96.00
1
$5.00
$4.75
$105.75
Exemption
VARIANCE
Variance, major - (new
buildings). NOTE: this is
90
not a Shoreline variance.
III
$2,400.00
25
$48.00
$10.00
$500.00
$2,958.00
See Variance definition in
PTMC 17.08.070.
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Variance, minor (existing
91
buildings). See Minor
II
$672.00
7
$13.44
$10.00
$695.44
Variance definition in
PTMC 17.08.070.
WIRELESS FACILITY
92
Wireless Facility
1
$288.00
3
$5.76
$10.00
$303.76
93
Wireless Facility
11
$960.00
10
$19.20
$10.00
$989.20
94
Wireless Facility
111
$4,320.00
45
$86.40
$10.00
$500.00
$4,916.40
ZONING/ CODE REVISIONS
Zoning/Land Use Code
95
Text Revisions - NOTE:
v
$960.00
10
$19.20
$10.00
$989.20
applicant must also pay
for SEPA
PART B - SEPA
96
SEPA Addendum
$384.00
4
$7.68
$10.00
$401.68
SEPA Checklist review for
short subdivisions and
other exempt projects, if
97
DSD Director believes
$96.00
1
$5.00
$4.75
$105.75
may include non-SEPA
exempt actions ($ to be
credited)
SEPA Environmental
Type III parent
98
Checklist Threshold
$1,536.00
16
$30.72
$10.00
$1,576.72
file
Determination Major
SEPA Environmental
Type I or II
99
Checklist Threshold
$768.00
8
$15.36
$10.00
$793.36
file
parent f
Determination Minor
SEPA Environmental
Impact Statement (EIS);
100
see PTMC 19.04 Article
$960.00
10
$19.20
$10.00
$989.20
IV. (plus consultant
costs.
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
PART C- LAND USE NOTCING
FEES
Noticing is based upon
the Highest permit type
Second
(in Part A) and whether
Notice Board
Paper
Notice - SEPA
Third
or not SEPA is required
Notice -
Mailing
Threshold
Notice -
Total
Deposit
(Part B).
NOA
Determinatio
Hearing
n
Type IA/ I typically no
101
notice unless, see below
$0
$0.00
$0.00
$0.00
$0.00
Type IA, I (involving
multifamily design
review 5-9 units, R-III
Cottage Housing, or
102
SEPA) (If SEPA is not
$30
$150.00
$75.00
$100.00
$355.00
required or if Optional
DNS process is used,
Waive $100 Second
103
Type 11
$30
$75.00
$105.00
Type 11 (involving
shoreline permits,
cottage housing, short
subdivision or SEPA) (If
104
SEPA is not required, or if
$30
$150.00
$75.00
$100.00
$355.00
the Optional DNS
process is used, Waive
$100 Second Notice)
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Type III (includes NOA,
SEPA Threshold, Hearing
Notice) (If SEPA is not
105
required, or if the
$30
$150.00
$75.00
$100.00
$100.00
$455.00
Optional DNS process is
used, Waive $100
Second Notice
Noticing is based upon
the Highest permit type
2nd Notice -
(in Part A) and whether
Notice Boar
Paper
SEPA
Third
or not SEPA is required
Notice-
Mailing
Threshold
Notice-
Total
Deposit
(Part B).
NOA
Determinatio
Hearing
n
106
Type IV
$0
$0.00
$0.00
$0.00
$0.00
107
Type V - Site Specific
$30
$150.00
$75.00
$100.00
$100.00
$455.00
108
Type V -General
$0
$150.00
$0.00
$100.00
$100.00
$350.00
109
Type V- Street Vacation
$30
$150.00
$25.00
$205.00
110
SEPA Addendum
$75.00
$100.00
$175.00
requiring notice
Additional Notice and
111
publication - required by
$0.00
changes initiated by
lapplicant
PUBLIC WORKS - ENGINEERING
& INSPECTION
FEES
Project Review of Land
112
Use Permit Applications
$96.00
1
STREET/ SITE DEVELOPMENT
PERMIT (SDP)
113
Permit Fee
$288.00
3
$5.76
$10.00
$303.76
114
Plan Review (plus $96/hr
$384.00
4
$384.00
over four hrs.)
