HomeMy WebLinkAbout032823 PRTTAB Meeting PacketCityof
Townsend
PARKS, RECREATION TREES, & TRAILS ADVISORY BOARD MEETING AGENDA
March 28, 2023 1 4:30 p.m. I Virtual or In Person Meeting
Join via computer or tablet at http://joinwebinar.com enter 9 digit Webinar ID 640-894-651
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• Submit public comment emails to be read aloud (up to three minutes per person) to:
publiccomment@cityofpt.us
1. Welcome, Introduction & Call to Order - Chair Debbie Jahnke
Good afternoon and welcome to this meeting of the Port Townsend Parks, Recreation,
Trees & Trails Advisory Board. The role of this Board is to assist City staff and to advise
the City Council on legislative matters concerning parks, recreation, trees and trails.
This meeting is open to the public at the City Council Chambers, virtually via this web
format, and is also being video recorded for those who could not attend the meeting
today and for future reference. Given that this meeting is in virtual format, we ask that the
board members raise their hands to be called on by the Chair. The public can do the
same to comment during the public comment periods. We take public comment at the
beginning and end of the meeting.
II. Roll Call:
III. Approval of Agenda
IV. Approval of February 28, 2023 Minutes.
V. Public Comment (3 minutes per person/agenda items only)
A. Public comments received via prtab@dtyofpt.us
VI. Old Business
VII. New Business (70 min)
A. 2023 Work Plan (Steve King, Public Works Director) — 30 min
B. Haller Fountain —Tree Maintenance (Michael Todd, Facilities and Parks Manager) —10
min
C. Kah Tai Management Plan and Master Plan (Stormwater) (Chair Jahnke) — 10 min
D. Arbor Day — October 8 or 15, 2023? (Chair Jahnke) — 5 min
E. Parks Foundation (Carrie Hite, Director of Parks Strategy) - 15 min
VIII. Staff update — (15 min)
A. Golf Course (Carrie Hite)
B. Healthier Together (Carrie Hite)
C. Fiscal Sustainability — Parks Videos (Carrie and Debbie)
IX. Next Regularly Scheduled Meeting: April 25, 2023
X. Public Comment
XI. Adjourn
Parking Lot/Future Meetings
Trail signing
PUD tree presentation?
Street Tree List (add Park Tree List and species that should not be planted here)
Walking and Biking Map
Park equity
Park Foundation discussion
Entheogens
2023 workplan list from February agenda
1. Adams St. Park irrigation repairs (staff)
2. Volunteer program (PRTTAB, Council, and Staff)
3. Park rules (PRTTAB, Council, and Staff)
4. Park street ends and memorial benches (PRTTAB and Staff)
5. Trail signage and kiosks installation (Staff with PRTTAB feedback on content)
6. Park Management plan for Kah Tai (PRTTAB and Staff)
7. Street trees and parks tree list (PRTTAB and staff, including engineering design
standards)
8. Golf Course (PRTTAB, Council, and Staff)
9. Health and Wellness Center (PRTTAB, Council and Staff)
10. Sustainable funding for parks, ie foundation, MPD, levy lid lift, etc (PRTTAB, Council
and Staff — Fiscal Sustainability taskforce)
11. Development of a Capital Plan for Parks (taking the CFP to the next step) (PRTTAB and
Staff)
12. Kah Tai restrooms and RV pad (Staff... PRTTAB review of final)
13. Play ground at Bishop (Staff, already reviewed by PRTTAB)
14. kitchen shelter at Chetz (staff, PRTTAB review)
15. Open Space and Buildable Lands Inventory - crossover with planning commission and
housing (PRTTAB, PC, CC, and staff)
16. Sims Way — Comp Plan update and final design (PRTTAB, PC, and staff)
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City
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► nsend
PARKS, RECREATION TREES, & TRAILS ADVISORY BOARD MEETING
Minutes
February 28, 2023 1 4:30 p.m. I Virtual or In Person Meeting
I. Welcome, Introduction & Call to Order - Chair Debbie Jahnke
Good afternoon and welcome to this meeting of the Port Townsend Parks, Recreation, Trees & Trails Advisory
Board. The role of this Board is to assist City staff and to advise the City Council on legislative matters
concerning parks, recreation, trees and trails.
This meeting is open to the public at the City Council Chambers, virtually via this web format, and is also being
video recorded for those who could not attend the meeting today and for future reference. Given that this
meeting is in virtual format, we ask that the board members raise their hands to be called on by the Chair. The
public can do the some to comment during the public comment periods. We take public comment at the
beginning and end of the meeting.
II. Roll Call:
Board: Jim Todd, Becci Kimball, Russell Hill, Debbie Jahnke present, Matt Miner joined by phone (listen only)
and then arrived at approx. 5:30. Absent and excused: Jennifer Rotermund (unable to log in virtually after
trying for a half hour), Pam Adams (didn't receive packet and missed the date of the meeting)
Staff present: Michael Todd, Carrie Hite, Steve King
III. Approval of Agenda
IV. Approval of January 24, 2023 Minutes. Approved agenda and minutes by consensus
V. Public Comment (3 minutes per person/agenda items only) Public comments received via
p„ta„(c tapto>: No public comments
VI. Old Business. None
VII. New Business (60 min)
A. Noxious Weeds (Sophie DeGroot, Noxious Weed Coordinator)
Sophie's presentation (see video online) provided a brief overview of noxious weeds regulated under State law.
Control of weeds is regulated by the State due to economic impacts.