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
2% of
Inspection Fees (the
estimated
115
engineer of record shall
provide a cost estimate)
project
costs
MINOR
IMPROVEMENT PERMIT
(MIP)
116
Permit Fee (includes
$288.00
2
$5.76
$10.00
$303.76
inspection fee: $96)
Re -Inspection for
117
corrections
Latecomers Agreement
Processing Fee (plus
118
$96/h r. over four
$384.00
4
$384.00
hrs)(County Recording
fees are not included)
119
Inspection not
$96.00
1
specifically listed
120
Plan review for changes
$96.00
1
to approved plans
ADMINISTRATIVE FEES
Appeal fee for
administrative decision
(plus $96/hr over four
121
hrs). (Hearing Examiner
I, I -A, IISEPA
$384.00
4
$7.68
TRUE
$391.68
fee may also apply - see
below)
Appeal to Hearings
Examiner (if the actual
cost is less or more the
121
difference will be
I, I -A, II
$0.00
$500.00
Actual Cost
refunded or billed.
(Appeal fee also applies -
see above)
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Technical Conference —
Public works — If actual
staff review time
123
exceeds 5 hrs., additional
$480.00
5
$480.00
staff time will be billed at
$96/h r.
124
Technical conference —
$96.00
1
$96.00
one year extension
Variance under PTMC
125
;8,1 $
A- l
Titles 12 and 13
126
Waiver request under
./�'.
,,.
PTMC Title 12 and 13
127
Water Reservation —
$480.00
5
$480.00
County
OTHER FEES
128
Additional Inspection
$96.00
1
$96.00
Fees(per site visit
129
Addressing (per address
$48.00
0.5
$48.00
assigned)
130
Accessory Dwelling Unit:
$0.00
131
Address
$48.00
0.5
$48.00
132
Inspection
$96.00
1
$96.00
133
Notice to Title
$96.00
1
$96.00
Customer Assistance
134
Meetings (CAM) (plus
$192.00
2
$192.00
$96/hr over two hrs) (5)
135
Director's Interpretation
$150.00
$150.00
136
Recording Fees
Actual Cost
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Legal Document
preparation (minimum
137
fee plus $100 per hr for
$96.00
1
$96.00
any City Attorney time)
Letter to Assessor ,
Zoning Compliance
Letter, or Statement of
138
Restrictions (Plus $96/hr.
$96.00
1
$96.00
for each additional hour
of staff time.)
Pre-application, for
projects that will require
139
Type I or II permits (plus
I or II
$288.00
3
$288.00
$96/hr over three hrs)
Pre-application, for
140
projects that will require
III
$480.00
5
$480.00
Type III permits (plus
$96/hr over five hrs)
Waiver Request (per
141
item; unless specified
$288
3
$288.00
elsewhere)
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.........................................................................................................................................................................................
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City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Ar::Wai rust
'ulhal c WC?I'Ik; '�e Nan '.. jai e..
STREET USE
PERMIT FEES
Base
Annual Sed
Tech Fee
Record Fee
Street Use Permit
Renewal Notes
Total
Permit Fee
Ft Fee
O
2/a
5%
Sidewalk cafes, or similar
use where the use is
$510.00
$2.14
$10.20
$10.00
$530.20
restricted to the
applicant or business
If use is
Annual Renewal Fee for
reestablished
$170.00
$2.14
$5.00
$8.50
$183.50
Sidewalk Cafes
with no change
Tables and chairs only on
sidewalk - where the use
is open to members of
the public without
$170.00
$5.00
$8.50
$183.50
restriction (need not be
customer of applicant or
business)
If use is
Annual Renewal Fee for
reestablished
$85.00
$5.00
$4.25
$94.25
Tables &Chairs only
with no change
Not req. for
Planter boxes, short
permit renewal
$170.00
$5.00
$8.50
$183.50
term, and other items
if use remains
unchanged
City of Port Townsend
-- '- • 0:4
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref
Land Use Permit Name
Type
Base
Staff Time
2% Tech
5% Record
Hearing
Total
#
Permit Fee
Allotted
Fee - $5
Fee
Examiner
(Hours)
min.
$3 - $102
Streateries when use is
restricted to applicant or
$2,550.00
$8.57
$51.00
$10.00
$2,611.00
business
If use is
Annual Renewal Fee for
reestablished
$170.00
$5.00
$8.50
$183.50
Streateries
with no change
Parklets where use is
open to the public
without restriction (need
$1,700.00
$8.57
$34.00
$10.00
$1,744.00
not be customer of
applicant or business)
If use is
Annual Renewal Fee for
reestablished
$170.00
$5.00
$8.50
$183.50
Parklets
with no change
SUP Notes
A.1AII permits listed with a base fee shall include additional hourly charges when permits
require staff review time resulting in a total a cost of review in excess of the base fee. The
hourly charge shall be as established by resolution 21-065 and as amended consistent with
the Development Services Fee table hourly rate.
B.Hermits are required, but no fees apply to the following:
1.[L-mporary Street Closure — activities that require temporary closure of streets, lanes or
sidewalks for commercial loading/unloading, construction storage or repair purposes.
2.2rivate Mail/Parcel Boxes—commercial structures, other than individual US Postal Service
boxes, that use the street, sidewalk, and/or public right of way for extended periods for
newspaper sales or private collection of mail or parcels.
3.Hublic or community services structure, including, public art.
4.0ity sponsored uses of the right of way.
C.Ph addition to base fees for permits, an annual per SF charge shall apply at the time of
permit issuance and annually thereafter with a renewal date of January 1st.
FOOTNOTES
City of Port Townsend, Development Services Department
250 Madison Street, Suite 3, Port Townsend, WA 98368
Phone: 360.385.3000 www.cityofpt.us
Ref I Land Use Permit Name Type Base IStaff Time 2% Tech 5% Record Hearing Total
# I Permit Feel Allotted I Fee - $5 1 Fee Examiner
136
(Hours) min. $3 - $102
(1) Should fees or hourly charges be contested by an applicant, the first recourse is with the
Department Head. Should the Department Head find that the City acted appropriately and
that the allegation has no merit, s/he shall respond in writing to the applicant stating the
basis for denial of the claim. This written response constitutes an administrative decision
appealable to the Hearing Examiner pursuant to PTMC Chapter 20.01. In the event the
Hearing Examiner finds substantially in favor of the applicant, the cost of the Hearing
Examiner and appeal fee is paid by the City (and Hearing Examiner and appeal fee paid by the
applicant would be refunded).
(2) Record Retention fee is 5% of the fee rounded to the nearest 25C pursuant to PTMC
2.76.031
(3) The City charges $500.00 upfront for applications requiring a hearing before the Hearings
Examiner. If the actual cost is less or more the difference will be refunded or billed.
(4) For critical areas, development proposals which contain only aquifer recharge areas,
frequently flooded areas or seismic hazard areas, the director may waive compliance with the
application requirements and delineations requirements of this section and compliance with
the performance standards for development contained in PTMC 19.05.060. The director must
be satisfied that the performance standards provided for in the individual critical area
regulations for a specific environmental category are met and no purpose established under
this chapter would be furthered by requiring compliance with application requirements or
the performance standards for development.
(5) One-half of the base fee may be credited to a subsequent, associated pre-application/land
use application if submitted within 12 months of the CAM.
Ordinance 3311
Page 1 of 2
ORDINANCE NO. 3311
AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, RELATED
TO CITY PUBLIC WORKS FEES AND REPEALING SECTION 3.36.018 OF THE
PORT TOWNSEND MUNICIPAL CODE
WHEREAS, the City of Port Townsend adopts most fees by Council resolution; and
WHEREAS, the Public Works appeal fee remains in the City municipal code causing
confusion; and
WHEREAS, the current Public Works appeal fees do not cover the City's costs;
NOW, THEREFORE, the City Council of the City of Port Townsend ordains as
follows:
Section 1. Repeal. Section 2.20.010 of the Port Townsend Municipal Code is repealed
as set forth below:
Section 2. Severability. If any sentence, clause or phrase of this ordinance should be held
to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase or work of this ordinance.