Class A — Law requires elimination of the weed and all plant parts
Class B — Widespread (Poison Hemlock, Scotch Broom) Eradication is the goal
Class C— Recommended for control (i.e., blackberry)
Role of the Noxious Weed Board (County Board) is Education, Surveillance, and Control of weeds.
Control methods (Early Detection Rapid Response) include manual, chemical, mechanical, insects; important
role of citizen reporting of observations due to understaffing; Weed Board is looking at regulating gravel pits
and other transfer sources related to the inadvertent spread of Scotch Broom from adjacent areas.
PRTTAB comment objected to salol being considered an obnoxious weed when it is a important understory
native with significant wildlife value, PRTTAB query regarded latest information about herbicide toxicity,
longevity, Weed Board will be using a broadleaf selective herbicide, permission for broadcast spraying in the
City discussed.
B. YMCA Pool Report for 2022 (Wendy Bart, Executive Director of the YMCA)
Wendy's presentation (see online video of meeting) described how the Y came to operate the pool and laid out
the goals of the management agreement. The presentation included an outline of operating hours and the
struggle of keeping the pool open based on staffing, the necessity to increase security, and maintenance and
repair issues. Under a certain threshold, these are handled by Y, while the City picks up costs above that.
Data provided included 696 individual users with 15,815 visits in 2022. (See slides for demographics). Financial
performance was described in the presentation as well as successes in service, cleanliness and safety of the
pool. Challenges include deficiency in lifeguard numbers, incident at end of July created significant problems;
staff injuries and requests for leaves of absence.
Expanding reach: Now the Y has a stable schedule so expanding hours, teaching safety around water, (including
Brinnon school), exchange opportunities where Y passholders could swim in any of the three branches, inclusion
of financial support for Recovery Cafe and Winter Welcoming Center users, $15k in support for 54 people
needing financial assistance thus for.
Current users skew to older population, possibly due to hours of service making access more difficult for some
users groups but an expansion of service hours may add other user groups, data may be influenced due to
overlap with pickleball punchcard users. Swimming lessons are a key objective now underway as well as
training for the Maritime Academy, Salish Rescue, Salish Coast School, Camp Beausite and Special Olympics.
C. Healthier Together Initiative (Carrie Hite, Director of Parks Strategy)
Carrie noted that seven partner entities are at the table to discuss rebuilding the pool and adding health and
wellness opportunities. Open house March 14 at Fort Warden with virtual open house on March 16, the City
website provides access to all materials.
Request for Proposals — OPSIS Architects are working with the City to help with pool site analysis. Architects
met with individual partners. All partners carved out 3 days to work with architects on pool challenges and
options. Finance discussions explored both private and public options. Carrie's efforts are funded by ARPA funds
and she is working on getting design money from Senator Murray's office.
Priority list for location - Three locations are being discussed: hospital property, the golf course, and Mountain
View Commons. Site visits have people leaning toward Mountain View, hospital land may be too small. Use of
Mountain View is approved by the school district but relocation of the dog park, pickleball courts and the
ReCyclery will need to be managed.
D. 2023 Work Plan (Steve King, Public Works Director)
Due to time constraints, the following will be addressed at the March PRTTAB meeting.
1. Adams St. Park irrigation repairs (staff)
2. Volunteer program (PRTTAB, Council, and Staff)
3. Park rules (PRTTAB, Council, and Staff)
4. Park street ends and memorial benches (PRTTAB and Staff)
5. Trail signage and kiosks installation (Staff with PRTTAB feedback on content)
6. Park Management plan for Koh Tai (PRTTAB and Staff)
7. Street trees and parks tree list (PRTTAB and staff, including engineering design standards)Golf Course
(PRTTAB, Council, and Staff)
8. Health and Wellness Center (PRTTAB, Council and Staff)
9. Sustainable funding for parks, ie foundation, MPD, levy lid lift, etc (PRTTAB, Council and Staff — Fiscal
Sustainability taskforce)
10. Development of a Capital Plan for Parks (taking the CFP to the next step) (PRTTAB and Staff)
11. Koh Tai restrooms and RV pad (Staff... PRTTAB review of final)
12. Play ground at Bishop (Staff, already reviewed by PRTTAB)
13. kitchen shelter at Chetz (staff, PRTTAB review)
14. Open Space and Buildable Lands Inventory - crossover with planning commission and housing (PRTTAB, PC,
CC, and staff)
15. Sims Way— Comp Plan update and final design (PRTTAB, PC, and staff)
VIII. Staff update — (10 min)
A. Sims Way Update - all partners have asked for an additional year of time as everything is moving more
slowly than planned
B. Fiscal Sustainability - expenses always exceed revenues so efficiencies are sought
C. Maintenance Update — WA Conservation Corps is working out at Cappy's Trails
D. Skate Park — investigation of solar lights. Also, there are shoreline zone restrictions and concerns.
E. Vegetation Control in the Right of Way— Control has always been adjacent landowner responsibility but City
has done much of it. City is now delegating responsibility bato the adjoining property owner, whose
responsibility it has always been; this has been a subsidy to property owners; City will develop some nuisance
code to manage the issue.
F. Koh Tai — waiting until June for word on status of grant; match will be used for camp host facility if grant is
not funded
G. Park rules are in progress, changes have been incorporated, administrative rules will be reviewed by Mayor
and City Manager for their approval
IX. Next Regularly Scheduled Meeting: March 28, 2023
X. Public Comment: none received
XI. Adjourn: 6:OOpm
Parking Lot/Future Meetings
Trail signing
Walking and Biking Map
Street Tree List (add Park Tree List and species that should not be planted here)
PUD tree presentation(?)
Park equity
Park Foundation discussion
Entheogens
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