Section 3. Notwithstanding any provisions to the contrary in Chapter 1.01.015 of the
Port Townsend Municipal Code, staff and the Code Reviser are authorized to update and
incorporate changes adopted in the Port Townsend Municipal Code. Staff and the Code Reviser
are further authorized to make non -substantive edits related to numbering, grammar, spelling,
and formatting consistent with this Ordinance.
Section 4. Effective Date. This ordinance shall take effect and be in force five days after
the date of its publication in the manner provided by law. Publication of this ordinance shall be
by summary thereof consisting of the title.
ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular
meeting thereof, held this 171h day of April 2023.
David J. Faber
Mayor
Attest:
Alyssa Rodrigues
City Clerk
Approved as to Form:
Heidi Greenwood
City Attorney
Ordinance 3311
Page 2 of 2
111y
(f port
Townsen
Submitted By: Steve King, PW Director
Department: Public Works
Agenda Bill AB23-159
Meeting Date: April 17, 2023
Agenda Item: IX. D
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Date Submitted: April 11, 2023
Contact Phone: 360-379-5090
SUBJECT: Ordinance 3312 Related to System Development Fees and Amending
Section 13.03.080 and Repealing Section 13.03.090 of the Port Townsend
Municipal Code
CATEGORY:
❑ Consent ❑ Resolution
Staff Report ❑x Ordinance
Contract Approval ❑ Other:
BUDGET IMPACT: N/A
Expenditure Amount: $
Included in Budget? Yes ❑ No ❑
Public Hearing (Legislative, unless otherwise noted)
3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities
Cost Allocation Fund: 555 Engineering Services
SUMMARY STATEMENT:
The City code includes provisions for collection of System Development Charges for
new water and sewer connections. The System Development Charge (SDC) is
sometimes known as a buy -in fee or a charge that helps with the capital costs of
expanding utility systems to support development of new connections. The following two
areas of amendment are recommended by City Staff to reflect actual practice.
Chapter 13.03.08013 PTMC addresses credits for SDCs, but the code fails to
address abandoned or discontinued services. Past practice has been to charge
system development charges for services that have been discontinued no matter
how much time has gone by from the date of discontinued service to the date or
restarting service. Charging SDCs on resuming a discontinued service makes
sense given the financial viability of the city utility systems are based on
collection of base fees through rates. The water and sewer systems continue to
operate no matter if water is being used or not. Historically, the city has relied on
base fees to ensure sustained revenue is available. Charging SDCs when a
service has been discontinued helps the city recover these lost base fees from
discontinued services. However, for reasonableness, many cities allow for
discontinued service for a period of time without charging SDCs unless the
service has been disconnected for a period of time of 5 years or more for the
purpose of redevelopment or transition of a property. Setting this time period is
at the discretion of the City and can range from 0 to 10 years. Staff recommends
using a 5 year period. Staff does not recommend going beyond 10 years due to
negative financial impact to the utility. Regardless of the time period chosen, city
staff recommends amending the City code to provide clarity for this situation.
2. Chapter 13.03.090 address adjustments to the SDCs annually based on the
Consumer Price Index specified in the code. Past practice has been to not
adjust the SDCs by an inflationary adjustment. In reviewing the SDCs in 2021 for
the water system rate adjustments, our financial consultants recommended
removing the inflationary adjustment from our code given SDCs amounts are
calculated based on specific formulas allowed by law. These formulas look at
the system improvement values estimated in the capital plan compared to the
number of new connections projected. This calculation should be performed
discretely at each rate study and not adjusted by inflation due to the risk of
exceeding SDC levels as authorized by formula. The city is currently not at risk,
but could be in the future if this code is not repealed. Staff is recommending
repealing this section of the code and adjust SDC levels only during periodic
utility rate evaluations.
These two updates to the City Code are recommended to ensure staff administration of
SDCs is consistent with City Code and common utility standards of practice.
ATTACHMENTS: Ordinance 3312
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION: Move to waive Council Rules and approve Ordinance 3312
Related to System Development Fees and Amending Section 13.03.080 and Repealing Section
13.03.090 of the Port Townsend Municipal Code
ALTERNATIVES:
❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
Ordinance 3312
Page 1 of 2
ORDINANCE NO. 3312
AN ORDINANCE OF THE CITY OF PORT TOWNSEND, WASHINGTON, RELATED
TO SYSTEM DEVELOPMENT FEES AND AMENDING SECTION 13.03.080 AND
REPEALING SECTION 13.03.090 OF THE PORT TOWNSEND MUNICIPAL CODE
WHEREAS, the City of Port Townsend collects system development charges (SDC) for
the water and wastewater utilities that contribute to the capital costs of system expansion; and
WHEREAS, the City code is silent as to SDCs for abandoned or discontinued service
and so has charged new SDCs regardless of how long the service is discontinued; and
WHEREAS, the City code also mandates an annual CPI adjustment to SDCs that the
City has not followed since SDCs are calculated based on specific legal formulas;
NOW, THEREFORE, the City Council of the City of Port Townsend ordains as
follows:
Section 1. Amendment. Section 13.03.080 of the Port Townsend Municipal Code is
amended as set forth below:
13.03.080 System development charge credit.
A. The owner or previous owner of a property that has been assessed through a local
improvement district or through a special assessment for water or sewer general facilities shall be
given a credit towards payment of the SDC calculated under this chapter. The credit shall be
determined by prorating the current SDC as the required share against the previously paid
assessment for identified general facilities. The ENR index for each time period shall be the
method of establishing the value of the amount previously paid.
B. For existing customers that upgrade or expand their system ERU requirements, the customer
shall receive credit for the previous ERU for which an SDC was paid. No credit for reducing an
ERU demand will be granted.
C. If a property has disconnected water or wastewater services for more than five years, then
customer will be charged for SDCs for the total number of estimated ERUs prior to resuming
water or wastewater service regardless of whether the property is redeveloped or not.
Section 2. Repeal. Section 13.03.090 is repealed as set forth below:
Section 3. Severability. If any sentence, clause or phrase of this ordinance should be held
to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
Ordinance 3312
Page 2 of 2
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase or work of this ordinance.
Section 4. Notwithstanding any provisions to the contrary in Chapter 1.01.015 of the
Port Townsend Municipal Code, staff and the Code Reviser are authorized to update and
incorporate changes adopted in the Port Townsend Municipal Code. Staff and the Code Reviser
are further authorized to make non -substantive edits related to numbering, grammar, spelling,
and formatting consistent with this Ordinance.
Section 5. Effective Date. This ordinance shall take effect and be in force five days after
the date of its publication in the manner provided by law. Publication of this ordinance shall be
by summary thereof consisting of the title.
ADOPTED by the City Council of the City of Port Townsend, Washington, at a regular
meeting thereof, held this 17Th day of April 2023.
Attest:
Alyssa Rodrigues
City Clerk
David J. Faber
Mayor
Approved as to Form:
Heidi Greenwood
City Attorney
111y
(f port
Townsen
Submitted By: Steve King, PW Director
Department: Public Works
Agenda Bill AB23-160
Meeting Date: April 17, 2023
Agenda Item: IX.E
® Regular Business Meeting
❑ Workshop/Study Session
❑ Special Business Meeting
Date Submitted: April 11, 2023
Contact Phone: 360-379-5090
SUBJECT: Motion authorizing the City Manager to enter into an engineering
services contract for a preliminary Mill Road/SR20/Discovery Road intersection
analysis and design.
CATEGORY:
❑ Consent ❑ Resolution
❑x
Staff Report ❑ Ordinance
Contract Approval ❑ Other:
BUDGET IMPACT: 20,000
Expenditure Amount: $20,000
Included in Budget? Yes ❑ No ❑x
Public Hearing (Legislative, unless otherwise noted)
El
3 -Year Strategic Plan: 4 - Ensure sustainable future for public services and facilities
Cost Allocation Fund: 305 CIP Street
SUMMARY STATEMENT:
The Mill Road/SR20 intersection has been slated by WSDOT for replacement with a
compact roundabout. A planning study was performed in 2020 and is viewable on the
WSDOT website at: Ilett s://wsdof.wa. ov/consfu°uct'iioir� lannlin /seau°cIh stu6es/sr 20
dliscoveu road Ikeau°ir�e street lintersecf'iion roundabouts a°e desk ire stud
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,p,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,q,,,,,,,,,,,,,,,,,,,,,,,,.....,,,,,,,,,
The Kearney Street roundabout project is moving forward with construction; however,
the Mill Road roundabout has been delayed at the City's request. City staff is
recommending that an evaluation be performed for a full-scale roundabout consistent
with the City's legislative priorities. The WSDOT signal replacement program would not
fund a full-scale roundabout; however, if the City were able to obtain funding, the
WSDOT project could be augmented to achieve an enhanced outcome as compared to
the compact roundabout proposal.
Recently, staff has coordinated with Jefferson County Public Works and WSDOT to look
at the entire area between Jacob Miller Road, Discovery Road, SR20 and Mill Road
encompassing four intersections. All four of these intersections illustrated below work
together to address the traveling public at this key location accessing the Mill, or near
services such as the transfer station and fire station, and at the entry to Port Townsend
either via Sims Way or Discovery Road. Traffic volumes at these intersections are
relatively high and this location is literally a funnel point in the transportation network.
Furthermore, the Larry Scott trail is adjacent to the project area with further non -
motorized facilities in the City's plans extending to the north and west along Discovery
Road. In summary, this is a high priority area impacting most if not all people in Port
Townsend and the majority of the Quimper Peninsula.
Four Inlerseciions Under (_'onsideraiion
City staff has explored the feasibility of a full-scale roundabout at the Mill Rd/SR20 and
Discovery Road intersections and is recommending that the next level of analysis be
performed. This next step involves performing an intersection control evaluation in
accordance with WSDOT standards. This proposal includes coordinating with Jefferson
County with their review of the Jacob Miller intersections as well as with WSDOT for
both SR20 intersections.
Should the evaluation yield positive results, a cost estimate and concept drawing will be
developed to support a legislative request for funding. This effort to secure funding
would need to be supported jointly by the City and Jefferson County as well as other
partners agencies.
Engineering and Finance staff recommend dedicating $20,000 of REET funding for this
work. If approved by Council, this budget allocation will need to be included in the
supplemental budget.
ATTACHMENTS: N/A
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
RECOMMENDED ACTION:
Move to authorize the City Manager to enter an engineering service contract for a
preliminary Mill Road/SR20/Discovery Road intersection analysis and design.
ALTERNATIVES:
❑x Take No Action ❑ Refer to Committee ❑x Refer to Staff ❑ Postpone Action
❑ Remove from Consent Agenda ❑ Waive Council Rules and approve Ordinance
❑ Other:
CITY MEETINGS SCHEDULE
(This schedule is draft only, subject to change. See City website w cityofpteus)
Day
Date
Time
Type of Meeting
Tentative Agenda Item
Location
Absent
Thurs
April 13
4:15
Civil Service Commission
CANCELED
Chambers
Thurs
April 13
6:30
Planning Commission
CANCELED
Chambers
Mon
April 17
10:30
Plant Based Pop -Up Event
A quorum of Council may be present
Port
Townsend
High School
Mon
April 17
12:00
Evans Vista Outreach and Education Event
A quorum of Council may be present
Evans Vista
Neighborhoo
d
Mon
April 17
6:00
City Council Business Meeting
• Executive Session- Performance of a public employee
Chambers
• Proclamation- Volunteer appreciation
• Resolution approving the formation of the Equity, Access, and Rights
advisory board
• Amend Section 13.03.080 and repeal section 13.03.090 concerning
utility system development charges
• First supplemental budget
• Agreement to perform a roundabout intersection analysis at Mill Road
and Discovery Road.
• Authorization to enter into an engineering contract for on-call services
• Arts Commission Reappointment
• Interim Update of Planning and Community Development Fees
• Consent- authorizing the CM to sign a contract for Big Belly
Lease for 36 months
Tues
April 18
3:30
Envision Golf Course/Mt. View Stakeholder
Chambers
Wed
April 19
3:00
Council Finance and Budget Committee
CANCELED
Chambers
Wed
April 19
4:15
Special Session Civil Service Commission
Chambers
Thurs
April 20
3:00
Public Arts Committee
Chambers
Fri
April 21
4:30
HSN- Spring Fling Network Gathering
A quorum of Council may be present
Pour House
Tues
April 25
4:30
Parks, Recreation, Trees and Trails Advisory Board
Chambers
Wed
April 26
2:30
Jefferson County Housing Fund Board
BOCC
AH
Wed
April 26
5:OOpm
Envision Golf Course and Mt. View Open House
A quorum of Council may be present
Fort Worden
AH
Commons
Thurs
April 27
6:00
Healthier Together Open House
A quorum of Council may be present
Chimacum
AH
Schools
Auditorium
Thurs
April 27
6:30
Planning Commission
Chambers
Mon
May 1
6:00
City Council Business Meeting
. Executive Session- Performance of public employee
Chambers
Jeff Co Solid Waste and Yard Waste Minimum Tipping Fee Increase
Park Rules- Second Reading
Executive Session -Consideration of the minimum offering price for
sale or lease of real estate if there's a likelihood that disclosure would
decrease the price (RCW 42.30.110(1)(c)).
Officer Swearing In- special presentation
Approval of a Car Share location in Uptown for Grant Application
Tues
May 2
3:00
Historic Preservation Committee
Chambers
Wed
May 3
3:00
Council Infrastructure and Development Committee
Chambers
Thurs
May 4
3:00
Arts Commission
Chambers
Mon
May 8
6:00
City Council Workshop Meeting
. Workshop with Financial Sustainability Taskforce
Chambers
AH
• Envision Golf Course and Mt. View Commons Council Debrief
Wed
May 10
3:00
Council Culture and Society Committee
Chambers
AH
Thurs
May 11
4:15
Civil Service Commission
Chambers
Thurs
May 11
6:30
Planning Commission
Chambers
Fri
May 12
1:00
Special Session LTAC Meeting
Chambers
Mon
May 15
6:00
City Council Business Meeting
. Comprehensive Plan Amendment- Sims Gateway Plan
Chambers
• Approval of Edge Land Road (ELR) Installations for the 2023 summer
striping contract
• Update of Municipal Code Chapter 10.28 (20 mph ordinance) to
include any street (or streets) where we stripe new ELRS during the
2023 striping contract
• Speed Limit Ordinance and ELR presentation
• Main Street Presentation
Wed
May 17
3:00
Council Finance and Budget Committee
Chambers
Thurs
May 18
3:00
Public Arts Committee
Chambers
Thurs
May 18
5:00
Intergovernmental Collaborative Group
City Council Special Joint Meeting with Board of County Commissioners,
BOCC
Port of Port Townsend Commission, Jefferson County Public Utility
District Commission
Fri
May 19
1:00
Financial Sustainability Task Force
Chambers
Intergovernmental Collaborative Group
Jeffco.Housing Fund Bd
Adoption of Shoreline Master Program Update
Suggestion Board and Workplan Review (Jan, Apr., July, Oct.)
Council Committee Reports (April, July, October)
Financial Sustainability Task Force
Annual Update to the City's Comprehensive Land Use Plan
Executive Session — June 5, 2023
Update of Engineering Design Standards
Records Management Policies
Mountain View Leases (December)
Budget Hearings and Adoption (Nov -Dec)
Contract Renewals